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Home My WebLink About03 ACCEPT IMPROVEMENTS FOR BATTERY BACKUP SYSTEM-6 11,12rcs TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ACCEPT IMPROVEMENTS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 1 CIP 40080 SUMMARY Construction of the Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 and the Traffic Signal Controller Equipment Upgrades/Replacements — Phase 1 CIP 40080 have been completed to the satisfaction of the City Engineer and the projects are now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council: Adopt Resolution No. 13-20 accepting the construction of the Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 and the Traffic Signal Controller Equipment Upgrades/Replacements — Phase 1 CIP 40080; and 2. Authorize the City Engineer to execute and file the Notice of Completion with the County Recorder's Office. FISCAL IMPACT The final construction cost for the Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 is $165,788 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 1 CIP 40080 is $175,419 for a total of $341,207 funded with Measure M2 Fair Share Funds. The total budget for the work was $390,000, comprised of $190,000 and $200,000 for each project, respectively. The budget savings of $48,793 will be carried over to next year's Capital Improvement Program for subsequent project phasing. No contract change orders were associated with these improvements. DISCUSSION The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain safe, normal vehicular operations when planned or unplanned electrical interruptions occur. Although BBS's are currently being installed at all new traffic signals, there is a need to install them at older traffic signals through a retrofit process. This program, provided in the Capital Improvement Program (CIP), includes four phases spread out over four (4) successive fiscal years, thereby ensuring that all city-maintained traffic signals have operational battery backup systems. Battery Backup Installations and Traffic Signal Controller Upgrades — Phase 1 April 2, 2013 Page 2 Phase 1 of CIP 40079 consisted of eleven (11) traffic signals along Irvine Boulevard from Myford Road to Yorba Street, excluding Tustin Ranch Road and Prospect Avenue which already have BBS's, in addition to five (5) traffic signals along Tustin Ranch Road from La Colina Drive to Pioneer Way. The program also consisted of three phases of upgrades or replacements for existing traffic signal controller equipment spread over three (3) successive fiscal years due to the aging inventory. Phase 1 of CIP 40080 consisted of the replacement of the entire controller cabinet assemblies on Irvine Boulevard at B Street, Fashion Lane, Charloma Drive and Browning Avenue. Also, upgrades to existing controller and detection equipment were performed on Irvine Boulevard at Myford Road and Red Hill Avenue; at nine intersections along Tustin Ranch Road from Auto Center Drive to Portola Parkway, excluding the new signal at Greenway Drive/Adams Drive; and on Jamboree Road at Patriot Way and Pioneer Road. Work on CIP 40079 and 40080 were performed together due to the similar nature of the work and the efficiency of utilizing the same contractor. Construction of these projects is deemed complete to the satisfaction of the City Engineer and is now ready for City Council acceptance. Stack, P.E. Public Works/City Engineer Attachment(s): 1. Resolution No. 13-20 2. Location Maps SACity Council Iterns12013 Council Items\NOC BBS Installations-Phase 1 (CIP 40079) & Signal Controller Upgrades-Phase 1 (CIP 40080).docx ATTACHMENT 1 Resolution No. 13 -20 RESOLUTION NO. 13 -20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 1 CIP 40080 WHEREAS, Sully - Miller Contracting Company, having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: • Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 • Traffic Signal Controller Equipment Upgrades /Replacements — Phase 1 CIP 40080 BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. Resolution 13 -20 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 2nd day of April 2013. Elwyn A. Murray, Mayor ATTEST: Jeffrey C. Parker City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE SS CITY OF TUSTIN 1, Jeffrey C. Parker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 13-20 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 2nd day of April, 2013 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: JEFFREY C. PARKER City Clerk Resolution 13-20 Page 2 of 2 ATTACHMENT 2 Location Maps TRAFFIC SIGNAL BATTERY BACKUP SYSTEM CIP NO. 40079 (PHASE I) x K r a nm swm r 8 M 17.,E YefApp[), � AYpI� y5, p f91Mik AtEME �' ti .Aare S " e , TUSTIN LEGACY Y I �J ' ►�i TU SCALEJ f LEGEN0; ' VOW , \ ra, _ 6AW s MsutaAros Air Eesnc itfIIlifc iG10R.11' sE` r LOCATION MAP LOCATION MAP ,Am