HomeMy WebLinkAbout20 COMM MILLEN EVENT 01-19-99JANUARY 19, 1999
NO. 20
1-19-99
inter_Com ,,,
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DATE:
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PATRICK SANCHEZ, DIRECTOR, PARKS AND RECREATION SERVICES
COMMUNITY MILLENNIUM EVENT
On the
RECOMMENDATION
Request the City Council appoint a community committee to explore the feasibility of
conducting a special event in the Old Town Area of Tustin for the "First Night" Millennium
Event on December 31, 1999.
DISCUSSION
In review of coordinating a New Year's Eve party in the downtown area, a number of factors
should be considered to ensure a successful and safe event.
Listed below are focus areas of consideration to share with a development committee to explore
the feasibility of this special event. They include, but should not be limited to:
A. CONSIDERATIONS
C. COMM1T1ZE
E. ENTERTAINMENT
· "First Night" Title · TACFA · 3 Stages
· Alcohol Free · TOTA · Big Band
· Weather · Councitmember Leader · Oldies but Goodies
· Paid Admission? · Commission · Jazz ar Rock & Roll
· Foundation · Children's Entertainment
B. SPONSORSHIP · Staff Stage
· Amusement Rides?
· Media Sponsorship D. PROMOTION · Strolling Elltertainmellt
· Banners
· Newspaper Sponsorship
· Pay for It!
· Name Idenfiticafion (Big
Name)
· Safe Event Listing
· Regular.. Fliers, Tustin
Today, Posters
· Corporate Support
· Tustm Comm]mity
Foundation
· City of Tustin
· Local Merchants
F. CAPITAL IMPROVEMENTS
· Electrical Support- Purchase
of 125 KVA Transformer
. G. LOGISTICS H. PRODUCTION J. SECURITY
· Heat
· Tables, Chairs, Canopies
· Clean-up
· Restroom Rental
· Fences
· Parking
· Public Works Overtime
· Police Overtime
· P&R Overtime
· Sound
· Lights
· Stages
Dressing Rooms
I. FOOD & BEVERAGE
· Concession Stations?
· Buffet Stations
· Costs for Food/or Pay as
You Go?
· Alcohol/or Alcohol Free
· Police Department
· Private Security Co. - Cost
lC DECORATIONS
· Trees/Streetlamps, etc.
· Fireworks
· Stage Dressing
· Commemorative Program
· Party Favors
IfI can provide any fu~er information, please do not hesitate to contact me at ext. 3331.
Respectfully,
Patrick Sanchez
Director, Parks and Recreation Services
PS:sc
C/mydocs/PS/CoxtespondencedMemo WAIl Comity 1V[ffi~m~ EveaLdoc