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HomeMy WebLinkAbout07 AMEND CLASS PLAN 11-02-98NO. 7 11-2-98 DATE: TO: FROM: SUBJECT: OCTOBER 28, 1998 WILLIAM A. HUSTON, CITY MANAGER PERSONNEL SERVICES APPROVE RESOLUTION NO. 98-98 TO PLAN Inter-Com AMEND CLASSIFICATION SUMMARY: Resolution No. 98-98 amends the classification plan to change the title of the Administrative Assistant position to Management Analyst and update the job specifications to add duties related to the new position in the Finance Department approved in the 98-99 budget. RECOMMENDATION: That the City Council approve Resolution 98-98 to amend the classification plan to allow changes t© the current classification of Administrative Assistant which changes the title of the position to Management Analyst and updates the class specifications to fit the needs of the Finance Department. FISCAL IMPACT: This classification already exists with one incumbent at the Senior level and no change is being recommended to the salary so there should be no fiscal impact from this change. BACKGROUND' When the 1998-99 budget was approved by City Council, a new position was added in the Finance Division that will have substantial responsibilities in budgeting. Rather than create a new classification, the duties, skills, knowledge and abilities of the Administrative Assistant were amended to include this new position. The classification of Administrative Assistant has two levels, I and II. The new classification will be Management Analyst and Senior Management Analyst. The new position in Finance will be filled at the Senior level. The League of California Cities benchmark position for Administrative Assistant will also be changing to the new title of Management Analyst, so a title change for this position is also being recommended. Bettie Correa Senior personnel Analyst S:Correa\CouncilRpts\Res98-98~RPT.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 98-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN WHEREAS, the City adopted a ClaSsification Plan in 1984, by adopting Resolution No. 84-63; and WHEREAS, it is desireable and appropriate to revise and update the Classification Plan when appropriate; NOW, THEREFORE, the City Council of the City of Tustin, California, does hereby resolve that the Classification Plan of the City of Tustin, dated August 20, 1984, is hereby amended to change the title and job specifications, as outlined in the attached job description. Passed and adopted at a regular meeting of the Tustin City Council held on the 2nd day of November 1998. Thomas R. Saltarelli, Mayor ATTEST: Pamela Stoker, City Clerk S :BMC\Res98-98MgtAnalysL CITY OF TUSTIN Class Specification Job Title: Supervisor's Title: Jobs Supervised: Management Analyst/Senior Management Analyst Varies by Department NoneNaries Definition: Under general supervision, performs a variety of difficult and complex prOfessional and analytical assignments in providing staff assistance to departments and internal support systems divisions. Areas of responsibility include, budget preparation/monitoring, municipal policy and organization analysis, conducting research and preparing special reports. Positions at the Senior and entry level are differentiated from each other by their expertise and level of responsibility. Incumbents at the Management Analyst level have less previous administrative experience, receive more direction on projects, and assignments tend to be more routine and limited in scope. This entry-level class enables individuals with limited experience to work under close supervision prior to promoting to the Senior level. It is expected that incumbents would be qualified for promotion after two additional years of experience. Incumbents at the Senior Management Analyst level have sufficient prior analytical experience, work independently on assignments with limited direction and work on complex projects and a variety of assignments requiring full possession of administrative/analytical knowledge and skills. Assignments will result in compilation of data and recommendations for action by management. Some positions may exercise supervision over assigned personnel. Example of Duties and Responsibilities: , Conducts studies and investigations of a wide variety of management problems or proposals concerning services, operations, staffing, policies, procedures or other management matters. 2. Prepares or assists in preparation of procedures and comprehensive reports. . Conducts surveys and performs research and statistical analysis on complex administrative, fiscal, personnel and operational problems. , When assigned to the Finance Department, coordinates city's budget development, including general research, developing budget formats and guidelines, analyzing departments' requests, packaging proposed budget for City Council review and approval, and printing of the adopted budget. , Meets regularly with other departments to monitor and track the City, Water and Redevelopment Agency Capital Improvement programs. 6. Regularly analyzes and monitors revenue and expenditures for budget compliance. 7. Prepares midTyear review of City's financial condition. . Reviews and updates existing policies and procedures related to travel, purchasing, internet/computer use, or water operations. 9. Analyzes legislation for potential impact. 10. May prepare or coordinate applications for federal grants. 11. Receives and responds to citizen inquiries. 12. May provide staff assistance to citizen commissions, task forces or committees. The preceding activities have been provided as examples of the types of work performed by employees assigned to this job classification. Qualification Guidelines: Education/Experience/Training: Sufficient experience 'and training to possess the required knowledge and skills. This would typically consist of graduation, from an accredited college or university with a Bachelors Degree in Public or Business Administration or a related field with at least two ,years of administrative experience in a public agency required for the Senior level or one year of public sector administrative or intern experience required at the entry level. Assignment in the Finance Department requires two years of budget analyst experience which consists of preparation of a municipal budget and coordination and assistance of departmental budgets. Knowledge of: Knowledge of operation of city govemment; organization and management; techniques-of research and analysis; principles of public budgeting. Skills/Abilities: Preparing comprehensive oral and written reports (including budget documents); gathering and analyzing data and information; working with little supervision and dealing effectively with people at varying professional levels in and outside of the organization; and performing complex organizational and budget analysis with discretion to choose among a number of altematives in solving problems. Special Requirements: Possession of a valid Class C or Class3 California drivels license.