HomeMy WebLinkAbout08 AUTHORIZATION TO AMEND CONTRACT - CROSSING GUARD CONTRACT RENEWAL1TY O
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AGENDA REPORT
MEETING DATE:
TO:
FROM:
SUBJECT:
SUMMARY
JUNE 4, 2013
JEFFREY C. PARKER, CITY MANAGER
SCOTT M. JORDAN, CHIEF OF POLICE
Agenda Item 8
Reviewed.
City Manager
Finance Director 19
AUTHORIZATION TO AMEND CONTRACT — CROSSING GUARD
CONTRACT RENEWAL
The crossing guard contract with All City Management Services, Inc. is up for renewal
for the 2013 -2014 school year.
RECOMMENDATION
Approve and execute amendment of the existing contract entered into on August 4,
2009 with All City Management Services, Inc. and the City of Tustin by renewing said
contract in order to provide 14,076 hours of school crossing guard service for the 2013-
2014 school year.
FISCAL IMPACT
$199,457 funds budgeted in 100 -50 -32 -6010 for the 2013 -2014 fiscal year.
BACKGROUND
In the ongoing budget process for the 2013 -2014 fiscal year, funds are being budgeted
for the renewal of a one -year amendment to the existing contract with All City
Management Services, Inc. to provide school crossing guard service. The crossing
guard service provides 22 crossing guards to cover 16 school sites throughout the City
of Tustin during the traditional and year -round school schedules of 180 school days.
Analysis of the program since the changes made in 2009 have shown traffic flow around
the schools has improved significantly; no public safety issues have been discovered.
More parents are walking their children to school and the children are walking in large
groups for safety.
Authorization to Amend Contract — Crossing Guard Contract Renewal
June 4, 2013
Page No. 2
This is an amendment to the revised contract of 2009 -2010. This contract stands
unchanged with the exception of this amendment, bringing the contract year current, as
well as maintaining the wages at the sum of $14.17 per hour. This is the last year of a
five -year contract with ACMS. Prior to the start of next fiscal year (2014/2015), we will
open up the crossing guard contract to the bid process to ensure fairness and fiscal
responsibility.
gq ij,
SCOTT M. JO AN
Chief of Police
Attachment: All City Management Services Agreement
ATTACHMENT NO. 1
Amendment to Agreement between
All City Management Services, Inc. and the City of Tustin
for providing School Crossing Guard Services
The City of Tustin hereinafter referred to as the "City ", and All City Management
Services, Inc., located at 10440 Pioneer Blvd., Santa Fe Springs, CA 90670,
hereinafter referred to as the "Contractor ", mutually agree to amend the existing
Agreement entered into on August 4, 2009 as follows:
Item #1 The City and the Contractor agree to extend the term of this
Agreement for the 2013 - 2014 fiscal year beginning July 1, 2013
thru June 30, 2014.
Item #17 The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fourteen Dollars and Seventeen Cents,
($14.17) per hour of guard service provided. It is understood that
the cost of providing Fourteen Thousand and Seventy-Six (14,076)
hours of service shall not exceed One Hundred Ninety -Nine
Thousand, Four Hundred and Fifty -Seven Dollars ($199,457.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Tustin
By
Signature
Print Name and Title
APPROVED AS TO FROM:
Signature
Name and Title
All ity Manage nt Services, Inc.
Deme Farw I, Corpor retaTV
Date May 23, 2013
Attest By:
Date Date
Signature
Print Name and Title
All City Management Services Inc.
Client Worksheet 2013 - 2014
Department: 7701
Current Rate: $14.17
Percent Increase
New Rate
Price Freeze: PF
KEY:
REVISED
192
Traditional Calendar:
$0.00
sites with one early release:
For sites with no regularly scheduled early release days, use 180 regular days
X days /yr X
Hourly Billing Rate
For sites with one regularly scheduled early release day /week, use 144 regular days
and 36 minimum days
Year Round Calendar
$14.17 =
$0.00
For schools with no regularly scheduled early release days, use 240 regular days
Total Hrs /day
X days /yr X
For schools with one regularly scheduled early release day /week, use 192 regular days and 48 minimum days
Summer School
19
For schools with Summer School sessions use 19 days
$0.00
sites for summer school::
Sites with traditional calendar:
X days /yr X
Hourly Billing Rate
56 1 180
F7TI4.17 =
$142,833.60
16 sites with no early release: Total Hrs /day X days /yr X
Hourly Billing Rate
21 144
$14717 1
$42,850.08
6 sites with one early release: Total Hrs /day X days /yr X
Hourly Billing Rate
27 36
F$14.17 =
$13,773.24
early release for sites above: Total Hrs /day X days /yr X
Hourly Billing Rate
Sites with year round calendar:
240
$14.17
sites with no early release: Total Hrs /day X days /yr X
Hourly Billing Rate
NOTES:
192
F $14.17 =
$0.00
sites with one early release:
Total Hrs /day
X days /yr X
Hourly Billing Rate
48
$14.17 =
$0.00
early release days for sites above:
Total Hrs /day
X days /yr X
Hourly Billing Rate
Summer School Sites
19
$14.17 =
$0.00
sites for summer school::
Total Hrs /day
X days /yr X
Hourly Billing Rate
TOTAL PROJECTED HOURS
14076
TOTAL ANNUAL PROJECTED COST
$199,456.92
NOTES: