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Home My WebLink About06 CIP NO. 700124 02-16-99NO. 6 2-16-99 DATE: FEBRUARY 16, 1999 lnter-Oom TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROGRAM SUPPLEMENT AGREEMENT NO. 001-M AGENCY-STATE MASTER AGREEMENT NO. 12-5271 AVENUE REHABILITATION PROJECT (C.I.P. No. 700124) TO ADMINISTERING' FOR THE RED HILL SUMMARY Supplement Agreement No. 001-M is a Project-Specific Program Supplement to the Administering Agency-State Agreement No. 12-5271 for reimbursement of Federal funds covering preliminary engineering on the Red Hill Avenue Rehabilitation Project. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 99-15 approving Supplement Agreement No. 001- M to Administering Agency-State Agreement No. 12-5271 and authorize the Mayor and City Clerk to execute said agreement on behalfo£the City of Tustin. FISC.M~ IMPACT The FY 1998-99 Capital Improvement Program budget allocated $60,000 for design of the Red Hill Avenue Rehabilitation Project. With the approval of Supplement Agreement No. 001-M the City will be eligible for Federal reimbursement of 50% of the preliminary engineering cost up to a maximum of $30,000. BACKGROUND Program supplements to the Master Agreement formalize the financial responsibilities and provisions for each specific Federal-aid funded project. Under a previous agenda item scheduled for this meeting, the City Council considered approval of the updated Administering Agency-State Master Agreement No. 12-5271. Approval of that A~eement is a necessary step for reimbursement of various Federal aid programs. City Council approval of Supplement Agreement No. 001-M is required for the reimbursement of Federal funds for preliminary engineering on the Red Hill Avenue RehabilitationProject (C.I.P. 7.00124). The Cib' Attomey has reviewed and approved as to form the attached Program Supplement Agreement No. 001-M and staff recommends that the City Council adopt Resolution No. 99-15 approving the Supplement Agreement and authorize the Mayor and City Clerk to execute the Agreement on behalf of the Cib' of Tustin. Tim D. Serlet Director of Public Works/City Engineer Associate Civil Engineer TDS:JO:ccg:Prog Supplement Agmt Red Hill Rehab.doc Attachments 1 3 5 6 9 10 11 12 13 15 i6 17 15 19 20 2.3 0_7 RESOLUTION NO. 99-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORxNIA APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 001-M TO UPDATED .-ti)MINISTERING AGENCY-STATE MASTER AGREEMENT NO. 12-5271 FOR THE RED HILL AVENUE REHABILITATION PROJECT (C.I.P. NO. 700124) WHEREAS, the City of Tustin previously approved the updated Master Agreement No. 12-5271 with the State of California. acting by and through the California Department of Transportation (Caltrans); and WHEREAS, Program Supplements to the Master Agreement formalize the financial responsibilities and provisions for each specific Federal-aid Funded Project; and WHEREAS, approval of Program Supplement Agreement No. 001-M is required for the reimbursement of Federal funds for preliminary engineering on the Red Hill Avenue Rehabilitation Project (C.I.P. No. 700124). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that Program Supplement A~eement No. 001-M to the updated Administering Agency- State Master Agreement No. 12-5271 is hereby approved; AND BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized to execute Program Supplement Agreement No. 001-M. PASSED .~ND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 16~ day of February 1999. Thomas R. Saltarelli, Mayor ATTEST: City Clerk PROGRAM SUPPLEMENT NO. M001 to ADMINISTERING AGENCY-STATE AGREElqENT FOR FEDERAL-AID PROJECTS NO. 12-5271 Date: January 13, 1999 Location: 12-ORA-0-TUS Project N,~m~er: STPLN-5271(004) E.A. N~her: 12-931097 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on / / and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In the City of Tustin - Red Hill Avenue - From Edinger Ave. to Walnut Ave TYPE OF WORK: AC Pavement Rehabilitation LENGTH: 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Preliminary Engineering [ ] Right-Of-Way [ ] Construction [ ] Construction Engineering Estimated Cost Federal Funds Matching Funds 33C $30,000.00 LOCAL OTHER $60,000.00 $30,000.00 $0.00 $0.0( CITY OF TUSTIN Date Attest Title STATE OF CALIFORNIA Department of Transportation Chief, Office of Local Programs Project Implementation Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Acco=tin, Offic Date /' /~. ~ Chapter Statutes Item Ye ogram 324 1998 2660-101-890 { 9~-99 t~.30.010.810 C 262040 892-F $30,000.00 J~oulq~ 30,000.00 Program Supplement 12-5271-M001- ISTEA Page I of 2 i2-OtLa,-0-TUS 01/13/1999 STPLN-5271(004) SPECIAL COVENANTS OR RF~L%RKS 1. The Local Agency will reimburse the State for their share of costs for work requested to be performed by the State. 2. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FN~-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 3. This Program Supplement will be revised at a later date to include other phases of work. 4. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 5. Ail maintenance, involving the physical condition and the operation, of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed improvements. Program Supplement12-5271-M001-ISTEA Page 2 of 2