HomeMy WebLinkAbout08 LANDSCAPE TRACTOR 10-21-02AGENDA REPORT
NO. 8
10-2'1-02
380-40 ~
MEETING DATE: OCTOBER 21, 2002 R = 5
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
AUTHORIZATION FOR THE STATE TO PURCHASE ONE JOHN DEERE
LANDSCAPE TRACTOR
SUMMARY
Approval of Resolution No. 02-95 will authorize the General Services Department of the State of
California to purchase a current model year John Deere Landscape Tractor on behalf of the City
of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 02-95 authorizing the General
Services Department of the State of California to purchase a current model year John Deere
Landscape Tractor on behalf of the City of Tustin.
FISCAL IMPACT
Funds are currently budgeted in the FY 02~03 Landscape Division's Capital Outlay account 01-
404-9845 for the purchase of I (one) John Deere Landscape Tractor. The total cost including all
taxes and State fees is $20,607.08.
DISCUSSION
The proposed purchase of one John Deere Landscape Tractor is for replacement of existing
equipment currently in service and scheduled for replacement in FY 02/03 (Unit No. 5658).
Since the State buys in large volume they are able to receive a more competitive price for
equipment than the City. Staff contacted a number of dealers in the area and received the
following prices for the like equipped landscape tractor. The prices listed below include taxes and
applicable fees.
John Deere Landscape Tractor
Vendor
* John Deere Co/Eberhard
Equipment, Santa Ana
*John Deere Co/AA
Equipment, Montclair
L&M Fertilizer, Inc.
State
Contract*
YES
YES
NO
$20,607.08
$2O,6O7.O8
$24,576,70
*State Contract Pricing includes 1.2% State Fee.
Authorization for the State to Purchase One John Deere Landscape Tractor
October 21,2002
Page 2
As a result of the comparison, the most cost-effective option for the City is to purchase the new
John Deere Landscape Tractor through the General Services Department of the State of
California at a total cost of $20,607.08. Both, AA Equipment and Eberhard Equipment are
authorized John Deere dealers under the State Purchasing Program. Eberhard Equipment, which
is based in Santa Ana, was selected due to their close proximity to Tustin.
Approval of Resolution No. 02-95 allows the City to utilize the State's Purchasing Program to
obtain one John Deere Landscape Tractor at a lower cost than the City can obtain on its own. It
also designates the City Manager as the public official authorized to execute this request on
behalf of the City.
/.~/cTim D. Serlet
Director of Public Works/CitY Engineer
~-Wisam Altowa~ji
Field Services Manager
TDS:WA:Authorization to purchase 1 John Deere & Reso 02-95.doc
Attachment: Resolution No. 02-95
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RESOLUTION 02-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has the need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624 Item C of the Tustin Municipal Code authorizes the
State to purchase materials, supplies and equipment if it can be acquired more
cheaply or efficiently by the State.
NOW, THEREFORE, the City Council of the City of Tustin, California, does
hereby authorize the Procurement Division, General Services of the State of
California, to purchase one John Deere Landscape Tractor current model for and on
behalf of the City of Tustin pursuant to Section 10324 of the California Public
Contract Code, and that William A. Huston, City Manager, is hereby directed to sign
and deliver all necessary requests and other documents in connection therewith and
for and on behalf of the City of Tustin.
Passed and adopted at a regular meeting of the Tustin City Council on the 21st
day of October 2002.
Jeffery M. Thomas, Mayor
ATTEST:
Pamela Stocker
City Clerk