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HomeMy WebLinkAbout11 DSGN PASADENA WELL 12-06-99NO. 11 12-06-99 DATE: DECEMBER 6, 1999 Inter-Corn TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/WATER DIVISION PROFESSIONAL SERVICES AGREEMENT FOR AVENUE WELL (PROJECT NO. 6130) DESIGN OF PASADENA SUMMARY This action is the approval of a Consultant Services Agreement in the amount of $198,767 with AKM Consulting Engineers for providing the necessary services for the design of the Pasadena Avenue Well. RECOMMENDATION That the City Council authorize the Mayor and City Clerk, subject to final City Attorney approval, to execute the attached Professional Services Agreement with AKM Consulting Engineers for engineering services for the design of the Pasadena Avenue Well. FISCAL IMPACT The requested action involves funding of $198,767 from the Water Capital Improvement Program. There is currently $710,000 budgeted for the initial phases of this project. BACKGROUND In October of 1990, Daniel Boyle Engineering, Inc., completed a Water System Storage Evaluation Study. The Study determined that there were deficiencies in the system in both quantity of storage and structural condition of existing reservoirs. The recommendations included new storage and new wells With standby power to enable the use of the groundwater basin as a part of the City's storage needs. In addition, the cost of the City's water supply is reduced as the local groundwater is less costly than imported water. The Rights of Way for the proposed well are in the process of acquisition from Caltrans and are located on the west side of Pasadena Avenue opposite the end of 2"6 Street. The services to be provided under this agreement include the preparation of plans and specifications for the well drilling, monitoring and inspection of the well drilling, preparation of plans and specifications for the wellhead facilities and selective input and oversight during the construction. The City's Program Manager has prepared the scope of work and request for proposal for the engineering services and assisted in the consultant selection. Professional Services Agreement for Design of Pasadena Avenue Well' December 6, 1999 Page 2 DISCUSSION Written proposals were received from four firms to perform the engineering services. They are as follows: AKM Consulting Engineers Black & Veatch Camp Dresser & McKee Daniel Boyle Engineering A selection committee consisting of City staff and the Program Manager determined that, based on professional qualifications and recent experience with related work, AKM Consulting Engineers is the most qualified firm to perform the requested work. AKM Consulting Engineers and their project team, which includes Richard C. Slade & Associates, have 'extensive experience with the design of municipal water supply wells in Orange County and demonstrated a significantly better work plan for dealing with the issues that will need to be addressed than did the other firms. Once it was determined that AKM Consulting Engineers was the most qualified firm, the final scope of work and fee were negotiated. Tim D. Sedet Director of Public Works/City Engineer Gary R~-CV~e h Water Services Manager TS:GRV:jtm S:Water on FS:Agendas:6130 AKM Prof Serv Agr Pasadena Well Design PASADENA AVENUE MYRTLE STREET PACIFIC STREET I-- 0 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this 6th day of .December 1999, by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to as "City", and AKM Consulting Engineers, a California corporation, hereinafter referred, to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary engineering services ~or the Design of a New Well at the Pasadena Avenue Site, hereinafter referred to as · Project, and WHEREAS, Consultant has submitted to City a proposal dated July 22, 1999, a copy of which is attached hereto, marked as Exhibit "A', and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scope ef Consultant's Services. Consultant shall perform' all work necessary to complete in a manner satisfactory to City, the services set forth in the City's Request for Proposal dated June 17, 1999, a copy of which is attached hereto, marked as Exhibit "B" and is by this reference incorporated into this Agreement. Consultant shall also perform all the services set forth in Exhibit "A". Section 2: Order of Precedence. In the event of a conflict between or among any of the documents comprising this Agreement, the following order to precedence shall govem the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "B") 3. Consultant's Proposal (Exhibit "A') Section 3: Time for Completion The time ~'or completion of the work to be performed by Consultant is an essential condition of. this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined'within Consultant's proposal. Consultant shall not be accountable for delaYs in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless Of the party responsible for the delay. Section 4: Compensation. A. The compensation to be paid under this Agreement shall be as set forth in Exhibit "A", to exceed a total cost of $198,767.00 not Bo · Consultant shall submit detailed invoices,' based upon the actual work performed accompanied by backup documentation as requested by the City. Co Progress payments for work completed shall be paid by City as the work progresses within thirty (30) days of the date of Consultant's invoice. Do Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5: Independent Contractor. Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. Section 6: Indemnification.. Consultant agrees to indemnify, defend and hold City' its officers, agents, employees, successors and assigns harmless from any loss,, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees.caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. Section 7: Insurance Cbnsultant shall maintain in full force and effect during the term of this Agreement policies of comprehensive general liability, personal injury and automobile liability insurance with limits of at least $I,000,000 combined single limit coverage per occurrence. Bo Consultant shall maintain in.full force and effect during the term of this Agreement a policy of prvfessional liability instance coverage with limits of at least $500,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. C. Consultant shall carry and pay for such compensation' insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, and shall relieve the City from all responsibility under said laws in connection with the performance of this Agreement. Do All insurance required pursuant to this Section shall be issued by a company admitted in the State of California and rated A, VII or better by the latest edition of Best's Key Rating Guide. Eo Upon execution of this Agreement, Consultant shall provide to City certificates of insurance on the City's form evidencing the required insurance. If self-insured for worker's compensation, Consultant shall submit.to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. Section 8: Termination of Agreement. City shall have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving written notice to Consultant. Upon termination of this Agreement, ConSultant shall be paid for services rendered by the effective date of the termination. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of u. ncompleted documents. Section 9: Notices Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the 'United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: · City of Tustin Attn: Director of Public Works 300 Centennial Way Tustin, CA 92780 To Consultant: AKM Consulting Engineers Attn: Zeki Kayiran 101 Pacifica, SUite 150 Irvine, CA 92618 Section 10: Miscellaneous Provisions. mo Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. Bo No part of this Agreement may be assigned by Consultant without the prior written approval of City. Co This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. Do Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Eo Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination,' rate 'of pay or of other forms of compensation, and selection for training, including apprenticeship. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. ATTEST: "CITY" CITY OF TUSTIN By__ Tracey Wills Worley, Mayor pamela Stoker, City Clerk APPROVED AS TO FORM: Lois E. Jeffrey, City Attorney "CONSULTANT" Signature (Print Name / Title) EXHIBIT A PROPOSAL AKM Consulting Engineers 101 Pacifica, Suite 150 Irvine, California 92618 Telephone: 9,~9. 753. 7333 Facsimile.: 949. 753. 7320 Water Resources Transportation Infra'structure Constructicn Management October 51 1999 City of Tustin Public Works/Water Service Division .235 East Main Street Tustin, Califomia 92780 ! Attenti'on: Mr. John T. Mords Program Manager Subject: REVISED Fee Proposal to Provide Engineering Services for the Design of a New Well at the Pasadena Avenue Site Dear Mr. Morris: AKM Consulting Engineers, in association with Richard C. Slade & Associates LLC, is pleased to submit our Cost Proposal for the subject project in response to your request. Our cost proposal reflects the effort anticipated for the project based upon our understanding of the project, and review of the project's alignment. We appreciate the opportunity to submit this Cost Proposal and look forward to working with the City of Tustin on this very challenging project, if you have any questions or require additional information, please do not hesitate in contacting the undersigned. Very truly yours, AKM Consulting Engineers Zeki Kayiran, P.E. Principal w - t° I .i ~ W U 0 c, ~ o~ o~ o o o o o o o o o o o o o o ~') AKM CONSULTING ENGINEERS Schedule of Hourly Rates' Labor- Classificatio_n Hourly Rat_e 129.00 1.' Project Manager 113.00 2. Project Engineer 85.00 3. Design Engineer 59.00 4. CADD Technician ' 49.00 · 5. Word Processor Out of pocket expenses (blueprinting, reproduction and printing, delivery, etc.) will be invoiced at cost plus 15%. Subcontracted services will be marked up 15% in order to cover costs associated with administration, coordination and management of subcontractors. Mileage will be invoiced at $0.34/mile. This schedule of rates is in ~:[fect until January 1, 2000, at which time it may be adjusted. AKM Consulting Engineers 101 Pacific~, Suite 150 Irvine, California 92618 Telep. hone: 949. 753.7333 Facsimile: 949. 753. 7320 Water F~esources Transoortaticn Inlraslructure Construction Management July 22, 1999- City of Tustin Public Works/Water Service Division 235 East Main Street Tustin, California 92780 Attention: Subje~:t: Mr. John T. Morris Program Manager ! Proposal to Provide Engineering Services for the Design of a New Well at the Pasadena Avenue Site Dear Mr. Morris: AKM Consulting Engineers, in association with Richard C. Slade & Associates LLC, is pleased to submit this proposal to provide professional services for the subject project in response to the City's request dated June 17, 1999. As requested, the fee scheduled is being submitted under separate cover in a sealed envelope. Based upon our review of the scope of work, discussions with the City staff, review of available related material, our experience with similar work, and our understanding of the importance of this well to the City, we have assembled a project team with extensive experience and expertise in well drilling, equipping arid transmission main projects to undertake the project and complete it expeditiously. The Project Team will be under the overall direction of Mr. Zeki Kayiran, P.E., who will serv.e as the Project Manager. He will be assisted by Mr. John Loague, P.E., as the Project Engineer. Mr. Richard C. Slade will oversee the Hydrogeology/Well Drilling/Development portion of the project. Our proposed Project Team has recently completed similar services for the City of Tustin, South Montebelio Irrigation District and the Montebello Land and Water Company. Additionally, all project team members have been responsible for successful completion 'of a number of wellhead facility design and construction assignments, and will be committed to this project to ensure a quality product that will be completed on schedule. We appreciate the opportunity to submit our proposal and look forward to being of service the City of Tustin. Should you have any questions regarding the contents of our proposal or require any additional information, please do not hesitate to contact the undersigned. Very truly yours, AKM Consulting Engineers Zeki Kayiran, P.E. Principal AKM Proposal No. 99-2040 TabIe of Contents Section , Paqe 1-1 Qualifications and Project Experience .................................................................... · ................... 2,1 Project Team .................................................................... .3-1 Scope of Work and Staff Hour Estimates ............................................................... 4-1 Project Schedule ......................................... ~ .......................................................... InformatiOn to be Provided by the City .................................................................... 5-1 APPENDIX NMG Geotechnical, inc. Proposal CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Proposal No. 99-2067 TOC-1 SECTION I QUALIFICATIONS AND PROJECT EXPERIENCE SECTION ~ Qualifications a/rd Project Experience AKM Co'nsulting Engineers has a long and distinguished track record in the performance of quality engineering services, specifically, in the areas of well siting, drilling, testing, equipping and associated construction support/constructiOn management. Specific examples of AKM's experience follow. These projects are representative of the types of. projects that the team members have recently completed. They are directly relevant for consideration within the content of the proposed project. All projects were performed by the individuals listed for project assignment and required a level of performance and addressed technical issues similar to those required for the Pasadena Avenue Well. 'Included in this section are descriptions of five (5) municipal water supply wells completed by AKM Consulting Engineers, ahd seven (7) wells completed by Richard C. Slade and Associates. Project costs ~nd client reference are also provided CIT'Y OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Prol~osal No. 99-2067 1-1 Qualifications and Project Experience PROJECT'NAME: VANDENBERG WELL .CLIENT: City of Tustin ^KM provided project management and prepared plans, specifications and estimates for the wellhead facilities of a 2000 gpm domestic water well I~cated in the parking tot of a commercial development. The work included siting studies prior to the drilling of the well in order to determine the best location for future access and maintenance. The building housing the well and chlorination facilities was designed to match the surrounding architectural scheme. 'The facilities included a 10-stage well pump with a total dynamic head of 543 feet, a 400 HP · water-Cooled motor, discharge piping connecting to the ,sistribution system, a sand separator and Chlorination system utilizing 150 VANDENBERG WELL structure lb. gas cylinders. "Rendering" The chlorination facilities included a dedicated room in the well building to house the chlorination equipment, scale, automatic switchover device, regulators, ejectors, booster pumps, and gas detectors. A chlorine scrubbing system with an emergency generator for backup up power to the scrubber was provided. AKM Consulting Engineers provided construction support services including shop drawing reviews, office engineering, specialty inspection, final punch list preparation, testing and start-up of this well constructed as pa,"t of Orange County Wa[er Distrmct's conjunctive use and groundwater cleanup program. ..... r~. · · . . ?. · ,- ..;., .... ~.. · ~ . ~ Constructed Facility Drillino & Eauippinq Cost - $1,000,000 Cdntact: Mr. Gary Veeh - (714) 573-3381 CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKNI Proposal No. 99-2067 1-2 Qualifications and Project Experience PROJECT NAME: DESIGN WELLHEAD FACILITIES FOR WELL NO. 6 'CLIENT: South Montebeilo Irrigation District .' · AKM Consulting Engineers prepared design reports, plans, specifications, cost estimates, and construction support services for the construction of wellhead and chlorination facilities for South Montebello Irrigation District. The South Montebeilo Irrigation District serves a closed system covering 1.8 square miles within the City of Montebello corporate boundaries. The system was supplied through a variable speed booster pump station located in the northeast corner of the District. The supply to the booster pump station consists of three wells that also pump into two forebay reservoirs. To improve system reliability, the District requested the construction of tWo new wells. Well No. 6 was constructed near the center of the service area, away from the booster pump station, to provide up to 2100 gpm of potable water. The facility includes the well pump, valves, piping and controls; and a 20-pound per day chlorination facility. AKM'Consulting Engineers' assisted the District in all aspects of planning, design, and construction of the well from thi~ drilling phase to the equipping of the well. The scope of work included well site survey and study, preparation of construction documents, and construction support. Architecturally, the well house and chlorination buildings matched the District's adjacent office building. An extensive study of alternative chlorination methods was conducted for the new well. Many systems were reviewed. An on-site chlorine generation system was determined to be the most appropriate for this application because of very limited space available. The well is operated with the use of a variable frequency drive (VFD) to maintain a constant discharge pressure in the District's closed system. The VFD allows the well to operate at various speeds to match changing demands. With the addition of the new well, the ' operation of the system changed dramatically for the better. AKM Consulting Engineers worked closely with the District to devise a control strategy integrating all of the District's f~.cilities ir,..t; o~e cohesive system. AKM Consulting Engineers obtained an NPDES permit for the well's waste cycle, and a Los Angeles County Public Works Waste Discharge Permit to discharge groundwater into the storm drain system. South Montebello Irrigation District Well No. 6 Well Building Drillinq and Eo. uippinq Cost - $950,000 Contact: Mr. Brian Sinclair, General Manager- (323) 721-4735 CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Proposal NO. 99-2067 1-3 Qualifications and Project Experience PROJECT'NAME: CLIENT: . WELL NO. 14' Montebello Land and Water CompAny The Montebello Land and Water Company (ML&WC) services an area of 1.98 square miles within the City of Montebello corporate boundaries. The service.population is approximately 14,000 persons with an average annual water 8emend of 2300 gpm. The entire source of supply is from six wells located along Rio Hondo on the east side of the service area. The Well No. 14 project was recommended by AKM as a result of a system evaluation. It provides a more efficient distribution of water throughout the ML&WC's service area. After a potential well site was identified, AKM simulated the impact of the well on the distribution system utilizing a hydraulic computer model developed by AKM. The model confirmed the overall benefits of the proposed well, which included improved fire protection and more uniform delivery pressures to customers. The model also revealed that improved distribution of the water was achieved by connec:ing the well at two locations to the distribution system. AKM· Consulting Eqgineers provided design ~_r~d construction support services for equipping and site improvi~ments for Well No. 14. AKM reviewed the sieve analyses from the pilot hole and approved the gravel pack and well screen design. The pump was selected based upon the results of the step-drawdown and long term aquifer tests. AKM Consulting Engineers prepared plans, specifications, and estimates; bidding se~ices; and cons~..;ction support services for the wellhead facilities and site improvements. Because the demands in the zone which the well pumps into Very significantly throughout a day, a variable frequency drive was used to control pump outlet, and system pressures to a constant 65 psi. It was designed to be operable in these modes, consistent with the control system for the ~v;L&WC's other six (6) wells. Manual mode will start the well with output manually controlled by a potentiometer located in the pump control panel. In "auto," the well wili s;a,"t and automatically modulate its output to maintain a system pressure of 65 psi. The chlorination system was designed to deliver a maximum dosage of 2 ppm, and is a flow paced system. A gas system was chosen for uniformity with the existing chlorination facilities and ease of ooeration. The Fire Department agreed not to require an on site scrubbing system provided that ML&WC wculd house only one 150 pound cylinder at the facility. The complete project included a 350 HP, 3000 gpm VFD operated deepwell vertical turbine pump and motor; a 10'x10'x12' removable fiberglass reinforced plastic building to house the pump; 14oinch discharge piping to Montebello Boulevard; 12-inch and 8-inch piping in Montebello Boulevard to connections with existing pipes; a 200 SF chlorine and electrical building; a 150 pound cylinder flow proportioning chlorination facility with booster pump; landscaping, irrigation and miscellaneous site work; a 12-inch DIP drain, to a connection with an existing LACFCD .catch basin at the corner of Madison Avenue; a telemetry system and remote monitoring panel. AKM also obtained a building permit, encroachment permit and Los Angeles County Flood Control District construction permit for the project. AKM prepared renderings of the facility for the Conditional use pe"mit application. The architecture Cf :he building matches the nearby office building and the surrounding residential buildings. Drilline and Equippinq Cost - $940,000 Contact: Ken Bradbury, General Manager (323) 722-8654 CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Proposal No. 99-2067 1-4 Qualifications and Preject xperience PROJECT'NAME: FQUIPPING THE FERN WELL .CLIENT: ~ City of Monterey Park Preparation of PS&F_ for clean;:~g of a newly drilled well, conducting step drawdown and long term aquifer testing to verify we;i capacity, ~quipping of the well with a 150 HP, 1700 gpm pump, discharge piping connecting to the existing systern as well as abandonment of an existing well. · AKM obtained the NPDES permit from the Regional Water Quality Control Board and Los Angeles County permit to discharge aquifer water into the County's drainage system. AKM provided complete construction support services to the City. Equippinq Cos_t - $163,000 Contac_t: Mr. Ted Carrera - (626) 914-8249 PROJE~T NAME: WELL NO. 7 CLIENT: City of San Clemente AKM Consulting Engineers prepared plans, specifications and estimates as well as construction support services for equipping of Well No. 7. The well.was equipped with a 125 HP, 800 gpm pump, and motor. Discharge piping connects to the existing iron and manganese filtration plant. . This well replaced the nearby Well No. 3 that produced only 300 gpm. Initially: a pilot hole was drilled to 1200 feat. The production well was finished at 850 feet with a 16-inch and 12-inch casing. AKM also prepared plans, specifications and estimates and provided construction support services for upgrading of the existing iron and manganese filtration plant to current standards. The gas chlorination facility at the treatment plant was also upgraded as part of this project. C,.-!llinc~ and Ecui~,oinc Cos_t- S500,000 Contact: Mr. Bill Cameron, City Engineer (949) 361-6120 CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Prol~3sal NO. 99-2067 1-5 Qualifications and Project Experien. ce o . 'Recent Municipal-Supply Wells by Richard C.Slade and Associates LLC Completion Project. Date Well Construction Cost City 'of Tustin Eastern Municipal Water District (2 wells) Capistrano Valley Water District Valencia Water District .City of La Verne City of Redlands (2 wells) City of Anahuim 1999 $25O,OOO 1999 $575 000 1999/2000 $125,000 1999/2000 $250,000 1999 $210,000 1999 $565 000 1998 $32O,OOO Each of the abcve-listed municipal well projects included not only the preparation of preliminary design memoranda and technical specifications for construction, but also the preparation of detailed estimates for the preliminary cost of well construction. These water well construction projects involved three different major drilling contractors, therefore RCS is aware of current drilling costs and has definite experience' with the potential drilling contractors who will bid on the City's well construction project. References for some of the above municipal-supply water well projects include: Mr. David Shen, City of Anaheim - Phone: (714) 765-4421 Mr. Michael Meyerpeter, Eastern Municipal Water District - Phone: (909) 928-3777, Ext. 4449 Mr. Robert DiPrimio, Valencia Water Company- Phone: (805) 295-6501 Mr. Michael Huffstutler, City of Redlands - Phone: (909) 798-7698 Other municipal wells in the region for which BCS provided well design, technical specifications and field monitoring of well construction include:; 4 wells in Newport Beach; 2 wells in Fullerton; an additional well in Anaheim; one well in Sant:-..- Ana; and 3 wells in Orange (with another consultant). CITY OF TUSTIN Design of New Well at the Pasadena Avenue Site AKM Proposal No. 99-2067 1-6 EXHIBIT B REQUEST FOR PROPOSAL Public Works / Water Service Division June 17,1999 Mrl Zeki Kayiran AKM Consulting engineers 101 Pacifica, Suite 150 Irvine, CA 92718 11,12 119s9 Z..' j AKNI CONSUL'TING ENGIf'IEE~S City of Tusti'n 235 E. Main Street Tustin, CA 92780 (714) 573-3375 FAX (714) 838-0039 SUBJECT:' P~.QUEST FOR PROPOSAL - PROVIDE ENGINEER2~G SERVICES FOR THE' DESIGN OF A NEW WELL AT THE PASADENA AVENUE SITE / · The City. of Tustin desires to engage the services of a consulting firm experienced in the design, preparation of plans and specifications and oversight of the drilling of potable water wells. Tustin will retain the ser.'ices of a qualified consulting firm to provide design, drilling oversight, and construction phase services for the prepa-arion of plans and specifications for the drilling, testing and equipping a new production well at the Pasadena Avenue site, BACKGROL',,.'ND City of Tustin has embarked upon a program wherein it will be able to meet its full · service V"ater demands through the production of ground`.vater from the Orange County Basin. This new production well will partially replace a portion of the Cit?"s under,,round water supply 3vhich has been lost due to excessive nitrate concentrations above drinking water standards. The pilot boring for the `.,.'ell ,,`.'ill is expected to be drilled to a depth of 1,500 feet. The final design depth will be decided after examination of the lithology and water quality analyses of samples collected from various depths. The final b°rehole diameter will be between 28 and 36-inches. The well will be drilled using reverse-circulation method. The hoped for yield of' the new well is 2,000 gpm. The proposed location of the new ,.,,'ell is on the `.,,'est side of Pasadena Avenue south of 1" Street. The parcel is a surplus property parcel that the City is in the process of acquiring from CalTrans and is shown on the attached figure. This facility is to be constructed as a part of the City's ongoing Water System Capital Improvement Program. REQUEST FOR PROPOSAL · June l 7, 1999 Page 2 All services will be 'procured in accordance with existing City of Tustin policies which require professional firms to be selected on the basis of professional experience, qualifications and cost. Compensation to be paid under any resulting agreement will be based on individual tasks 'and progress payments will be made for completed tasks only. Proposing firms will be evaluated on demonstrated competence, professional qualifications, familiarity and experience with providing this type of' service, and the understanding of the Citv of Tustin's needs, the experience of the Project Manager and the percentage of his time to be dedicated to the project will be key factors. The method for maintaining ciose communication with City staff and approach to completing the project in a timely manner will be of utmost importance. The selected firm will report directly to the City's Program Manager. ASL Consulting Eneineers. It is expected that the selected firm will provide tine necessary analysis 'and m~e recommendations on all technical issues. Written proposals will be evaluated by a selection cemmittee. Subsequently, selected firms may be asked to ei:'e a presentation to the committee. Upon selection of the most qualified firm, a Scope of Work and Fee .~-rangement will be negotiated. If the selected firm and the City are unable to negotiate a fee arrangement deemed fair and reasonable, the City will attempt to negctiate an agreement with the hex.: most qualified firm. and so on until an agreement is reached. SCOPE OF WORK pHASE I ANALYSIS & REVIEW OF EXISTING SITE & pRELIMINARY DESIGN MEMOtLANDUM TASK 1 Research and Investigation A. Meet with City staff and Program Manager to discuss the proposed Pasadena Avenue Well and the needed improvements and to gain an understanding of the City's philosophy regarding the operation of the proposed project. B. Research. review and veriN existing documents including existing legal descriptions, plans for future storm drainage and other pertinent information prepared by others which are related to this project. °l · · REQUEST FOR PROPOSAL 'June 17, 1999 Page 3 C. Gather and review all available utility information and materials pertaining to the Pasadena Avenue site. Information to be obtained shall include the availability of adequate electrical service feed frOm SCE, availability of telephone service, and the need for site telemetry cable and control wiring. TASK2 Preliminary Facility L. ayout and Concept Plan A. The Consultant is required to prepare Preliminary design concept plans for the wellhead facilities, disinfectiOn facilities, emergency generator, delivery pipelines, storm drain pipeline, yard piping, and appurtenant thcilities proposed to be located at the Pasaden'a Avenue site. B. Analyze use of various level mechanical and electronic rnonitoring equipment to report data to the City's SCADA system Any selected instrumentation equipment will be required to interface with {he City's SCADA system. The City will provide any required SCADA system information needed. C. Analyze the latest OSHA o_uidelines to insure these fnci!ities will be in compliance ~ . .a ;- ,-r... ,.,, ~ . I t,_~ITiS with all institutional safety r,.qt.,:e.,,,.nt--. ~,.e,~:,.. such as use of ?ower ventilation system, emergency access points and work environment warning systems, interior electrical explosion hazards or other necessary features shall be reviewed. eq..,t,,,,e,., alternatives for monitoring flow out D. Anaiyz: flow meter and totalization ' ";"'- of th~- proposed fizilities. E~ Prepare a project design memorandum presenting the conceptual layout and design of each major project element and outlining the major design issues that are pertinent and necessary to design the proposed facilities and that are relevant to the preparation of the plans and specifications. PHASE II WELL DRILLING CONSTRUCTION DOCUMENTS TASK 1 Final Design and Construction Plans Prepare complete detailed construction plans, specifications, details and sections and a cost estimate for the well drilling and development and all other work necessao' for the completion of all of the well drilling including any necessary storm drainage improvements. REQUEST FOR PROt-vSAL -June 17, 1999 Page 4 All plans and details shall be drawn at an appropriate scale to produce clear, accurate. easy to read drawings. Construction plans shall be complete and I:'ully detailed as required by_Ci...t.g..s...t, aff and tl~e Program Manager. All 'specifications and construction plans shall be subject to final review and acceptance by the City staff and the Program Manager. The Consultant shall prepare the necessary.' plans in AutoCad. Release 12 or newer, and Shall plot them on City standard mylar sheets. Once completed, the original mylars of all approved drax,vings shall be submitted to the City together with all other bid documents. Project plan originals shall be 24"x 36" sized City of Tustin standard mylar sheets with title and signature blocks. Digital files are acceptable in either AutoCad drawing file (DWG) or a data exchange file (DXF) 'format. TASK 2 Technical Specifications As required by City policy, the Stm'~dard Specifications t:or Public ',,Vorks Construction (latest edition) shall be used and referenced in the construction specifications wherever ~ractical. Sample plans from previous City projects will be available ~'or reference by ~'~e Consultant. Project technical specifications, special provisions and contract bid documents shall be · '~,,~tn the req-..:irements e.:' ~ne Cit;"s desim'~ criteria. preparee in accord "" - - Coordinate with .. Program Manager and prepare a table of contents for the project's contract documents and technical specifications. Also. 'prepare separate bid schedule sheets breaking out construction items as coordinated with the Program Manager. The items listed in the bid schedule shall relate to the actual numbered construction call- outs shown on the plans. The Consuitant shall provide a copy in Microsoft Word compatible format of the special provisions and contract bid documents. TASK 3 Project Design Notebook & Engineer's Estimate of Probable Construction Cost Assemble and submit for City staff reference and files two copies of a tabbed, three ring note book summarizing all aspects of engineering design for the well drilling horizontal control data, or any other related items specified by the City. REQUEST FOR. PROrOSAL -June 17' 1999 Page 5 Prepare an engineer's estimate of construction costs for the well drilling including any associated costs. This engineer's estimate shall be prepared using the bid items broken out in the bid schedule z~nd shall relate to the actual construction items shown on the plans. The estimate shall be promptly completed ar'tot the City has approved the construction plans and specifications so that this infbrmation is readily available for prospective bidders use. Project Deliverables Upon completion if design activities, provide the City with tine original, wet signature (4 mil double matte clear mylar or 4 mil double matte photo mylar) set of the construction plans and' camera ready originals of the technical specifications for City reproduction, assembly and bidding. Ail original mvlars will be returned to the consultant in order f~>r anv construction plan revisions to be completed by the o Consultant after bidding· All costs associated with the printing of preliminary originals, the printing of in-house and progress plans at the 50°/,, and 90% stage as ,.,.'ell as the 100% final mylar production shall be included in tee Co::sult.',nt's deliverables an&,"or reproduction budget. Plan and specification originals will be turned ov~-r to the Program Manager for · printing and advertising with the approF:iate ~"~';'°" c:' s~:!:m;''"' 7ies' Construction Plans & Specification Review Process .The City will require a number of submittals prior to approval and signature of the plans and specifications. Consultant's proposal fee shall include all meetings and submittals necessary for review and coordination. The tbllowing list identifies key submittals and required design information for each. A. 50% Desi=n Review: Consultant shall, as a minimum, submit preliminary title sheet, second sheet (including vicinity map, location map. general notes and construction notes), preliminary, civil, and detail sheets and a preliminary cost estimate for the project. B. 90% Design Review: Consultant shall, as a minimum, submit complete plans, a refined cost estimate and preliminary special provisions, as well as addressing the 50% design review comments. REQUEST FOR PROPOSAL 'June 17, 1999 Page 6 Co Do 100% Design Review: Consultant shall, as a minimum, submit the final plans reflecting 90% design review corrections; a complete and detailed cost estimate on the' contractor's bid proposal form (v,.ith cost estimate backup detail); backup calculations for the determination of liquidated damages, complete (and bound) special provisions, contract documents and any appendices necessary for final approval. Final Approval Review: Consultant shall submit final plans reflecting 100% design review corrections: complete (and bound) special provisions, contract documents and an'.,' appendices for final approval and plan signature and a complete (and bound) set of {he project calculations supporting the design. E. Approval of Plans: Consultant shall submit mylar originals with Consultant's stamp and signature with original specifi~.ations. The Consultant is responsible for addressing all plan review co'mments at each of the formal submittals and informal coordination tlu'oughout the plan preparation process. The City will commit to a period of t=n (10) working d:,vs of plan review for each submittal. The City will require review meetings at each of the submittals described above as a minimum. Durin~ the bid period, the Consultant shall assist the Ci:y and Program Manager by ans,,verin~ bidder questions and providing ciarizi,.-aaons to t:~ interpretation of plans a_nd specifications~ PHASE III WELL DRILLING CONSTRUCTION SERVICES The Consultant si'roll be expected to provide a certain level of assistance during well drilling. This assistance shall be limited in scope and shall include the following: TASK 1 Preconstruction Phase A. Respond to bidder's questions during the bid advertisernent period and provide information and clarification of construction documents to prospective bidders including preparation of complete addenda documentation as required for Program Manao_.er issuance and distribution. Addenda resulting from omissions or incorrect information provided bv the Consultant in the plans or specifications shall be prepared and issued by tf'~e Consultant after the Program Manager's review. REQUEST FOR PROe'OSAL · June 17, 1999 " Page 7 ,' B. Attend the pre-bid and pre-construction meetings and be available during the bid process to respond to questions and resolve any discrepancies in tile pri~ject pl~s and specifications. C. 'Prepare final construction drawings including revising the specifications to include any bid addenda ti'mt become necessary. plans and project TASK 2 Shop Drawing Review Provide shOp drawing review and any necessary plan' revisions and 'processing services durinz constructi6n of the facilities and for all other aspects of the project. The Consultant shall budget for the review and acceptance of all anticipated shop drawing submittals for the well drilling and development. Consultant shall include in his budget a second revie~v of each shop drawing submittal. TASK 3 Construction Engineering Support Services A. Periodic site inspection during drill rig mobi!ization,:demobi!ization. B. 24-hour day inspection during C~rilling, construction, developrnent, and testing operatiens of the production wcll. The consultant should be farniliar with compliance procedures'for discharging water under the NPDES Permit 5amished by the City of Tustin. C. P:epare titholo~:c anc. construction logs and daily t,e,d records. D. Recommend final well designs based on borehole and geophysical l'ogs. Final design ~vill be approved by Tustin Water Service and the Program Manager. Eo Coordinate. implement, inspect, and analyze aquifer-pump tests (step-drawdown, 24-hour constant discharge, and recovery). These tests may include the water-level monitorin,-' of one or more nearby ~vells. The consultant shall assess optimal well capacity ~nd estimate aquifer parameters, including hydraulic conductivity and transmissivitv based on these tests. Fo Collect water samples at specified times during development and/or pump testing of production and monitoring wells and deliver to approved laboratory. G. Review and summarize (if necessao') drilling contractor invoices and identify, to Tustin Water Service and their Program Manager an?' discrepancies or items of concern prior to Tustin Water Service approval for payment. REQUEST FoR PR(a, ,.,SAL .June 17, 1999 Page 8 H. Prepare final As-Built Report. including tabular and graphical iithologic and ,,,,'ell construction logs and aquifer-pump test data and analyses. The aquifer test data shall also be submitted in an OCWD-compatible digital l"ormat, such as LOTUS 1- '2-3, Grapher, or ASCII. PHASE IV WELLHEAD CONSTRUCTION DOCUMENTS TASK 1 Technical Analyses A. Evaluate the bump test results from the newly drilled and developed Pasadena Avenue Well. B. Evaluate flow and pressure requirements for the wellhead thcilities from the City's distribution system model. Co Based on the results of th~ water system analysis, the required pump flow and head caoacities shall be determined for the wellhead facilities. The Consultant's specific · recommendations for the wellhead facilities will be made and reviewed with the City and the Program Manager. Do Determine the electrical loads associated with the new ,.,.'el!head l~'acilities and the service requirements with Southern California Edison. System requir=ments ,.,.'ill be identified and reviewed with the City and the Program Manager. Coordination with Southern California Edison will be initiated ~%r installation of the electrical service. 'TASK 2 Final Design and Construction Plans Prepare complete detailed construction plans, specifications, details and sections and a cost estimate for the wellhead structure, disinfection equipment and structure, ememency generator, pumps, motors, controllers, piping, telemetr?', wiring, conduit, site Work and all other work necessary, for the complete installation of all of the proposed facilities. All plans and details shall be drawn at an appropriate scale to produce clear, accurate. easy to read drawings. Construction plans shall be complete and fully detailed as required bv City staff and the Program Manager. All specifications and construction plans shall be subject to final re,'iew and acceptance by the City staff and the Program Manager. REQUEST FOR PROPOSAL 'June 17, 1999 Page 9 The Consultant ~'hall prepare the necessary plans in AutoCad. Release 12 or newer, and ~hall plot them on City standard mylar sheets. Once completed, the original mylars of all approved drawings shall' be submitted to the Git,..' together with all other bid documents. Project plan originals shall be 24"x 36" sized City of Tustin standard mylar sheets with title and signature blocks. Digit.ql files are acceptable in either AutoCad drawing file (DWG) or a data exchange file (DXF) format. TASK 3 Technical Specifications . As required by City policy, the Standard Specifications l~br Public Works Construction (latest edition) shall be Used and referenced in the construction specifications wherever practical. Sample plans from previous City projects ,.,,'ill be available for reference.by the Consultant. Project technical specifications, special provisions and contract bid documents shall be prepared in accOrd wi;h the requirements of the Cit?."s design criteria. Coordinate with Program Manager and prepare a table of contents for the project's contract documents and technical specifications. Also. prepare separate bid schedule sheets breaking out construction item:; as coordinatecl ,,:'iti~ the Program Manager. The items listed in the bid schedule shall relate to the actual numbered construction call- outs shown on the plans. · The consultant shall provide a copy in Microsoft \V°rd compatible format of the special provisions and contract bid documents. TASKf Project Design Notebook & Engineer's Estimate of Probable ·z~ Construction Cost Assemble and submit for City staff reference and files tv.o copies of a tabbed, three rin~ note book summarizing all aspects of engineering design tbr the wellhead fa~lities, control valving, storm drain pipelines, horizontal control data. electrical system data or any other related items specified by the Cit.,.'. REQUEST FOR PROt-OSAL 'June 17, 1999 Page 10 Prepare an engineer's estimate of construction costs for the reservoir, inleffoutlet pipeline, storm drain and appurtenant facilities, ificluding any associated costs· This eneineer's estimate shall be prepared' using the bid items broken out in the bid schedule an~ shall relate to the actual construction items shown on the plans. The estimate shall be' promptly completed after the City has approved the construction plans and specifications so ti'mt tl-tis inl~'ormation is readily available lbr prospective bidders use. Project Deliverables Upon completion of design activities, provide the City with the original, wet signature ,(4 mil double n{atte clear mylar or 4 mil double matte photo mylar) set of the construction plans and camera ready originals of the tecl'mical specifications for Ci~ reprodu'ctiom assembly and bidding. All original mvlars will be returned to the consultant in order for anv construction plan revisions to' be. completed by the Consultant after biddin,.z. All'costs associated with the printing of ?r:_-liminary originals. the printing of in-house and proeress plans at the 50°.4 and 90% stage as well as the 100% final mylar production shall be included in the Consultant's del~veraol,,s anct/or r:production budget. At the submittal of the final plans and specifications for City signature, the Consultant shall provide 'to the City a composite map of the Pasadena Avenue well facilities and yard piping including site boundaries, appurtenant facilities and right-of-way information at a scale of 1''= 80' (80 scale) in an AutoCad drawing file (DWO) or data exchange fie (DXF) for use by the District in the preparation of grid maps. Plan and specification originals will be turned over to the Program Manager for printing and advertising with the appropriate number of submittal copies. Construction Plans & Specification Review Process The City will require a number of submittals prior to approval and signature of the plans and specifications. Consultant's proposal fee shall include all meetines and submittals necessary for review and coordination. The tbiloxving'list identifies key submittals and required desien inlbrmation for each... - ,5';~. ': i';":.. ~ !":' . 7' :':,~ ! ",,-/-': F. 50% Design Review: Consultani'ii~l'mll. a/,~a'minimum, submit preliminary, title sheet, second sheet I, including: i,~:inity rr{ap. ,lOcation map. general notes and · · !t constr:.:ction notes), preliminary:, c~x'd," mecl~anical, electrical, pipin_q & instrumentation diagrams (P & ID's) and details sheets and a preliminar?' cost estimate for the project. REQUEST FOR PROI-'OSAL · June 17, 1999 Page 11 G. 90% Design Review: Consultant shall, as a minimum, submit complete plans, a refined cost estimt_.te and preliminary special provisions, as ,.,,'ell as addressing the 50% design review comments. 100% Design Review: Consultant shall, as a n'~inimum, submit the final plans reflecting 90% design review corrections; a complete and detailed cost estimate on the contractor's bid proposal form (with cost estimate backup detail); backup calculations for the determination of liquidated damages, complete (and bound) special provisions, contract documents and any appendices necessary for final approval. , · Final Approval Review: Consultant si'roll submit final plans reflecting 100% design review corrections; complete (and bound) special provisions, contract documents and any appendices for final approval and plan signature and a complete (and bound) set of the project calculations supporting the design. Approval of Plans' Consultant shall submit mylar originals with Consultant's stamp and signature with original specifications. The Consultant is responsible for addressing all plan reviexv comments at each of the formal submittals and informal coordination tl'n'oughout the plan preparation process. The City will commit to a period of ten (10) working days of plan review for each submittal. The City v,'ill require revie;v meetings a: eac!~ of the submittals described above as a minimum. Durin~ the bid period, the Consultant shall assist the City and Program Manager by answerin,.z bidder questions and providing clarifications to the interpretation of plans and specifications. PHASE V WELLHEAD CONSTRUCTION SERVICES The Consultant shall be expected to provide a certain level of assistance during construction. This assistance si'roll be limited in scope and shall include the following: · REQUEST FOR PROPOSAL 'June 17, 1999 Page 12 TASK 1 Prec0nstruction Phase D. Re§pond to bidder's questions during the bid advertisement period and provide information and clarification of construction documents to prospective bidders including preparation of complete addenda documentation as required for Program Manager issuance and distribution. Addenda resulting fi'om omissions or incorrect information provided by the Consultant in the plans or specifications shall be prepared and issued by the Consultant after the Program Manager's review. · E. Attend the pre-bid and pre-construction meetings' and be available during the bid · process to resl~ond to questions and resolve any discrepancies in the project plans and specifications.. F. Prepare final cor~.struction drawings including 'revising the plans and project specifications to ir,~clude any bid addenda that become necessar?'. TASK 2 Shop Drawing Review Provide shop drawing review and any necessary plan revisions and processing services durinz construction of the facilities and for all other aspects o~' the project. The Cons~alt~t shall budget for the review and acceptance of all anticipated shop drawing submittals for the facilities and ali appurtenances. Consultant shall include in his budget a second review of each shop drawing submittal. TASK 3 Construction Engineering Support Services A. Provide construction surveying and staking as needed to adequately locate items to be constructed on the site. B. Provide engineering support services during construction in response to requests for information or clarification from the City. or Program Manager or for field coordination activities with the contractor. The Consultant shall also provide budo_et of 12 hours of staff time for minor plan .revisions to the construction drawin_.s. Four (4) site visits of two hours each should also be budgeted for by the Consultant. Additional budget should be included for two (2) site visits of four hours each during project start up activities. Site visits will be requested by the Program Manager on an as needed basis. C. Prepare record drawings once the project construction has been completed based on Contractor furnished "Redline" construction plans. REQUEST FOR' PR{,,,, oSAL .June 17, 1999 Page 13 ADDITIONAL RESPONSIBILITIES Meet periodically with City staff and Program Manager during the design process to review and discuss progress and coordinate courses of action. Make recommendations on Site layouts, piping contigurations, pump types and sizes, valves, electrical and mechanical equipment, etc. It is anticipated ti'mt a maximum of five design meetings will be required. This does not include the initial project meeting, project submittal meetings, the pre-bid meeting or the preconstruction meeting. · . . Consultant shall be responsible for notifying the City in writing of any regulatory ,requirements or conditions for design or construction of the Pasadena Avenue Well facilities and appurtenances. The requirements shall not include those for which the City is exempt from by public agency laws. The Prograrn Manager will perform the coordination with any agencies with jurisdiction over the work involved. The Pro,am Manager will also authorize any needed permit applications. ITEMS TO BE SUPPLIED BY THE CITY The City shall supply/provide the consultant with the following: A. Riglnts-of-Way information on the proposed site (all of which is in the process of being acquired). B. Plans and drawings, as are availaNe and appurtenant to the proposed project. C. Existing operational records and flow data as are available and appurtenant to the project. D. Sample Special Provisions and City's standard contract documents, as are available and appurtenant to the project. E. The City shall be responsible for administering the required contractor completion of all applications tbr any required permits from other governing agencies. REQUEST FOR PROPOSAL · June 17, 1999 Page 14 PROJECT SCHEDULE The City proposes to pursue an aeeressive schedule for completion of this critical water supply facility.. The project goal is to have the completed [hcilities operational by June 2001. To meet this schedule, the following milestones shall be incorporated into the Consultant's proposed project design and completion schedule: 08/17/99 09/16/99 10/14/99 11/i 1/99 11/24/99 12/09/99 01/07/00 02/03/00 02/21/00 03/21/0~ 05/18/00 06/08/00 07/06/00 08/03/00 08/17/00 08/31/00 09/08/00 10/05/00 10/23/00 11/21/00 05/24/01 06/08/01 .Notice To Proceed Preliminary. Design Memorandum Well Drilling 50% Design Review Well Drilling 90% Design Review 'Well Drilling 100% Design Reviev,: Well Drilling Final Design Review Advertise for Well Drilling Bids Open Well Drilling Bids Award Well Drilling Contract tbr Construction Notice To Proceed with Construction Complete Construction Comple:e Tecb. nical Analyses Wellhead 50% Design Review Wellhead 90% Design Review Wellhead 100% Design Review Wellhead Final Desi,2n Review Advertise for Wellhead Bids Open Wellhead Bids Award Wellhead Contract for Construction Notice To Proceed with Wellhead Construction Complete Construction of Wellhead Start Operation of New Facilities INFORMATION TO BE INCLUDED IN THE PROPOSAL Your proposal for ti'tis work should include the following intbrmation: A. Your firm's qualifications for performing this work. including .,,'our related experience in the preparation of plans and specifications tbr drilling and equipping of municipal water wells. Provide a brief list of similar types of projects which your firm has previously performed, including scope, cost and agency for whom completed, including contact person and phone number. REQUEST FOR PROPOSAL 'June 17, 1999 · · Page 15 Bi Identification. titles and qualifications of individuals who will supervise and perform the necessary services as .discussed in the Scope of Work. The experience and qua!ifications of the project manager and of other key individuals proposed to assist in the project will be significant factors in the evaluation process. The percentage of time that will be dedicated to the project by the project manager and other key staff should also be provided. The Consultant will assign a responsible representative and an alternate to perform the assigned tasks. Both ,,,,'ill be identified in the proposal. The Consultant's representative will remain in responsible charge of all duties from contract negotiations through project completion. If the primary. representative is unable to continue with thc project, then the alternate representative 'will become the primary representative. The City and the Program Manager must approve any other changes in responsible representative, in advance. The City '*'ill have the right to reject other proposed changes in personnel, and may consider any other changes in responsible personnel a breach of contract. C. An identification of the tasks necessary, to complete the Scope of Work and an estimate of the time and man hours necessary, to complete each task. Identify the individuals who will be assigned to each task. D. A proposed project schedule depicting the time of completion for the project design. The schedule shall include the number of calendar days required to perform each task and the total number of calendar days required to complete the entire project. The schedule should be coordinated with the review dates shown above. E. The information you expect to be provided by the City. Fe Fee sch~-dule (submit in a SEPARATE SEALED ENVELOPE) indicating the proposed cost Ibr completing each task and a resulting "not to exceed" cost of the project based upon the work hours, hourly rates, and other associated costs. The proposed cost to complete each task shall include the costs of all administration and overhead, project site visits, attendance at meetings, and all reproduction costs. Include a schedule of hourly rates for your firm's employee titles or various classifications in the sealed envelope. O. Any other information you feel is pertinent to this pro. ject. The Consultant shall be responsible for completing the specified services in accord with the City's standard "ProfessiOnal Services Agreement". which will be prepared by the City's i"rogram Manager. Services specified in this agreement shall be taken directly from this "Request for Proposal" and from the Consultant's proposal. · REQUEST FOR PROI'OSAL .June 17, 1999 Page 16 If you desire to submit a proposal to perform the requested services, return it to Gary. Veeh, Water Services Manager. 235 E. Main Street. Tustin. CA 92680. no later than 4'00 p.m.. Thursday. July 21. 1999. 'Please note that three (3) copies of your proposal must be submitted. Also Please note th'at a mandat~rv preproposal meeting and job walk is scheduled for July 1, 1999 at 9:00 a.m. Please meet at the Tustin W. ater Ser~'ice office at 235 E. Main Street. Please feel free to call Gary Veeh. Water Service Manager. at (714) 573-3381 or our Program Manager. John Morris, at (62'6) 796-0020 it' you have any questions concerning this request. Very truly yours, T. M(.'.r,'is Program Manager Cc: Gary Veeh Steve Tedesco, ASL