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Home My WebLink About00 CITY COUNCIL AGENDA 4.2.13CITY OF TUSTIN JOINT REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY AND THE HOUSING AUTHORITY Charles E. "Chuck" Puckett, Mayor Pro Tern John Nielsen, Councilmember Al Murray, Mayor Rebecca "Beckie" Gomez, Councilmember Allan Bernstein, Councilmember APRIL 2, 2013 COUNCIL CHAMBER 300 CENTENNIAL WAY, TUSTIN CLOSED SESSION MEETING 6:00 P.M. CALL TO ORDER — Meeting #2313 ATTENDANCE Jeffrey C. Parker, City Manager David E. Kendig, City Attorney Jeffrey C. Parker, City Clerk George Jeffries, City Treasurer PUBLIC INPUT — Members of the public may address the City Council on items on the Closed Session Agenda. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION [Govt. Code § 54956.9(c)] — Two Cases 2. CONFERENCE WITH LEGAL COUNSEL — EXPOSURE TO LITIGATION [Govt. Code § 54956.9(d2)] — Two Cases 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: [Govt. Code § 54957] — Two Cases • Performance evaluation of the City Manager • Performance evaluation of the City Attorney 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) — One case NOTE: As required by Senate Bill 343, any non - confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 300 Centennial Way, Tustin, CA during normal business hours. Property Lots 1,2,3,4,5,6,7,8,9, 10,11, II, D, Final Map Address /Description 17144; Lots 32, 34, Tentative Tract Map 17404; a portion APN's 430 -27 -31 and 33 and a portion of APN 430 -37 -10 Agency City of Tustin City Negotiators Jeffrey C. Parker, City Manager, Elizabeth Binsack, Community Development Director, and John Buchanan, Program Manager Negotiating Parties O.C. Property Company, LLC, represented by Rick Kaplan, Mark Smith, John Tran and Mark McGranahan, Cushman Wakefield of California, Inc., Irvine, CA. Under Negotiation Price and Terms of Payment JOINT REGULAR MEETING OF THE CITY COUNCIL, SUCCESSOR AGENCY TO THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY AND THE HOUSING AUTHORITY VE[1I1l a►vi I CALL TO ORDER — Meeting #2313 PRESENTATION OF COLORS, INVOCATION AND PLEDGE OF ALLEGIANCE — American Legion ROLL CALL — City Clerk CLOSED SESSION REPORT — City Attorney David E. Kendig PRESENTATION - Orange County Transportation Authority — Andrea West ORAL COMMUNICATION /PUBLIC INPUT — At this time, any member of the public may address the City Council on matters which are listed on this agenda or under the jurisdiction of the City Council. If the item you wish to speak on is a public hearing item, you may wish to wait until the Council considers that item. City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 2 of 7 CONSENT CALENDAR ITEMS All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form with the City Clerk. (Agenda Items 1 through 6) 1. APPROVAL OF MINUTES – JOINT REGULAR MEETING OF THE CITY COUNCIL, SUCCESSOR AGENCY TO THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY HELD APRIL 2, 2013. Recommendation: That the City Council /Successor Agency and Housing Authority approve the Action Minutes of the Joint Regular Meeting of the City Council, Successor Agency to the Tustin Community Redevelopment and Housing Authority held on April 2, 2013. 2. APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin and Successor Agency to the Tustin Community Redevelopment Agency obligations that are in accordance with the approved budget or continued operations authorizations. Recommendation: Approve Payroll in the amounts of $11,182.39 and $588,410.21; and Demands in the amount of $5,020,993.21. 3. ACCEPT IMPROVEMENTS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 1 CIP 40080 Construction of the Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 1 CIP 40080 have been completed to the satisfaction of the City Engineer and the projects are now ready for City Council acceptance. Recommendation: It is recommended that the City Council: 1. Adopt Resolution No. 13 -20 accepting the construction of the Traffic Signal Battery Backup System Installations — Phase 1 CIP 40079 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 1 CIP 40080; and City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 3 of 7 2. Authorize the City Engineer to execute and file the Notice of Completion with the County Recorder's Office. RESOLUTION NO. 13 -20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 1 CIP 40080 4. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE NEGOTIATION OF A CONTRACT CHANGE ORDER WITH R. J. NOBLE COMPANY FOR A TRAFFIC SIGNAL ON NEWPORT AVENUE The plans and specifications for a new traffic signal on Newport Avenue at the main entry to the R.D. Olson hotel project are being prepared for immediate construction subject to final approval by the City Engineer. Recommendation: It is recommended that the City Council: 1. Adopt Resolution No. 13 -21 approving the plans and specifications subject to final engineering approval by the City Engineer; 2. Amend the adopted Capital Improvement Program for Fiscal Year 2012 -2013 to include the Newport Avenue Signal at this location; 3. Authorize the City Engineer to negotiate a contract change order with R.J. Noble Company for the Newport Avenue Signal installation, based upon bid pricing for similar work under contract and mobilized for the Tustin Ranch Road Phase 2 Roadway Improvements, subject to final approval by the City Manager; and 4. Appropriate $250,000 from unencumbered land sale proceeds in Fund 189 and authorize the City Manager to expend said funds in an amount not -to- exceed $250,000 for signal design, installation, construction engineering, and inspection. RESOLUTION NO. 13 -21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR A NEW TRAFFIC SIGNAL ON NEWPORT AVENUE SUBJECT TO FINAL ENGINEERING APPROVAL BY THE CITY ENGINEER City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 4 of 7 5. 2012 ANNUAL MITIGATION MONITORING STATUS REPORT FOR FEIS /EIR FOR MCAS TUSTIN SPECIFIC PLAN The City Council certified the Program Final Environmental Impact Statement /Environmental Impact Report (FEIS /EIR) for the Disposal and Reuse of MCAS Tustin along with its Supplemental and Addendum. The FEIS /EIR evaluated the environmental impacts of the reuse and disposal of MCAS- Tustin, which included the adoption of a Mitigation Monitoring and Reporting Program (MMRP) pursuant to CEQA Guidelines Section 15097. The report provides updated information on construction, development, and entitlement projects within the MCAS Tustin Specific Plan area and their compliance with mitigation requirements. On March 26, 2013, the Planning Commission reviewed the Annual Mitigation Monitoring Status Report and authorized staff to forward the report to the City Council to receive and file. Recommendation: That the City Council receive and file the 2012 Annual Mitigation Monitoring Status Report for FEIS /EIR for the MCAS Tustin Specific Plan. 6. AWARD OF BID FOR THE CEDAR GROVE PARK PLAYGROUND RENOVATION (CIP NO. 20071) The bid opening for the Cedar Grove Park Playground Renovation project was held on March 11, 2013. The Cedar Grove Park Playground Renovation was identified by the Community Services Commission as the next project to be completed on their seven -year Capital Improvement Project priority list. Recommendation: Staff recommends that City Council award the construction contract to Cicero Engineering of Fullerton, California, in the amount of $225,300 subject to the approval of contract requirements by the City Attorney and final execution of the contract. REGULAR BUSINESS ITEMS Matters listed under Regular Business are generally proposals for new legislation or items requiring discussion (Agenda Item 7 through 10) 7. CONSIDERATION OF REQUEST FOR MULTI -WAY STOP CONTROL AT INTERSECTION OF ROANOKE AVENUE, CANTERBURY AVENUE AND KINGSBORO CIRCLE The City Council received a citizen request to install stop signs at the City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 5 of 7 intersection of Roanoke Avenue, Canterbury Avenue and Kingsboro Circle. A traffic engineering study for multi -way stop controls within the community has been completed. It was determined that no changes in intersection traffic control are recommended at Roanoke Avenue, Canterbury Avenue and Kingsboro Circle. However, supplemental warning signs and raised pavement markers along the curves are recommended throughout the community, in addition to periodic enforcement. Recommendation: Receive and file the Traffic Engineering Study of Roanoke Avenue - Canterbury Avenue at Kingsboro Circle and Similar Intersections in Tustin Meadows prepared by Tom Brohard and Associates dated March 20, 2013, and implement supplemental warning signs and raised pavement markers as recommended. 8. APPROVAL OF CONSULTANT SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR CONSTRUCTION DOCUMENTS FOR THE FRONTIER PARK WATERPLAY ELEMENT (CIP NO. 20072) Approval of a Consultant Services Agreement between the City of Tustin and Hirsch & Associates, Inc. to provide the City architectural design, construction documents, and plans and specifications for a water play element at Frontier Park. Recommendation: Authorize the Mayor and the City Clerk to execute a Consultant Services Agreement with the firm Hirsch & Associates, Inc. for the Frontier Park "Sprayground" Project not to exceed $12,540. 9. AMENDING THE CITY'S CLASSIFICATION AND COMPENSATION PLANS AND ESTABLISHING A TARGETED RECRUITMENT AND SELECTION PROCESS Approval of the following actions will amend the City's Classification Plan and Compensation Plan to reflect changes recommended by staff to facilitate organizational restructuring and establish a targeted recruitment process to be used when determined by the City Manager to be in the City's best interests for filling a vacant position. Recommendation: It is recommended that the City Council take the following actions: 1. Adopt Resolution 13 -22 to amend the City's Classification and Compensation Plans; and 2. Authorize the City Manager, or his /her designee, to designate an individual as the City's Building Official; and City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 6 of 7 3. Adopt Resolution 13 -24 to establish a targeted recruitment and selection process. RESOLUTION NO. 13 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING THE CLASSIFICATION AND COMPENSATION PLANS FOR THE CITY OF TUSTIN RESOLUTION NO. 13 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ESTABLISHING A TARGETED RECRUITMENT AND SELECTION PROCESS FOR THE HIRING OF CITY EMPLOYEES 10. LEGISLATIVE REPORT At this time, the City Council may take the opportunity to discuss current legislation of interest. OTHER BUSINESS /COMMITTEE REPORTS ADJOURNMENT — The next meeting is scheduled for Tuesday, April 16, 2013 at 5:30 p.m. for the Closed Session Meeting followed by the Regular Business Meeting at 7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. City Council /Successor Agency /Housing Authority April 2, 2013 Meeting Agenda Page 7 of 7