HomeMy WebLinkAbout06 ADVERTISE FOR TRAFFIC SIGNAL BATTERY BACKUPAGENDA REPORT Revedeldm
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MEETING DATE: OCTOBER 1, 2013
TO: JEFFREY C. PARKER, CITY MANAGER
City Manager
Finance Director
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE TRAFFIC SIGNAL BATTERY BACKUP
SYSTEM INSTALLATIONS CIP 40079 (PHASE 3)
SUMMARY
The plans and specifications for the Traffic Signal Battery Backup System (BBS) Installations CIP
40079 (Phase 3) have been prepared and the project is ready to be bid.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 13 -72 approving the plans and
specifications for the Battery Backup System Installations CIP 40079 (Phase 3), and authorize the
City Clerk to advertise to receive bids.
FISCAL IMPACT
Utilizing Measure M2 — Fair Share (Fund 139), funding in the amount of $235,000 has been
budgeted and appropriated in the fiscal year 2013/14 Capital Improvement Program for the BBS
installations. The engineer's estimate is $205,000.
CORRELATION TO THE STRATEGIC PLAN
The installation of Battery Backup Systems at traffic signals contributes to the fulfillment of the
City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project
implements or fosters the implementation of strategy #3, which among other items, is to ensure
continuous maintenance and improvement of traffic control and transportation facilities.
DISCUSSION AND BACKGROUND
The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain
safe, normal vehicular operations when planned or unplanned electrical interruptions occur.
Although BBS's are currently being installed at all new traffic signals, there is a need to install them
at older traffic signals through a retrofit process.
The BBS installations currently shown in the Capital Improvement Program as CIP 40079 are
being implemented in four phases spread over four (4) successive fiscal years, thereby ensuring
that all City- maintained traffic signals have protection against electrical interruptions. With
completion of Phase 1 in FY 11/12 and recent completion of Phase 2, all existing traffic signals on
Irvine Boulevard, Tustin Ranch Road, Newport Avenue, Edinger Avenue and Seventeenth Street
now have BBS protection.
Phase 3 of CIP 40079 consists of BBS installations at eighteen (18) intersections, including the
intersection of Walnut Avenue /Browning Avenue, five (5) intersections on First Street, five (5)
intersections on McFadden Avenue, and seven (7) intersections on Red Hill Avenue, as shown on
acP
Battery Backup Installations CIP 40079 (Phase 3)
October 1, 2013
Page 2
the attached location map. Upon completion of Phase 3, all existing traffic signals on First Street,
McFadden Avenue and Red Hill Avenue will have BBS protection.
The tentative schedule for construction of the project is as follows:
• Authorization to Advertise for Bids .............................
..........................10 /01 /2013
• First Legal Advertisement ........................................ .............................10
/10/2013
• Second Legal Advertisement .................................. .............................10
/17/2013
• Bid Opening ..................................... ...............................
.....................11 /12/2013
• Award of Contract ................................................... .............................12
/03/2013
• Start Construction" .......................... ...............................
.....................03 /03/2014
• Complete Construction ..................... ...............................
.....................05 /23/2014
"Construction cannot begin until contract is executed and materials are delivered. Therefore,
starting time is estimated at three months following award of contract.
Since this project involves the replacement and repair of existing facilities with minor modifications,
it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A
Notice of Exemption for all phases of this project was recorded with the County of Orange on
October 18, 2012.
Stack, P.E.
Public Works /City Engineer
Attachment 1: Resolution No. 13 -72
Attachment 2: Location Map
S: \City Council Items\2013 Council Items\Approve P &S for BBS Installations -Phase 3 (CIP 40079).docx
ATTACHMENT 1
Resolution No. 13 -72
RESOLUTION NO. 13 -72
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL BATTERY
BACKUP SYSTEM INSTALLATIONS CIP 40079 (PHASE 3), AND AUTHORIZING
ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract
for the construction of the Traffic Signal Battery Backup System Installations CIP 40079 (Phase 3);
and
WHEREAS, the City Engineer has presented plans and specifications for the construction
of said work; and
WHEREAS, this project is categorically exempt from the requirements of the California
Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the
City Engineer are hereby approved as the plans and specifications for:
Traffic Signal Battery Backup System Installations CIP 40079 (Phase 3)
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for the performance of the
work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held
on the 1 st day of October, 2013.
Elwyn A. Murray, Mayor
ATTEST:
Jeffrey C. Parker, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Jeffrey C. Parker, City Clerk of the City Council of the City of Tustin, California, do hereby certify
that the whole number of the members of the City Council is five; that the above and foregoing
Resolution No. 13 -72 was duly and regularly passed and adopted at a regular meeting of the City
Council held on the 1 st day of October, 2013 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Jeffrey C. Parker
City Clerk
ATTACHMENT 2
Location Map
TRAFFIC SIGNAL BATTERY BACKUP SYSTEM
CIP NO. 40079 (PHASE 3)
LOCATION MAP � am