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HomeMy WebLinkAbout12 CIP NO. 7124 09-07-99NO. 12 ,,, ~a~.. ~ ,'?~..~ .~'-..: ~:i 9-7-99 "~. ~ .~ .i ., (-~,~ DATE: SEPTEMBER 7, 1999 ~~ TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: PROGRAM SUPPLEMENT AGREEMENT NO. 001-M1 TO ADMINISTERING AGENCY- STATE MASTER AGREEMENT NO. 12-5271 FOR THE RED HILL AVENUE REHABILITATION PROJECT (CIP NO. 7124) SUMMARY Program Supplement Agreement No. 001-M1 is a Project-Specific Program Supplement to the previously approved Administering Agency-State Master Agreement No. 12-5271 for reimbursement of Federal Funds covering preliminary engineering, construction engineering, and construction for the Red Hill Avenue Rehabilitation Project. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 99-66 approving Program Supplement Agreement No. 001-M1 to Administering Agency-State Master Agreement No. 12-5271 and authorize the Mayor and City Clerk to execute said agreement on behalf of the City of Tustin. FISCAL IMPACT With the approval of Program Supplement Agreement No. 001-M1 the City will receive Federal reimbursement of 50% of the costs of eligible items covering preliminary engineering, construction engineering and construction for the Red Hill Avenue Rehabilitation Project (CIP No. 7124). BACKGROUND On February 16, 1999 the City Council approved the Administering Agency-State Master Agreement No. 12-5271 which covers the general requirements of all Federal-aid projects. Program supplements to the Master Agreement formalize the financial responsibilities and provisions for each specific Federal-aid funded project. City Council approval of Program Supplement Agreement No. 001-M1 is required for the reimbursement of Federal funds for preliminary engineering, construction engineering and construction for the Red Hill Avenue Rehabilitation Project (CIP No. 7124). Staff recommends that the City Council adopt Resolution No. 99-66 approving Program Supplement Agreement No. 001-M1 and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Tustin. Tim D. Serlet Director of Public Works/City Engineer tlerry©tteson Associate Civil Engineer TDS:ccg:Program Supp Agmt Red Hill Rehab.doc Attachments 1 i0 il 17 2~ RESOLUTION NO. 99-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 001-M1 TO THE ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 12-5271 FOR THE RED HILL AVENUE REHABILITATION PROJECT (CIP NO. 7124) WHEREAS, the City of Tustin previously approved the Master Agreement No. 12- 5271 with the State of California, acting by and through the California Department of Transportation (Caltrans); and WHEREAS, Program Supplements to the master Agreement formalize the financial responsibilities and provisions for each specific Federal-aid funded project; and WHEREAS, approval of Program Supplement Agreement No. 001-M1 is required for the reimbursement of Federal funds for preliminary engineering, construction engineering, and construction for the Red Hill Avenue Rehabilitation Project (CIP No. 7124); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that Program Supplement Agreement No. 001-MI to the Administering Agency-State Master Agreement No. 12-5271 is hereby approved; AND BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized to execute Program Supplement Agreement No. 001-M 1; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 7th day of September 1999. ATTEST: Tracy Wills Worley, Mayor City Clerk PROGRAM SUPPLEMENT NO. M001 Rev. 1 to ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 12-5271 Date:August 05, 1999 Location: 12-ORA-0-TUS Project Number: STPL-5271 (004) E.A. Nuntber: 12-931097 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 03/03/99 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency Curther stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In the City of Tustin - Red Hill Avenue - From Edinger Ave. to Walnut Ave TYPE OF WORK: AC Pavement Rehabilitation LENGTH: 0.5 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [ ] Right-Of-Way [X] Construction [X] Construction Engineering Estimated Cost Federal Funds Matching Funds 33C $316,299.00 LOCAL .OTHER $928,605.00 $612,306.00 $0.00 $0.00 CITY OF TUSTIN STATE OF CALIFORNIA Department of Transportation By By Date Attest Title Chief, Office of Local Programs Project Implementation Date . I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic~/~~/~~~/~~~ate ~ ' 5 ~ ¢ Chapter I Statutes ·I Item I 'Year I~~ogr~ \ ~~ BC I Categoryi Fun~9j~;rce 50 1999 2660-101-890 99-2000 ~k~.30.010.810 C 262040 324 1998 2660-101-890 98-99 --20.30.010.810 C 262040 892-F $316,299.00 286.299.00 30.000.00 Program Supplement 12-5271-M001-R11STEA Page i of 2 12- ) RA-0-TU S 08/05/1999 STPL-5271(004) SPECIAL COVENANTS OR REMARKS 1. This Revised Program Supplement supersedes Program Supplement fully executed on 03/03/1999. 2. The Local Agency will reimburse the State for their share of costs for work requested to be performed by the State. 3. The Local Agency agrees the payment of· Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 4. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 5. Ail maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed improvements. Program Supplement12-5271-M001-R1 ISTEA Page 2 of 2