HomeMy WebLinkAbout10 CIP NO. 700130 RDA 08-03-98DATE:
AUGUST 3, 1998
NO. 10
8-3-98
i nte r_Co
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
COOPERATIVE AGREEMENT NO. 12-238 WITH CALTRANS FOR
NORTHBOUND SR-55 RAMP RECONFIGURATION AT NEWPORT AVENUE
EXTENSIONfEDINGERAVENUE (C.I.P. NO. 700130 RDA)
SUMMARY
The propOsed CoOperative Agreement between the City of Tustin (TUstin) and the State of California
(State) delineates the State's and Tustin's responsibilities.for envirOnmental, design and right-of-way
exchange/acquisition phases of the Northbound SR-55 Ramp RecOnfiguration at NeWPort Avenue
Extension/Edinger Avenue. This is a critical link in the accomplishment of the South Central Area
infrastrucmreimprovements in conjunction with the pacific Center East Specific Plan Area.
RECOMMENDATION
It is recommended that the City Council: 1. Adopt Resolution No. 98-71 finding that the Final
Environmental Impact Report (EIR) prepared for the Pacific Center East Area is adequate to serve as
Program EIR for the subject Cooperative Agreement and, 2. Approve the subject Cooperative Agreement
and authorize the Mayor and City Clerk to execute the proposed Cooperative Agreement subject to the City
Attorney's approval.
FISCAL IMPACT
Funds to accomplish the work designated as Tustin's responsibilities will be provided from available
resources in the Redevelopment Agency Capital Improvement Program for the South Central Project Area.
BACKGROUND
The City of Tustin certified the Pacific Center East Environmental Impact Report (90-1) on December 17,
1990.
At the June 7, 1993 meetings of the City Council and the Tustin Community Redevelopment Agency, a
Public Works Agreement was entered into between the City and the Agency for accomplishment of the
Newport Avenue Extension Project improvements in the South Central Project Area. The agreement
provided for the City to undertake the public improvements described in the document on behalf of the
Agency and that the Agency would pay the City for the cost of these improvements from future tax
increments to the South Central Project Area~
The firm of Dokken Engineering was originally under contract to the developer of the Pacific Center East
Specific Plan Area, Catellus Development Corporation, to perform preliminary engineering services related
to the above noted work. In 1994, due to the economic downtm'n, Catellus was unable to financially
proceed with the consulting engineering services necessary to complete, process, and obtain approval of the
Project Study Report (PSR) phase of the project. Accordingly, through a separate agreement between the
A. gency and Catellus approved on .January 3, 1994, it was determined to be mutually beneficial to obtain
PSR approval from Caltrans for the project by having the Agency/City Council retain and fully administer
the services of Dokken Engineering to complete the work they had been performing for Catellus. On April
4, 1994, the Agency/City Council approved a Professional Services Agreement with Dokken Engineering
to accomplish the PSR phase of this project. Caltrans approved the Project Study Report on October 2,
1995. On May 20, 1996, the City Council ~approved a Professional Services Agreement with Dokken
Engineering to accomplish the Project Report (PR) phase of the project, which was the second major step in
Caltrans' process. Caltrans/Federal Highway Administration (FHWA) determined that the project meets
the criteria of and is properly classified as a Categorical Exclusion under the National Environmental Policy
Act (NEPA) on September 11, 1996. Caltrans approved the Project Report on May 19, 1998. On July 7,
1998, the City Council approved a Consultant Services Agreement with Dokken Engineering for the
development of the final plans, specifications and estimates (PS&E) phase of the project.
DISCUSSION
The next step in the accomplishment of this project is the execution of the Cooperative Agreement between
Tustin and the State. The subject Cooperative Agreement will provide a critical link in the accomplishment
of the South Central Project Area infrastructure improvements, which will include the Northbound SR-55
Ramp Realignment south of Edinger Avenue. The SR-55 Northbound Ramp Realignment segment consists
of relocation/demolition of the existing northbound ramps at Edinger Avenue and construction of new
freeway ramps that will connect with the proposed southerly extension of Newport Avenue between
Edinger Avenue and Valencia Avenue. Additionally, it will include the realignment of Del Amo Avenue
between Edinger Avenue and the new freeway ramps.
The subject Cooperative Agreement outlines the specific areas of responsibility for environmental, design
and fight-of-way exchange/acquisitionphases of the project.
A separate Cooperative Agreement will be required to cover responsibilities and funding for the
construction phase of this project.
Director of Public Works/City Engineer
Nestor Mondok
Assistant Civil Engineer
Wisam Altowaiji
Associate Civil Engineer
TDS:NM:ccg:CoopAgree Newport Ave.
Attachments
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RESOLUTION NO. 98-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN
FINDING THAT THE FINAL ENVIRONMENTAL IMPACT REPORT (EIR)
PREPARED FOR THE PACIFIC CENTER EAST (FINAL EIR 90-1, AS
MODIFIED BY SUBSEQUENTLY ADOPTED SUPPLEMENTS AND
ADDENDA) IS ADEQUATE TO SERVE AS THE PROGRAM EIR FOR
THE COOPERATIVE AGREEMENT BETWEEN THE STATE OF
CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND THE CITY
OF TUSTIN RELATING TO IMPROVEMENTS TO THE NORTHBOUND
SR-55/EDINGER AVENUE INTERCHANGE. APPLICABLE
MITIGATION MEASURES HAVE BEEN INCORPORATED AS
REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
The City Council of the City of Tustin does hereby resolve as follows:
The City Council finds and determines as follows:
A. That the cooperative agreement between the State of California, Department
of Transportation and the City of Tustin related to improvements to the
northbound SR-55iEdinger Avenue interchange is considered a "project"
pursuant to the terms of the California Environmental Quality Act; and,
B. That the project is covered by a 'previously certified Final Environmental
Impact Report 90-1, as amended, for the Pacific Center East Specific Plan
which serves as a Program EIR for the proposed project.
II.
The Pacific Center East Specific Plan Final Environmental Impact Report (90-1),
previously certified on December 17, 1990, as modified by subsequently
adopted supplements and addenda, was considered prior to approval of this
project. The City Council hereby finds: that this project is within the scope .of the
Pacific Center East Specific Plan previously approved and the effects of this
project, relating to land use and circulation, were examined in the Program EIR.
The preparation of a Project Report, detailed plans and specifications related to
the physical design of the interchange improvements will be subject to future
environmental review. The applicable mitigation measures and alternatives
developed in the Program EIR are incorporated into this project. The Final EIR
is, therefore, determined to be adequate to serve as a Program EIR for this
project and satisfies all requirements of the California Environmental Quality Act.
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Resolution No. 98-71
Page 2
Further, the City Council finds the project involves no potential for any adverse
effect, either individually or cumulatively, on wildlife resources; and therefore,
makes a De Minimus Impact Finding related to Fish and Game Code Section
711.4.
PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting
on the 3rd day of August, 1998.
THOMAS R. SALTARELLI
MAYOR
PAMELA STOKER
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF TUSTIN )
SS
i, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council
of the City of Tustin is five; that the above and foregoing Resolution No. 98-71 Was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 3rd
day of August, 1998, by the following vote:
COU NCI LM EM BER AYE S:
COUNCILMEMBER NOES:
COUNCILMEMBERABSTAINED:
COUNCILMEMBERABSENT:
PAMELA STOKER
CITY CLERK
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12-ORA-55 9°0/9°5 ,
In Tustin on Route 55
At Edinger Avenue
12209-01430K
District Agreement No. 12-238
COOPERATIVE AGREEMENT
This AGREEMENT entered into on , 1998 is between the
STATE OF CALIFORNIA, acting by and through its Department of
TranSportation, referred to herein as STATE, and
CITY OF TUSTIN
..
A body politic and a municipal
Corporation of the State of
California, referred to herein
as CITY
District Agreement No. 12-238
RECITALS
(1)
STATE and CITY, pursuant to Streets and 'Highways Code
Section 130, are authorized to enter into a Cooperative
Agreement for improvements to State highway within CITY.
(2)
CITY desires State highway improvements consisting of
reconstructing the northbound on and off ramps on Route 55
at Edinger Avenue in the city of Tustin, referred to herein
as "PROJECT", and is willing to fund one hundred percent
(100%) of all capital outlay and engineering costs, except
for costs of STATE's oversight of environmental, design and
right of way activities.
(3)
PROJECT will result in real property that will become excess
to STATE's needs. In consideration of CITY's acquisition of
real property for said State Highway improvements and the
value of said real property is equal to or greater than the
value of STATE's excess property, STATE is willing to
exchange STATE's excess property for real property acquired
by CITY for the new improvements.
(4)
Section 118 of the Streets and Highways Code authorizes
STATE to exchange real properties or interests therein in
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District Agreement No. 12-238
the manner and upon terms, standards, and conditions
established by the California Transportation Commission
(CTC) when STATE determines that any real property or
interest therein aCquired by STATE for highway purposes is
no longer necessary for those purposes.
(5)
This Agreement supersedes any prior Memorandum of
understanding (MOU) relating to PROJECT.
(6)
Construction of said PROJECT will be the subject of a
separate future Agreement.
(7)
The parties hereto intend to define herein the terms and
conditions under which PROJECT is to'be developed, designed,
and financed. The parties hereto also intend to define.
herein the terms and conditions under which exchange of real
properties desCribed in recitals (3) and (4) above may be
accomplished.
CITY AGREES:
District Agreement No. 12-238
SECTION I
(1) To fund one hundred percent (100%) of all preliminary and
design .engineering costs, including, but not limited to,
costs for preparation of contract documents and advertising
and awarding the PROJECT construction contract.
(2) To have a ProjeCt Report (PR), including all Environmental
Documentation (ED), and detailed Plans, Specifications and
Estimate (PS&E) prepared at no cost to STATEIand to submit
each to STATE for review and approval at-appropriate stages
of development. Project Report, final plans and Standard
Special Provisions (SSP) shall be signed by a civil Engineer
registered in the State of California.
(3) To be responsible for conducting the Hazardous Waste Initial
Site Assessment (ISA) and Site Investigation (SI).
(4) To.permit STATE to monitor and participate in the selection
of personnel Who will prepare the PR, conduct environmental
,
studies and obtain the environmental clearance, prepare the
PS&E, provide the right of way engineering services; and
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perform right of way activities. CITY agrees to consider
District Agreement No. 12-238
any request by STATE to discontinue the services of any
personnel considered by STATE to be unqualified on the basis
of credentials, professional expertise, failure to perform
in accordance with scope of work and/or other pertinent
criteria.
(5)
To hage personnel who prepare the PS&E and right of way maps
to be available to STATE, at no cost to STATE,. through
completion of construction of PROJECT to discuss problems
which may arise during construction and/or to make. design
revisions for contract change orders.
(6)
Not to use funds from any Federal-aid program for design,
overhead, or acquisition of rights of ~way for PROJECT.
(7)
To make written application to STATE for necessary
encroachment permits authorizing entry onto STATE's right of
way to perform surveying and other investigative activities
required for preparation of the PR, ED and PS&E.
(8)
To'identify and locate all utility facilities within the
PROJECT area as part of its PROJECT design responsibility.
All utility facilities not relocated or removed in advance
of construction shall be identified on the PROJECT plans and
District Agreement~No. 12-238
specifications.
(9)
To identify and locate all high and low risk underground
facilities within the PROJECT area and to protect or
otherwise provide for such facilities, all in accordance
with STATE's "Manual on High and Low Risk Underground'
Facilities Within 'Highway Rights of Way". CITY hereby
acknowledges receipt of STATE's "Manual on High and Low Risk
Underground Facilities Within Highway Rights of Wav',.
(10) If any existing public and/or utility facilities conflict
with PROJECT construction or violate STATE's encroachment
policy, CITY'shall make all necessary arrangements with the
owners of such facilities for their, protection, relocation
or removal in accordance with STATE policy and procedure for
those facilities located within the limit of work providing
for the improvement to the State highway and in accordance
with CITY policy for those facilities located outside of the
limits of work for the State highway. Total costs of such
protection, .relocation or removal shall be in accordance
with STATE policy and procedure, and shall be bOrne by the
CITY.
(11) To furnish evidence to STATE~ in a form acceptable to STATE,
District Agreement No. 12-238
that arrangements have been made for the protection,
relocation, or removal of all conflicting facilities within
STATE's right of way and that such work will be completed
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prior to the award of the contract to construct PROJECT or
as covered in the Special Provisions for said contract.
This evidence shall include a reference to all required
State highway encroachment permits.
(12) To require the utility owner and/or its contractors
performing the relocation work within STATE's right of way
to obtain a STATE encroachment permit prior to the
performance of said relocation work.
(13) To perform all right of way activities, including all
eminent domain activities, if necessary, at no cost to
STATE, in accordance with procedures acceptable to STATE,
and in compliance with all applicable State and Federal laws
and regulations, subject to STATE oversight to insure that
the completed work is .acceptable for incorporation into the
State highway right of way.
(14) To utilize the services of a qualified public agency in all
right of way acqUisition related matters' in accordance with
STATE procedures as contained in Right of Way Procedural
District Agreement No. 12-238
Handbooks. Whenever personnel other than personnel of a
qualified public agency are utilized, administration of the
personnel contract shall be performed by a qualified Right
of Way agent employed or retained by CITY.
(15) To certify legal and physical control of right of way ready
for c6nstruction and that all right of way was acquired in
accordance with applicable State and Federal laws and
regulations subject to review and concurrence by STATE prior
to the advertisement 'for bids for construction of PROJECT.
(16) To deliver at no cost to STATE legal title to the right of
way, including access rights, free and clear of all
encumbrances detrimental to STATE's present and future uses
before advertising of Project. Acceptance of said title by
STATE is subject to review of a Policy of Title Insurance in
STATE's name to be provided and paid for by CITY.
(17) To furnish STATE monument maps within six months after
STATE's acceptance of PROJECT.
(18) To be responsible, at CITY expense, for the investigation
and remediation of potential hazardous waste sites outside
of the existing State highway right of way that 'would impact
PROJECT.
District Agreement No. 12-238
(19) To be responsible, at CITY expense, for investigation of
potentially lead contaminated soil on the PROJECT within
currently State owned Right of Way, and preparation of SSP
and plans in accordance with STATE procedures.
SECTION II
STATE AGREES.
(1) To provide, at no cost to cITy, oversight of PROJECT and to
provide prompt reviews and approvals, as appropriate, of
submittals by CITY, and to cooperate in timely processing of
PROJECT.
(2) To provide, at no cost to CITY, oversight of all right of
way activities undertaken by CITY, or its qualified agency,
pursuant to this Agreement.
(3) To issue, at no Cost .to CITY, upon proper application by
CITY, an encroachment permit to CITY authorizing entry onto
STATE's right of way to perform surveys and other'
investigative activities required for preparation of the PR,
ED and PS&E. If CITY uses consultants rather than its own
District Agreement No. 12-238
staff to perform required work; the consultants will also be
required to obtain an encroachment permit. The permit will
be issued at no cost upon proper application by the
consultants.
(4)
To be responsible, at STATE expense, for the investigation
and re~ediation of potential hazardous waste other than
aerially deposited lead within the existing State highway
.right of way that would impact PROJECT, if it is determined
that the source of contamination is within the existing
state highway right of way and that the contamination
presents a threat to public health or the environment
regardless of being disturbed or not. CITY intends to
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perform the investigation and any necessary remediation for
STATE and STATE will reimburse CITY for actual costs
incurred by CITY in satisfactory performance of such work.
CITY shail comply with appropriate regulatory agencies
requirements and obtain STATE's approval prior to
performance of any remediation work within existing state
highway right of way°
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District Agreement No. 12-238
SECTION III
IT IS MUTUALLY AGREED:
(i)
Ail obligations of STATE under the terms of this Agreement
are subject to the appropriation of resources by the
Legislature and the allocation of resources by the
California Transportation Commission.
(2)
The parties hereto will carry out PROJECT in accordance with
the Scope of Work attached and made a part of this
Agreement, which outlines the specific responsibilities of
the parties hereto. The attached Scope of Work may in the
future be modified in writing to reflect changes in the
responsibilities of the respective parties. Such
modifications shall be concurred with by CITY's Director. of
Public Works or other official 'designated by CITY and
STATE's District Director for District 12 and beCome a part
of this Agreement after execution by the' respective
officials of the parties.
(3)
The project Study Report (PSR) for PROJECT approved on
October 2, 1995, by this reference, shall become part of
this Agreement.
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District Agreement No. 12-238
(4)
The basic design features (as defined in Attachment 1, Scope
of Work for PROJECT) shall comply with those addressed in
the approved PSR, unless modified as required for PS&E,
environmental clearance and/or FHWA approval of PROJECT.
(5)
The design, right of way acquisition, and.preparatiOn of
environmental documents for PROJECT shall be performed in
accordance with STATE standards and practices current as of
the date of execUtion of this Agreement. Any exception to
applicable design standards shall be approved by STATE via
the processes outlined in STATE's Highway Design Manual and
appropriate memorandums and design bulletins published by
~ .
STATE. In the event that STATE proposes and/or requires a
change in design standards, implementation of new or revised
design standards shall be done in accordance with STATE's
memorandum "Effective Date for Implementing Revisions to
Design Standards," dated February 8, 1991. STATE shall
consult with CITY in a timely manner regarding effect of
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proposed and/or required changes on PROJECT.
(6)
If a finding is made that Federal and.State regulations do
not require mitigation of contaminated material in its
present condition within the existing State highway right of
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District Agreement No. 12-238
way, CITY shall be responsible, at CITY expense, for any
remedial action required as a result of proceeding with
PROJECT. Locations subject to cleanup include utility
relocation work for PROJECT.
'('7)
If Federal and State regulations indicate Contaminated
material within the existing State highway right of way
presents a threat to'public health or the environment,
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regardless of whether it is disturbed or not, STATE shall be
responsible for the.cleanup, at STATE.expense. IF STATE's
cost to mitigate is increased due to PROJECT, the.additional
cost shall be borne by CITY.
(8)
The party responsible for funding the cleanup shall be
responsible for the'development of the necessary mitigati6n
and remedial plans and designs. Remedial actions proposed
by CITY shall be approved by STATE and shall be performed in
accordance with standards and practices of STATE and other
Federal and State regulatory agencies.
(9)
A separate Cooperative Agreement will be required to cover
responsibilities and funding for the PROJECT construction
phase.
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District Agreement No. 12-238
(10) Nothing in the provisions of this Agreement is intended to
create duties or obligations to or rights in third parties
not parties to this Agreement or affect the legal liability
of either party to the Agreement by imposing any standard of
care with respect to the maintenance of State highways
different from the standard of care imposed by law.
(11) Neither STATE nor any officer or employee thereof is
'responsible for any damage or liability occurring by reason
of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction
delegated to CITY under this Agreement. It is understood
and agreed that, pursuant to Government Code Section 895.4,
CITY shall fully defend, indemnify and save harmless the
State of California, all officers and employees from all
claims, suits or actions of every name, kind and description
brought for or on account of injury (as defined in
Government Code SectiOn 810.8) occurring by reason of
anything done or omitted to be done by CITY under or in
connection with any,work, authority or jurisdiction
delegated to CITY under this Agreement.
(12) Neither CITY nor any officer or employee thereof is
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responsible for any damage or liability occurring by reason
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District Agreement No. 12-238
anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction
delegated to STATE under this Agreement. It is understood
and agreed that~ pursuant to Government Code Section 895.4,
STATE shall fully defend, indemnify and save harmless CITY
from all claims, suits or actions of every name, kind and
descrilption brought for or on account of injury (as defined
in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in
connection with any work, authority or'jurisdiction
delegated to STATE under this Agreement.
(13) This Agreement may be terminated or provisions contained
herein may be altered, changed, or amended by mutual consent
of'the parties hereto.
(14) Except as otherwise provided in Article (13) above, this
Agreement shall terminate upon completion and acceptance of
the construction contract for PROJECT or on December 31,
2000 whichever is earlier in time.
(15) STATE agrees to transfer to CITY, at no cost to CITY, the
Property as shown in red on Exhibit A attached and made a
part of this Cooperative Agreement. Said transfer is to be
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District Agreement No. 12-238
made upon the satisfactory completion and acceptance of the
construction contract for PROJECT.
(16) Following approval of the transaction by the California
Transportation Commission, or its designated representative,
STATE shall deliver to CITY a fully executed Director's Deed
for r~cordation which describes the excess property to be
conveyed, reserving, therefrom access rights in and to
STATE'S remaining freeway right of way as shown on the map
labeled Exhibit A attached hereto and made a part hereof.
(17) The exchange of the excess land is subject to the California
Transportation Commission's approval and STATE shall, upon
receiving CITY's acceptance, submit the transaction to the
Commission as expeditiously as possible.
(18) STATE agrees to open an "in house" escrow within 30 (thirty)
days of receiving the Commission's approval.
(19) CITY shall be responsible for any recording fees that are
required as a result of this transaction. In addition, if
CITY desires a policy of title insurance; it shall~be at its
own expense.
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District Agreement No. 12-238
(20) CITY has the option to open a "formal escrow" with an escrow
company of its choice. However, CITY understands that any
costs incurred shall be at its own expense.
(21) STATE and CITY shall proceed and close escrow within a
reasonable time period.
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District Agreement No. 12-238
IN WITNESS WHEREOF, the parties have executed this Cooperative
Agreement by duly authorized officers.
STATE OF CALIFORNIA
Department of Transportation
JAMES W. Van LOBEN SELS
Director of.Transportation
CITY 'OF TUSTIN
By:
By: By:
KEN NELSON
District Division Chief
Design
Thomas R. Saltarelli
Mayor
Pamela Stoker
City Clerk
Approved as to form and procedure':
Approved as to form:
By:
Attorney,
Department of Transportation
By:
City Attorney
City of Tustin
Certified as to form and procedure
By:
Accounting Administrator
Certified as to Funds
By:
District Budget Manager
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District Agreement No. 12-238
ATTACHMENT 1
SCOPE OF WORK
This Scope.of Work outlines the specific areas of responsibility for
various project development activities for the proposed reconStruction
of the northbound on and off ramps On Route 55 at Edinger Avenue.
(1) CITY will be the Lead Agency and STATE will be Responsible Agency
for CEQAo CITY will provide all dates for and prepare drafts of
the Project Report (PR). CITY will be responsible for the public
hearing process.
(2)
CITY and STATE concur that the proposal is a Category 3 as defined
in STATE's Project Development Procedures Manual.
(3)
CITY will submit drafts of environmental technical reports and
individual sections of the draft environmental documents to STATE,
as they are developed, for review and comment. Traffic counts and
projections to be used in the various reports shall be supplied by
STATE if available, or by CITY. CITY Shall furnish existing traffic
data.
(4)
STATE will review, monitor, and approve all project development
reports, studies, and plans, and provide all necessary implementation
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District Agreement No. 12-238
activities up ~o but not including advertising of PROJECT.
(5) CITY will prepare the revised freeway agreement and new public road
connection report. STATE will obtain approval of the new public
road connection(s) from the California Transportation Commission.
(6) Ail phase~ of PROJECT, from inception through construction whether
done by CITY or STATE, will be developed in accordance with all
policies, procedures, practices, and standards that STATE would
normally follow.
(7)
Detailed steps in the project development process are attached to
this Scope of Work. These Attachments are intended as a guide to
STATE and CITY staff.
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District Agreement No. 12-238
ATTACHMENT 2
DESIGN PHASE ACTIVITIES
PROJECT ACTIVITY
1. PRELIMINARY COORDINATION·
RESPONSIBILITY
STATE CITY
Request 1-Phase EA X
Field Review of Site X
Approve Geometrics X
Obtain Surveys: Aerial Mapping
Obtain Copie's of Assessor Maps and Other R/W Maps
Obtain Copies of As-Builts
Send Approved Geometrics to Local Agencies for Review X
Revise Approved Geometrics if Required
Approve Final Geometrics -'
X
Determine Need for Permits from Other Agencies X ·
Request Permits
Initial Hydraulics Discussion with District Staff
Initial Electrical Design Discussion
with District Staff
Initial Landscape Design DiscusSion
with District Staff
Plan Sheet Format Discussion
X
2o ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report & Typical Section
Review and Approve Materials Report & Typical Section X
Prepare & Submit Landscaping Recommendation
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge General Plan
& Structure Type Selection
Review & Approve Bridge General Plan &
Structure Type Selection X
X
X
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District Agreement No. 12-238
PROJECT ACTIVITY
3.'R/W ACQUISITION & UTILITIES
Request Utility Verification
Request Preliminary Utility Relocation Plans
from Utilities
Prepare R/W Requirements
Prepare R/W and Utility Relocation Cost Estimates
Submit R/W ~equirements & Utility Relocation
Plans for Review
Review and Comment on R/W Requirements
Longitudinal Encroachment Review
Longitudinal Encroachment Application to District
Approve Longitudinal Encroachment Application
Request Final Utility Relocation Plans
Check Utility Relocation Plans
Submit Utility Relocation Plans for Approval
Approve Utility Relocation Plans
Submit Final R/W Requirements for Review & Approval
Fence and Excess Land Review
R/W Layout Review
Approve R/W Requirements
Obtain Title Reports
Complete Appraisals
Review and Approve appraisals for Setting
& Just Compensation
Prepare Acquisition Documents
Acquire R/W
Open escrows and Make Payments
Obtain Resolution of Necessity
perform Eminent Domain Proceedings
Provide Displacee Relocation Services
Prepare Relocation Payment Valuations
Provide Displacee Relocation Payments
Perform Property Management Activities
Perform R/W Clearance Activities
Prepare and Submit Certification of R/W
Review and Approve Certification of R/W
Transfer ~/W to STATE-Approve & Record Title
Transfer Documents
Prepare R/W Record Maps
Review & Approve R/W Record Maps
RESPONSIBILITY
STATE CITY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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District Agreement No. 12-238
PROJECT ACTIVITY
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES'
Prepare and Submit'Preliminary Stage
Construction Plans
Review Preliminary Stage Construction Plans
Calculate and Plot Geometrics
Cross-Sections & Earthwork Quantities Calculation
Prepare and Submit Engineer's Cost Estimate
Local Review'of Preliminary Drainage Plans
Land Sanitar~ Sewer and Adjustment Details
Prepare & Submit Preliminary Drainage Plans
Review Preliminary Drainage Plans
Prepare Traffic Striping and Roadside Delineation
Plans & Submit for Review
Review Traffic Striping and Roadside
Delineation Plans
'Prepare & Submit Landscaping and/or
Erosion Control Plans
Review Landscaping and/or Erosion Control Plans
Prepare and Submit Preliminary Electrical Plans
Review Preliminary Electrical Plans
Prepare & Submit Preliminary Signing Plans
Review Preliminary Signing Plans
Quantity Calculations
Safety Review
Prepare Specifications
Prepare & Submit Checked Structure Plans
Review & Approve Checked Structure Plans
Prepare Final Contract Plans
Prepare Lane Closure Requirements
Review and Approve Lane Closure Requirements
Prepare & Submit Striping Plan
Review & Approve Striping Plan
Prepare Final Estimate
Prepare & Submit Draft PS&E
Review Draft PS&E
Finalize & Submit PS&E to District
Approve PS&E
RESPONSIBILITY
STATE CITY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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District Agreement No. 12-238
PROJECT ACTIVITY
RESPONSIBILITY
STATE 'CITY
5. HAZARDOUS WASTE ACTIVITY
Conduct an Initial Site Assessment (ISA) for
Hazardous waste on the properties involved in PROJECT.
ISA shall be performed by qualified personnel
Confirm Potential Hazardous waste sites identified
in the ISA by. conducting site investigation
(Soil/groundwater testing) to determine the type
and extent of Contamination
Prepare a report of Site Investigation (SI)
Review Site Investigation Report prepared by CITY X
After STATE Review, send the report to
Regulatory Agency(ies) for their approval
If the Site is determined to be contaminated, start
Remediation Process X
Give the Property Owner the opportunity to remediate
the site
Monitor Property Owner efforts in order to keep
PROJECT on schedule
If the Property Owner refuses to remediate the site,
do the remediation and take the legal action against
the Property Owner to recover costs
Prepare remediation Schedule/Work Plan, showing
Remediation will be completed prior to Advertisement
for PROJECT Construction and send copy of Schedule/Work
Plan to STATE for review
Review Schedule/Work Plan X
Conduct soil and/or groundwater remediation
Oversee remediation activities X
Prepare Remediation Report
Review Remediation Report X
After STATE.review of the Remediation Report,
send report to Regulatory AgencY for review X
If site is determined to be clean, obtain approval
from Regulatory Agency X
X
X
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Z
Z