HomeMy WebLinkAbout13 PROJECT 4020-6235 12-07-98DATE:
DECEMBER 7, 1998
NO. 13
12-7-98
I n t e r- C o
TO'
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR THE ANNUAL SIDEWALK AND CURB AND
GUTTER REPAIR PROJECT, FY 1998-99 (PROJECT NO. 4020-6235)
SUMMARY
This project will provide for removal and replacement of sidewalk, curb and gutter, drive aprons and parkway trees
at various locations throughout the City to correct tripping hazards. This project also provides for the addition of
new sidewalk and access ramps at certa'm locations in the City where there is no existing sidewalk, in order to
comply with ADA requirements.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 98-101 approving the plans and specifications for
the .annUal Sidewalk and Curb and Gutter Repair Project FY 1998-99 and authorizing and directing the City Clerk
to advertise for bids.
FISCAL IMPACT
The Engineer's estimate is $208,000.00 and the City's Public Works Department/Engineering Division Operating
Budget (Account No. 010-400-4020-6235) provides $235,000.00 for this annual project. Additionally, funds from
the FY 1998-99 Annual Street and Alley Repair Program (Account No. 010-400-4030-6245) are also available for
this project. This work is part of the City's on-going Maintenance of Effort requirements for compliance with
Measure M. Once the contract has been awarded, additional locations will be added to the contract in response to
citizen input, field safety reviews and to expend the total budgeted amount to help the City meet its Measure M
Maintenance of Effort requirements.
BACKGROUND
This project will provide for removal and replacement of concrete sidewalk, curb and gutter and drive aprons to
correct tripping hazards at approximately 230 locations throughout the City.
Some of the areas slated for sidewalk replacement have already been replaced at least once during the last 5
years. Problem areas where sidewalk replacement is necessary every few years can largely be attributed to
roots of adjacent parkway trees uplifting the sidewalk. With the aid of a consultant Arborist, the Engineering
DMsion has conducted a survey and analysis of 143 trees that are causing sidewalk damage. The analysis
entitled "Tree Removal and Replacement Recommendations" concludes that 65 out of the 143 trees surveyed
are currently no longer appropriate for the width of the parkway or tree well they lie within. These trees will
continue to cause damage in the future to the adjacent sidewalk and/or curb and gutter, resulting in recurring
sidewalk replacement costs, and are to be removed with the F.Y. 1998-99 project.
Curb and Gutter Repair Project, FY 1998-99 (Project No. 4020-6235)
December 7, 1998
Page 2
To maintain aesthetic quality of landscaping and streetscapes, tree removals will be phased over a period of years
on streets that have multiple problem trees. Except in areas where there is a distinct obstacle nearby (such as a
catch basin, street light, fire hydrant, etc.), problem trees will be replaced either in kind or with a species more
suitable to the parkway area available.
The City's Tree Maintenance contractor will perform the tree removals as managed by the Field Services Division.
It is anticipated that the cost for tree removals and replacements will be funded by the Annual Sidewalk and Curb
& Gutter Repair Project.
City staff.has presented the tree removal and replacement recommendations to a member of the Audit Committee
for input on the project. Their major concern was for the implementation of a city-wide preventative tree
maintenance plan. The Field Services Division is in the very early planning stages ofjust such a program, named
the Urban Forestry Plan. The Urban Forestry Plan is designed to use a cyclic process in planting, maintaining,
harvesting and replanting the entire City tree inventory, which will conform to a developed tree palette. This plan
is a potential new project for inclusion in the City's CIP budget. Once the Urban Forestry Plan is implemented,
there should be a significant decrease in tree removals required by the Annual Sidewalk and Curb & Gutter Repair
Project.
The other major function of this project is to provide for the means of addressing improvements throughout the
City to comply with the Federal Americans with Disabilities Act (ADA). These locations are typically requested
by citizens and/or are identified by City staff to provide curb access ramps as well as completion of missing
segments of sidewalk to improve disabled/pedestrian access. ADA related improvements slated for this year's
project includes sixteen curb ramps at various locations, as well as construction of three segments of concrete
sidewalk along the westerly side of Red Hill Avenue between Warner Avenue and Industrial Drive.. This area
currently has only limited stretches of sidewalk, and construction of these missing segments will eliminate the need
for pedestrians to traverse these zones on the side of the rOad adjacent to vehicular travel lanes.
The tentative schedule for this project is as follows:
Authorizationto Advertise for bids ........................................................................................ 12/07/98
First Legal Advertisement ..................................................................................................... 12/11/98
Second Legal Advertisement ................................................................................................. 12/18/98
Bid Opening ........................................................................................................... ................ 01/05/99
Award of Contract .................................................................................................................. 01/18/99
Commence Construction ....................................................................................................... 03/01/99
Complete Construction ......................................................................................................... 05/13/99
Tim D. Serlet Mark Trestik ~" ~ ~'-
Director of Public WOrks/City Engineer ~/ ~~~, 7,~~.~~~Assist Civil E inee ~
7"a-C/Jerry Otteson ' ~
Associate Civil Engineer
TDS:JO:ccg Annual Sidewalk & C&G Repair Proj 98-99
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RESOLUTION NO. 98-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE
ANNUAL SIDEWALK AND CURB AND GUTTER REPAIR PROJECT FY
1998199 (PROJECT NO. 4020-6235)
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the Annual Sidewalk and Curb and Gutter Repair Project; and
WHEREAS, the City Engineer has presented plans and specifications for the
construction of said work;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer be; and are hereby approved as the plans and specifications
for;
The Annual Sidewalk and Curb and Gutter Repair Project
FY 1998-99 (Project No. 4020-6235)
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed
to advertise as required by law for the receipt of sealed bids for proposals for the
performance of the work specified in the plans and specifications:
BE IT FURTHER RESOLVED that this project is categorically exempt from the
requirements of the California Environmental .Quality Act; Class I: Existing Facilities
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 7* day of December 1998.
Thomas R. Saltarelli, Mayor
ATTEST:
City Clerk