HomeMy WebLinkAbout08 MOBILE AUDIO 01-19-99AGENDA
NO. 8
1-19-99
/1 ;',
inter-Oom
DATE:
JANUARY 19, 1999
TO:
FROM:
SUBJECT:
WU,I,IAM/K HUSTON, CITY MANAGER
POLICE DEPARTMENT
MOBILE AUDIO VIDEO EQUIPMENT REPLACEMENT SUMMARY
RECOMMENDATION
Authorization be granted to purchase five Kustom Signals '3~yewitness' Mobile Audio
Systems, i~om Kustom Signals, Inc., 9325 Pflumm, Lenexa, KS 66215-3347.
FISCAL IMPACT
$25,525.00 Plus applicable tax (Budgeted Item) #010-400-5020-9800
BACKGROUND
The police department has installed Mobile Audio Video Equipment in each of its 23 marked
patrol units. Three units were installed in June 1993, as demo units and the remaining 20
systems were purchased and installed in the first quarter of 1994. The department has
currently one Kustom Signals '~Eyewitness" System, which was installed in November 1996.
The Mobile Audio Video Equipment has proven its worth time after time. Through the video
and audio recording of incidents street police officers encounter, it eliminates the majority of
questions and provides a factual foundation for evaluating many of the incidents which may
arise in the field and differences of opinion that occur as to circumstances and procedure.
This tool has served the City well in its defense on numerous lawsuits and criminal cases
which do not go to court because of the factual evidence available.
Due to the service life of this equipment, an orderly replacement must be implemented. It is
recommended that five units per year be replaced for the next five years which will completely
modernize our patrol fleet at the least fiscal impact per year.
W~lli_~m A_ Huston, City Manager
January 19, 1999
Page 2
The department's one Kustom Signals System has never experienced down time because of
the audio video gear. This is a significant record in that these police units and the Mobile
Audio Video Equipment are on the road 24 hours a day, seven days a week. The serviceability
and durability of this equipment csnnot be questione& The ongoing maintenance needed to
keep these units in tip-top shape is performed by a local company (Glendora). Their response
and service has been excellent.
Kustom Signals will slso offer, as part of the purchase price, two years free m~intenance
which would have a after-market value of $420 per unit.
Eagleye Technologies, Mobile Vision, and Skaggs Companies, Inc. all utilize the depot service
method, where defective equipment must be returned to the factory for repair. All are out of
state. Our prior experience with thi~ type service has shown it to be labor intensive and not
t~mely. Mobile Vision and Eagleye offer only one year of warranty included.
Based on the proven reliability and level of service provided by the authorized representative
for Kustom Signals, it is the opinion of the department that the extra expenditure is more
than warra_nted for this level of performance.
We recommend this budgeted item purchase be approved.
STEVE FOSTER
Chief of Police
SF:FW:et
OP' MARKET PURCHASE QUr ~S
INFORMAL BID PROCESS
THE INFORMAL BID PROCESS IS REQUIRED IF THE AMOUNT OF EXPENDITURE
IS IN EXCESS OF $500.00 AND LESS THAN $10,000.00. THIS IS CONSIDERED
AN OPEN MARKET TRANSACTION AND REQUIRES AT LEAST 3 COMPETITIVE BIDS.
· .*
· .
DATE
ITEM
QUOTES REQUESTED BY:
.~ TELEPHONE
MAIL
FACIMILE
OTHER (EXPLAIN)
NAME AND TITLE OF PERSON OBT~.iNING QUOTES
QUOTES
VENDOR
,
3.
l
'/ t5-i
QUOTE
IF PURCHASE IS TO BE MADE FROM OTHER THAN LOWEST BID, PLEASE EXPLAIN BELOW:
BIDPROC ~PD ) REV 2~94
C d MARKET PURCHASE C, TES
INFORMAL BID PROCESS QUOTES REQUESTED BY:
TELEPHONE
,,,
·
THE INFORMAL BID PROCESS IS REQUIRED IF THE AMOUNT OF EXPENDITURE .MAIL
~ FACIMILE
IS IN EXCESS OF t;500.00 AND LESS THAN $10.000.00. THIS IS CONSIDERED
" OTHER (EXPLAIN)
AN OPEN MARKET TRANSACTION AND REQUIRES AT LEAST 3 COMPETITIVE BIDS. · ..
NAME AND TITLE OF PERSON OBTAINING QUOTES
QUOTES
VENDOR
QUOTE
IF PURCHASE IS TO BE MADE FROM OTHER THAN LOWEST BID, PLEASE EXPLAIN BELOW:
.
BIDPROC (TPD ) REV 2/g4