HomeMy WebLinkAboutCC RES 13-231
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RESOLUTION NO. 13123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE FINANCE
DEPARTMENT OF THE CITY OF TUSTIN NO LONGER
REQUIRED FOR THE CONDUCT OF CITY BUSINESS,
PURSUANT TO THE AUTHORITY GRANTED BY THE
CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01 -91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the Finance Director of the City of Tustin has requested authority to
destroy certain documents consistent with the City of Tustin Records Retention
Schedule; and
WHEREAS, the described documents listed in Exhibit A are occupying space
needed by the Finance Department of the City of Tustin; and have determined that none
of the described documents have sufficient value to justify retention; and
WHEREAS, the City Attorney has given written consent to the destruction of the
described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents are no longer required by the City of
Tustin and should be destroyed in order to conserve storage space in the offices
of the City of Tustin. Said documents and papers are described in the attached
Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of the
above described documents is hereby authorized to destroy said documents in a
lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents
destroyed and the original certificate of destruction filed in the Office of the City
Clerk.
Resolution No. 13 -23
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 16th day of April 2013.
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 13 -23 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 16th day
of April 2013 by the following vote:
COUNCILMEMBER AYES: Murray, Puckett, Nielsen, Gomez
COUNCILMEMBER NOES: None
COUNCILMEMBER ABSTAINED: None
COUNCILMEMBER ABSENT: Bernstein
Resolution No. 13 -23
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CITY OF TUSTIN
OBSOLETE RECORDS DESTRUCTION LIST
FINANCE DEPARTMENT
EXHIBIT A
Payroll Timesheets
June 18, 2000— December 17, 2000
January 3, 2003 —June 6, 2003
May 21, 2004 —October 19, 2007
APPROVED BY: CONSENT: ' /
if 7/12 . //,
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Erica Rabe Date David E. Kendig Mate
City Clerk Services Supervisor City Attorney
DESTROYED BY:
Pouch Records
RECORDS
.. MANAGEMENT LP
1 (800) 400-3453 "Making it, as Easy as it Should be"
www.pouchrecords.com
Certificate of Destruction
Items amounting to: .573 3 .9 pounds have been SHREDDED for
POUCH Records Management L.P.on this date Lai 71) /M K;
for Client Name n0 CI 14 (I-crkk" Tustin
as described in the POUCH work order# 1 I _S of 2
dated 11 '1.0/3 i
c ,c 3o
PRM Witness Name
JVPRM Witness Signature � ,4 N&&, \\s)
Contractors in partnership with POUCH Records Management
Service Contractor(check box)
1oCal Shred
NAID' ❑ All Purpose Document Destruction L
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I Document Security Solutions
The above named&affiliated contractors have provided shredding
services when their name has been checked above.The contractor's
signature below certifies that the above materials were completely
destroyed in a confidential manner,in accordance with the procedures
set forth by the National Association for Information Destruction for
its NAID Certified Members.
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Contra t' r/Emph yee Signature Date
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Print Name of Contractor/Employee
Revised 10112/2009
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