HomeMy WebLinkAbout06 GENERAL ELECTION 06-01-98AGENDA
NO. 6
6-1-98
DATE:
JUNE 1, 1998
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
OFFICE OF THE CITY CLERK
GENERAL MUNICIPAL ELECTION - NOVEMBER 3, :1.998
SUMMARY: Adoption of proposed resolutions will authorize calling of the
November 3, 1998 General Municipal Election and setting candidate statement
regulations.
RECOMMENDATION:
.
Adopt Resolution No. 98-43, calling and giving notice of the November 3,
1998 General Municipal Election and requesting the Orange County
Board of Supervisors order consolidation and render specified election
services.
2. Adopt Resolution No. 98-44, setting candidate statement regulations.
FISCAL IMPACT:
The County will charge the City approximately $11,000 to conduct the election.
Resolution No. 98-43 has been written to exclude a separate sample ballot mailing
by the City. If the City Council desires a separate sample ballot mailing, the cost
would be an additional $7,000 to cover printing and mailing of the separate sample
ballot.
BACKGROUND
The City's General Municipal Election is scheduled for November 3, 1998, to elect
two Members of the City Council for full terms of four years. Adoption of the above
resolutions is required for the election to proceed as scheduled and to set
regulations for candidate statements.
To comply with the minority language provisions of the Voting Rights Act, candidate
statements are required to be translated in both Spanish and Vietnamese
languages. Sample ballo'~s in Spanish and Vietnamese will be available to voters
upon request.
November 3, 1998 Ele~'*;on
Page 2, 6-1-98
To cover the estimated printing and translation costs, candidates who submit a
statement for printing in the sample ballot will be required to pay a deposit of
$750.00. For the March 1996 election, the actual cost to each candidate for
printing their statement was $623.35. The 1998 actual c~)st will, of course, be
dependent upon the number of candidates who file statements. Candidates will
receive refunds in the event of an overcharge or, in the event of underpayment,
invoiced for the additional amount. The City Council can set a deposit amount of
their choice, but based on the County's recommendation, staff believes that a
deposit of $750.00 is appropriate.
The period for filing candidate nomination papers will begin on July 13, 1998
through August 7, 1998. If an incumbent does not file nomination papers for re-
election, the filing deadline will be extended to August 12, 1998.
The County Registrar of Voters has informed staff that the County will require
approximately 3 weeks to certify the election results. Based on that timeline, the
installation of newly elected Councilmembers and declaring results of the election
has been tentatively scheduled for the December 7, 1998 regular City Council
meeting.
Valerie Crabill
Chief Deputy City Clerk
E:MCALLEL
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
RESOLUTION NO. 98-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, (1) CALLING AND GIVING NOTICE OF
THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 3, 1998, FOR THE ELECTION
OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS
OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO
GENERAL LAW CITIES; (2) REQUESTING THE COUNTY BOARD
OF SUPERVISORS ORDER CONSOLIDATION OF THE GENERAL
MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL
ELECTION ON NOVEMBER 3, 1998; (3) AUTHORIZING THE
COUNTY BOARD OF SUPERVISORS TO CANVASS THE
ELECTION RETURNS; AND (4) PROVIDING FOR EXPENSES OF
THE ELECTION
The City Council of the City of Tustin hereby resolves as follows:
SECTION 1: That a General Municipal Election be held on November 3,
1998, for the purpose of electing two (2) Members of the City Council for full terms
of four years.
SECTION 2: That the County Board of Supervisors is hereby requested to
order consolidation of the General Municipal Election with the Statewide General
Election on November 3, 1998, and to issue instructions to the County Election
Department to take .any and all steps necessary for the holding of the consolidated
election.
SECTION 3: That the County Board of Supervisors is hereby authorized to
canvass the election returns.
SECTION 4: That the City Council acknowledges and agrees to payment
of the expenses of the eleCtion, excluding a separate sample ballot.
SECTION 5: That the Office of the City Clerk is hereby directed to file a
certified copy of this Resolution with the County Board of Supervisors and the
County Election Department.
PASSED AND ADOPTED at a regular meeting of the City Council held on the 1st
day of June, 1998.
THOMAS R. SALTARELLI, MAYOR
PAMELA STOKER, CITY CLERK
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
RESOLUTION NO. 98-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, ADOPTING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 1998
WHEREAS, Section 13307 of the Elections Code of'the State of California provides
that the governing body of any local agency adopt regulations pertaining to
materials prepared by any candidate for a municipal election, including costs of the
candidate statements,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, HEREBY RESOLVES AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of
the Elections Code of the State of California, each candidate for elective office to be
voted for at an election to be held in the City of Tustin on November 3, 1998, may
prepare a candidate statement on an appropriate form provided by the City Clerk.
The statement may include the name, age and occupation of the candidate and a
brief description of no more than 200 words of the candidate's education and
qualifications expressed by the candidate. The statement shall not include party
affiliation of the candidate, nor membership or activity in partisan political
organizations. The statement shall be filed in typewritten form with the City Clerk at
the time the candidate's nomination papers are filed. The statement may be
withdrawn, but not changed, during the period for filing nomination papers and until
5:00 p.m. of the next working day after the close of the nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY. (a) pursuant to the Voting
Rights Act, the City is required to translate candidate statements into the following
languages in addition to English: Spanish and Vietnamese, (b) the City Clerk shall
haVe all candidate statements translated into the languages specified in (a) above
and shall print all translations of candidate statements in the voters pamphlet.
SECTION 3. PAYMENT. The candidate shall be required to pay for the
cost of printing the candidate statement in English; the candidate shall be required
to pay for the cost of translating the candidate statement into any foreign language
as specified in (a) and/or (b) above pursuant to State and/or Federal law; and the
candidate shall be required to pay for the cost of printing the candidate statement
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
Resolution No. 9~-44
Page 2
in a foreign language. The City Clerk shall estimate the total cost of printing,
handling, translating, and mailing the candidate statements filed pursuant to this
section, including costs incurred as a result of complying with the Voting Rights Act
of 1965 (as amended), and require each candidate filing a statement to pay in
advance to the City of Tustin his or her estimated pro rata share as a condition of
having his or her statement included in the voter's pamphlet. The estimate is just
an approximation of the actual cost that varies from one election to another election
and may be significantly more or less than the estimate, depending on the actual
number of candidates filing statements. Accordingly, the City Clerk is not bound by
the estimate and may, on a pro rata basis, invoice the candidate for additional
actual expense or refund any excess paid depending on the final actual cost. In the
event of underpayment, the City Clerk may require the candidate to pay the
balance of the cost incurred. In the event of overpayment, the City Clerk shall
prorate the excess amount among the candidates and refund the excess amount
within 30 days of the election.
SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted
to include additional materials in the sample ballot package.
SECTION 5. That the City Clerk shall provide each candidate a copy of
this resolution at the-time nominating petitions are issued.
SECTION 6. That all previous resolutions establishing City Council policy
on payment for candidate statements are repealed.
SECTION 7. That this resolution shall apply only to the election to be held
on November 3, 1998, and shall then be repealed.
SECTION 8. That the City Clerk shall certify to the passage and adoption
of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED at a regular meeting of the City Council held on the 1st
day of June, 1998.
THOMAS R. SALTARELLI, MAYOR
PAMELA STOKER, CITY CLERK