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HomeMy WebLinkAbout03 MINUTES 08-03-98 MINUTES REGULAR MEET1~NG OF THE CI'TY COUNCI'L C]:TY OF TUSTIN~ CAL1'FORN1'A '.IULY 20~ '1998 NO. 3 8-3-98 CALL TO ORDER/PLEDGE OF ALLEG]:ANCE/:I:NVOCAT:]:ON The meeting was called to order by Mayor Saltarelli at 7:06 p.m. at the Council Chamber, 300 Centennial Way, Tustin, California. The Pledge of Allegiance was led by Councilmember Potts. The Invocation was given by Rev. Allan Waterson, Aldersgate United Methodist Church. ROLL CALL Council Present: Council Absent: City Clerk: Others Present: Thomas R. Saltarelli, Mayor Tracy Wills Worley, Mayor Pro Tem· Mike Doyle .lim Potts .leffery IVl. Thomas None Pamela Stoker William A. Huston, City Manager Lois 3.effrey, City Attorney Christine Shingleton, Assistant City Manager George .leffries, City Treasurer Elizabeth Binsack, Director of Community Development Ronald A. Nault, Finance Director Tim Serlet, Director of Public Works Pat Sanchez, Director of Parks and Recreation Services Dana Kasdan, Engineering Services Manager Rita West-field, Assistant Director/Com: Development Valerie Crabill, Chief Deputy City Clerk 3ustina Willkom, Associate Planner Lori Ludi, Associate Planner Gary Veeh, Water Services Manager Fred Wakefield, Police Captain Berrie Correa,~ Senior Personnel Analyst Approximately :[5 in the audience PROCLAMATIONS BOYS'AND GIRLS CLUB "YES WE CAN" AWARD Mayor Saltarelli read and presented a proclamation to the BOys and Girls Club of TUstin honoring their program, "Y.E.S. WE CAN," as a National Honor Awards For Program Excellence winner. Cliff' Polston,' Director of the Boys and Girls Club of Tustin, stated only 8 clubs were selected nationally for this award;' noted the support the Club received from the. community and parents; remarked on the Club's Nature Room; stressed the importance of the Environmental Education Program to children; and thanked Council for the proclamation. CITY COUNCIL MINUTES Page~, 7-20-98 FORMER PLANNING. COMMISSIONER HOWARD MITZMAN AND FORMER PARKS AND RECREATION COMMISSIONERS KAREN HILLYARD AND KEN ROYAL Mayor Saltarelli read proclamations for Karen Hillyard and Ken Royal recognizing their service on the Parks and Recreation Commission. (Ken Royal was unable to attend meeting.) Karen Hillyard thanked Council for their support over the years; stated she enjoyed her term on the Parks and Recreation Commission; and commended staff. Mayor Saltarelli read and presented a proclamation to Howard Mitzman for his service on the Planning Commission. Howard Mitzman cOmmended staff on their professionalism and thanked Council for appointing him to the Planning Commission. PUBLIC INPUT- None PUBLIC HEARING (1TEM l) li AMENDMENT TO THE 1994-95~ :[995-96 AND :1.996-97 ACTION PLANS FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS ]ustina Willkom, Associate Planner, reported~ the proposed amendment reallocated CDBG funds from completed projects with excess funds. The funds would be reallocated to three priority projects: Senior Center recarpeting, Mitchell Avenue reconstruction, and Valencia/Armstrong street construction at MCAS-Tustin. Mayor Saltarelli opened the Public Hearing at 7:20 p.mo' There were no speakers on the subject and the Public Hearing was closed. It was moved by Potts, seconded by Thomas, to adopt the following Resolution No. 98-60 amending the Action Plans for fiscal years 1994-95, 1995-96 and 1996-97: RESOLUTION NO. 98-60 - A RESOLU'I-[ON OF .THE C~i'Y COUNCIL OF THE C['I'Y OF TUST[N, CAI_]FORNiA, APPROVING AN AMENDMENT TO THE Oq-Y'S 1994-95, 1995-96 AND 1996-97 ACT[ON PLANS FOR COMMUN~I'Y DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING SUBMISSION OF THE AMENDMENT TO THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Motion carried 5-0. CONSENT.CALENDAR (I'TEMS 2 THROUGH 13) Items No. 4 and 5 were removed from the Consent Calendar by Councilmember Ports and Mayor Saltarelli. It was moved by Thomas, seconded by Worley, to approve the remainder of the Consent Calendar as recommended by staff. Motion carried 5-0. CITY COUNCIL MINUTES Page 3, ?-20-98 2, APPROVAL OF MINUTES - JULY 7, 1998 REGULAR MEL=T[NG Recommendation: Approve the City Council Minutes of July 7, 1998. APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Recommendation: Approve Demands in the amount of $2,579,577.04 and ratify Payroll in the amount of $724,802.10. PROGRESS REPORT: CEDAR GROVE PARK AND HERITAGE PARK (PROJECT NOS. 400041 AND 400042) Recommendation: Receive and file subject report as recommended by Parks and Recreation Services. u PETERS CANYON HIKING AND R~DING TRAIL Recommendation: Receive and file subject report as recommended by the Community 'DeveloPment Department. C°uncilmember Ports voiced his concern regarding the trail linkage at A,T.$.F, Rail line to · Warner Avenue (McAS-Tustin) and encouraged staff to work toward a resolution. Sm RESOLUTION ,NO. 98-65 - A RESOLU-I~ON OF THE CITY COUNCIL OF THE C~TY OF TUSTIN, CAI_~FORN~, APPROVING FINAL TRACT MAP 15563, THE FIRST OF TWO FINAL MAPS FOR TENTATIVE TRACT 14396, LOCATED ON LOTS 12,-13, 24 AND 25 OF TRACT 13627' (APPLICANT: IRVINE COMMUNITY DEVELOPMENT COMPANY) Recommendation: Adopt Resolution No. 98-65 approving Final Tract Map No. 15563 as recommended by the Community Development Department. M RESOLUTION NO. 98-62 - A RESOLUTION OF THE C]-I'Y COUNCIL OF THE C~-I'Y OF TUST~N, CAI. JFORNIA, ACCEPT[NG THE WORKS OF IMPROVEMENT AND AUTHOP~ZING RECORDAT[ON OF THE NOT[CE OF COMPLETION FOR RED HILL AVENUE PEDE~N IMPROVEMENTS AT OCTA/SCRRA RAILWAY AND F-10 CHANNEL AREA Recommendation: Adopt Resolution No. 98-62 accepting the improvements for the Red Hill Avenue Pedestrian Improvements at OCTA/SCRRA Railway and F-10 Channel area as complete and authorize the recordation of the Notice of Completion .and direct the City · Clerk to: (1) Release the Labor and Materials Bond not sooner than thirty-five (35) days alter the date of recordation of the Notice of Completion, and (2) Release the Faithful Performance Bond not sooner than one year alter the date of recordation of the Notice of Completion as recommended by the Public Works Department/Engineering Division. 10. DECLARATION OF SURPLUS EQUIPMENT Recommendation: Declare specified equipment as surplus and not required for public use, and authorize the Public Works Department to dispose of this equipment in accordance with the Tustin Municipal Code, Section 1626, as recommended by the Public Works Department/Field Services. 11. AppROVAL OF COUNTY OF ORANGE HOUSING AND COMMUNTFY DEVELOPMENT CONTRACT KM97209 Recommendation: Authorize the Mayor to execute a County of Orange contract, subject to a future amendment, which will allow the City of Tustin to utilize $190,000 in HOME program funds for the City's first time homebuyers program as recommended by the CITY COUNCIL MINUTES Page4, 7-20-98 Redevelopment Agency staff. DENIAL OF CLAIM NO, 98-25, CLAIMANT: ROGELIO MORALES Recommendation: Deny subject claim and direct the City Clerk to send notice to the .claimant and the claimant's attorney as recommended by the City Attorney. 13. APPLICATION TO FILE LATE' CLAIM - CLAIM NO. 98-20, CLAIMANT: GLOI:LTA CHORNOMUD Recommendation: Deny application for leaVe to present a late claim and direct the City Clerk to send notice to the claimant and the claimant's, attorney as recommended by the City Attorney. CONSENT CALENDAR ITEM NO. 4 -' STATUS UPDATE ON PUBLIC NUISANCE CONDTrlONS AT 131S1 RANCHWOOD ROAD Councilmember Potts reported that. the properly owner had cleaned and landscaped the property, and he was opposed to placing a levy on the property. It was moved by Potts,. seconded by Thomas, to waive the $3,700 assessment and receive, and file subject report. Council/staff discussion followed regarding waiving the assessment. Motion carried 5-0. CONSENT CALENDAR ITEM NO. 5 - PLANNING COMMISSION ACTION AGENDA- July 13, 1998 It was moved by Saltarelli, seconded by Potts, to appeal Item No. 5, Continued Public Hearing for Conditional Use Permit 97-028, and Design Review 97-036. Motion carried 5-0. Elizabeth Binsack, Director of Community Development, stated the subject required a 10-day public hearing .notice and therefore the item would be agendized at the August 17, 1998 Council meeting. Mayor Saltarelli requested Tustin Greens Homeowners Association be notified when the item would be agendized. It was moved by Saltarelli, seconded by Ports, to approve the remainder of the Planning Commission Action Agenda of July 13, 1998. Motion carded 5-0. CITY COUNCIL MINUTES Page 5, 7-20-98 REGULAR BUSINESS (I'TEMS 14 THROUGH 19 ) 14. AREA CODE 714 BOUNDARY CHANGES Valerie Crabill, Chief Deputy City Clerk, reported the California Public Utilities Commission (PUC) was in the process of establishing a new area code boundary for the 714 area scheduled for implementation in 2000; one of the steps in the process was local governments attendance at a meeting held on July 7, 1998, where the PUC presented eleven 714 area code relief alternatives; the purpose of the meeting was for staff to learn the boundary options and submit one preferred alternative; several agencies expressed concern regarding inaccuracies and the inability to clearly distinguish municipal boundaries on the maps provided and requested another meeting be held allowing the agencies to obtain more detailed maps and seek input from their respective Council; and staff was in the process of analyzing all alternatives and anticipated presenting a recommendation at the August 3, 1998 Council meeting. ~ Mayor Saltarelli questioned why one portion of the City was divided in a new area code; and voiced his concern regarding potential long distance telephone charges when calling within the City. John Mitchell, Pacific Bell, clarified that Pacific Bell was a member of the National Area Code Planning team and was not the coordinator; addressed area code splits and charges in a 12-mile radius; and stated local calling rates would remain the same even if area codes were different. Council/speaker discussion followed regarding an area code change would not change the calling zone; long distance charges should not increase; telephone switching areas and line placement dictated area code boundaries; number portability; the .portion of the City previously split in the 949 area code could not be included back into the City's new/existing area code; and telephone number dialing alternatives. It was moved by Worley, 'seconded by Doyle, to receive and file subject report. Notion carried 5-0. 15. QUARTERLY TNVESTHENT REPORT It was moved by Doyle, seconded by Worley, to receive and file subject report. Motion carried 5-0. 16. MCAS-TUSTIN MARKETING STRATEGY Christine Shingleton, Assistant City Manager, reported that Interra Strategies was working on a marketing strategy for the MCAS-Tustin project and one of the tasks was developing a site name for marketing purposes. Based upon the work Interra did with the Economic Development Council, the Base Closure Task Force, and the Planning Commission, six names had been selected. She stated the Economic Development Committee reviewed the .names at their .luly 16, 1998 meeting, and the Committee selected three names for Council CITY COUNCIL MINUTES Page 6 j 7~20-98 consideration: Tustin Landing, Tustin Horizon, and Tustin Junction; the Committee selected Tustin Landing as their preference; and in order for staff to proceed with marketing graphic ~'esentation materials and brochures, Council concurrence of a name selection was necessary. Council discussion followed regarding dissatisfaction with the recommended names; and developing other name choices. Mayor Pro Tem Worley noted the number of hours Interra Strategies and the Committees/Commission spent reviewing the potential site names; the importance of a site name fo~ marketing' purposes; and the Economic Development Committee discussion whether to associate the name to the base or select a different theme. Mayor Saltarelli remarked on a computer program that given certain parameters, could develop name alternatives and he supported contracting with a professional organization to develop site names. William Huston, City Manager, stated that an Interra Strategies subcontractor was instrumental in naming major new sites; the importance of naming the site in a timely manner; and hiring a consultant specifically for naming the site was feasible. Council/staff discuSsion followed regarding a theme for the site name. Christine Shingleton, Assistant City Manager, commented on the Interra subcontractor who had worked on naming master planned communities and suggested obtaining additional input from him; the lengthy process used to develop site names; naming was subjective; and the need to move forward in preparing the master plan Request for Proposal by fall 1998D Council/staff discussion followed regarding requesting the Interra subcontractor addressing Council; scheduling a name selection workshop; involving the community in the naming process; deciphering the potential theme for the site; including an international aspect to the name; and including Tustin in the name. Council concurred to schedule a name selection workshop on August 3, 1998, at 6:00 p.m. 17. CONSULTANT SERVZCES AGREEMENT TO EVALUATE PRIVATIZATION OPPORTUNI'I'I'ES FOR THE CZTY'S MUNIIC]iPAL WATER SYSTEM 'ilm Serlet, Director of Public Works, reported at the .luly 7, 1998 meeting, Council had requested continuing this item to allow staff to provide additional information on the selection of Bookman-Edmonston Engineering, Inc.; last year staff received several inquiries from firms interested in participating in the privatization of the Municipal Water Agency; staff prepared a Request 'for Proposal' (RFP) examining opportunities for privatization and the value to the City; and the RFP was structured in 3 phases, examining the water operation to determine whether privatization would be beneficial to the City, structuring an RFP to select.a water purveyor, and assisting the City in selecting the contractor, CITY COUNCIL MINtFFE5 Page 7, 7-20-98 Councilmember Ports stated he had requested this item be continued from the 3uly 7, 1998 Council meeting because a major water project was a sensitive issue and he had been concerned local firms had not been included in the oral interview process; Bookman- Edmonston had the best written presentation; and the importance of staff presenting thorough information to Council. William Huston, City Manager, noted that prejudgment regarding water, privatization did not exist; the City was examining options to improve the water system including quality and cost effectiveness; and he explained the study phases. Mayor Saltarelli expressed concern that more consultants were not considered to participate in the interview 'process and the range of Phase ! consultant costs. Council/staff discussion followed regarding the selection process; the importance of Phase ]:; and the time percentage to be spent on Phase ! by the consultant. It' was moved by Ports, seconded by Doyle, to authorize the Mayor and City Clerk to execute a Consultant Services Agreement with Bookman-Edmonston Engineering, !nc., subject to City Attorney approval, to prepare Phase :[ of a study entitled "Privatization Opportunities for the City of Tustin's Municipal Water System", for a not to exceed fee of $74,756.00. Motion carried 5-0. 18. REVZSED AUTO SERVTCE DESI'GN STANDARDS Lori Ludi, Associate Planner, reported that in the past year, the Planning Commission voiced concern regarding the existing service station policy guidelines; the necessity to revise the design guidelines because of changes in current auto service facilities; and the revised auto service design standards included the reverse design-concept, compatible architectural design, outside waiting areas, paving reduction, restroom facilities lighting, air and water service locations, storage of recyclables, public telephones, outside address systems, and auto service operational conditions. Mayor Saltarelli stated he approved of the proposed revised design recommended they should be kept as guidelines in order to allow flexibility. standards but Councilmember Thomas agreed that the revisions should be guidelines to allow older facilities more flexibility to upgrade their stations. Councilmember Potts said he also' agreed with guidelines and noted some facilities in other cities were excessively landscaped so that motorists could not recognize the sites as gas stations. Mayor Pro Tern Worley said she also supported the revisions as guidelines rather than standards. Elizabeth Binsack, Director of Community Development, stated revised guidelines would be submitted for Council review at the August 3, .1998 meeting. CITY COUNCIL MINUTES Page8, '7-9.0-98 It was moved by. Saltarelli, seconded by Thomas, to approve amending the City's Service Station Design Guidelines. Motion carried 5-0. 19. FINAL PARCEL MAP 94-154 (APPLICANT: VALLEY CONSTRUCTION INC.) It was moved by Thomas, seconded by Doyle, to adopt the following Resolution No. 98-63 approving Final Parcel Map 94-154: RESOLUTION NO. 98-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING'FINAL PARCEL MAP 94-154 Motion carried 5-0.. PUBLIC INPUT- None OTHER BUSINESS HEAT RELIEF- SENIOR CENTER Councilmember Doyle stated in response to recent heat-related deaths in Texas, he had requested preventive measures be implemented for Tustin's elderly; announced the air conditioned Senior Center would be' open to the public on weekends if temperatures reached 90 degrees; and requested press releases and flyers be distributed to inform the elderly. William Huston, City Manager, reported that emergency planning for potential hot weather was underway and Council would be kept apprised. PAID CALL FIREFIGHTERS Mayor Pro Tem Worley noted a Los Angeles Times newspaper article on. the Orange County Firefighter UniOn's attempt to eliminate Paid Call Firefighters; as a Fire Authority Board member, expressed her support for Paid Call Firefighters; and stated replacement of.these volunteers with union firefighters would cost county taxpayers millions of dollars.' Councilmembers Doyle and Ports expressed their support for Paid Call Firefighters. COMMUNITY GARDEN Councilmember Potts requested a status report on the establishment of a community garden. TUSTIN HIGH SCHOOL BASKETBALL COURTS/BLEACHERS Councilmember Ports stated he had met with Tustin Unified School District Board Member Abelove and requested the City proceed with refurbishing the basketball courts at Tustin CITY COUNCIL MINUTES Page 9, 7-20-98 High School and also consider loaning the school district funds for purchase of bleachers at Tustin High School. AUGUST 3~ 1998 COUNCIL MEETING Councilmember Thomas announced he would, be absent from the August 3, 1998 Council meeting. HEAT WAVE Councilmember Thomas .reported on the extreme heat conditions he experienced during a recent business trip to Texas.' STEVENS S(~UARE WEDD:[NGS C°uncilmember Thomas requested a status report on cancellations of weddings at Stevens Square. STATUS REPORTS - PLAZA LAFAYETTE AND WEED ABATEHENT AT NEWPORT/IRVINE Councilmember Thomas requested a status report on Plaza Lafayette property and the weed abatement at the L.A. Fitness location. Elizabeth. Binsack, Director of Community Development, reported the Plaza Lafayette property was under new ownership, right-of-way had been purchased for parking lot expansion, and no plans had been submitted for incorporating a trail. COLLEGE FOOTBALL Mayor Saltarelli reported, with regret, that Ohio State was number one in college football ranking and Penn State was not even listed. COMMITTEE REPORTS - None CLOSED SESSION Mayor Saltarelli announced the City Council would convene in closed session to confer with the City Attorney regarding pending litigation to which the City was a party: Louise Quinn vs. City of Tustin, OCSC Case No. 781179. AD3OURNMENT Mayor Saltarelli adjourned the meeting at 8:35 p.m. The City Council scheduled a MCAS Name Selection workshop on August 3, 1998, at 6:00 p.m.; and the next regular meeting of the City C1-FY COUNCIL MINUTES Page 10, ?-20-98 . Cot~ncil was scheduled 'for Honday, August '3, 1998, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. THOMAS R. SALTARELLI', MAYOR PAMELA STOKE~ CTI'Y CLERK