HomeMy WebLinkAbout02 CDBG FUNDS 05-03-99 NO. 2
5-3-99
i n t e r- C o
DATE:
MAY 3, 1999
TO'
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY DEVELOPMENT DEPARTMENT
FY '!999-00 ACTION PLAN AND PROPOSED USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
RECOMMENDATION
That the City Council adopt Resolution No. 99-28 approving the prOposed use of
Community Development Block Grant (CDBG) funds for inclusion in the one-year Action
Plan for Fiscal Year 1999'00.
FISCAL IMPACT
The pr°posed i 999-00 programs and expenditures will be implemented with CDBG funds.
No impacts to the General Fund are anticipated.
OVERVIEW OF ONE-YEAR ACTION PLAN
The Housing and Community Development Act of 1974, as amended, established the
Community Development Block Grant (CDBG) program to return federal funds to local
communities for the purpose of developing viable urban communities by providing decent
houSing, suitable living environments, and by expanding economic opportunities,
Specifically for Iow and moderate income persons.
To participate in the CDBG program, each jurisdiction is required to prepare a
Consolidated Plan, "The Plan", a five-year planning document intended to identify a
jurisdiction's overall needs for affordable and supportive housing, community development,
public services, and economic opportunities. The Plan also outlines a five-year strategy
for'addressing those needs and identifies resources and programs which might assist in
meeting these goals.
A section of the Consolidated Plan called the one-year Action Plan, serves as the City's
application to HUD for CDBG program funding. The City must submit an Action Plan
annually to receive the entitlement money. The purpose of the Action Plan is to detail how
the City will spend its annual allocation of funds to meet community needs identified in the
Consolidated Plan. This Action Plan, as required by federal regulations, must be available
Ci~ Council Report
~Y ? 999-00 Action Plan
May 3, lggg
Page 2
for public review for a period of not less than 30 days. The City advertised the availability
of this document in the Tustin Weekly. The review period began on March 1, 1999 and
ended on March 30, 1999. No public comments were received. This document may be
amended based on the City Council's action at this meeting. HUD mandates that the
Action Plan must be submitted no later than May 15, 1999.
BACKGROUND/OVERVIEW OF CDBG PROGRAM REGULATIONS
The City will receive $712,000 of CDBG funds for Fiscal Year 1999-00. These funds are
allocated on a formula basis to cities to carry out activities that provide opportunities to
develop viable urban communities. Communities are permitted to develop their own
programs and funding priorities, as long as each activity meets one of the three CDBG
National Objectives. These objectives are projects that:
1)
2)
3)
Benefit low- and moderate-income persons;
Aid in the prevention or elimination of slums or blight;
Meet community development needs having a particular
urgency (conditions that pose serious or immediate threat to
the health or welfare of the community, where other sources of
funding are not available).
..
The program also requires that at least 70 percent of the total CDBG funds must be used
for activities that benefit Iow- and moderate-income persons over a one-, two-, or three-
year period; and individual activities designed to benefit Iow- and moderate-income
persons must assist at least 51 percent Iow- and moderate-income persons.
To assure that activities will meet the National Objectives, HUD established guidelines for
Eligible and Ineligible activities. Eligible activities include:
Housing related type of activities
Removal of Architectural Barriers to Public Facilities
Rehabilitation and Preservation Activities
Public Facilities and Improvements
Public Services Activities
Economic Development Activities
Planning and Program Administration, etc.
In addition, the program also limits the amount of allocation for Public Services activities
and Program Administration. A maximum of 15 percent (15% x $712,000 = $106,800) of
the total grant award may be allocated to Public Services types of activities. A maximum
of 20 percent (20% x 712,000 = $142,400) of the total grant award may be expended on
administrative and planning activities.
EVALUATION OF FUNDING REQUESTS
City Council Report
FY 1999-00 Action Plan
May 3, 1999
Page 3
In November of 1998, the City published a Notice Availability of Funding Application
(NOFA) of CDBG funds in the Tustin Weekly and also sent application packages to over
70 non-profit organizations and City of Tustin's various departments.
On November 2, 1998, the City Council provided direction to staff and the Citizen
Participation Committee regarding, priorities for the disbursement of the Fiscal Year 1999-
00 CDBG funds. The Council indicated that youth programs and other types.of activities
which benefit the greatest number of Tustin residents should receive the highest priority.
The Council also identified City-operated or City-assisted youth programs, such as those
provided at the Boys and Girls Club, Tustin Family Youth Center, Feedback Foundation,
and Orange Children and Parents Together as.high priorities.
As a result of the NOFA, 25 applications were received totaling $957,775 in funding
requests. These requests consisted of $347,575 from Public Services (non-profits)
category and $610,200 from Non-Public Services category. The request for the Pub. lic
Services Category exceeded the maximum allowable allocation by $240,775 or 225
percent.
An in-house CDBG Project Review Committee evaluated and ranked the Public Services
funding requests. The Project Review Committee is comprised of representatives from
various City Departments (Community Services, Public Works, Community Development,
Finance, and the City Manager's Office). The City Council's direction and the criteria
identified as Attachment B was used in the ranking process. Funding recommendati°ns
of the in-house Project Review Committee were transmitted to the Citizen Participation
Committee.
On February 2, 1999 the City held a public hearing (first of the two required public
hearings) and invited all interested organizations and citizens to participate in the CDBG
process. The workshop/meeting was conducted by the Citizen Participation Committee
comprised of members of City of Tustin standing commissions, boards and committees
(Planning Commission, Parks and Recreation Commission, Cultural Resources Advisory
'Committee, and Senior Advisory Committee). The purpose of the meeting was to review,
evaluate and make a recommendation to the City Council on the disbursement of 1999-00
CDBG funds.
As a result of the public input received during the hearing, the Committee modified the
CDBG Project Review Committee's recommendation by reducing the funding amount from
City of Tustin Community Services Youth Coordinator program and Graffiti Removal
program from $55,203 to $47,800 and from $10,000 to $7,500, respectively; and,
increasing the funding amount for the Boys and Girls Club HOT program and Assessment
& Treatment Services program from $13,097 to $20,000 and from $5,000 to $8,000,
respectively.
City Council Report
FY 1999-00 Action Plan
May 3, 1999
Page 4
The following reflects the Citizen participation Committee's final recommendation:
Public Services Activities
(Maximum Funding - $106,800)
Tustin Community Services Department
(Tustin Family YOuth Center Staff) $ 47,800
Graffiti Removal - CDBG target areas $ 7,500
Feedback Foundation, Inc. (Project TLC) $13.500
Orange Children and Parents Together, Inc.
(Headstart Pre-school Program - facility rent) $10,000
Boys and Girls Club of Tustin
(Help Our Teens (HOT) Pro.am) $ 20.000
Assessment and Treatment Services Center
(Youth/Family Counseling Center) $ 8.000
Public Services Subtotal $106,800
Public Facilities and Improvements
Valencia Avenue/Armstrong Avenue Construction $400,000
Boys & Girls Club of Tustin
(ADA Restroom Improvements/rRenovation) $10,000
MCAS -Tustin Legacy Community Park $48,620
Public Facilities and Improvements Subtotal $458,620
Rehabilitation and Preservation Activities
Code Enforcement (Southwest Neighborhood) $ 62,100
Commercial Rehabilitation 5; 20.000
Rehabilitation and Preservation Subtotal $ 8:2,100
Program Administration and Planning Activities
(Maximum Funding- $14:2,400)
Fair Housing Counseling Agency 5; 10,980
CDBG Pro.am Administration (Salary and Contingency) 5; 53,500
Administration & Planning Subtotal $ 64,480
Grand Total for all Activities $712,000
Ci~ Council Repo~
FY 1999-00 Action Plan
May 3,1999
Page 5
Note: Due to the number of applications received staff developed a chart listing/ranking all
applications received (see Attachment C) to facilitate the Council in making the final
decision. Complete applications can be reviewed at the Community Development Office and
will be available at the April 19th City Council Meeting.
The hearing held by the Council is the second of two required public hearings. All
organizations and agencies returning funding applications to the City were notified of the
hearing. This public hearing also was advertised in the TuStin Weekly, a newspaper of
general circulation.
The Council .may modify the recommended, funding allocations; however, Public
Services category is limited to a 15 percent maximum allocation ($106,800). A change
in allocation amount of an activity under the Public Services category would result in a.
change of funding amount of other activities within the same category.
.,.
The Council's decision regarding funding allocation and priorities will be incorporated
within the Action Plan and will be submitted to HUD by May 15, 1999. When final
approval has been given by HUD, each public services/non-profit organization receiving
funds will be ask. ed to enter into agreements with the City requiring compliance with all
federal CDBG regulations relating to reporting, auditing,' labor standards, etc. All CDBG
funds are distributed on a reimbursement basis; typically, no disbursement of monies
can be made until expenses are incurred and documented to benefit the intended
program.
J~u~ina Willkom
Associate Planner
'Elizabeth A. Binsack
Director of Community Development
ATTACHMENTS:
.
2.
3.
4.
Resolution No. 99-28
Attachment A (Draft Action Plan)
Attachment B (Evaluation Criteria)
Attachment C (Table of Request for Funding Applications)
~usem~uStina~=dt~98~staffccm
RESOLUTION NO. 99-28
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA, APPROVING THE
PROPOSED USE OF FISCAL YEAR 1999-00
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS FOR INCLUSION IN THE ONE-YEAR ACTION
PLAN.
WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal
assistance may be provided for the support of community development activities which are directed
toward certain specific objectives as set forth in the Act as the Community Development Grant
(CDBG) Program; and
WHEREAS, on February 2, 1999 a pUblic hearing was held by the Ad Hoc Citizen
Participation Committee to obtain and consider citizen's views on the use of Fiscal Year 1999-00
CDBG funds as related to goals and objectives of the Consolidated Plan; and
WHEREAS, during the February 2, 1999 public hearing, citizens were rum/shed with
information concerning the CDBG Program, the range of eligible actixdties, and the proposed use of
funds; and
WHEREAS, a staff report has been prepared transmitting to the City Council recommended
funding priorities and amount for proposed projects for the City's participation in the 1999-00 CDBG
program; and
WHEREAS, a publlc hearing was held by the City Council on May 3, 1999 to respond to
questions and comments on the proposed use of CDBG funds; and
WHEREAS, the City Council evaluated funding priorities and amounts based on
recommendations of the Citizen Participation Committee, public testimony received during the
hearing and the amount of the City's grant; and
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as
follows:.
Section 1: The City of Tustin's proposed use of CDBG funds for Fiscal Year 1999-00 is
hereby approved in the order of prioritization identified by Council at their hearing of May 3, 1999,
and in Exhibit A of this Resoluti6n.
Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal
Year 1999-00 in the One Year Action Plan to be submitted to the U.S. Department of Housing and
Urban Development.
Resolution No. 99-28
Page 2
Section 3: The Director of Community Development is authorized to execute such
documents, certifications, contracts, or other instruments as may be required to cma3~ out the City's
Community Development Block Grant Program. ·
Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file
a copy of said application with the minutes of this City Council meeting.
PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting
on the 3rd of May, 1999.
Tracy Wills Worley
Mayor
PAMELA STOKER, CITY CLERK'
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY-OF TUSTIN )
SS
CERTIFICATION FOR RESOLUTION NO. 99-28
pAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, does hereby certify that the whole number of the members of the City Council of the City
of Tustin is five; that the above and foregoing Resolution No. 99-28 was duly passed and adopted
at a regular meeting ofthe Tustin City Council, held on the 3rd day of May, 1999, by the following
vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Pamela Stoker, City Clerk
g:~sers~doc~'~.dbg98~'esoap.wpd
EXHIBITA
RESOLUTION NO. 99-28
Projects recommended for funding are as follows:
Public Services Activities
(Maximum Funding- $106,800)
Tustin Community Services Department
(Tustin Family Youth Center Staff)
Graffiti Removal - CDBG target areas
Feedback Foundation, Inc. (Project TLC)
Orange Children and Parents Together, Inc.
(Headstart Pre-school Program - facility rent)
Boys and Girls Club of Tustin
(Help Our Teens (HOT) Program)
Assessment and Treatment Services Center
(Youth/Family Counseling Center)
Public Services Subtotal
Public Facilities and Improvements
Valencia Avenue/Armstrong Avenue Construction
Boys & Girls Club of Tustin
(ADA Restroom Improvements/Renovation)
MCAS -Tustin Legacy Community Park
Public Facilities and Improvements Subtotal
Rehabilitation and Preservation Activities
Code Enforcement (Southwest Neighborhood)
Commercial Rehabilitation
Rehabilitation and Preservation Subtotal
Program Administration and Planning Activities
(Maximum Funding- $142,400)
Fair Housing Counseling Agency
·
CDBG Program Administration (Salary and Contingency)
.
Administration & Planning Subtotal
Grand Total for all Activities
$ 47,800
$ 7,500
$13,500
$10,000
$ 20,000
$ 8.000
$106,800
$400,000
$10,000
$48.620
$458,620
$ 62,100
$ 20,000
$ 82,100
$10,980
$ 53.500
$ 64,480
$712.000
ATTACHMENT B
COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT SELECTION PROCESS AND EVALUATION CRITERIA
The City reserves the right to act as sole judge of the content of the proposals submitted for City's
evaluation and selection. The City further reserves the fight to reject any or all project proposals.
A. CONSOLIDATED PLAN - PRIORITY NEEDS
To participate in the federal Community Development Block Grant (CDBG) program, the
City of Tustin has submitted to the U. S. Department of Housing and Urban Development a
five-year planning document entitled the Consolidated Plan. The Plan details community
needs and provides a strategy for addressing those needs.
The Consolidated Plan contains a Listing of Priority Needs table which rates (high, medium
or low) a wide variety of community needs, including housing, homeless assistance, public
facilities, infi'astmcture improvements, public services, economic development and other
community development needs.
When considering projects and programs to be funded with CDBG monies, the proposals
should address the community's priority needs.
B. FUNDING CRITERIA.
Evaluation and selection of the requests for funding proposals will also be based upon the
following considerations and criteria:
1. Completion of All Application Forms and Requested Information
2. Proposer's General Experience and Capability
a.
Proposer's demonstrated experience in the operation of programs similar to
the one for which funding is requested.
b. Proposer's demonstrated ability to provide the specific services proposed.
C.
Proposer's demonstrated financial status and ability to finance the proposal
submitted.
de
Local experience - consideration 'will be ~ven to operators who have
demonstrated experience in providing services to Tustin area residents.
city of Tustin Page 1 of 3 Evaluation Criteria
o
e. Proposer's other sources of funding.
Proposer's verified history of compliance with obligations m~d
responsibilities associated with contractual responsibilities or requirements
of state and/or federal grants.
General Program Concepts and Approach
a.
Demonstration of a critical need for the proposed project by Tustin area
residents.
b.
Co
d,
The anticipated number of low and moderate income Tustin residents to be
served by the proposal.
The size of the service area for said program and whether the project will
indirectly benefit areas within Tustin having a concentration of low and
moderate-income residents.
The pr0posal's response to any needs identified in the City's Consolidated
Plan.
o
General Mandatory Guidelines for Funding Requests Submitted by Public Service
Providers and Non-Profits
Each organization must:
.
Be a non-profit community organization committed to enhancing the quality
of life for Tustin residents.
2. Serve Tustin residents and provide documentation of such service.
.
Be registered with the State of California as a non-profit community
organization, or for new organizations be registered at the time the funds are
allocated.
.
Se
o
Have a Board of Directors whose meetings are open to the public.
Provide the City of Tustin with a copy of current constitution/bylaws and
policies and procedures.
Demonstrate ability to generate financial and human resources from other
SOurCeS.
City of Tustin Page 2 of 3 Evaluation Criteria
C.
De
.
Not discriminate in employment or in clients served because of race,
religion, sex, or national origin.
Be accountable for revenue and expenditures through standard boo 'kkeeping
proced-ures. An annual audit at the agency's expense may be required, Mth
the results available to the city'of Tustin upon request.
EVALUATION PRO'CESS
An evaluation team comprised of City personnel will conduct the evaluation of the
proposals; however, it may also include elected officials and other community leaders. In
all cases, members of the team will have appropriate experience in the evaluation and
admAnistration of projects, proposals, lease agreements, construction contracts, bid
documents and public service program operations.
In connection ,a4th its evaluation, the team may, at its option, request interviews with those
individuals or organizations proposing projects. During these inter~4ews, the proposers will
be allowed to present such evidence, as may be appropriate, for the team to accurately
analyze all materials and documentation submitted with the proposals. The selection team
will employ the applicable criteria and their expertise in evaluating all proposals and shall
submit a report to the City Council detailing a highest-to-lowest ranking of all responsive
proposals.
APPROVAL OF FUNDING PROPOSAL
Subsequent to the evaluation process, recommendations will be presented to the City
Council for rex4ew and approval. Specific amounts of recommended allocations may not
correlate with the amount requested by an agency. Funding recommendations shall be
presented at a regular meeting of the City Council and are subject to public review and
comment. Distribution of grant funds is contingent on receipt of monies from the Federal
government and funding granted in one fiscal year does not assure an applicant of any
furore funding.
S :\CDDD'USTINA\WOKD'~vaIuag on Crit~i~.doc
City of Tustin Page 3 of 3 Evaluation Criteria
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City of Tustin
1999-00 Action Plan:
One-Year Use of
Community Development Block Grant
(CDBG) Funds
TABLE OF CONTENTS
Executive Summary ............................................................... .. ........................................................... i
A. Form Application - Standard Form 424 ........................................................................... : ........... 1
B. Housing and Community Development Resources ..................................................................... 3
C. Activities to be Undertaken ............................................................. . ............................................ 10
D. Geo~aphic Distribution ............................................................................................................... 47
E. Homeless and Other Special Needs ............................................................................. 2 ............... 50
F. Other Actions ............................................................................................................................... 51
G. Pro,am-Specific Requirements .................................................................................................. 54
H. Citizen Participation and Consultation ....... i ................................................................................ 54
I. Communication ............................................................................................................................ 55
J. Community Vision .................................................................................. ~ .................................... 55
K. Strategies ...................................................................................................................................... 55
L. Action Plan ................................................................................................................................... 56
M. Inte~ated Approach to Planning and Development ................................................................... 56
N. Monitoring System ...................................................................................................................... 56
Certifications ...................................................................................................................................... 57
Support of Applications by Other Entities Report .................................................................... : ........ 64
Funding Sources ................................................................................................................................. 65
LIST OF TABLES
Table
1 Available Public and Private Resources for
Housing and Community Development Activities ................................................................ 3
2 Potential Public and Private Resources for
Housing and Community Development Activities ................................................................ 5
3. Continuum of Care ................................................. i ........................................ : ...................... 19
4 Special Needs/Non-Homeless Needs ..................................................................................... 21
5 Housing Needs ....................................................................................................................... 22
6 Community Development Needs .......................................................................................... 23
7 Summary of 1995-00 Priorities, Objectives and Accomplishments ...................................... 26
8 Listing of Proposed Projects .......................................................................... ~ ....................... 34-46
9 Listing of Homeless and Other Special Needs Activities ...................................................... 50
APPENDIX
Resolution 98-30 ....................................................................... ' ............................................. 66
Public Notice ..................................................................................... ~ .................................... 69
Monitoring Process ................................................................................................................ 70
EXECUTIVE SUMMARY
Background
The Consolidated Plan for the City of Tustin, a five-year planning document submitted to the U.S.
Department of Housing and Urban Development (HUD) in May of 1995, introduced a new
consolidated application process for major HUD entitlement grants, including the Community
.Development Block Grant (CDBG) progran~. The Consolidated ?lan identifies the City's overall
housing and community development needs and outlines a strategy to address those needs for low-
and moderate-income persons and families.
One section of the Consolidated Plan, called the Action Plan, details a community's specific use of
funds for one grant year. An Action Plan is required annually for each of the five years covered by
the Consolidated Plan. Programs and projects indicated in the Action Plan address needs identified
in the Consolidated Plan.
Organization of the 1999-00 Action Plan
The City of Tustin Action Plan for Fiscal Year 1999-00 contains all federally required sections.
Those include:
· Standard Form 424
Housing and Community Development'Resources
A description of available and potential private and public funding sources.
Activities to be Undertaken
A description of community needs indicated in the Consolidated Plan and a list of projects
and programs funded With 1999-00 CDBG funds allocated to the City of Tustin.
Geographic Distribution
Maps indicating eligible areas for CDBG funded projects and a map showing the location
of projects funded with Fiscal Year 1999-00 CDBG monies.
Homeless and Other Special Needs
A description of Fiscal Year 1999-00 activities targeting the needs of the homeless.
Other Actions
A description of actions the City of Tustin will undertake to meet underserved needs.
Specific Program Requirements
A description of CDBG funds expected to be available during the 1999-00 pro,am year.
Certifications and Miscellaneous
HUD required certifications and assurances.
One-Year Use of Funds
The City of Tustin has allocated CDBG funds to a variety of eligible projects to meet
community housing and non-housing needs. For Fiscal Year 1999-00 the City of Tustin
will receive $712,000 of CDBG funds through the U.S. Department of Housing and
Urban Development. The following is a listing of all activities funded for FY 1999-00:
Public Services Activities
(Maxfmum Fundh~g - $106,800)
Tustin Community Services Dep~'unent
(Tustin F,'mtily Youfl~ Center St,'flt) $ 47,800
Gndfifi Removal - CDBG target areas $ 7,500
Feedback Foundation, Inc. (Project TLC) $13,500
Ormage Children ,and Parents To~ther, Inc.
(Headstart Pre-school Program - hcility reno $10,000
Boys m~d Gifts Club of Tustin
·
(Help Our Teens (HOT) Progrmn) $ 20,000
Assessment ,'md Treatment Sen'ices Center
CYoutlffFmnily Counseling Center) $ 8.000
Public Services Subtotal $106,800
Public Facilities and Improvements
Valencia Avenue/Armstrong Avenue Construction $400,000
Boys & Girls Club of Tusfin
(ADA Restroom Improvements/Renovation) $10,000
MCAS -Tustin Legacy Community Park $48,620
Public Facilities and Improvements Subtotal $458,620
Rehabilitation and Preservation Activities
Code Enforcement (Southwest Neighborhood) $ 62,100
commercial Rehabilitation $ 20.000
Rehabilitation and Preservation Subtotal $ 82,100
Program Administration and Planning Actix4ties
(Maximum Funding - $142,400)
Fair Housing Counseling Agency $10,980
CDBG Program Administration (Salary and Contingency) $ 53.500
Administration & Planning Subtotal $ 64,480
Grand TOtal for all Activities $712,000
ACTION PLAN: ONE-YEAR USE OF FUNDS
The Action Plan delineates the City of Tustin's funding priorities and allocations for the use of
Progrmn Year 1999-00 Community Development Block Grant (CDBG) funds. The Plan describes:
the resources available for program implementation; activities to be undertaken during the year;
programs for the City's homeless and Other special needs groups; and, other actions taken by the City
that have or will be undertaken to implement the Action Plan.
A. Form Application
Standard Form 424 is attached.
Page 1
Application for Federa,
Assistance
1. Type of Submission:
Application: Non- Construction
:~reapplication:
2. Date Submitted
05/15/98
3. Date Received by State
4. Date Received by Federal Agency
Applicant Identifier
B-99-MC-06-0583
State Application Identifier
Federal Identifier
5. Applicant Information
Legal Name Organizational Unit
City of Tustin Community Development Department
Address
300 Centennial Way
Tustin, CA 92780
Orange
6. Employer Identification Number (EIN):
956000804
8. Type of Application:
Type: Continuation
lO. Catalog of Federal Domestic Assistance Number:
Catalog Number: 14-218
Assistance Title: Title I - Community Development Block Gr;
12. Areas Affected by Project:
City of Tustin
Contact
Justina Willkom, Associate Planner
(714) 573-3174
7. Type of Applicant:
Municipal
9. Name of Federal Agency:
U.S. Dept. of Housing & Urban Development
11. Descriptive Title of Applicant's Project:
CommUnity Development Block Grant Program (FY 1999-00)
ant One-Year Action Plan: To provide funding for eligible
activities to benefit Iow- and moderate-income persons
and eliminate slum and blight.
13. Proposed Project:
Start Date I End Date
07~01/99 I 06/30100
15. Estimated Funding:
a. Federal
b. Applicant
c. State
d. Local
e. Other
f. Program Income
g. TOtal
$712,000
$0
$0
$0
$0
$0
$ 712,000
14. Congressional Districts of:
a. Applicant I b. Project
46th and 47th Districts I 46th and 47th Districts
16. Is Application Subject to Review by State Executive Order 12372 Process?
Review Status:
Program not covered
17. Is the Applicant Delinquent on Any Federal Debt?
No
18. To the best of my knowledge and belief, all data in this application/preapplication are true and correct, the document has been duly authorized
by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded.
a. Typed Name of Authorized Representative b. Title
Elizabeth A. B!nsack Director of Comm. Dev.
d. Signature of Authorized Representative
c. Telephone Number
(714) 573-3118
e. Date Signed
04/28/99
B. Resources
There are numerous potential sources of funding which might enable the City of Tustin to
address priority housing and community' development needs and specific objectives
identified in the Strategic Plan component of the Consolidated Plan. However, actual
financial resources currently available to the City are somewhat limited. A variety of
resources must be used to attain the City's goals and objectives, described in the
Consolidated Plan. Throughout the fiscal year, the City will continue to pursUe additional
funding opportunities.
The City's goal is to leverage, to the maximum extent feasible, the use of available federal, state,
local funds with private monies in the creation of viable communities, development of affordable
housing, and the maintenance and preservation of existing housing. To ensure the financial
feasibility of a project, the City will consider the use of funds from other sources, such as
Redevelopment Housing Set-Aside Funds, to further affordable housing and community
development goals whenever a match, grant or loan is necessary or appropriate.
In the past year, the City entered into an agreement with a developer to demolish 56 unit
apar~ent complex and construct new 38 single family detached homes. The City utilized
Redevelopment Housing Set-Aside funds to relocate tenants from the apartment complex and
provided the developer with gap financing. Once completed, 8 units will be designated as
affordable housing and restricted to households not exceeding the moderate-income level.
The following resources are anticipated to be available for the 1999-00 fiscal year:
TABLE 1
AVAILABLE PUBLIC AND PRIVATE RESOURCES
FOR FY 1999-00 HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES
Program TypeII Program NameI Description i Eligible Activities
a. Fo~ul~ Co~uniW Development Gr~ aw~ded to ~e · Acquisition
Entitlement Block Gr~t (CDBG) CiW on a fomula b~is · Rehabili~tion
1999-00 Funding- for housing ~d · Economic
$712,000 co~uniW development Development
activities. · Homeless
Assim~
· Public Sen'ices
· Public
ImprovemenB/
Facilities
· Code Efforcement
· Plying
Page 3
Program Type
b. Competitive
Programs
Program Name
HOME
Funding - $190,000
allocated
under Urban County
Program
Mortgage Credit
Certificate Program
Funding - $450,000
McKinney Act Supportive
Housing Program (SHP) -
$1,050,552
Supportive Housing
Pro_re'am (SHP)
$800,625
Description
Flexible grant program
awarded to the City on a
formula basis for
housing activities.
Income tax credits
available to first-time
homebuyers for the
purchase of new or
existing housing. Local
agencies (County) make
certificates available.
Assistance for
transitional housing for
single men and women.
Assistance for
transitional housing for
families with children
Eligible Activities
· Acquisition
· Rehabilitation
· Home Buy'er
Assistance
· Rental Assistance
· Home Buyer Assistance
· Rehabilitation
· New Construction
· Rehabilitation
· New Construction
Tustin Redevelopment
Agency Housing Set-Aside
- $950,000
a. Multi-Family
Residential Rehab -
Loan/Grant Program
Funding- $150,000
b. Single-Family
Residential Rehab -
Loan/Grant Program
Funding - $20,000
20 percent of Agency
funds are set aside for
affordable housing
activities governed by
state law.
Assistance to owners of
multi-family projects
occupied by Iow-income
persons.
Assistance to low-
income owners
occupying single family
dwellings.
· Acquisition
· Rehabilitation
· New Construction
· Rehabilitation
· Rehabilitation
p%oe 4
Program Type Program Name Description Eligible Activities
c. Business Assistance to promote · Business start-up
Development the development of new assistance
Assistance businesses. · Technical assistance
· Site locating &
space planning
d. Business Financing Financial assistance and · Property acquisition
Assistance incentives to promote · On-site & off-site
business growth improvements
· Industrial development
bonds
· Tax increment financing
· Micro loans
,.
e. Employment Assistance focused on · Tax credits for job
Assistance the hiring and retention creation
of employees. · Employee home
purchase or rental
programs
· Technical assistance
TABLE 2
POTENTIAL PUBLIC AND PRIVATE RESOURCES
FOR FY 1999-00 HOUSING AND COMMIJNITY DEVELOPMtiNT ACTIVITIES
Program Type Program Name Description Eligible Activities
a Fomul~ Hous~g Oppo~nities for Entitlement ~d Competitive · Acquisition
Entitlement Persons wis ~S Gr~B for Housing Assist~ce ~d · Rehabilitaion
(HOPWA) Supportive Se~ices for PWAs. · Support Sen, ices
Gr~ ~e aw~ded to ~e region
on a fo~ula b~is ~d
administered by Count.
b. Competitive HOPE Home ownership ~sist~ce · Public Housing
Progrms aw~ded on a competitive b~is, Ownership (HOPE1)
requires non-feder~ maching · Home Owne~hip of
~nds. Multi-Fmily UniB
(HOPE 2)
· Home Ownership for
Single-Fmily Homes
(HOPE 3)
Page 5
Program Type Program Name Description Eligible Activities
.
McKinney Act Grants to improve quality of · Homeless Assistance
a. Emergency Shelter Grants existing shelters/increase number' (Acquisition, New
(ESG) of new shelters for the homeless. Construction,
Funds are awarded to local non- Rehabilitation.
profits through the state/county. Conversion, Support
Sen, ices)
b. Supportive Housing Assistance for transitional housing · Acquisition
Program (SHP) for homeless individuals and · Rehabilitation
families and permanent housing · New Construction
for handicapped homeless. · Operating Costs
· Supportive Sen'ices
c. Shelter Care Plus Supportive housing and services · Rental Assistance
Program (S&C) for persons with disabilities -
Grants for rental assistance
offered with support services to
homeless with disabilities and
disabled households.
d. Section 8 Moderate Funds for rehabilitating single · Rehabilitation
Rehabilitation Single room units within a building of up · New Construction
Room Occupancy to 100 units. The provision of
program (SRO Section 8). supportive services is optional
Section 8 Rental assistance payments to · Rental Assistance
Rental Assistance Program owners of private market rate
units on behalf of very Iow-
income tenants. Administered by
County housing authority.
Section 202 Supportive Housing for the · Acquisition
Elderly - Grants to non-profit · Rehabilitation
developers of supportive housing · New Construction
for the elderly. · Rental Assistance
· Support Services
Section 811 Grants to non-profit developers of '- Acquisition
supportive housing for persons · Rehabilitation
with disabilities, including group · New Construction
homes, independent living · Rental Assistance
facilities and intermediate care
facilities.
Page 6
Program Type Program Name i Description Eligible Activities
1
,
Emergency Shelter Progrm Grab aw~ded to non-profit · Suppo~ Se~ices
org~imtions for shelter suppo~
sen, ices.
Mobile Home P~k Funds aw~ded to mobile home · Acquisition
Conversion Prog~ p~k tenet org~i~tions to · Rehabilitation
conveR mobile-home p~ks to
resident ownership.
Rent~ Housing Assist~ce for new cons~ction of · New Construction
Cons~ction Progrm rental uni~ affordable to low
~CP) income households.
Pre-development Lo~ Lo~s for Pre-development cos~ · Acquisition
Pro~ (PLP) - Urb~ ~d or "seed" money to nonprofit · Pre-development Costs
Ru~ co~orations ~d local
government.
C~ifomia Housing Fin~ce Below m~ket rate fin~cing · New Cons~ction
Agency (CHFA) offered to builders ~d develope~ · Rehabilitation
m Multiple Ren~ Housing of multiple-fmily ~d elderly · Acquisition of
Pro~s. ren~ housing. T~ exempt bonds Properties from 20 to
provide below-m~ket mo~gage 150 uni~
money.
b. Minod~ ~d Sm~l Encourages minori~ ~d women- · New Construction
Business owned businesses in C~A
Development Proem progrm to provide ~ordable
housing.
c. Self Help Housing Homebuyer lo~s where down · New Construction
Pro~ payment is provided by · Home Buyer Assist~ce
owner~uilder labor or "swem
equi~."
d. Home MoRgage Purch~e C~A sells t~-exempt bonds to · Home Buyer Assist~ce
Pro~ m~e below m~ket lo~s to first
time homebuyers. Progrm
operates t~ough p~icipming
lenders who originme lo~s for
C~A purch~e.
Page 7
Program Type Program Name Description Eligible Activities
I
Low Incom.e Housing Tax Tax credits available to · New Construction
Credit (LIHTC) individuals and corporations that · Rehabilitation
invest in low income rental · Acquisition
housing. Tax credits sold to
corporations and people with high
tax liability, and proceeds are used
to create housing.
California Homeownership Assistance to families at or below · Home Buyer Assistance
Assistance Program (CHAP) the area median income.
California Self-Help Grants, ioans and mortgage · Rehabilitation
Housing Program (CSHHP) assistance to low- and moderate-' · New Construction
income families improving
property with their own labor.
State/Local Rental Housing Assistance to multi-family · New Construction
Program development sponsored by non-
profit organizations or to which a
local jurisdiction has made a loan
or grant of a minimum of 10% of
the development cost.
Small Multi-Family Loans for small Iow-income · New Construction
Mortgage Program multi-family housing projects.
Tax Exempt Affordable Mortgage loan assistance for · Acquisition
Mortgage Program (TEAM) multi-family rental housing for · Rehabilitation
Iow-income households. · New Construction
Single-Family Housing Mortgage loan assistance to low- · Home Buyer Assistance
Home Mortgage Purchase and moderate-income families.
Program
a. First Time Homebuyer
b. Developer/Builder Construction financing assistance · New Construction
to developers building affordable
single-family housing.
Self-Help Building Interim financing to non-profit · Site Acquisition
Assistance Program organizations sponsoring self-help · Pre-Development
housing projects. · New Construction
Page 8
Program Type Program Name Description Eligible Activities
· .
California Housing Low interest loans for the' · Rehabilitation (Repair
RehabilitationProgram - rehabilitation of substandard of Code Violations,
a. Owner Component homes owned and occupied by Accessibility
(CHRP-O) lower-income households. City · Improvements, Room
and non-profits sponsor housing Additions, General
rehabilitation projects. Property
Improvements)
b. California Housing Low interest loans for the · Rehabilitation
Rehabilitation Program - rehabilitation of substandard Repair of Code
Renter Component homes owned and occupied by Violations,
(CHRP-R) lower-income households. City Accessibility
and non-profits sponsor housing Improvements,
rehabilitation projects. Room Additions,
General Property
Improvements -
-.
,
Fede~ National Mo~gage Lo~ applic~ apply to
Associmion (F~nie Mae): pmicipating lenders for ~e
following progrms:
m Co~uni~ Home Buyen Fixed rate mortgages issued by · Home Buyer Assist~ce
. . Pro~ private mo~gage insurers.
b. Co~uni~ Home Mo~gages which fund ~e · Home Buyer Assist~ce
Mong~e Improvement purch~e ~d rehabilitation of a · Rehabilitation
Pro~ home.
c. F~ie Neighbo~ Low Down-Payment Mo~gages · Home Buyer Assismce
for Single Fmily Homes in
unde=e~ed low-income ~d
minori~ communities.
d. Savings Association Pooling process to fund lo~s for Ne~ Cons~ction of
Mortgage Comply Incl ~ordable o~ership ~d rental single fmily ~d
(S.~CO) housing project. Non-profit ~d multiple fmily rentals,
for profit developers contact cooperatives, self help
member institutions, housing, homeless
shelters, ~d ~oup
homes for ~e disabled.
Page 9
Program Type Program Name I Description Eligible Activities
I
,
· .
California Community Non-profit mortgage banking · New Construction
Reinvestment Corporation consortium designed to provide · Rehabilitation
(CCRC) long-term debt financing for · Acquisition
affordable multi-family rental
housing. Non-profit and for-profit
developers contact member banks.
Federal Home Loan Bank Direct subsidies to non-profit and · New Construction
Affordable Housing for-profit developers and public
Prograrn agencies for affordable Iow
income ownership and rental
projects.
C. Activities to be Undertaken
Table 3, 4, 5 and 6 depict the City of Tustin's Continuum of Care, Housing, SpeCial
Needs/Non- Homeless and Community Development needs and estimates funding
amounts to address those needs during the five-year period covered by the plan (July
1, 1995 to June 30, 2000). Table 7 summarized the City of Tustin's 1995-00
priorities, objectives and accomplishments.
CDBG monies allocated to the City for the 1999-00 funding year will not address all
of the community's priority needs. Instead, allocations are focused toward specific
projects addressing high community priorities and producing tangible community
benefits.
The following are the'needs rated by the community as high priorities and their
relation to the Five Year priorities indicated in the Consolidated Plan. Included also
are actions that the City will undertake within the program year to address those
needs.
Housing Needs
'Priority Activity Type A: First-Time Homebuyers Program
The 1990 Census data as shown in the Consolidated Plan indicates that appro 'ximately
1,500 of the City's renters with low and moderate incomes are cost burdened, and less
than 5 percent are severely cost burdened. These conditions indicate that an
opporUmity may exist for low and moderate income renter households to transition to
becoming fn:st-time homebuyers with some assistance.
Page 10
To address the above oppommities, various, resources w411 be expended. Housing
programs currently assisted by the City include:
Programs:
Mortgage Credit Certificate Program, administered through the County
of Orange, providing homeownership opportunities for moderate-
income persons; and
· First-time homebuyers program using HOME and Redevelopment funds
Priority Type B: Cosmopolitan Apartments
The City's Redevelopment Agency provided direct.monetary assistance to the Shea
Homes in the early 1990s to demolish the blighted and substandard Cosmopolitan
Apartment complex, and redevelop the land with affordable housing units. As a
result, 143 units are maintained as affordable units. The City also placed a twenty
year covenants to ensure affordability of 13 units to low and moderate income
households, and eight units to very low income households.
In addition, the City utilized the Mortgage Credit Certificate funds to assist
homebuyers.
Priority Type C: Preserxation of Existing Affordable Units
The City will continue to preserve its existing affordable housing by utilizing CDBG
funds and other resources such as housing.set-aside funds, and other federal and state
available housing funds.
Programs:
The City commissioned a study to identify oppommities and
Constraints for redevelopment in the southwest neighborhood. The
consultant conducting the study will provide the City with. three
possible alternatives for housing/redevelopment programs.
Strategies:
· Continue to preserve existing assisted housing.
Monitor the implementation of the affordable housing program adopted as a
part of the East Tustin Specific Plan.
Page 11
Continue to require developers converting apartments to condominiums to
process a use pernfit, provide relocation assistance, and/or to provide
incentives and assistance for purchase of the units by low- and moderate-
income households.
Continue to provide housing referral services to families in need of housing
assistance and information.
Code enforcement. Funding is provided for code enforcement activities
focused in low- and moderate-income neighborhoods. The code enforcement
efforts support a housing rehabilitation program funded with non-federal
monies.
Continue to provide opportunities for affordable ~anny 'flats and secondary
residential dwelling units in the single-family residential district lots through
existing Zoning Ordinance provisions.
Continue the provision of counseling and dispute resolution services by the
Fair Housing Council of Orange County.
Continue the provision of services by the Orange County Fair Housing Council
to assure equal housing opportunities within the City.
Ensure that processing of permits for low- and moderate-income housing are
fast-tracked with low and moderate income housing permits being given
profity over other permit applications.
Priority Activity Type D: Rehabilitation of Existing Housing Stock
As indicated in the Consolidated Plan, a large number of older housing units are located
within the South Central and Town Center Redevelopment Project Areas. These older
homes are in need of rehabilitation. Currently rehabilitation programs have been targeting
specific areas located in the southwest portion'of the City.
Programs:
Redevelopment Project Area Housing Set-Aside Funds are used'to finance rental
multi-family and owner-occupied single-family rehabilitation loan and grant
pro~arns.
Strategies:
Require appropriate deed restrictions to ensure continued affordability for low-
Page
or moderate-income housing constructed or rehabilitated Mth the assistance of
public or Redevelopment Agency funds, as legally required.
Allocate available CDBG and Redevelopment Agency funds to finance
public improvements and rehabilitation of residential units in the City's
target areas.
Use 20 percent housing set-aside funds as subsidies (i.e., land v~zite downs,
acquisition and rehabilitation assistance grants and loans, etc.) from the
South/Central Redevelopment Project to reduce the affordability gap for
developing new and rehabilitating existing owner and rental units for low- and
moderate-income households.
Priority Activity Type E: New Housing Construction
With the exception of development oppommities that will occur on the MCAS, Tustin base
site after the closure scheduled for 1999, the City is mostly built-out. Consequently, the City
is loOking towards the development of primarily in-fill housing development. This
development will be targeted to the' first-time homebuyers program, affordable rental projects
and substantial rehabilitation projects.
Programs:
The City will provide assistance with new for-sale housing projects with Housing Set-
Aside Funds.
Strategy:
The City will provide referrals to the Orange County Housing Authority where
necessary for the development and operation of federally assisted low- and moderate-
income housing programs.
Priority Activity Type F: Support and Ancillary'Services
To support affordable housing units for a particular groups such as: low and very low income
households, homeowners whose homes are in danger of foreclosure, and residents of high
density areas, the City currently participates in development of the following programs:
Programs:
Section 8 Certificate and Vouchers programs through the Orange County Housing
Authority.
· Emergency rental assistance program
Page 13
· Emergency mortgage assistance program
Strategies:
Encourage the availability of Section 8 rental assistance certificates and voucher
certificate program assistance funds through Orange County Housing Authority.
Encourage the maintenance of existing and establishment of new certificates, support
the County's efforts to obtain continued Federal funding.
Community Development Needs
The Community Development needs are summarized below.
Priority: Youth Centers/Services
Youth centers/services have been identified by the community as essential to provide
recreational options to area youth. The target area for CDBG program is severely limited in
its park and recreation resources available to area youth desiring to participate in
constructive, affordable and organized activities.
Program:
Tustin Family Youth Center - CDBG funds will be allocated to the City of Tustin
Community Services Department to provide a full time recreation coordinator at the
Tustin Family Youth Center located in the southwest neighborhood of the City. The
Center provides affordable recreation services to children of whom the majority are
of low income families.
Boys and Girls Club (HOT Program) - CDBG funds will be allocated to Boys and
Girls Club of Tustin to provide HOT (Help Our Teens) program for approximately
200 teens. The program will include: education, leadership, job training, health
education (alcohol, drag & teen pregnancy), environmental trips, and special event
programs. The HOT program will be provided after school at the Boys and Girls
Club's main facility. The majority of the children who'participate at the branch Boys
and Girls Club are comprised of low-moderate income families.
Assessment and Treatment Services Center (ATSC)- CDBG funds will be allocated
io the ATSC to provide staff for youth and family counSeling services. ATSC
provides' counseling to minor and first time offenders of the law, youth who
demonstrate poor school behavior or performance, youth with family problems or who
are victims of domestic violence, and youth who use drugs or alcohol, or who are
delinquent. While program participation is voluntary, a child and his/her entire family
Page 14
must a~ee to undergo therapy together. Referrals are made to this oreanization by the
Tustin Police and area schools. Counseling services are provided b~ ATSC staff or
coordinated with other agencies. -.
Priority: Neighborhood Facilities
Community facilities to serve children, youth, and adults are high priorities for the City of
Tustin. The number of existing facilities in the City are not adequate to serve the ~owing
population and the changing needs of target area residents.
Programs:
Boys and Gifts Club- Facility Improvement. The Boys and Girls Club provides a
year round outreach program during school, and after school activities to youth.
CDBG funds will be allocated to assist with rehabilitation of the Boys and Girls Club
facility. Funds will be utilized for ADA restroom improvements.
Priority: Child Care Facilities/Services.
Child Care facilities and services which are affordable to low and moderate income families
are inadequate to serve the number of families in need in the target area.
Program:
Orange Children and Parents Together, Inc. - Head Start Pre-school pro,am. CDBG
funds will be allocated for rental of a portion of the Tustin Family Youth Center to be
used for a Head Start pre-school program serving Tustin's southwest neighborhood.
All of the children who participate in this program are fi.om low-moderate income
families.
Priority: Recreation Facilities
The City's CDBG target area was largely planned and developed prior to its annexation to
the City of Tustin. Therefore, the area is comparatively limited in terms of Park and
recreational opportunities. The higher population density within the target area also
contributes to the need for recreational facilities. As a result, considerable attention has been
focused'on ways to provide additional private and public youth, adult, and senior services
and facilities to supplement those which are heavily used at this time.
Program:
MCAS-Tustin Legacy Community Park- Rehabilitation. With the closing of the
MCAS-Tustin scheduled in July of 19993 the City is undertaking steps to rehabilitate
existing amenities within the base. CDBG funds will be utiliTed for the rehabilitation
Page t5
of the existing buildings to accommodate a community center, sports field
maintenance, demolition of underutilized structures and facilities, and upgrading
health and safety code requirements.
Priority: Street and Sidewalk Improvements/Infrastructure
The majority of the street and sidewalk improvements, as well as other types of infrasmacture
in the target area, were constructed more than 25 years ago. Also, some areas were never
developed with sidewalks. These facilities have reached the age where they beginning to
deteriorate more rapidly and require reconstruction. With the population growing, the need
for new street and infrastructure is also increasing. The City objective is to promote the
improvement of existing infrastructure and the creation of new infrastructure where such
infrastructure is nonexistent or completely inadequate, as on the MCAS-Tustin base property.
Program:
Valencia Avenue/Armstrong Avenue - Valencia/Armstrong Avenue are located
within the MCAS base in Tustin. The MCAS base is scheduled to be closed in July
of 1999. As part of the economic development, major street construction needs to
be completed to accommodate the future uses of the base. CDBG funds will be
allocated for the construction costs of the Valencia Avenue, from Armstrong Avenue
through MCAS Tustin.
Priority: Senior Services
Area senior services are presently provided through the City's full service senior center
located in Old Town Tustin. Although the senior center is not geographically distant from the
target area, multi cultural and economic limitations and barriers may be preventing full
participation in the center's programs. Additional services are necessary to target this
population.
Program:
Feedback Foundation- Tustin TLC Nutrition Program for the Elderly. The Feedback
NUtrition Program for the elderly (including congregate and home delivered meals)
provides nutritious meals to the Tustin's elderly. The program objective is to alleviate
poor nutrition among the vulnerable elderly population, especially prevalent among
those who live alone and/or on limited incomes. The program not only provides meals
at a congregate site in Tustin, but also deliver meals 'to at-risk seniors (homebound)
residing within the City. CDBG funds will be allocated to provide salaries and
benefits to' personnel providing the meals within the City.
Page 16
Priority: Employment and Training
A significant nun~ber of target area residents are in need ofjob training opportunities which
potentially will increase the quality of life for the residents and provide financial stability.
Compounding this situation, the City anticipates the closure of MCAS-Tustin in July of 1999.
It is likely that civilian employment will be indirectly impacted by the closure which may
increase the need of various types of employment training and career opportunities center.
Program:
The City allocated CDBG funds in prior year to the Saddleback Community College
for the preparation of planning study for the High Technology/Distance Education and
Vocational Training Center. This center is part of the Learning Village that will be
located within the MCAS-Tustin.
Priority: Crime Awareness
The target area has become the community's highest priority for crime prevention activities,
given the increasing population density and increasing need for police services. The
population is a potential target for victim related crime which could be prevented by the
implementation of crime awareness programs.
Program:
No CDBG funded program is proposed for this program year. However, the City of
Tustin's Police department is actively promoting the Crime Awareness programs and
'a gang prevention unit.
Priority: Code Enforcement
Property maintenance issues are of significant importance to the community as the majority
of residential, commercial and industrial structures in the target area are at least 25 years in
age. Absentee property owmers and declining rent structures have contributed to delayed
property maintenance in many cases. Active Code Enforcement is needed to ensure that
properties are properly maintained in accordance with City standards.
Program:
Code Enforcement- CDBG funds will be allocated for salary and benefits for code
enforcement officer to support the City's.Housing Rehabilitation program targeting
the southwest neighborhood (low-moderate areas).
Graffiti Removal - CDBG funds will be allocated for the removal of graffiti in the
southwest neighborhood. The southwest neighborhood has been determined by HUD
Page 17
as the CDBG low-moderate income target areas.
Priority: Economic Development
To stimulate businesses within the Redevelopment areas, the City initiated a Commercial
Rehabilitation program. The program will provide financial assistance to private for-profit
businesses for facrade improvements. Monetary assistance will be provided for either design
or construction costs.
Program:
· Old Town commercia1 Rehabilitation-CDBG funds will be utilized to provide grant
funding for design of commercial building rehabilitation within the Old Town
redevelopment area.
.
With the closure of the MCAS-Tustin base in July of 1999, the City is currently active in
pursuing studies on potential interim and future uses of the base. This priority has become
a high priority as the closure of the base approaching rapidly. The City feels that it is
important to minimize the adverse economic impact resulting from the closure.
Program:
Prior fiscal year's funding was allocated to the promotion of a Marketing
Strategy and Media Plan. The Plan will market the Base to interim users and
permanent employers and developers.
Priority: Planning/Administration
Planning Services are needed to administer the CDBG program, to prepare a master plan on
the MCAS-Tustin property, and to provide fair housing assistance. These services are
necessary to support the other priorities.
Program:
· Various planning studies related to the closure of the MCAS-Tustin
· 'Fair housing activities - CDBG funds will be allocated to contract with the Fair
Housing Council of Orange County to provide fair housing services to Tustin
residents. Services include landl0rd/tenant dispute resolution, education, counseling,
and fair housing monitoring and compliance. The contract also includes the
implementation of the Analysis of Impediment to Fair Housing Choice.
· Planning and Administration- CDBG funds will be allocated for the administration
of the CDBG program
Page 18
Continuum of Care: Gaps Analysis - Individuals
-- Beds/Units
Estimated
Needs
Emergency Shelter |u
Transitional Housing [u
Permanent Housing ~u
Total 0
Current
Inventory
P I
Unmet Need/
Gap
[u 1
Relative
Priority
~LOw
~Low
~Low
Job Training ~
Case Management ~ j
Substance Abuse Treatment lb ~
Mental Health Care ~u ~ 1 ~
Housing Placement ~u j
Life Skills Training
iu I
[u 1' lu]
lu 1lb 1
lu Ii~ !
/u 1lU 1
[LOW
~Low
iL°w
~LOW
iLow
Chronic Substance Abusers [u
Seriously Mentally Iil
Dually-Diagnosed ~u
Veterans
Persons with HIV/AIDS
Victims of Domestic Violence
Youth [u ·
iu I iu 1
_
!u ! ~u !
I'u I iu
I,'u 1 !~ 1
[u ] lU ]
lu I [u
~Low
~LoW
~-LoW
~-LOW
|Low
~_~OW
~LOW
]
1
1
1
1
1
Page 19
Continuum of Care: Gaps Analysis - Persons in Families with Children
Emergency Shelter
Transitional Housing
Permanent Housing
Total
Estimated Current Unmet Need/ Relative
Needs Inventory Gap Priority
Iu IIu ! Iu I
Iu IIu I I° I
Iu IIu I Iu I
0. 0 0
IL°w I.
IL°w I
IL°w 1
Job Training
Case Management
Child Care
Substance Abuse Treatment
Mental Health Care
Housing Placement
'Life Skills Training
I I° IIu
I I° IIu
I iu IIu
I Iu Itu
i I° II°
I Iu IIu
I Iu IIu
I Low
I Low
I Low
I LoW
I LOW
{LOW
I Low
Chronic Substance Abusers
Seriously Mentally !11
Dually-Diagnosed
Veterans
Persons with HIV/AIDS
Victims of Domestic Violence
u ILU.
u ]LO
u ILU 1
u ILU 1
u ILO !
u ILo I
LOW
LOW
LOW
LOW
LOW
LOW
Page 20
Special Needs/Non-Homeless
-- Sub-Populations
Elderly
Frail Elderly
Severe Mental Illness
Developmentally Disabled
Physically Disabled
Persons with Alcohol/Other Drug Addiction
Persons with HIV/AIDS
Priority'Need, Estimated $
IHIgh J I$~,z~u
IN°ne J I$u
IEOne I ISu
!Low J ISZU,UUU
iMea ] I$5U,uuu
[None J I$U
TOTAL 1$'~4~,uuu
Pa~e 21
Housing Needs
--Renter
Small Related
Need Level
0 - 30% of MFI I LOW I
31 - 50% of MFI I Low J
51 - 80% of MFI IL°w I
Units'
14zu I
I~;su I
Estimated $
I$~Z~,u~u
1$~5'~,/uu
151,1Z/,Z~U
Large Related
0-30%ofMFI I Low
31 - 50% of MFI I LOW
51 - 80% of MFI IL°w
I$4z~'uuu I
I$//~'~uu I
I$44~'buu I
Elderly
All Other
0-30%ofMFI I Low I
31- 50% of MFI I Low
51 - 80% of MFI I None
0-30%ofMFI I Low I
31- 50% of MFI I Low I
51- 80% of MFI I Low
I$zuu'~uu 1
ISu;~'ezu 1
ISu I
ISu 1
ISU 1
ISu I
0 - 30% of MFI [LOW
31 - 50% of MFI [LOW
51 - 80% of MFI · [Low
] [4uu 1
] Ib41 I
I$'~uu,~/u!
ISz4u'/bu 1
'1Sz~,t~'u1
Page 22
Community Needs
-- Anti-Crime Programs
Overall
SUb-Categories
Crime Awareness (051)
Need Level Units
-- 0
Estimated
$125,000
High
0 $125,000
Overall
Sub-Categories
Rehab; Publicly or Privately-Owned Commer (14E)
CI Land Acquisition/Disposition (17A)
CI Infrastructure Development (17B)
CI Building Acquisition, Construction, Re (17C)
Other Commercial/Industrial Improvements (17D)
ED Direct Financial Assistance to For-Pro (18A)
ED Technical Assistance (18B)
Micro-Enterprise Assistance (18C)
Need Level
High
Low
High
Med
Med
None
Low
Low
Units Estimated
0' $184,050,000
o $500,000
o $o
0 $180,000,000
0 $0
0 $2,5OO,OOO
o $soo,ooo
0 $3OO,OOO
0 $250,000
Overall
Sub-Categories
Flood Drain Improvements (031)
Water/Sewer Improvements (03J)
Street Improvements (03K)
Sidewalks (03L)
Tree Planting (03N)
Removal of Architectural Barriers (10)
Privately Owned Utilities (11)
Need Level Units
-- 0
Med 0
Med 0
High 0
High 0
-- 0
-- 0
-- 0
Estimated
$13,000,000
$4,100,000
$4,200,000
$4,200,000
$500,000
$o
$o
$o
i lUlllllllU ~
Overall
Sub-Categories
Need Level Units
-- 0
Estimated
$o
Table 6
Page 23
Community Needs (Page 2)
Overall
Sub-Categories
Public Facilities and Improvements (Gener (03)
Handicapped Centers (03B)
Neighborhood Facilities (03E)
Parks, Recreational Facilities (03F)
Parking Facilities (03G)
Solid Waste Disposal Improvements (03H)
Fire Stations/Equipment (030)
Health Facilities (03P)
Asbestos Removal (03R)
Clean-up of Contaminated Sites (04A)
Interim Assistance (06)
Non-Residential Historic Preservation (16B)
Need Level Units
-- 0
Estimated
$1,035,000
-- 0 $0
Low 0 $10,000
-- 0 $0
High 0 $1,000,000
-- 0 $0
-- 0 $0
-- 0 $0
-- 0 $0
-- 0 $0
-- 0 $0
-- 0 $0
Med 0 $25,000
Overall
Sub-Categories
Public Services, (General) (05)
Handicapped Services (05B)
Legal Services (05C)
Transportation Services (0SE)
Substance Abuse Services (05F)
Employment Training (05H)
Health Services (0SM)
Mental Health Services (050)
Screening for Lead-Based Paint/Lead Hazar (05P)
Need Level Units
-- 0
-- 0
Low 0
-- 0
Low 0
Med 0
High 0
-- 0
-- 0
-- 0
Estimated
$190,000
$0
$20,000
$0
$20,000
$50,000
$100,000
$0
$0
$0
¥¥111Vi · I VUlUilI¥
Overall
Sub-Categories
,Senior Centers (03A)
Senior Services (05A)
Need Level Units
-- 0
None 0
High 0
Estimated
$75,000
$0
$75,000
Page 24
Community Needs (Page 3;
Overall
Sub-Categories
Youth Centers (03D)
Child Care Centers (03M)
Abused and Neglected Children Facilities (03Q)
Youth Services (0SD)
Child Care Services (05L)
Abused and Neglected Children (05N)
Need Level Units
-- 0
High 0
High 0
-- 0
High 0
High 0
-- 0
Estimated
$1,750,000
$950,000
$400,000
$0
$275,000
$125,000
$0
v i1,1 i¥1
Overall
Sub-Categories
Urban Renewal Completion (07)
CDBG Non-profit Organization Capacity Bui (19C)
CDBG Assistance to Institutes of Higher E (19D)
Repayments of Section 108 Loan Principal (19F)
Unprogrammed Funds (22)
Need Level Units
-- 0
Estimated
$0
$0
$0'
$0
$0
$0
Page 25
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D. Geographic Distribution
Tusfin is a relatively small jurisdiction with limited areas'wlfich meet the federal criteria of slum
and blight, as defined under Calitbrnia State RedevelOpment Law, or concentrations of low-
and moderate-income persons. Nevertheless, FY 1999-00 funds have been allocated on the
basis of meeting the national objectives of the CDBG program, including pro~xms adch-cssing
slum and blight and/or benefiting low- and moderate-income persons.
Further, boundaries of the South Central Redevelopment Project Area overlap areas of low-
and moderate-income concentrations. The Tusfin community believes it is impox"rant to focus
public services and improvements 'in that portion of the city, h~om~ as the Southwest
Neighborhood. The 1999-00 Action Plan reflects those ~geograplfic~ priorities for allocating
investment.
Maps illustrating Tustin's target areas for CDBG funded projects are on the folloxxing pages.
Page 47
Low/Mod Income Household~
Map Layers
~Low&Moderate Inc.
Streets
,r-'.~'.~Census Place
Map Layers
~ HUD Offices
~Low&Moderate Inc.
Streets
· Proposed Projects
~ '_.]Census Place
Proposed Projects
~ Anti-Crime Programs
,a Economic Development
Homeless & HIV/AIDS Programs:
~ Housing
· Infrastructure
· Other
Planning and Administrati(~n
. Public Facilities
Public Services
Senior Programs
, Youth Programs
E. Homeless and Other Special Needs Activities
Statistical data, including the 1990 census and data maintained by the Tustin. Police
Department, indicate that homelessness is not a major issue x~4tlfin the Tustin community.
Nevertheless, it is recognized that homelessness is a regional issue for which the City of Tusth~
~nust proxdde a "fair share" of services to address the needs of the homeless.
In late 1996 and 1998, Tustin was re.yarded more than $1 million and approxhnately $800,000
respectively, for a supportive housing facility under the Continuum of Cm'e Homeless
Assistance Grant program. The grant will be used to renovate existing military ban'ac'ks for use
as a transitional lix~ing facility for 190 sh~gle men and women. In addition, Tustfi~ has allocated
the maximum allowable amount of its CDBG funds to public sdrxice programs. X[q~ile some
of the organizations funded do not directly serve.the homeless, many of their actixdties may
prevent homelessness. For the 1999-00 fiscal year, the follox~Sng organizations prox4ding
homeless services have been selected for funding:.
TABLE 9
LISTING OF HOMEI.,ESS AND OTHER SPECIAL NEEDS ACTIVITIES FOR FY 1999-00.
Target Funding
Organization Program Name Population ' Special Needs Amount
~'~~~**~ ~.:. ..... ~~~' ....... g~ ..... ~. ~ ...... . .....................
?~s.: ~ .... · . ,::>... ;~: ...... ~ .. · .-~. ~:: · [.- .. ~: '~ ~./:~-..-.~.~r-~ .~....,~¢~. ~' '" ~ . ' ~. · . '~ ': ' '~ ....... ...... ~ ~>~-z~¢.'~::,:~· ~ ~>~m~ ~.~:i:~::~.~.:~¢ ~,:~; ~ ..: :~. :::~: ~: ~:~,::
Feedba& Fomdafion Proj~t %C - ~enior Me~ ~derly ~w/m~ elderly $ 18,SO0
Pro~
O~ of Tus~Om~ T~sifion~ ~g ~nmr S~e m~n Homeless 81,050,55g
~ Rescue ~d women ~xqdU~s
Mission
Ci~ of T~fin Tmsifion~ U~u Frames ~q$ Homel~s $800,6~
C~&en F~es
To~ $1,86~,677
Page $0
F. Other Actions
1. General
The five-year Consolidated Plan contains a housing and homeless needs assessment
which describes estimated housing needs tbr low- and moderate-income residents,
special needs populations vmd the homeless. During the 1999-00 funding ),ear, the City
of Tustin will undertake the following actions to address obstacles, to meeting
underserved needs including:
· Foster and maintain affordable housing
The City will continue to use available federal, state and local resources to foster
and maintain affordable housing through housing rehabilitation pro~-ams for
multi- and single-family dwelling units and provide and/or maintain
homeownership opportunities through a first-tirne homebuyer prograna and an
emergency mortgage program.
· Remove barriers to affordable housing
As stated in the Consolidated Plan, the City has adopted indirect assistance
pro~orams to address negative impacts created by barriers to affordable housing.
The following summarizes the types of programs Tustin has included into its
Housing Element and will continue to promote during the 1999-00 funding
year:
O Secondary Resident Units
O Deed Restrictions
O Fees, Extractions, and Permit Procedures
O Environmental Constraints.
O Pre-application Conferences
0 Shared-Housing
O Permit Processing and Coordination
O Section 8 Rental Assistance
O Recycling Single-Family Uses in R-3 Zones Into Multipld-Family Units
O Housing Referral Program
Page 51
Evaluate and reduce lead-based paint-hazards
The City's Consolidated Plan notes that there does not appear to be a great
number of housing units at risk of lead-based paint hazard. However, to
comply with Title X of tl~e Housing and Community Development Act of 1992,
the City will implement into its housing policies over the next five yem's the
following.
Include lead-based paint hazard reduction as an eli~ble activity in rehabilitation
programs;
Review existing regulations, housing and rehabilitation codes to assure lead-
based paint hazard reduction is incorporated;
Require testing and hazard reduction in conjmaction with rehabilitation; mad,
Require inspections for lead at appropriate times when housing is othemdse
being inspected or evaluated.
ReduCe the number of poverty-level families
The City continues to support, mad implement several goals, policies and
programs, as noted in the Housing Element of the General Plan, designed to
provide adequate, safe and affordable housing to all segments of the population.
Those goals include:
Providing an adequate supply of housing to meet the City's need for a
variety of housing types to meet diverse socio-economic needs.
Ensuring equal housing opportunities for all e~sfing and furore city
residents.
O Ensuring a reasonable balance of rental and owner-occupied Iiousing.
O Preser~4ng the existing supply of affordable housing.
O
Conserving, maintaining, rehabilitating and/or replace existing housing
in neighborhoods which are safe, healthful and attractive, in accordance
,a4th adopted Land Use policy.
Develop institutional structure
The City u411 continue to' be involved in ~neva,ork-bu/Iding" activities with
governmental, for-profit and non-profit organizatiom. This includes attendance
Page
at quarterly Ineefin~ of the Orange County Housing Authority Adx4sory
Committee. Tusfin u"ill also continue to fund the Fair Housing Council of
Oxxnge County which prm"ides fair housing and advocacy ser~"ices for the
re,on. Further, the City will continue to encourage and participate in ell'ora
to work collectively and cooperatively with other Orange County jurisdictions.
Enhance coordination between public and private housing and social serx4ce
agencies
The City of Tustin does not own or operate any Public housing projects.
Nevertheless, the City ~"ill continue to support and encourage efforts of the
Orange County Housing Authority to coordinate between private housh~g and
social sen,ice agencies.
Foster public housing improvements and resident incentives
\[qfile the City does not om~ or ope/ate any public housing projects, Tus~ will
continue to support and encourage public housing improvements and resident
incentives as cmxied out by the Orange County Housing Authority.
Use available federal, state and local financial resources to meet underserved
needs.
Coordinate with federal, state, and local agencies to provide appropriate
assistance to residents.
Coordinate with public serx%e providers to promote adequate ser~%es to
residents.
.
X¥ork to prox4de physical improvements to slum and blighted areas and
neighborhoods with concentrations of low- and moderate-income areas.
Public Housing
The City of Tustin does not have a Housing Authority. Instead, the Orange County
Housing Authority (OCHA) prm4des public housing and a variety of housing assistance
programs to qualif34ng city residents. .
The City does not oxm or operate public housing and no public housing developments
are proposed for Fiscal Year 1999-00.
Page 53
Program - Specific Requirements
1. CDBG
A description of all CDBG funds expected to be available during the 19994)0 pro~n
· year is provided in Table 1. A more comprehensive listing of the City's proposed use
of those funds is prox~ided in Table 8. No program income has been received from the
prex4ous program year; none is anticipated for 1999-00. The City has no tn'ban renex~,al
settlements, grant funds returned to the line of credit or income from float-funded
activities.
Citizen Participation and Consultation
HUD requires that each jurisdiction encourage its citizens to participate in the development of
the Consolidated Plan/Action Plan. To ensure that this opportunity is provided, the City of
Tustin adopted its Citizen Participation Plan in 1995. The Citizen Participation Plan sets forth
policies and procedures for citizen participation in planning, implementation, and assessment
of file City of Tustin Consolidated Plan/Action Plan.
The objectives of the Citizen Participation Plan are:
.°
To encourage citizens, Particularly residents of low- and moderate-incomes lix4ng in
areas-eligible for the use of program funds and including minorities, non-English
spe -aking persons, and persons with mobility, visual or heating impairments, to
participate in the development of the Consolidated Plan/Action Plan.
.
To assure that citizens are furnished with appropriate information about the
Consolidated Plan and its various component programs.
The City started the Citizen Participation process by publishing a Notice of Funding Aw, ilability
(NOFA) in file local newspaper see 'ldng for Request for Funding Applications for the 1999-00
CDBG funds. In addition the City also sent the NOFA to over 70 non-profit organizations.
The City received 25 applications totaling $957,775.00 in funding requests.
To develop the City's 1999-00 Action Plan, two public hearings were conducted. The in-st
public heating was held during the preparation of the Action Plan. The hearing was held on
February 2, 1999. The purpose of the first hearing was to obtain citizens' inputs and x4ews on
possible needs, goals, and objectives; to inform citizens about the CDBG program goals and
objectives, including its process and procedures; and to receive input and recommendations on
the proposed use of CDBG funds to the City Council. The second public heating u'as held on
April 19, 1999. The purpose of the second hearing was for the City Council to review the
Citizen Participation Committee's recommendation on the proposed use of CDBG funds for
Fiscal Year 1999-00 and the 1999-00 Action Plan for submission to HUD.
Page 54
Ie
Jo
me
.WI notices for thc above hearings were published in the local newspaper at least 10 days prior
to the hearing date and notices were posted at City Hall. All citizens were encouraged to
participate and those who required special accomlnodation were accounted for.
The City also, as required by HUD, published a notice of the axxilability of a draft Action Plan
for public review. The flfirty (30) day public review and cOmment period began on March 1,
1999 and ended on March 30, 1999. No comments were received from tiffs public rex%w.
Communication
The City of Tustin provides its Citizen with a package of CDBG materials and conducted a
workshop to explain the CDBG processes and procedures. The City also provides maps and
tables to assist citizens in understanding the CDBG overall goals and objectives. The City
utilized the HUD provided Community 2020 software in developing the CDBG low-mod target
areas map and the CDBG proposed project locations map. The City, u,ith the help of HUD,
posted its Executive Summary on the HUD web page as a tool for interested citizens to
understand the type of projects funded.by the CDBG program. Each ),ear the city prepares a
performance report at the end of the proooram year utilizing the IDIS program.
Community Vision
The City delineates the Community's vision in its Five-year (1995-2000) Consolidated Plan.
The Consolidated Plan outlines community priority needs, and its short-term and long-term
goals and objectives. A copy of Consolidated Plan is available to the public at no cost upon
request. The City updates this Consolidated Plan as the Community's vision and goals changes
throughout the years. Annually, the City submits an Action Plan to HUD as an application to
receive funding. ~rithin the Action Plan, the City provides benchmarks on each activity funded.
These benchmarks will be utilized to measure the City's progress in achieving its stated goals
and vision.
Strategies
With limited resources, the City strives to address the affordable housing, economic
oppommity and Continuum of Care issues. Section C of this Action Plan describes the
activities and strategies that the City will undertake during the program year to address the
Affordable Housing issue. Section F indicates strategies that the City will undertake to address
obstacles in meeting the under-served needs, foster and maintain affordable housing, remove
barriers to affordable housing, evaluate and reduce lead-based paint hazards, reduce the
number of poverty level families, develop institutional structure, and enhance the coordination
between the'public and private housing and social ser~4ces agencies.
Section E of this Action Plan describes the activities that the City ~idl undertake to address the
homeless population. The City in its Consolidated Plan addresses the Continuum of Care
stmte~es in further detail.
P%,,e 55
El
Mi
Ne
Section C of fltis Action Plan describes the activities that the City will undertake to expand its
economic opportunities. Due to the closure of the MCAS-Tustin is approaching, the City is
currently cautiously undertaking an economic development plan to address all the economic
opportunities that will be available once the base is closed.
Action Plan
Each year fl~e City prepares an Action Plan not only for submission to HUD, but also to utilize
the Action Plan as a tool to provide the public with information on how the City utilizes its
entitlement grant for the program year. The Action Plan provides a description of each activity,
the amount of funding, and the projected accomplishment. All of the above are summarized
in the ProPosed Project table (Table 8) of the Action Plan.
Integrated Approach to Planning and Development
~ Utilizing the Consolidated Plan process, the City was able to identify community needs, goals
and objectives. The City also was able to identify available resources and effectively titilize the
funds. The Consolidated Plan provides the City with strate~es, goals and identifiable
benchmarks that the City can assess at the end of program year for program aclfievements.
Each year the City invites public participation in identifying the needs of the community and'
prioritizing them in the order of high, medium, low or no priority. X¥ith these identified needs
the City develops its Consolidated Plan/Action Plan by establishing activities to address those
needs utilizing the available resources.
Monitoring System
To ensure program compliance, the City conducts a formal 'on-site monitoring visit to each
subrecipient. The City .established a monitoring procedures to ensure that each subrecipient
is carrying out the eligible activity, utilizing appropriate accounting methods, and verifying
information prox4ded to the City within the quarterly performance report. The on-site
monitoring xisk also provides the City with an opportunity to identify potential problem areas
and to assist the subrecipients with technical assistance. The City utilizes a monitoring chec ~klist
form (see appendix 3) as a standard form to monitor the subrecipients.
Page 56
CERTIFICATIONS
In accordance wdth thc applicable statutes and the regulations govenfing the consolidated plan
regulations, the City of Tusfin cerfities that.:
Affirmatix;ely Further Fair Housing - The jurisdiction will atfirmafively further fair housing, wlfich
means it will conduct an analysis of impediments to fair housing choice xfitlfin the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified throLh,4~ that analysis, and
maintain records reflecting that analysis and actions in tiffs regard.
Anti-displacement and Relocation Plan - It will comply with the acquisition and relocation
requirements of the Uxfiform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following
a residential anti-displacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of !974, as amended, in counection with m~y actix4ty
assisted with funding under the CDBG or HOME programs.
Drug Free Workplace - It will or will continue to provide a drag-free workplace by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
· dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the a~tions that will be taken against employees for violation of such
prohibition;
Establishing an ongoing drug-free awareness program to inform employees about-
(a) The dangers of drug abuse in the workplace;
Co) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d)
The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph' 1;
Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
Co)
Notify the employer in ~a-iting of his or her conviction for a x4olafion of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
Page 57
e
Notifying the agency in xwiting, xx5tlfin ten calendar days aftcr receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such com4cfion.
Employers of com/cted.employees inust provide notice, including position rifle, to every grant
officer or other designee on whose gn, a~t activity the convicted employee was wor 'king, unless
the Federal agency has desi~ated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
6,
Taking one of the follo~ing actions, within 30 calendar days of receMng notice under
subparagraph '4(b), with respect to any employee who is so convicted -
(a)
Takhzg appropriate personnel action against such an employee, up to and including
ternfinafion, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b)
Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation pro~n approved for such purposes by a Federal, State, or local health,
law exfforcement, or other appropriate agency;
e
Making a good faith effort to continue to maintain a drug-free' workplace through
hnplementation of paragraphs 1, ~, 3, 4, 5 and 6.
Anti-Lobbying - To the best of the jurisdiction's knowledge and beliefi
.
No Federal appropriated funds have been paid or will be paid, by or on behalf of the City of
Tustin, to any person for influencing or attempting to influence an officer or employee of any
agency, a iMember of Con~ess, an officer or employee of Congress, or an employee of a
Member of Con~ess in connection with the awarding of any Federal contract, the m 'aking of
any Federal grant, the xnaking 6f may Federal loan, the entering into of. any cooperative
agreement, and the extension, continuation, renewal, amendment, or modifcafion of any
Federal. contract, grant, loan, or cooperative agreement;
2~
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it
will complete and submit Standard Form-LLL, ~Disclosure Form to Report Lobb34ng," in
accordance with its instructions; and
,
The City of Tustin will require that the langnage of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction - The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it
Page 58
is seeking funding, in accordance x~fth applicable HUD regulations.
Consistency with plan - The housing act/x/ties to be undertaken x~th CDBG, HOME, ESG, and
HOP\VA fundS are consistent with the strategic plan.
Section 3 - It u411 comply with section 3 of the Housing and Urban Development Act of 1968, yard
implementing regulations at 2z[ CFR Part 135.
Signature/Authorized Official
Date
Director of Coinmunity Development
Title
Page 59
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation - It is in full complimace and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan - Its consolidated housing and community development plan
identifies community development and housh~g needs and specifies both short-term and long-term
community development objectives that prox/de decent housing, expand economic opportunities
primarily.for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570).
Following a Plan - It is follou4ng a current consolidated plan (or Comprehensive Housing
Affordability Strategy) that has been approved by HUD.
Use of Funds - It has complied with the following criteria:
o
Maximum Feasible Priority. With respect to activities expected to be assisted u4th CDBG
funds, k certifies that it has developed its Action Plan so as to give maximum feasible priority
to activities which benefit low and moderate income families or aid in the prevention or
elimination Of slums or blight. The Action Plan may also include activities which the grantee
certifies are designed to meet other community development needs having a particular
urgency because existing conditions pose a serious and immediate threat to the health or
welfare of the community, and other financial resources are not available);
o
Overall Benefit. The aggre~te use of CDBG funds including section 108 guaranteed loans
during program year 1999-00 (a period consisting of one program year) shall principally
benefit persons of low and moderate income in a manner that ensures that at least 70 percent
of the amount is expended for activities that benefit such persons during the designated
period;
3.
Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CD BG funds including Section 108 loan guaranteed funds by assessing any
amount against properties oxmed and occupied by persons of low and moderate income,
including any fee charged or assessment made as a condition of obtaining access to such
public improvements.
However, if CDBG funds are uSed to pay the proportion of a fee or assessment that relates
to the capital costs of public improvements (assisted in part with CDBG funds) £manced from
other revenue .sources, an assessment or charge may be made against the property with respect
to the public improvements financed by a source other than CDBG funds.
The jurisdiction ~511 not attempt to recover any capital costs of public improvements assisted
with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion
of fee or assessment a.tlributable to the capital costs of public improvements financed from
other revenue sources. In this case, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other than CDBG
Page 60
funds. Also, in the case of properties Owned and occupied by Inoderate-incomc (not low-
incolne) fanfilies, an assessment or char'ge may be made against the property for public
improvements financed by a source other than CDBG funds if the jurisdiction certifies that
it lacks CDBG funds to cover the assessment.
Excessive Force - It has adopted and is entbrcing:
.
A policy prolfibiting the use of excessive force by law enforcement agencies widfin its
jurisdiction against any indMduals engaged in non-violent civil fights demonstrations; and
A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location wlfich is the subject of such non-violent cMl rights
demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws - The grant will be conducted and administered in
conformity with tide VI of the CMl Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42
USC 3601-3619), and implementing regulations.
Lead-Based Paint - Its notification, inspection, testing and abatement procedures concenfing lead-
based paint will comply with the requirements of 24 CFR §570.608;
Compliance with Laws - It will comply with applicable laws.
Signature/Authorized Official
Date
Director of Community Development
Tide
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLA_CE
REQUIREMENTS:
A. Lobbying Certification
Tiffs certification is a material representation of fact upon which reliance was placed M~en tiffs
transaction was made or entered into. Submission of tiffs certification is a prerequisite for
making or entering into this transaction imposed by section 1359, rifle 31, U.S. Code..~ny
person who fails to foe the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
B. Drug-Free '~¥orkplace Certification
.
By signing and/or submitling, this apPlication or grm~t %oreement, the grantee is
providing the certification.
. .
The certification is a material representation of fact upon which reliance is placed
when the agency awards the grant. If it is later determined that the grantee 'knox~/ngly
rendered a false certification, or otherwise violates the requirements of the Drug-Free
Workplace Act, HUD, in addition to any other remedies available to the Federal
Government, may take action authorized under the Drug-Free X¥orkplace Act.
.
Workplaces under grants, for ~m'antees other than individuals, need not be identified
on the certification. If known, they may be identified in the grant application. If the
grantee does not identify the workplaces at the time of application, or upon a~sv. rd, ff '
there is no application, the grantee must keep the identity of the workplace(s) on file
in its office and make the information available for Federal inspection. Failure to
identify all known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
.
Workplace identifications must include the actual address of buildings (or parts of
buildings) or other sites Where work under the grant takes place. Categorical
desdripfions may be used (e.g.i all vehicles of a mass transit authority or State high~ay
department while in operation, State employees in each local unemplO3anent office,
performers in concert halls or radio stations).
.
If the workplace identified to the agency changes during the performance of the grant,
the gantee shall inform the agency of the change(s), if it previously identified the
workplaces in question (see paragraph three).
.
The grantee may insert in the space provided below the site(s) for the performance
of work done in connection with the specific grant:
· Page 62
o
Place of Perfonnm~ce (Street address, city, county, state, zip code).
Tustin City Hall
300 Centennial ~Vay
Tustin, CA 92780.
Check
~ if there are workplaces on file that are not identified here.
The certification with regxrd to the drug-free workplace is required by 24 CFR part
24, subpart F.
Definitions of terms in the Nonprocurement Suspension and Debarment common
rule and Drug-Free XVorkplace common rule apply to tiffs certification. Grantees'
attention is called, in particular, to the following definitions from these rules:
·
'Controlled substm~ce' means a controlled substance in Schedules I through V of the
Controlled Substances Act (21 U.S.C.812) and as further defined by regulation (21
CFR 1308.11 throu~ 1308.15);
"Conviction' means a finding of ~ilt (including: a plea of nolo contendere) or
imposition of sentence, or both, by any judicial body charged with the responsibility
to determine 'violations of the Federal or State criminal drug statutes;
'Criminal drug statute' means a Federal or non-Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance;
~Employee' means the employee of a grantee directly engaged in the performance of
work under a grant, indudinff.. (i) All 'direct charge" employees; (ii) all "indirect charge".
employees unless their impact or involvement is insignificant to the performance of
the grant; and (iii) temporary personnel and consultants who are directly engaged in
· the performance of work under the grant and who are on the'grantee's payroll. This
definition does not include workers not on the payroll of the grantee (e.g., volunteers,
even if used to meet a matching requirement; consultants or independent contractors
not on the grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
· Page 63
Funding Sources
Entitlement Grant (includes reallocated funds)
CDBG
ESG
HOME
HOPWA
Total
$712,000
$o
$0
$712,000
Prior Years' Program Income NOT previously programmed or repOrted
CDBG ' $0
ESG $0
HOME $0
HOPWA $0
Total
$0
Reprogrammed Prior Years' Funds
CDBG
ESG
HOME
HOPWA
Total
$0
$o
$o
$0
$0
Total Estimated Program Income
$0
Section 108 Loan Guarantee Fund
$0
TOTAL FUNDING SOURCES
$712,000
Other Funds
Submitted Proposed Projects Totals
$0
$0
Un-Submitted Proposed Projects Totals $712,000
RESOLUTION NO. 99-2~
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA, APPROVING THE
PROPOSED USE OF FISCAL YEAR 1999-00
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS FOR INCLUSION IN THE ONE-YEAR ACTION
PLAN.
WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal
assistance may be provided for the support of community development activities which are directed
toward certain specific objectives as set forth in the Act as the Community Development Grant
(CDBG) Program; and
WHEREAS, on February 2, 1999 a public hearing was held by the Ad Hoc Citizen
Participation Committee to obtain and consider citizen's Views on the use of Fiscal Year 1999-00
CDBG funds as related to goals and objectives of the Consolidated Plan; and
WHEREAS, during the February 2, 1999 public hearing, citizens were furnished with
information concerning the CDBG Program, the range of eligible activities, and the proposed use of
funds; and
WHEREAS, a staff report has been prepared transmitting to the City Council recommended
funding priorities and amount for proposed projects for the City's Participation in the 1999-00 CDBG
program; and
WHEREAS, a public hearing was held by the. City Council on April 19, 1999 to respond to
questions and comments on the proposed use of CDBG funds; and
WHEREAS, the City Council evaluated funding priorities and amounts based on'
recommendatiOns of the Citizen Participation Committee, public testimony received during the
hearing and the amount of the City's grant; and
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as
follows:
Section 1: The City of Tustin's proposed use of CDBG funds for Fiscal Year 1999-00 is
hereby approved in the order ofprioritization identified by Council at their hearing of April 19, 1999,
and in Exhibit A of this Resol.ution.
Section 2: Staffis hereby directed to include the proposed use of CDBG Funds for Fiscal
Year 1999-00 in the One Year Action Plan to be submitted to the U.S. Department of Housing and
Urban Development.
Resolution No. 99-28
Page 2
Section'3: -The Director of Community Development is authorized to execute such
documents, certifications, contracts, or other instruments as may be required to carry out the City's
Community Development Block Grant Program.
Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file
a copy of said application with the minutes of this City Council meeting.
PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting
on the 19th of April, 1999.
THOMAS R. SALTARELLI
Mayor
PAMELA STOKER, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF.TUSTIN )
SS
CERTIFICATION FOR RESOLUTI'ON NO. 99-28
PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, does hereby certify that the whole number of the members of the City Council of the City
of Tustin is five; that the above and foregoing Resolution No. 99-28 was duly passed and adopted
at a re~m~lar meeting of the Tustin City Council, held on the 19th'day of April, 1999, by the following
vote:'
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Pamela Stoker, City Clerk
gSusew~lo~dbllgs~so~..wpd
EXHIBIT A
RESOLUTION NO. 99-28
Projects recommended for funding are as follows:
Public Sen'ices Activities
(Maximum Funding - $106,800)
Tustin Community Services Department
(Tustin Family Youth Center Staff)
Graffiti Removal - CDBG target areas
Feedback Foundation, Inc. (Project TLC)
Orange Children and Parents Together, Inc.
(Headstart Pre-school Program - facility reno
Boys and Girls Club of Tustin
(Help Our Teens (HOT) Program)
Assessment and Treatment Services Center
(Youth/Family Counseling Center) .
Public Services Subtotal
Public Facilities and Improvements
·
Valencia Avenue/Armstrong Avenue Construction
-.
Boys & Girls Club of Tustin
(ADA Restroom Improvements/Renovation)
MCAS -Tustin Legacy Community Park
Public Facilities and Improvements Subtotal
Rehabilitation and Preservation Activities
Code Enforcement (Southwest Neighborhood)
Commercial Rehabilitation
Rehabilitation and Preservation Subtotal
Program Administration and Planning Activities
(Maximum Funding - $142,400)
Fair Housing Counseling Agency
CDBG Pro.am Administration (Salary and Contingency)
Administration & Planning Subtotal
Grand Total for all Activities
$ 47,800
$ 7,500
$13,500
$10,000
$ 20,000
$. 8,000
$106,800
-$400,000
$10,000
$48.620
$458,620
$ 62,100
$ 20,000
$ 82,100
$10,980
$ 53.5OO
$ 64,480
$712,000
FISCAL YEAR 1999-00. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING ALLOCATION AND ACTION PLAN
Notice is hereby given that the City Council of the City of Tustin, California, will hold a public
hearing on April 19, 1999 at 7:00 p.m. in the Council Chambers located at 300 Centennial Way,
Tustin, California, The purpOse of the meeting is to review the Citizen .Participation Committee
recommendation on the proposed use of CDBG funds for Fiscal Year 1999-00 and the 1999-00
Action Plan for submission to the U.S. Department of Housing and Urban Development (HUD).
The Housing and Community Act of 1974, as amended, established the Community Development
Block Grant (CDBG) program to return federal funds to local communities for the purpose of
developing viable urban communities by providing adequate housing, suitable living environment,
and by expanding economic opportunities, specifically for low- and moderate- income persons.
HUD has notified the City that the am6unt for CDBG allocation for fiscal year 1999-00 will be
$712,000.
Proposed Use of CDBG Funds for Fiscal Year 1999-00
On February 2, 1999, the Citizen Participation Committee conducted a public workshop and
prepared a City Council recommendation to adopt a program budget for fiscal 3,ear 1999-00
to fund activities that will be undertaken during the program year, using as a base all CDBG
entitlement funds which will be available at the start of the fiscal year.
1999-.00 Action Plan
The Action Plan is a mandated annual submission requirement of HUD for participation in
the CDBG process. The Action Plan describes the activities the City will undertake dUring
the program year to address the priority needs of housing and community development. The
Action Plan will include program budget for disbursement of CDBG funds to activities that
will be undertaken during the 1999-00 fiscal year,
..
If you challenge the subject items in court, you may be limited to raising only those' issues you or
someone else raised at the public hearing described in this notice, Or in written correspondence
delivered to the City of Tustin at, or prior to, the public hearing.
If you require special accommodations, please contact the City Clerk at (714) 573-3025.
Information relative t° this item, including a list of proposed projects, is on file in the Community
Development Department and is available for public review at City Hall. Anyone interested in the
information above may call the Community Development Department at (714) 573-3174.
Pamela Stoker
City Clerk
Published: Tustin Weekly April 9, 1999.
\~COMM_DEV~VOLi~i. iAR.ED~D.RDA~DD~FtJSTINA~cdbl~iegnl ccm funding & action plan. doc
CITY OF TUSTIN
COMMUNITY DEVELOPME~ BLOCK GRANT PROGRAM
..
SUBRECIPIE~ ON-SITE MONITORING PROCESS
MONITORING CHECKLIST
To standardize the review process for on-site monitoring visits to CDBG
Subrecipients during program, year.
Objectives: To ensure that all Subrecipients are monitored in important areas of program
administration and regulatory compliance.
1.0 SUBRECIPIENT INFORMATION:
1.1
1.2
1.3
1.4
· 1.5
1.6
1.7
1.8
1.9
Name of Subrecipient:
Program/Activity description:
Project Location:
Eligibility (Enter CDBG Citation):
National Objective:
E1 Area Benefit
VI Job Retention
El Limited Cliemele
El Slum/Blight Area Basis
El Slum/Blight Urban Renewal
Local Objective:
El Housing El Job Creation
El Slum/Blight Spot Basis
El Urgent Needs
Date of On-Site Monitoring Visit:
Location of On-Site Visit:
Name/Title of Person Interviewed:
2.0 PERFORMANCE EVALUATION REVIEW:
2.1
2.2
2.3
Contract Objectives:
Contract Statement of Work:
Contract/Project Schedule:
From:
To:
Monitoring Checklist City of Tustin Page 1 of 12
2.4
2.6
Contract Budget:
a. What activities are outlined within the Agreement?
b. Describe the actual program hnd how the actual CDBG' funds are used:
Summ~ry: The'activities actually funded with CDBG funds are consistent with activities
outlined within agreement With City? lJ Yes lJ No If No, Explain:
2.7
Re
What is the current stares of the project?
Will the CDBG funds be expended by the termination of the Agreement?
El Yes El No
Summary: The actual progress on completing CDBG funded ac, tivities/tasks is consistent
with schedule outlined with the agreement with City ? i7 Yes l~T No If No, explain:
2.8
ao
CDBG funds are used for what expenditures? (i.e. staff salaries, construction costs,
operating expenses, etc)
bo
Are the expenditures consistent with the program/project outlined in the Agreement?
(i.e. public services, public improvement and facilities, handicapped accessibility
improvement, etc) El Yes~ El No If No, Explain:
Monitoring Checklist City of Tustin Page 2 of 12
Summary: The actual expenditures of CDBG funds are consistent with funds
allocated by the City as outlined within the agreement with City. lJ Yes El No If
No, Explain:
2.9
Accomplishments.
a. Number of participants:
b. Number of Tustin residents:
c. Other significant accomplishments:
2.10 a.
Has the organization violated any Federal regulations related to the CDBG program?
El Yes El No If Yes, Explain:
b.
· Is the organization working towards positive progress in the completion of the CDBG
,funded activity in meeting the National and Local objectives of the CDBG
program? El Yes El No If No, Explain
c. Summarize of any other deficiencies noted in performance of the Subrecipient:
2.11 Summary' of Corrective Actions/Deadlines:
2.12 Technical Assistance Needed: El Yes El No
Monitoring Checklist City of Tustin Page 3 of 12
3.0 RECORD-KEEPING SYSTEMS:
3.1
ao
Are the following records maintained by the Subrecipient to provide:
.
2.
3.
4.
o
o
A full description of the activities assisted with CDBG funds; El Yes El No
The activity meets one of the national objectives; [] Yes El No
Determinations have been made for all eligibility requirements; [] Yes [] No
Evidence of compliance with federal regulations for acquisition, displacement,
relocation and replacement housing if applicable; El Yes El No [3 N/A
Evidence of compliance with federal requirements specified in Subpart K of 24
CFR Part 570 if applicable; El Yes El No El N/A
Characteristics and location of beneficiaries; El Yes El No
Allowability of costs; El Yes [3 No
The status of the case/project [] Yes [] No
b. How is cumulative data on its activities compiled for inclusion in periodic reports? _
Summary: The Subrecipient's filing system is orderly, comprehensive and up-to-date.
17 Yes ~T No If No, Explain:-
3.2
ao
Where are the fries/records stores:
Who has access to the records?
How are files/records secured? (i.e. cabinets locked, limited access)
Summary: The Subrecipient has appropriate, procedures in place
confidentiality/safety of records? lJ Yes lJNo If No, Explain:
to ensure the
Monitoring Checklist City of Tustin Page 4 of 12
3.3
ao .
Where are individual client files kept?
Where are program files kept?
Where are financial records kept?
Summary: The Subrecipient records stored in a location which provides for easy
access/availabiIiff in terms of review by appropriate agencies. El Yes El No If No,
Explain:
3.4 a.
bo
Is the subrecipient aware of the regulations for the retention of records for a
minimum of three years? El Yes El No
How long does the subrecipient retain records?
How are they store/retained?
Summary: The Subrecipient has procedures in place to retain records related to the
CDBG fundingfor a minimum of three (3) years? El Yes ElNo If No, Explain:
3.5 a. How does the Subrecipient separate its CDBG expenditures from other expenditures?
S[trnm~ry: The Subrecipient has procedures in place to identify CDBG related expenses
from its other expenditures? El Yes El No If No, Explain:
Monitoring Checklist City of Tustin Page 5 of 12
3.6
The Subrecipient is maintaining adequate records of all required information, such as
information on income .characteristics of beneficiaries, racial/ethnic groups being served,
and number and type of households being served? [3 Yes [3 No If No, Explain:
3.7
Is the Subrecipient maintaining documentation such as time sheet for charges to award
salaries and wages? El Yes V1 No If No, Explain:
4.0 · FINANCIAl. MANAGEMENT SYSTEM:
4.1 a.
Does the system of internal controls include specified job responsibilities, a formal
system of authorization and supervision, separation of duties, qualified staff, control
over access to assets, bank forms, and other confidential documents, and periodic
reconciliation? VI Yes VI No
be
Do the accounting records adequately identify the sources and application of CDBG
funds? El Yes El No
Are the costs being reimbursed by CDBG funds allowed under the CDBG pro,am
rules and regulation? (i.e. reasonable, necessary, and directly related to the ~ant).
VI Yes VI No
do
Does the subrecipient maintain control over the budget for the CDBG funded
activity? (i.e. comparison of budget with actual expenditures) El Yes El No
e.
Is there a system which projects the cash needs of the subrecipient and minimizes the
time between the receipt of funds to the actual disbursements of funds?.
El Yes VI No
Monitoring Checklist City of Tustin Page 6 of 12 .
fo
Does the subrecipient provide a financial report, which shows the amount budgeted
for each CDBG activity, reimbursements received to date, actual expenditures for the
current period and to date, and current encumbrances/obligations in addition to
expenditures? lEI Yes El No
g. What were the results of the independent audit, if required?
Sure,nary: Are the Subrecipient's accounting policies and procedures consistent with
federal regulations? E1 Yes EI No If No, Explain:
4.2
ao
Is a cash receipts journal kept? Does the cash receipts journal show when funds are
received, in what amounts and from what sources? El 'Yes El No
DJ
Is a cash disbursements journal kept? Does the cash disbursements journal documem
when the expenses were incurred, how 'much was spent, .to whom it was paid, and
for what purpose? r'l Yes El No
C.
Is a payroll journal kept? Does the payroll journal document expenses on salaries
and benefits, and distinguishes different categories? El Yes El No
Summary: Does the Subrecipient's financial management system provide for an accurate
accounting of revenues and expenditures? E~ Yes lJ No If No, Explain:
4.3 a.
Is the Information transferred into a general ledger? (The general ledger summarizes
in chronolo~cal order the activity and financial status Of all the accounts of an
organization) El Yes El NO
..
Monitoring Checklist City of Tustin Page 7 of 12
b.
Do the accounting records contain reliable and up-to-date information about the
sources and uses of funds, including:
.
2.
3.
4.
5.
6.
Grant received? El Yes El No
Current Authorizations and obligations of CDBG funds? [3 Yes
Unobligated balances? El Yes El No
Assets and liabilities? [3 Yes El No
Program Income? [3 Yes [3 No
Actual outlays and expenditures? [3 Yes [3 No
f-i No
Co
Posting and trial balances are performed on a regular basis? [3 Yes El No
Summary: Do the Subrecipient's accounting records provide for accurate, current and
complete disclosure of financial results? E7 Yes lJ No If No, Explain:
4.4 a.
Does the subrecipient maintain fries of original sources documentation (receipts,
invoices, canceled checks, etc) for all financial transactions? [3 Yes E! No
Summary: Are all costs supported by appropriate documentation (i.e., expense receipts,
time-sheets, cost allocation plans, etc) ? i7 Yes EI No If No, Explain:
4.5 a. Does the subrecipient receive program income? [3 Yes El No
b.
Does the subrecipient ensure that all' the program income is used for permitted
activities and that such program income is expended before requesting ftmher
reimbursement fi.om the CDBG funds for the same activity? El Yes El No
Summary: Are appropriate procedures in place to account for program income related to
Monitoring Checklist City of Tustin Page 8 of 12
the use of CDBG funds? [J Yes lJ No Explain:
4.6
ao
Has the independent audit been submitted? [21 Yes Fl No
Is the City on the mailing list for receipt of the independent audit? Fl Yes
UI No
Summary: Is the Subrecipient required to submit an independent financial audit to the
City? gJ Yes 121 No If so, have proper arrangements been made to conduct the audit?
lJ Yes 127 No Explain
4.7
al
Is the subrecipient aware of the regulations for the use of real or personal property to
meet the national objectives of the CDBG program? Fl Yes F! No
b.
Is the subrecipient aware of the regulations for the disposition of real or personal
property when such property is no longer necessary for the CDBG funded activity?_
Fl Yes [~ No
Ce
What procedures are in place for the disposition of any real or personal property
acquired in part or in whole with CDBG funds?
Summary: Does the Subrecipient have appropriate procedures in place to allow for
reversion of assets as related to the use of CDBG funds? lJ Yes l~T No Explain: ~
Monitoring Checklist City of Tustin Page 9 of 12
5.0 ANTI-DISCRIMINATION:
5.1' a.
Does the subrecipient have employment guidelines or policies to assure equal
employment opportunities to all persons regardless of race, color, national origin,
sex or handicap? [3 Yes [3 No
Does the subrecipient maintain data indicating the racial/ethnic character of
employees of a program funded in whole or part with CDBG funds?' [3 Yes Vi No
c~
If applicable, does the subrecipient maintain documentation of the actions the
subrecipient has carried out with its resources to remedy or ameliorate any conditions
limiting fair housing choice in the community or other actions which demonstrates its
support of fair housing? El Yes '[3 No
de
Does the subrecipient allow participation in the program regardless of race, color,
national origin, sex or .handicap? [3 Yes [3 No
eo
Does the subrecipient reasonably accommodate persons who may be physically
limited by a handicap? El Yes [3 No
If applicable, does the subrecipient take affu-mative steps to assure that minority
businesses and women's business enterprises have an equal oppommities to obtain or
compete for contracts and subcontracts as sources of supplies, equipment,
cons.truction, or services? El Yes El No
Summary: Does the Subrecipient have appropriate procedures in place for Civil Rights?
Non-discrimination? Equal Employment Opportunities? Fair Housing Compliance?
Access to disabled? Opportunities for Women and Minority Business Enterprises?
l~ Yes l~ No Explain:
Monitoring Checklist City of Tustin Page 10 of 12
5.2
a.
Is the subrecipient aware that they are prohibited from using CDBG funds to f'nuance
the use of facilities or equipment for religious purpose or to engage in other religious
'activities? El Yes El No
b. What procedures are in place to prohibit such activity?
Summary: Does the Subrecipient have appropriate procedures in place to prohibit
religious activities as related to the use of CDBG funds? E7 Yes l~No Explain:
5.3 a.
Is the subrecipient aware that they are prohibited from using CDBG funds to finance
the use of facilities or equipment for political purposes or to engage in other partisan
political activities, such as voter registration, sponsoring candidate forums, etc.
El Yes El No
b. What procedures are in place to prohibit such activities?
Summary: Does the Subrecipient have aPpropriate procedures in place to prohibit use of
CDBG funds ~or lobbying or other political activities? l~ Yes l~ No If No, Explain: _
6.0
MI,qCELLA_NrEOUS COMMENTS/CONCLUSIONS: Are there other issues that have
not yet been addressed?
Monitoring Checklist City of Tustin Page 11 of 12