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HomeMy WebLinkAbout03 DEMANDS 07-07-98AGENDA NO. 3 7-7-98 RECOMMENDATION: That the following demands listing be confirmed and approved as submitted in' accordance with Government Code Section 37208 as recommended by the Finance Department: 4.61--' VOID CK# 83701 15.77/~VOID CK# 81548 Type of Listinq Date/Amount 253 69'/VOID CK# 85374 ' 650.00//VOID CK# 81591 General Demands JUNE 12 1998 500.00/~.,HAND .CK# 85665 (Accounts Payable) . 603,192.91/WA N aThcceo DridraenCcte°wri~hf tF~neaan~rhOva Sed©~urdt~ef~ewdi tthh a~~et~~~io~n_~ .n Exceptions: NONE BACKGROUND: In September of 1972, the .City Council approved the use of Government Code Section 37208 which expedites payment of city payroll and accounts payable obligations which are.in accordance with an approved budget. Under this procedure, each purchase is not only reviewed at the time the purchase order is issued,.but is reviewed by the Finance Department prior' to payment of the invoice from the vendor to insure that it conforms to the approved budget. The City Council is then provided a listing at each Council meeting of the payroll and general warrants issued since the last report so that it can inspect and confirm these warrants. AFFIDAVIT OF DEMANDS: ExceptiOns-. In accordance with Government Code Section 37208, I hereby certify that the above demands listing (accounts payable of the City) have been-found to conform to the approved budget except as noted and have been paid. These demands are hereby submitted for City Council inspection and confirmation: Listings: NONE Date: JUNE 15, 1998 ~~ector of Finance RES :Demands. Feb RATIFICATION OF DEMA1 NO. 3 7-7-98 RECOMMENDATION: That the-following demands listing be confirmed and approved as submitted in' accordance with Government Code Section 37208 as recommended by the Finance Department: ~ Type of Listinq General Demands (Accounts Payable) Date/Amount June 19, 1998 -8,000'.00 VOID CK% 85552 -43.50 VOID CK% 84460 625,449.21 WARRANT RUN $617,505.71 TOTAL The Director of Finance has certified that the above listing is in accordance with the approved budget with the following exceptions: Exceptions: NONE BACKGROUND: In September of 1972, the City Council approved the use of Government Code Section 37208 which expedites payment of City payroll and accounts payable obligations which are in accordance with an approved budget. Under this procedure, each purchase is not only reviewed at the time the Purchase order is issued, but is reviewed by the Finance Department prior to payment of the invoice from the vendor to insure.that it conforms to the approved budget. The City Council is then provided a listing at each council meeting of the payroll and general warrants issued since the last report so that it can inspect and confirm these warrants. AFFIDAVIT OF DEMANDS: In accordance with Government Code Section 372081. I hereby certify that the above demands listing (accounts payable of the City) have been found to conform to the approved budget except as noted and have been.paid. These demands.are hereby submitted for City Council inspection and confirmation: Listings: $617,505.71 Exceptions: NONE Date: June 19, 1998 · . ~,~_.~~~.~Lirector of F~n~no~e? RES :Demands. Feb RATIFICATION OF PAYRO~_ NO. 3 7-7-98 RECOMMENDATION: That the following payroll listings be confirmed and approved as submitted in accordance with Government Code Section 37208 as recommended by the Finance Department. Type of Listing Date/Amount ! 06-12-98 $ 366,002.~7.~ ~ Payroll The Director' of Finance h~s certified that the above listing is in accordance with the approved budget with the following exceptions: Exceptions: NONE BACKGROUND'. In September of 1972, the City Council approved the use of Government Code Section 37208 which expedites payment of city payroll and accounts payable obligations which are in accordance with an approved budget. Under this procedure, each purchase is not only reviewed at the'time the purchase order is issued, but is reviewed by the Finance Department prior to payment of.the invoice from the vendor to insure that it conforms-to the approved budget ' The City Council is then provided a listing at each Council meeting of the payroll and general warrants issued since the last report so that it can inspect and confirm these warrants. AFFIDAVIT OF PAYROLL: In accordance with Government .Code Section 37208, I hereby certify that the above payroll' listings have been found to conform to the approved budget except as noted and have been paid. These payroll listings are hereby submitted for City Council inspection and confirmation: Listings: Payroll Exceptions: NONE Date: June'15, 1998 .$ 366,002.47 //J t ~/rector of Fiance ' RES: Pa) De:man. Feb