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Home My WebLink AboutCC RES 13-191 1 RESOLUTION NO. 13 -19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE CITY CLERK OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01 -91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy certain documents in a time and manner consistent with the City of Tustin Records Retention Schedule; and WHEREAS, the described documents listed in Exhibit A are occupying space needed by the City Clerk of the City of Tustin and none of the described documents have sufficient value to justify retention; and WHEREAS, the City Attorney has given written consent to the destruction of the described documents listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following documents are no longer required by the City of Tustin and should be destroyed in order to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents in a lawful mariner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. Resolution No. 13 -19 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 16th day of April, 2013. STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 13 -19 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 16th day of April, 2013 by the following vote: COUNCILMEMBER AYES: Murray, Puckett, Nielsen, Gomez COUNCILMEMBER NOES: None COUNCILMEMBER ABSTAINED: None COUNCILMEMBER ABSENT: Bernstein JE'' Y C. PARKER, CL RK Resolution No. 13 -19 Page 2 of 2 1 1 1 CITY OF TUSTIN OBSOLETE RECORDS DESTRUCTION LIST CITY CLERK'S OFFICE EXHIBIT A 1. Agreements* 1959-1979 2. Agenda Packets* 2007 3. Bid Proposals' 1971-1977 4. Census' 1930-1980 5. City Council Rosters* 1927-1982 6. Claims' 2005-2008 7. Correspondence/Memos 1960-1985 8. Insurance Claims 1968-1970 9. Insurance Policies & Correspondence" 1957-1979 10. License and Permit Board Meetings' 1967-1971 11. Street Names/Numbering* 1956-1978 12. Traffic Commission Minutes* 1974-1976 13. Traffic Commission Applications' 1974-1977 14. Traffic Commission Agenda Reports' 1974-1977 'Scanned for retention APPROVED BY: a SENT: ,` 41 7 �! ! All�► Li ((42(-113 I 3 Erica Rabe Date David E. Kendig Date City Clerk Services Supervisor City Attorney DESTROYED BY: Pouch Records 1 General Service 1965-1973 ITT Communications Equipment,Systems&Maintenance 1974-1978 Pyro Spectaculars,Inc.-4th of July Show 1983 Uniform Maintenance,L&N Uniform Supply 1979 William Reeves dba Tustin Motor Sales 1974-1977 Motorola Radio Console 1974 Governmental Professional Services relative to Traffic Safety 1974 Program J.A. Placek Construction Co,City, R.J. Noble, &So. Pacific 1978 Transportation Standard Oil Gasoline purchasing under OC purchasing plan 1972 Tax Audit Participation Board of Supervisors for State Board of 1975 Equalization Audit on proper tax assessments Public Management Services 1975 Olive Heights Citrus Association 1970-1972 Development Research Assoc. 1989 Law Center of University of CA 1970 Proposal-Burton/Southwestern, Telecom-Communications 1973.1974 Consultant Theodore Barry&Associates 1070 Civic Center Consulting, Bartle Wells 1972 Bartle-Wells-Tustin Water Works 1969-1979 Wallace,McHarg,Roberts&Todd 1975-1977 Xerox Copier 1968-1975 First St(Larwin Square) Utility Underground District 1979 Hon, Barry G-Sale of McFadden Ave Parcel 1968-1971 Crosswalks-Crossing Guards: General 1968-1978 Drainage-Erosion 1967-1975 Claims Laugen, Lorna 2007 Lopez, Manuel 2005 SEMA Construction 2007 Walker, Jeffrey 2008 Zamora, Wilfredo 2005 1 RECORDS irf .;, �. i I: MANAGEMENT LP• 1 (800) 400-3453 "Making it, as Easy as it Should be" www.pouchrecords.com RECERVED Certificate of Destruction JUL 01 2013 Z or, 'CE•TUSTIN CITY CLERK Items amounting to: 1 I Jr 2_ pounds have been SHREDDED for POUCH Records Management L.P.on this date (i2 I U )l _I ))S {',{� for Client Name: ( /R O Ci k^ 1 Vf r� C� uT l UJ (!n as described in the POUCH work order I# 17 yno I dated (Ph 11013 CPS/CC-1C Wt\,COOvI PRM Witness Name f,`t\/'J\ FJ\�, - \\ 4 `/`'J/��' PRM Witness Signature Contractors in partnership with POUCH Records Management Service Contractor(check box) ..• XSOCaI Shred NAID' ❑ All Purpose Document Destruction \,or, ❑ Document Security Solutions The above named&affiliated contractors have provided shredding services when their name has been checked above.The contractor's signature below certifies that the above materials were completely destroyed in a confidential manner,in accordance with the procedures set forth by the National Association for Information Destruction for its NAID Certified Members. I Contracto Employnature Date 1/4Lerridor c-7 Print Name of Contractor/Employee Revised 10/12/2009 •