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Home My WebLink About11 ACCESS CNTL UPGD 11-15-99AGENb NO. 11 11-15-99 DATE: TO: FROM: SUBJECT: NOVEMBER 15, 1999 WILLIAM A. HUSTON, CITY MANAGER POLICE DEPARTMENT ACCESS CONTROL SYSTEM UPGRADE inter-Corn RECOMMENDATION: , The Council appropriate $137,910.32 from the unappropriated Reserve Fund balance for Access System upgrade. . The Council authorize the Chief of Police to execute a contract with LJ & Associates, 180 El Camino Real, Tustin, California, for installation of a Y2K compliant security system upon contract approval by the City Attorney. FISCAL IMPACT: $137,910.32 Capital Improvement Funds. BACKGROUND: In early 1999, it was determined that our Access Control System was probably not Y2K compliant. The Schlage-Westinghouse System, which is currently installed, is not manufactured at the present time. The only company performing repair service on the system was Pinkerton Systems International. Our first contact was with Pinkerton Systems International to ascertain feasibilty and cost for upgrading the system to Y2K compliance. Due to lack of consistent response from Pinker'ton, additional vendors were identified and quotes were selected for a complete overhaul of the system. The three companies who were solicited and responded were as follows; Pinkerton Systems International Statewide Security Systems LJ & Associates $112,824.38 $ 85,362.72 $ 67,32O.86 (Attachment 1 ) (Attachment 2) (Attachment 3) William A. Huston, City Mb, ..,ger November 15, 1999 Page 2 We proceeded with negotiations with LJ & Associates in that they were the lowest bidder. The initial quote of $67,320.86 was for replacement, part for part, of the existing system. Several additional areas of concern were also identified including better functioning panic alarms for the Finance Department, Public Counter, the City Manager's Office, Personnel Department, and the City Council Chambers..All are areas with high public contact and the potential for emergencies to arise. There is a need for an alarm activation to be received on the individual dispatch consoles. Presently, the Communications Officer has to move to a separate corner of the Communications Office to identify the alarm. Receiving the alarm on their dispatch console would greatly enhance the alarm identification and dispatch process. Secondarily, a need was identified to have the ability to observe the nature of the emergency when an internal alarm was activated. For this reason, additional cameras were necessary to coincide with the additional City Hall alarm points and integration of the television cameras in the Council Chambers to the alarm matrix. Traffic patterns which have been established within the building have identified the need for additional access points not considered on the original design. These have also been incorporated. This final quote is included as Attachment 4. LJ & Associates believes the installation can be accomplished prior to 01-01-2000 without unforeseen delays. LJ & Associates has been in business for approximately nineteen years, is a local company and has been very responsive through this process. Should there be unforeseen delays, mitigation factors have been designed ready for implementation to insure that our existing system can take us through the short period of time necessary to complete the installation. STEVE FOSTER Chief of Police SF:mm RecelveQ: 5/10/99 2:58PM; PINKERTON' SYSTEMS · INTEGRATION -> TUSTIN POLICE DEPT; Page 2 May 10, 1' Quote 12( Scotfie FI TuMin Poi 1178 & 20179 ,ltzJer City of T~MIn 300 Cen~ial Way Tustin, Cd.. 92780 Re: Upgrade Access Control System for the Tustin Police Department and City Hall Building located at 300 Centennial Way, Turin, Ck. 92780 Dea~ Ms. Frazier, ; It was a I~SUre talking with you and cliscussir~ how Pinkerton Systems InNq~mti~n (PSI). may I~ of ~ to the C~ o! Tt~tin. We aro p~~ to h~ ~ c~:~rtun~/ to submit our ~~1 ~or your ro¥io~ and SYSTEM OBJECTIVE To provide a card Access and Alarm Reporting System for the City o! Turin: a! system that will significantly increase the effective level of protectio~ and control at your facility. SCOPE 0F. WORK To replade the existing W~ Card Access with a new Software.~. .-' ' House (~-Cure 800 Card Access Sysmm. To inckx~ all design;.'- ...... englneeH.j~, inslaBation and ma~ as detailed in this scope of work. The installation shall be implemented in such a manner as to minimize any Inconvenience to City of Tustin employees and contractors who occupy the ReceiVea: 5/10/99 2:58PM; -> TUST[N POLICE DEPT; Page 3 20179 ]. Ref~ the existing access control computer with C-CURE 800 to include insfldlation and setup of the Sensormatic ~e Version V6.0. The PC is to be complete with 2 serial ports, ml~..llel port, 14' color monitor, mouse, CD-ROM drive; Windows.~ ~'an~ a system ; ~ card readem wa be ~ with new HID card readers. i · a. ~ exisang coax and cables will be reused as required. b. Two (2) HID card readers-will be added, one at each stairwell elltrance on the first level of the City Hall building. 3. TI~ ~ (5) panic buttons at the site will be hardwired and- inc ,rl~rated into the alarm control and will be programmed to report ~ ~ of the device and give the location. In addition the alarm.. will ritease the E~ door holder located at the Records ReCePtionist office. The second floor door to the licensing office and tw~ .dOom to the C'?y Manage~ office will be put into a locked sta~ TI~ City of Tustin will need to provide phone lines for the lra~amissJon of the panic alarms to the headend computer. 4. Th~ ='.temperature Sensor for the freezer located in the Evidence sto ~le room is to be hard.wired as an alarm point in the system. If the mezer temperature were to rise above a predetermined degree. .* 5. Th~ ! hea~ equipment is to be located in the M.I.$. Department, TI~ ..~on~ panels will be installed in the main hall closet of the ,.: After ~ the .job requiremm~ P~nkerton Systems UL DESk: AgG/IX Panel w/Fish Memory 4 SOF'~ V~. ~ ASmO0-O~ · i i Doer. E.I~. PS. Flash ROM. 1 MB ~ VV~lgltCl/l~3~ Stl Coupler 4 readers 4 int:~ 1 ~.':.;.~;.-,~,T.~ ~ Coupl~ 4 ~ 4 inputl 5 5/10/99 2:57PM; -> TUSTZN POLZCE DEPT; Page 10, 1t~ ~ t21~1'.~ & 20179 8C~~ 140-510 HID MMIk]Iclx I:Mlader ~ , AL ~LX 1ZVOC-eA UL uS"rED P.S. -JId-: ~ 24V~C-~A UL USTED P.S. PS-121~ 12V 12AH BATTERIES A-~ RELAY/TERM BLK ENCLOSURE A.-3~81~4MP BACK~L FOR A-~ A.-L1213 LOCI( Krr FOR ~ ENCLOSURE A-V~I3 VENT KIT FOR PANEL ENCLC~URE$ C-CURE 100- ~ CONTROL ~K:)FTtNARE & PKG$ SOF'r~ RiHOUSE CC8(X)/5 BLJNOLED SERVER, 2 SERIAL, 2 CUENT VOId DL F~IN 3347 CO~D VERTICAL ROD 24VAC FIRIN F~ 872 ~ 8t. Jl:~y AH6 ~ lie7 EIZ-CT1K)i4AC, NETIC DOOR RELEASE ~ 3040 PANIC BUTTON .: ~ ~ 10'~ FL~ IXX:)R CONTACT Dr:, ~.:-KIN SY8 D~1501 ABOVE DOOR REX DEVICE ACKE 1104 4.~JiX4.S POVVER TRANSFER HINGE · *. ...': Totll: 'lZla Cji ~ for the Above Equipment shall be: $81,499.~::~ ~ Tax ilil bl. $6,316.2~~ ol~r ~1~11 ~___wa~ ~.from the job walk that one door has no protection installed:" eom' i.O, ~ is located on ttm floor below the Evidence ~omge~ ~.K~om_.... ~ to the Evklenoe ~ could virtually go undetected~ upuan _~.~ W .Io pfo~ for the in~ of a magnetic door contact and ......... Received: 5/10/99 2:58PM; -> TUSTIN POLICE DEPT; Page 20179 1078 FLI.~-I DOOR CONTACT · · . · ~ Price for the Above Equipment shall be: Any bon~ :~(~1, pa~ or perfo~) to be provided are not included___ in our bid ~ no shaH be cona~len~l a~al cost paid by Owner. · PE~ nh, OTHER.~ Any penni1 ! =or. flies due to cities, courrl~s, or other jurisdictions are ~_t included in our bid and will be paid by the Owner. I~AL! j:~_ 120 VOLT PO.~'J'~'L=.'- =~r~?!re yo~....to'provide , source of 120-volt power for the ..... = ~._ we Wll I)e.tnstalling under this proposal. You will have your ®~ c~ractm- provide.'' install and connect a duplex 120 volt, 20 amp ~ :~ to. a ..?ed~ ctmuit, with ground, within five feet-of ~r~ at~.~.~l~ui~~~~ pa. arld '--. the .rcuit number and INST~II:I~?i~)N ._ P~'sRI=SPON-~-IBII:_!TY - NO CONDUli -- a, e.a y.ju boxe , a.d power/comm w~re [~ vo~, not to exceed 24V), pull in free air, above ceilings and in:~-~-. . i.._._~ ~ ~ labor at the jobette, lclle time that-is Rece~veQ: 5/10/99 2:58PM; -> TUSTIN POLICE DEPT; Page May~IQ, & 2O179 ,ddltb . .. rot ~ i~K)Ut adollional charge, pm~ under ~ls mun~~ ~1 IB~ ~w- ! : ~ ~~ ~ ~ ~ ~' T~ ~m~ ~m ~ere ~ui~ ~~~ ~~,~~~~,~~~,andin~~n SYS~M ~l~Ne. A~E~ ~~0, _..~_ ms Integmt~. ~ provide a qualified trainer to your ?~?~_k~ ~ ,. mo porN- opo~ of your ~.~ ~o~h~ · ~ _.~K~u3ea .~ our_ oon~ pd(~ .is an initial' training ~n of 4 ~ you .on the ~ of your system. We offer addmor~ tm, ming se~a~ons avmlable at a rate of :~1,5.00 per hour plus travel EXIStr~J ~R HARDWAR!~ f~ ~ dystem Mil reuse your exislJng door strikes. If any strikes are · to b~ :.kx)pemtive or needing repair, an additional charge will be incun'ed. Ylm, r existing strikes will not be covered under warranty. I. - IX)On ~ this pmpoeal, wtlh. Ihe-the except~n of ~ ~ ~ the rrst floor. If door alignment problem8 ~lJon, an ~ (~ may be required for 'NO are subject to field vedFm, ation by the Pinkerton ~s _~y~m. !e ,~or.6o. Promt M.rmoor prk,r to mo ..mdfi.d doo~ r?rowlm il~ .liallltion. If for some falcon the doors do not meet our el~l~d eJ0or hallhyare instaLl~lion requirements, it shall be the , Received: 5/10/99 2:59PM; -> TUSTIN POLICE DEPT; P~ge 7 & 20179 PRICE PI r~lNml~ .11~ of the owner to pay any additional costs incurred to facilitate ~ requirements. 1. .! . doted are valid for thirty (30) days from the date of this propom~. : Equal quaaly pert from a diflerent manufacturer may be .1~ ov~rl~me delivery prol~lms or repla~nt of diSCOntinued elJtuted itmn wtll be of equal or greater value and will meet or I~..thirly {3B.) clays from date of Invoice. Extension of credit for billing is SUbject m/al3pr°val by our credit dat3artment. Finance charges will be--- ~ I1~. ~ a 13eriod~ rate of I 1/2%, which is an annual ~ ~ of 1~ to that .~ of your bala~ which has not been paid at the~ eJ~d of 30 days following dale of invoice. To avoid incurring the finance ch~.ge, your bill should be paid in full within thirty (30) days from STANDAfil) ONE-YI=~,R WARFI~I~"TY I ' ~.1~_,~ ~ Integration cerllflee that all equipment and material ~ ~.. can3/a_ ~ (1) year warranty on parts and materials; and ..m_~~to fu.rnieh.labor and qualified service personnel to the , _r~mm. eonI .mm mr._a per!o.a.., or ~ (1_) .y~ear from the date of installation to ~ or,_.~ ~ ~ i~ or provided by Pinkerton Systems ~m~e~ra__aa?~.?_Xa.._u~ve~.' Fu.rmer, .all equipment used in an Pinkerton · .~.~ ~_~,_m_?~m_ _.,_SYstern...~. au~. je~. to a manufacturers warranty. This ~ ape me~_' ns wm ae mm~mcl to the end user as part of an _P~_ert. on ~Im~erns ~nmgration .~.~ not honor any other warranty, implied or o~.me~v~e._Jm no ~ sl~l. I Pin~ Systems Integration be liable, or in ._. c. ua.a w ~eg4~,__~: m~u.~_~ .or by _mpa~ or atmmp~ r~~:- ';':' ~,-,-.-,,,~.~ ?~_a~_,y~ ,~z~er man an ~=ln~ ~y~ems Integration service~. ,, _=~_ ,mn__k.=~em~n' .Symeme ~megra~o.n be ~mb~e, or.in any way arT~ome, n~~m...or ~~ economic oamage 0 · sm oo nol auow me exclusion of incidental or ~xxa~luen~... aamage~, so the above ex~n may not apply to you. A~,~oIS WAI:~I~TY GIVES YOU SPECIFIC LEGAL RIGHTS. YOU MAY ! Received: 5/10/9g 2:SgPM; '-> TUSTIN POLICE DEPT; Page 8 I. STA TEWIDE SECURITY June 28, 1999 Dear Scottie, After careful consideration of the current equipment you have in your facility, and for your concerns for areas that are not currently covered, we have assembled a Card Access/Alarm system solution to meet your unique requirements. I have broken the separate parts of the system into three sections, the Card Access system, the Alarm system, and the Video system. Although the Radionics Card access, and the Radionics. Alarm systems are different comtxments they are specffi~ designed to work together in this scenario. One of the features that makes Radionics equipment particularly desirable is its flexibility to be programmed however the situation requires. This allows us to change your system's operating parameters as your requirements change. Thank you again for your time and for inviting us to bid this project, we look forward to doing business with you. Tim Woods Statewide Security (714) 268-3550 pager 1 800 215-6555 office (Tan O'Donnell) Page 1 P.O. Box 2019 Reclined, WA 98053 Ph# (425) 5584640 PlO/(800) 215-6555 Fax # (425) 558-1290 St~eCommmors#: WAStates*044QF CA 552395 OR 117376 ID 18852SCL MT F-02666 Card Access system Equipment: · (7) · (1) · (2) · · (25) · (25) · (22) · (14) K2100LF Radionics Readykey Card Access Controller K6100-32 Readkey PC interface/administration Kit. K2010-10 Electronic Keys ( 10 per package ) K2015A input module K2012 Wiegand interface HID Wiegand Keypad/proximi~ key readers DS 130 exit PIR sensors Yuasa NP7-12 back-up battery Misc. required wiring, relays, and connectors. The perimeter entrances and exits of the building that are monitored by the Access system will interface directly to the alarm system for door open or alarm annunciation. Additionaldoors will be connected directly to the 7212 alarm control panel All will alert the dispatcher when an improper evem has occurred. The Alarm system will be primarily in place to protect the Evidence storage area and the perimeter of the building. The costs for the Card Access system is as follows: Parts Total $27,575.17 Tax ~7.75% $ 2,137.07 Labor $18,'100.00 Total $47~812.24 Page 2 Alarm System Equipment: · (1) · (1) · (1) · (2) · (3) · (2) · (2) · (9) · (1) · (2) · (1) · (1) · (1) · · (4) Radionics D7212 Alarm communicator panel with enclosure Radionics D8004 transformer kit. Radionics D8129 Otto-relay Radionies D 1255 Text Keypad Radionics D8128C eight point expansion module Radionics D8109G enclosures DS835 Dual Technology Motion detector 35t~.x35fL Sentrol S 1078 ~A" Door contact Winland TempAlert Yuasa NP 7-12 battery Senstar Fence detection kit for the evidence room steel mesh Radionics D 162 Phone cord Radionics D 166 RJ31X phone jack Innovonics FA-416D 16-charmel receiver Innovonies FA-204 transmitter Misc. required wiring, relays, and connectors. The Alarm system will be in place primarily for the Evidence storage area but will receive signals from all of the perimeter doors for the whole building. This enables the Access system to annunciate any unauthorized opening locally. The Alarm panel is capable ora wide variety of programming options that allow you to grow the system to meet your future needs with minimal or no hardware additions. Parts Total $ 6,109.67 Tax ~7.75% $ 473.49 Labor $ 9,175.00 Total $15~758.16 Page 3 Video System Equipment: · (2) · (1) · (~) · (1) ' · (1) · .(1) · (1) · (1) · (~) · (2) Robot SMV96 16-channel color Multiplexer MSI Multiple Switch Interface Diamond JPD 100P Joystick PTZ controller Data Interface Module Diamond 9F1HCWXTHI 9" FastScan Pro II Weatherdome, PTZ unit with high-resolution color DSP Camera, 48x-zoom lense, and heater/blower. Diamond DPM- 15 Pendant Mount Diamond TR-24/WSPL Power Supply Panasonic TSN41 OD Color Video Camera Rainbow C70303 3.5 to 8.0 mm Varifocal Lense Pelto PE-CM1450 Indoor Wall Mount Sanyo 7027 "Real Time" Video Recorder ~xsc. required wiring, relays, and connectors. The Video equipment listed will be installed and integrated with the current equipment already in place. The Multiplexers will allow the camera signals to be routed to the different monitor locations already established within the building. The control of the Pan/tilt/zoom camera will be located in the dispatch office. Parts Total $15,213.29 Tax (~7.75% $ 1,179.03 . Labor $ 5,400.00 Total $21~79232 Page 4 Warranty: Full one-year parts and labor warranty on all equipment we install. Terms: Due on completion, net 10. Insurance: We carry all required insurance, including auto, general liability, errors and omissions and workman's comp. Certificates available on request. Additional insured certificates are generally available at no charge, depending on specific wording. Please check with Karen Gross in our office, (800-215-6555) regarding all the above. Certificates that cost us additional fees will be passed along to you for paymem. We are licensed contractors and comply with all requirements of the Contractor's State License Board. Information on contractors may be obtained fi.om their office in Saeramemo. Contact us for addresses and phones numbers (gladly provided). Our contractor's licenses are for high voltage, limited energy and alarm installations, monitoring and service. Sales taxes and permits fees are extra. Hazardous materials notice: Statewide Security is not respons~le for identifying, protection or remediation of hazardous material such as asbestos that might be found in one of your buildings. Should we encounter such materials in our work, we will immediately stop work, notify our project supervisor with the City of Tustin and allow him (her) to clean up or contain all such materials. Upon certification fi.om the City that all hazards are removed, we will complete our contract. Submitted by, Tim Woods 6-29-99 180 El Camino Real Tustin, CA 92780 Ms. Scottie Frazier Administration and Support Services Manager Police Department C!ty of Tustin 300 Centennial Way ' Tustin, CA 92780 Subject: Replacement of Existing Access / Security System Tustin City Hall and Police Department 3une 7, 1999 Dear Scottie, ! accordance with your request, the enclosed proposal for the above mentioned project is submitted for your consideration. As we discussed at our on site meeting, our. proposal utilizes the Hirsch Electronics Access Control Software and Hardware. We have broken the proposal down into the following categories: Basic System Replacement with one Host CPU and Remote Work Station Does not re/y on your network System Replacement with Network hardware / Software Option For Server and up to .¢ clients Additional Security Points- Replacement of Panic Addition Of one Covert CCTV Camera in Executive Reception Area System" - There are cost spread sheets and graphic representations of the systems for your review. 180 El Camino Real Tustin, CA 92780 Our basic design and plan calls for running your existing system side by side with the new Hirsch system as we cut over the card readers to the scramble pads on a one for one basis. We will use the existing coaxial cable currently installed in the conduit system to pull the new twisted, shielded Pair required for the Hirsch scramble pad readers. Our Hirsch equipment will occupy the existing panels in the existing data room. Our intent is to use the existing electrified door hardware and power supplies. Our cost proposals are inclusive of factory support for data base configuration and implementation for both the standard base package and the network version. All costs are inclusive of a 12 month warranty on all parts and labor. is by nature of current software and hardware, Y2K compliant. The system The network version shows a server and five clients. Should there be a requirement for less locations requiring access to the system, simply delete the appropriate items on the spread sheet to revise the budget. The system proposed will support off site facilities via dial up if required. The Hirsch system also supports multiple card technologies (proximity, wiegand, magstripe, credit card, etc.) should that. requirement ever arise. The system also supports an integrated video ID badging system if desired. The cost factors are as follows: Basic System Replacement with I Remote Work Station: Installation: $ 67,320.86 Network System Version - Server with 5 Clients: Installation: $ 121,461.12 Additional Doors - Panic Alarm - Covert CC'TV Installation: $ 3,716.81 180 El Camino Real Tustin, CA 92780 These costs are based on the City of Tustin furnishing the CPU / Printer hardware package as required by the Hirsch specifications (please see attached document). Dell equipment is fine. Dell is used by Hirsch in their own hardware packages. Upon approval of this proposal package, please issue' the appropriate procurement document to my attention. · ]:n the meantime, should you have any questions or require additional information, please don't hesitate to contact me at your convenience at 949-279- 1059 (cell) or at the office at 714-832-8949. My pager is 714-212-0485. Thank you for the opportunity to be of service. Best ed ~1/~_ rolf_ ~ .Ap. pIica, tions ~sociates, Inc. i.*'~ i i i i w ! · ! ~ i i Cl iD 0 180 El Camino Real Tustin, CA 92680 Telephone: 714-832-8949 FAX: 714-771-0994 Hirsch Management System Hardware Requirements Windows 95 & 98 350MHz PII Motherboard 512 Cache 64MB RAM 5.1 GB Hard Drive 3.5" Floppy Drive 32x CD ROM Drive Internal / External Zip Drive Mouse Keyboard 17" Color Monitor 2 Serial Ports 2 Parallel Ports I Ethernet Port 1 System Activity Printer Windows NTWS 4.0 350MHz PII Motherboard 512 Cache 64MB RAM 5.1 GB Hard Drive 3.5" Floppy Drive 32x CD ROM Drive Internal / External Zip Drive Mouse Keyboard 17" Color Monitor 2 Serial Ports 2 Parallel Ports 1 Ethernet Port I System Activity Printer ITl Z --I m m ITl Z IT! o o 180 El Camino Real Tustin, CA 92680 'Telephone: 714-832-8949 FAX: 714-771-0994 Captain Fred Wakefield Tustin Police Department City of Tustin · 300 Centennial Way Tustin, CA 92780 November 8, 1999 Subject: Final System Configuration Cost Revision - System Change Out - Y2K- Access Control I CCTV I Security Systems Dear Captain Wakefield, In accordance-with your request and our meeting this past week, the enclosed revisions for the above mentioned items are submitted for your consideration and approval. As before, there are drawings and cost spread sheets showing the vadous system components and associated costs. The revised costs are as follows: Access Control SYstem I Security Installation: $ 122,254.56 CCTV I Security I Panic Alarm I Miscellaneous $ 15,655.76 TOTAL AMOUNT REVISED QUOTE: $ 137~910.32 Upon approval of the current configuration, a sales agreement will be drawn up for approval by the city. Should you have any questions, please don't hesitate to contact me at your convenience at 949-279-1059. Thank you for the opportunity to be of further service. Best Associates, Inc. "Our Comment to Service Is Personal" rn ~ .......... g~ ~ oo · ~00 O0 O0 (~ 00 · II,lll IIIlll ,.11,1 .lllll Oll.l, Illlll llllll !11111 ,I,111 ,11111 t,1111 ll,lll IIIIII Ill'ill iiiiii iiiiii Oltlll ,lllll iiiiii iiiiii 0 C C C C C C ~n I11 n · -- i i i i i i, i i i e I I . 0 ! 0