HomeMy WebLinkAbout06 CUSTODIAL SVCS 07-19-99Inter-Com
NO. 6
7-19-99
DATE: JULY 19, 1999
TO:
FROM:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT:
AWARD OF CONTRACT FOR CUSTODIAL SERVICES FROM JULY 1, 1999,
TI{ROUGH JUNE 30, 2000, WITH TIt~E OPTION OF THREE, ONE-YEAR EXTENSIONS
SUMMARY:
Award of the contract for Custodial Maintenance Services to Pacific Building Care to provide custodial services
at various City of Tustin buildings, the Tustin Family & Youth Center and City park restrooms. The contract will
provide for all daily and periodic custodial needs for the FY 1999/2000, with the option of three, one-year
extensions through June 30, 2003.
RECOMMENDATION:
It is recommended that the City Council award this Custodial Services Contract, for the Fiscal Year 1999/2000 to
Pacific Building Care, Inc., in the amount of $173,594.52, and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
FISCAL IMPACT:
Sufficient funds for this contract have been appropriated in the Field Services Operating Budget, account number
01-407-6119 for the City's buildings and parks, and in the Parks & Recreation Operating Budget, account
number 01-707-6119 for the Tustin Family and Youth Center in Fiscal Year 1999/2000. It is anticipated that the
Operating Budgets for the following three years will contain similar amounts for the optional three, one-year
extensions.
BACKGROUND:
The current Custodial Services Agreement has been extended on a month-to-month basis with Pacific Building
Care through June 30, 1999. The Notice Inviting Sealed Proposals was advertised in March, 1999. Eight
proposal packets were received and evaluated by Field Services staff. Each proposal was evaluated based on four
categories: Experience, Proposed Work Plan, Management Approach, and Financial Impact to the City. Each
category received a numerical score. A final score was tabulated for all categories, then averaged to determine the
ranking of the proposers.
The ranking results are as follows:
Average Proposed
Rating Score Contractor Annual Cost
1 ' 80.96 Pacific Building Care $173.594.52
2 74.75 'L.A. Cha Maintenance Co. $143,724.00
3 67.58 DMS Maintenance Services, Inc. $198,780.00
4 66.58 Empire Maintenance Company, Inc. $168,329.04
5 65.33 Metro Building Maintenance Co. $195,792.00
6 62.04 Bell Building Maintenance Co. $197,700.00
7 42.00 United Maintenance Systems $219,978.00
8 38.50 United Building Services, Inc. I $228,924.00
The top three contract proposals were identified for further evaluation. Reference checks were completed as well
as visits to sites maintained by the finalists.
Pacific Building Care, the current provider for the City of Tustin, was selected as the most qualified after
evaluating all the information provided by each contractor along with information gathered during reference
checks and site evaluations.
It is recommended that the City Council award the annual contract for Custodial Services, to Pacific Building
Care. The contract amount is $173,594.52 per year, or $14,466.21 per month, for the period from July 1, 1999
through June 30, 2000. The contract contains an option that will allow the City to grant three, one-year
extensions through June 30, 2003, based upon future consumer price index (CPI) adjustments and subject to the
contractor's overall satisfactory performance.
Tim D: Ser~il j/ e
Director Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
\\comm_dev\vol 1XShared~Engineering\City Council Items\99 City Council Items~.ward Custodial Contract. DOC