HomeMy WebLinkAbout06 WEED ABATEMENT 08-16-99DATE'
AUGUST 16, 1999
NO. 6
8-16-99
! n t e r- C o m ", ... "---
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY DEVELOPMENT DEPARTMENT
AWARD OF CONTRACT FOR WEED ABATEMENT SERVICES
SUMMARY: In June of 1999, the Community Development Department requested bids for weed
abatement services on private property. Timely bids were received from five weed abatement
companies in amounts ranging from $2,150 to $10,600 per year. Staff recommends that the attnual
contract for weed abatement services on private property be awarded to the lowest responsible bidder,
Bob McGrann Construction. The City will utilize the services of the weed abatement company when
private propert~ owners fail to remove weeds itt response to the City's weed abatement notices.
RECOMMENDATION
That the City Council authorize the Community Development Director to enter into a contract with
Bob McGrann Construction for the removal of weeds from private property, on an as-needed
basis.
FISCAL IMPACT
Property owners would be responsible for the cost of the weed abatement services. Therefore,
there will be no direct fiscal impacts associated with the weed abatement program.
DISCUSSION
The Community Development Department is responsible for the enforcement of public nuisances,
which includes the presence of noxious and dangerous weeds on private property. When a
property owner does not abate the weeds within a ten-day notice period, the City is authorized to
remove the weeds pursuant to City Code Section 4417.
In June of 1999, the Community Development Department proceeded with a Notice to
Contractors, inviting bids for the Weed Abatement Program contract. Under this program, the City
will contract with one weed abatement company to remove weeds from private property when
property owners are not responsive to the City's notice to abate weeds. In the past, the City has
removed weeds from private property using City personnel or by contracting with weed abatement
companies on a per-job basis. The purpose of having a contract with one company is to improve
the efficiency and cost effectiveness of the City's weed abatement program.
Advertisements regarding the bid invitation were printed in the Tustin News and one construction
trade joumal, in addition, letters requesting bids were sent to 19 weed abatement companies.
City Council Report
Weed Abatement Services
August 16, 1999
Page 2
For comparison and bidding purposes, staff requested that the bids be formulated assuming weed
abatement on five hypothetical lots ranging from 10,000 square feet to 100,000 square feet. The
contractor will be compensated on a per job basis using the contracted price per square foot for
the exact size of the abated lot. The price per square foot decreases as the size of the lot
increases.
The City received five timely bids, which were opened on July 1, 1999. The bids are indicated on
the attached proposals and as follows:
1. Bob McGrann Construction $ 2,150
2. Custom Country Landscape $ 2,800
3. Landscape West $ 3,030
4. Andre Landscape $ 3,585
5. Naranjo Landscape $10,600
Staff recommends that the contract be awarded to the lowest responsible bidder, Bob McGrann
Construction. The company has provided individual weed abatement services for the City of
Tustin and has weed abatement contracts with Lennar Homes and the Irvine Company. The
annual contract will provide for a maximum of four one-year extensions.
Scott Reekstin
Associate Planner
Elizabeth A. Binsack
Director of Community Development
Attachments: Proposals
SR:kbm\ccrepods\Weed Abaiement Contract CC report.doc
SECTION B
PROPOSAL TO THE CITY OF TUSTIN, CALIFORNIA
FOR
.Annual Performance of Weed Abatment Sen,ices on all Ol-ivate
oroosrties identified bv the Community Develooment
Deom-tment
Name of Bidder:
BOB-MCGRANN CONSTRUCTION INC.
Business Adar~ss: 24492 OVERLAKE DRIVE
Phone Number:
LAKE FOREST, CA. 92630
949 768-3882 949 768-4080 FAX
Tn, work to be done and re~%rred to herein is in ~he City of Tusfin mhd is so be conduczsd in
accordance ~aifn Se specifications and contract annexed hereto.
i'hz work to be done is sho~xa~ upon specifications endded:
.Annual Weed Abaement Sen'ices
Said specifications are on file in Ge office of Ge Community Development Dirzc~or. Tusfn.
Cati£omia.
TO T ~I--~.~_ CITY OF TUSTTN
·
The u.nd~rsigned, as bidder, declares 5aat the only persons or parties brian-rested in tine propos=_l
princip~s are mos~ narned herein; uhat th_is proposal is made wi-daom collusion with
person, fwm or corporation.; the annexed proposed form of ~: conzracg mad nhe con,-ac:or
propos.~s and ag-tess if th/s proposal is accepted, ~at Ihs contractor xx5!l conu-acz x~iin ~hz CiD' of
Tusdn, in 5aa fonm of m~ cop)' of the con=act annexed hereto, to provi& all n~.:essm-? macb:..ne.,-T
~d tools, mad to do ~1 work a.nd 5~-nish all matef~s specified in ins corm-act ':.-, m. marmzr and
rime prescfbsd, mhd according ~o ~he requirements of Ge Corr~-n,,._nfT Develo~m~-nt Director
~ · ~,, ,~ .~ ~'. . .
zn~r~.n s~ ~orm. and unat zh~ con=actor x~511 take ~11 paymem therefore at in=_ ~ol]ox~ng u_n~
·
B-1
PROPOSAL
FOR
.Ammual Performance of Weed Abatment Sen, ices on all r)rivme
properties identified bv the Community Develor~ment
Der~artrnent
CITY OF TUSTIN
LOT SIZE CITY UNIT PRICE PRICE
RAcNGE (acres) ESTIM-4'TE OF PER SQUA_RE SUBTOTAL
SQUARE FOOT IN FOR EACH
FOOTAGE IN EACH LOT LOT SIZE
EACH LOT SIZE RA~NGE R_~NGE
SIZE R_~N GE
0-.25 I 10,000 $ .020 I S 200.
.26-.5o I 20.000 I .o~o I 400.
.5=-~.0 I 30,000 I .0~5 I 450,
~.~-2.0 I 60.000 I i n 10 I ~oo,
_ 2.~ + I aoo:ooo I .oos I 5o0.
Total Bid Price
Two Thousand One Hundred Fi ft>
(A~mount vMrten in words)
$ 2,150.00
(To'al $)
The total bid price shall be the stun of the subtotals for each lot size rmno_e.
There are approximmely 35 vacant lots in the City of T ,ustin ranting_ _ in size fi-om 0.14 acre ~o 18 azres. T
· actual n,mmber of lots ma)' ch~,-,fe over time due to new. development and demolitions..M1 of the vacmnt lots
tim and generally consist of weeds ~s and minimal irash and debris. The Ciw of Tustin ~ : ~'~ ' -
.,
Contractor ma), be called upon to pe~o~'-m weed abatement se~,'ices on aDeroximazelv five (5) lots dtu-ing ' '
£zrst.veto- of Ge contract. For biddhno.= ?m-poses only.., a total of 220.000 squ.~-e feet of lot area is ass,z-ned.
B-2
SECTION B
PROPOSAL TO THE CITY OF TUSTIN, CALIFORNIA
FOR
Annual Performance of Weed Abatment Services on all r>rivate
r~ror>enies identified bv the Community Develor>ment
Del~artment
Name of Bidder:
Business Address:
Phone Number:
-Fne work to be done and referred to herein is in the City of Tustin and is to be conducted in
accordance wfth the specificmions and contract annexed hereto..
T'ns work to D,. done is sho~a"n ur>on specifications entitled:
.~n.nu~ Weed Abatement Ser','ices
Said specifications ars on file in the office of the CommuniD, Development Director, Tustin,
Caiifomia:
TO THE CITY OF TUSTIN
The undersigned, as bidder, declares that the only persons or parties interested in the proposal as
principals are those named herein; that this proposal is made without collusion with any other
person, firm or co~oration; th~ annexed proposed form of the contract, and the conu-actor
proposes and agrees if ~his proposal is accepted, that the contractor will contract Mth the City of
Turtin. in the form of the cop>, of the conh-act annexed hereto, to provide all necessary machineU'
and tools, and to do all work and 5~-aish all materials specified in the con~-acr, in the manner and
time prescribed, and according to.the requirements of the Communiu' Developmem Director zs
therein se~ ford,.. ~d '~at the conh-actor will take full payment therefore at the following unit
prices, to-wit:
B-1
PROPOSAL
FOR
Annual Performance of Weed Abatment Services on all private
pror)erties identified bv the Community Develor~ment
Deaartment
CITY OF TUSTIN
LOT SIZE CITY UNIT PRICE PRICE
RANGE (acres) ESTIMATE OF PER SQUARE SUBTOTAL
SQUARE FOOT IN FOR EACH
FOOTAGE IN EACH LOT LOT SIZE
EACH LOT SIZE tL~NGE RANGE
SIZE RANGE
o- .25 I lO.OOO I . ors ~ 5o .oo
.26 -.50 I 20.000 I .O~5 3Do.oo
.5~- ~.o I 30.000
~.~ - 2.0 I so.ooo I .0~5 I qoo. so
2.1 + i 100,000 I .OtO I i,ooo.oo
,
Tot~ Bid Price
(.~-nou!it ~,Titten in words)
~2 85cO.oo .
(Total $)
The zotal bid price shall be the sum of the subtotals for each lot size range.
There are approximately 35 vacant lots in the City of Tustin ranging in size from 0.14 acre to 18 acres. The
act-a~ number of lots may change over time due to new development and demolitions. All of the vacant lots are
fiat ~-nd _oenerallv consist of weeds, grass and minimal trash and debris. The Ciu' of Tustin estimates that 5ne
Con~-ac~r may ~e called upon to perform weed abatement services on approximately five (5) lots during the
firs:, year of th~ contract. For bidding purposes only, a total of 220,000 square feet of lot area is ass,zmed.
B-2
SECTION B
PROPOSAL TO THE CITY OF TUSTIN, CALIFORNIA
FOR
Annual Performance of Weed Abatment Services on all private
pror~erties identified bv the Community Develor>ment
Der~artment
Name of Bidder:
Landscape West a dba of Southern California LandCare USA, Inc.
Business Address: 950 N. Tustin Avenue
Anaheim, CA 92807
714/632-9770
Phone Number:
The work to be done and referred to herein is in the'City of Tustin and is to be conducted in
accordance with the specifications and contract annexed hereto.
The work to be done is shown upon specifications entitled:
.Annual Weed Abatement Services
Said specifications are on file in the office of the Community Development Director, Tusfin,
California.
TO THE CITY OF TUSTIN
The undersigned, as bidder, declares that the only persons or parties interested in the proposal as
principals are those named herein; that this proposal is .made without collusion ~5*.h any other
person, rum or corporation; the annexed proposed form of the comract, and ~ine cont,-acmr
proposes and agrees if This proposal is accepted, that the contractor will corm:act vciin the Ciu, of
Tustin. in the form of the copy of the contract annexed hereto, to provide all necessm-y machinery
and tools, and to do all work and furnish all materials specified in the comract, in the manner and
time prescribed, and according to the requirements of the Community Developmem Director as
therein set fomh. and that the contractor will take full payment therefore at the i%ilox~ing unit
prices, m-wk:
B-1
PROPOSAL
FOR
Annual Performance of Weed Abatment Services on all vrivate
properties identified bv the Community Development
Devartment
CITY OF TUSTIN
LOT SIZE CITY UNIT PRICE PRICE
RANGE (acres) ESTIMATE OF PER SQUARE SUBTOTAL
SQUARE FOOT IN FOR EACH
FOOTAGE IN EACH LOT LOT SIZE
EACH LOT SIZE RANGE RANGE
SIZE tL4~NGE
0-.25 I 10,000 ,.02 ! ,200.00
.26- .50 I 20,000 $. 02 I $400.00
.51-1.0 ! 30,000 $.015 I *450.00
1.1 -2.0 I 60.000 $.013 ! $780.00
2.1+ ! 100,000 $..012 I $1,200.00
Total Bid Price
Three Thousand Thirty dollars and no/lO0
(Amount ~a-itten in words)
$3,030.00
(Total $)
The total bid price shall be the sum of the subtotals for each lot size range.
There are approximately 35 vacant lots in the City of Tustin ranging in size from 0.14 acre to 18 acres. The
actual number of lots may change over time due to new development and demolitions. All of the vacant lots are
fiat and generally consist of weeds, grass and minimal trash and debris. The Ci~, of Tustin estimates that the
Contractor may be called upon to perform weed abatement sen, ices on approximately five (5) lots dtudng the
first year of the contract. For bidding purposes only, a total of 220.000 square feet of lot area is ~sumed.
B-2
SECTION B
PROPOSAL TO THE CITY OF TUST1N, CALIFOR_NIA
FOR
Annual Performance of Weed Abetment SerMces on all r)rivme
r>ror)erties identified bv the Communiw Develor>menl
Der~artment
Nam~ of Bidder:
Business Address:
work to b: eon: ~d refe~ed to'herein is in ~e Ci~ of Tustin ~d is to D~ conducied in
accord~ce ~dth ~e specifications ~d contract ~exed hereto.
The work to be done is sho~m upon specifications entitled:
Annual 'Weed Abatement Sen'ices
S~Jd specifications are on file in the office of the Communi9, Development Director. Tush. in.
Caiifomia.
TO THE CITY OF TUSTIN
The undersigned, as bidder, declares that the only persons or pa-ties interested in the proposal as
p,-incip~s are those named herein; ~at this proposal is made x~4-daout collusion with an}' oiner
person, fm'n or co~oration; the annexed proposed form of-dee con..n'act, and T2ne conZ-ac*.or
proposes and a~ees if this.proposal is accepted, that the contractor x~411 conT~,-act with the CiD' of
Tusrhn. Ln the form of the cop3' of the con~-aci annexed hereto, to provide all nez~ssa-W macb&n~-
aaa too.s, and to do all work and 5.u-rfish all materi~s specified in me cone-act, in the manner zed
dine prescribed, and according to the requirements of the Commm-fiD' Development Director as
thereEn set fon22. ~d dna the contractor will take full payment therefore at
prices, to-'Mt: -
B-1
PROPOSAL
FOR
Annual Performance of Weed Abatment Services on all r)rivale
r~roDerties identified bv the Community Development
Der~arrment
Total Bid Price
CITY OF TUSTIN
LOT SIZE CITY UNIT PRICE PPdCE
R_a. NGE (acres) ESTI]~L4,TE OF PER SQUARE SUBTOTAL
SQUARE FOOT IN FOR EACH
FOOTAGE IN EACH LOT LOT SIZE
EACH LOT SIZE RANGE ' TL4,NGE
SIZE R.~N G E
.26-.30 I 20.000 I o.o
~.~ - 2.o i 6o.ooo 0.0155 I gl
2.~ + I ]oo.ooo 0.01o5 I
/A.mount v~,-finen in words)
(Wo~ s)
The total bid price shall be tine suam of the subtotals for each lot size range.
There are apvroximately, x5 vacant lots in th~ City of Tustin ranging in size from 0.14, acre to ]8 ac,-=~ .... T,.no_
actual number of lots may cb, ange over ti_me due to new development and demolitions. All of the vacant loss ar
Eat and genera.lly consist of weeds, grass and minJznal trash and debris. The Ci~' of Tustin estimates that
Contractor rna3, be called upon ~o perform weed abatement services on approxirnately ~x,e (5) lots durin~
first 3'ear o~ me contract. For bidding purposes on]3', a total of 220.000 square fee~ of lot area is assumed.
B-2
SECTION B
PROPOSAL TO THE CITY OF TUSTIN, CALIFOP~NIA
FOR
Annual Performance of Weed Abatment Services on all private
Properties identified bv the Community Develoament
De~artrnent
Name of Bidder:
Business Address:
Phone Number:
The work to be done and referred to herein is in the City of Tustin and is to be conducted in
accordance with" ~
m. specifications and contract annexed hereto.
The work to be done is sho~n upon specifications entitled:
.~-muat Weed Abatement Services
Said specifications are on. file in the office of the Communiw Development Director. Tustin.
California.
TO THE CITY OF TUST[N
The undersigned, ~s bidder, declares that the only persons or parties interested in the proposal ~s
principals are daose named herein: that this proposal is made without collusion with an}, other
person, firm or corporation; the annexed proposed form of the contract, a~nd the contractor
proposes and a~ees if'2fis proposal is accepted, that 'the contractor will contract x~Sth the City o£
Tusdn. in the £o~,-rn o£ the cop), of the contract annexed hereto, to provide ail necesS~-x' machine~'
and tools, and to do all work and fl~'-nish all materials specified in the comract, in the manner and
time prescribed, ~nd according to the requirements of the Cornmunit), Develo.:ment Director as
therein set fonln. ~,nd finat the contractor will take ~ll payment therefore at the ~%!iox~in~ unit
prices, to-wit:
B-1
PROPOSAL
FOR
Annual Performance of \Veed Abatment Services on all r~rivate
aroDenies identified bv the Community Develor~men!
Det3artment
CITY OF TUSTIN
LOT SIZE CITY UNIT PRICE PRICE
RANGE (acres) ESTIMATE OF PER SQUARE SUBTOTAL
SQUARE FOOT IN FOR EACH
FOOTAGE IN EACH LOT LOT SIZE
EACH LOT SIZE RANGE RANGE
SIZE RANGE
0-.25 [ 10,000 I-* . to I~ ~,o~o. ~o
.26-.50 i 20.000 i .o't i !, g~>o. o,
.s~ - ~.o I 30.000 I .08 I ~, ~. ~
1.~-2.o I 60.000 I · ~ I z~ ~ ~. ~
2.~+ I ~o0,0o0 I .~5 I ~ ~ ~
Total Bid Price
(,~rnount written in words)
~ I01 &Oc>. Oo
(Total $)
The total bid price shall se m~ sum of the subtotals for each lot size range.
There are approximately 35 vacant lots in the City of Tustin ranging in size from 0.14 acre to 18 acrss. T'~
actual number of lots max, change_ over time due to new development and demolitions. All of the vacam lots ~_~
flat and o~n~r~l v . -
~: ..... 1. consist of weeds, grass and minimal trash and debris. The CiD' of Tusdn ssdmates rna: f,ns
Contractor max, be called upon to perform weed abatement sen'ices on approximately ,fix's (5) lots dthd.',.2 -.:hs
first year of ~he contract. For bidding purposes only., a total of 220.000. square feet of lot m-sa is _~.,um~d.o~- '~ -
. B-2