HomeMy WebLinkAbout07 PURCHASE CISCO NETWORK INFRASTRUCTURE EQUIPMENT1TY O
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AGENDA REPORT
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MEETING DATE:
TO:
FROM:
SUBJECT:
SUMMARY
SEPTEMBER 3, 2013
JEFFREY C. PARKER, CITY MANAGER
Agenda Item 7
Reviewed:
City Manager
Finance Director
PAMELA ARENDS -KING, FINANCE DIRECTOR /INTERIM CITY TREASURER
PURCHASE CISCO NETWORK INFRASTRUCTURE EQUIPMENT
City Council approved funding for fiscal year 2013 -2014 to upgrade the City's computer
network infrastructure which includes upgrading and /or migrating the computer network
infrastructure to improve speed, efficiency, redundancy, security, and support a new Voice
Over Internet Protocol System (VOIP) phone solution.
RECOMMENDATION:
It is recommended that the City Council approve the purchase of Cisco network equipment
from GovPlace in Irvine, California, in the amount of $357,019.
FISCAL IMPACT:
Sufficient funds had been appropriated in the Equipment Replacement Fund (Fund 184) for
the network infrastructure upgrade in fiscal year 2013 -2014 to complete the network
infrastructure upgrade and VOIP.
CORRELATION TO THE STRATEGIC PLAN:
The acquisition of Cisco network equipment contributes to the fulfillment of the City's
Strategic Plan Goal E: Organizational Excellence and Customer Service. Specifically, the
acquisition implements or fosters the implementation of strategy #5.
BACKGROUND:
The City's current network infrastructure consists of equipment that has served its useful life
and is in a configuration that is no longer relevant or capable of supporting the changes in
technology over the past ten years. The cabling infrastructure did not provide the necessary
bandwidth to accommodate or meet current usage and support for future technological
needs.
Purchase Cisco Network Infrastructure Equipment
September 3, 2013
Page 2 of 2
Staff had recommended that the computer network infrastructure upgrade be separated into
three phases, 1) Cabling project; 2) Network infrastructure upgrade; and 3) VOIP
implementation. The anticipated completion of the project is December 2013.
The first phase, cabling project has been completed and the second phase, network
infrastructure upgrade will be completed with the acquisition, installation, and configuration
of the Cisco network equipment. The network infrastructure upgrade project includes the
design and implementation of a network that will support a new VOIP phone solution;
implement a solution that will provide a streamlined disaster recovery and business
continuity plan; simplify and centralize administration; and improve Information Technology
service and response time.
Staff contacted Cisco to get a list of Cisco certified partners that were sent a list of
equipment and maintenance requirements. Each Cisco certified partner was sent the exact
same list and the following quotes were received:
Cisco Certified Partner
Pre -tax Quote / Amount
GovPlace
$334,485.00
CDWG
$341,605.24
SIGMAnet
$363,957.28
GovPlace submitted the lowest quote for the Cisco network equipment and staff is
recommending the City Council to approve the issuance of a purchase order to GovPlace
for the acquisition of the equipment. The total amount of the purchase order will be in the
amount of $357,019 with tax (service components of the quote are non - taxable). The
turnaround time on the Cisco equipment is typically between two to three weeks.
Installation and setup of the equipment will commence shortly thereafter. In the meantime,
staff will work on the Request for Proposal for a new VOIP phone solution.
,% Pa la Aren King Sean Tran
Finance Director / Interim City Treasurer Administrative Services Manager
Attachment:
1) GovPlace Quote
2) CDWG Quote
3) SIGMAnet Quote
Attachment 1
Govplace QUOTATION
1/ 15707 Rockhold Blvd. Suite 305
GOVPLACE' Irvine, CA 92618 Open Market: Open Market
Phone: (949) 297 -4000 x1118
www.00vnlace.wrn Number: HAI -1611
Date: 8/28/2013
Quote Valid Till: 9127/2013
Bill To:
Ship To:
Pamela Arends -King
Pamela Arends -King
City of Tustin
City of Tustin
300 Centennial Way
300 Centennial Way
Tustin, CA 92780
Tustin, CA 92780
Phone: (714) 573-3071
Phone:(714) 573 -3071
Email: parends- king @tustinca.org
Email: parends - king @tustinca.org
Sri Part Number
Description
Unit Price City.
Price
11 Tustin - Summary Quote
1 CUSTOM
Cityofrustin_Site1_0_CH_Datacen
$ 156,876.60 1
$ 156,876.60
Quote: HAl -1577
List: $270,556.00
2 CUSTOM
CityofTustin_Sitei_1_PD_911_Swi
$ 77,316.15 1
$ 77,316.15
Quote #: HAl -1578
List: $134,275.00
3 CUSTOM
Cityofrustin_Site1 2_PD_Datacen
$ 17,454.60 1
$ 17,454.60
Quote #: HA1 -1579
List: $30,228.00
4 CUSTOM
CityofTustin Site1 3_PD_Gym
$ 3,876.60 1
$ 3,876.60
Quote #: HAI -1580
List: $6,700.00
5 CUSTOM
Cityofrustin Site1 6_CH_Council
$ 285.00 1
$ 285.00
Quote #: HA1 -1581
List: $500.00
6 CUSTOM
Cityofiustin_Site1_7_CH_Redevel
$ 2,535.15 1
$ 2,535.15
Quote #: HAl -1582
List: $4,387.00
7 CUSTOM
Cityofrustin_Site3_0_Field_Sery
$ 39,156.75 1
$ 39,156.75
Quote #: HAT-1583
List: $66,813.00
8 CUSTOM
CityoRustin_Site4 0_Senior_Cen
$ 15,730.35 1
$ 15,730.35
Quote #: HAT-15M
List: $27,107.00
-
9 CUSTOM
CityofTustin_Site5_0_Columbus_A
$ 6,282.60 1
$ 6,282.60
Quote #: HAT-1586
List: $10,772.00
10 CUSTOM
Cityof rustin_Site6_0_Family_and
$ 5,313.45 1
$ 5,313.45
Quote #: HAT-1587
List: $9,097.00
11 CUSTOM
Cityofiustin_Site7_0_Tustin_Spo
$ 5,313.45 1
$ 5,313.45
Quote #:HA1 -1588
List: $9,097.00
12 CUSTOM
Cityof rustin_SiteB 0_Tustin—Met
$ 4,344.30 1
$ 4,344.30
Quote #: HAT-1584
List: $7,422.00
12 item(s)
Sub -Total
$ 334,485.00
Tax @8 %
$0.00
Prepared by: Hunter Armstrong Email: harmstrong @govplace.com Phone: (949) 297 -4000 x1118
.1 Govplace
1� 15707 Rockfield Blvd. Suite 305
GOWLACE• Irvine, CA 92618
Phone: (949) 297 -4000 x1118
www goyolace corn
Payment Details
Payment Term: Due upon Receipt
CAGE #1G9R3
DUNS# 95- 705 -0883
TAX ID# 93- 1195773
QUOTATION
Open Market: Open Market
Number: HA1 -1611
Date: 8/2812013
Quote Valid Till: 9/27/2013
Total $ 334,485.00
Terms and Conditions
Quote valid for 30 days. Delivery is 30 days ARO - FOB destination. Govplace can only accept RMAs for shipping mistakes
for 30 days after the product has shipped. Please carefully check your order against your packing slips when the order
arrives. Returns of non - defective items must be fully approved, returned, and inspected prior to credit being issued or
replacement being shipped. Govplace cannot accept RMAs for non - defective items where the item box has been opened.
Govplace charges a 15% restocking fee for all accepted RMAs. For Govplace's complete RMA policy please visit
http: //www.govplace.com /rma
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Prepared by: Hunter Armstrong Email: harrnstrong @govplace.com Phone: (949) 297 -4000 x1118
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