HomeMy WebLinkAbout08 REJECTION OF BIDS FOR GRAFFITI ABATEMENTSUBJECT: REJECTION OF BIDS FOR GRAFFITI ABATEMENT
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City staff is recommending that the City Council reject all bids for the project at this time.
The City received four (4) bids for this project. Due to inconsistent information inadvertently
provided to respondents, city staff will clarify the requirements and specifications and
reissue the Request for Proposals to graffiti removal contractors.
RECOMMENDATION
That the City Council:
1. Reject all bids received on the graffiti abatement services;
2. Authorize staff to re- advertise the Request for Proposal; and
3. Authorize an extension of the existing contract with the City's current contractor
at the existing rate on a month -to -month basis.
FISCAL IMPACT
Funding for the FY 2013 -2014 graffiti removal program is currently provided through
federal Community Development Block Grant (CDBG) funds and the City's General Fund.
This fiscal year, the budget is $233,200.
BACKGROUND AND DISCUSSION
On August 20, 2013, the City Council authorized Community Development Department
to advertise for contractor bids to continue implementation of the City's graffiti removal
program. Responses were due and received on September 26, 2013.
During the period of advertisement, staff provided erroneous information. Based on an
increase of graffiti over the past five years, the matrix outlining the contract item
descriptions, estimated quantity of jobs, and unit price for graffiti removal was amended
in the bid package. During the submittal period, staff provided a matrix for clarification
which represented the estimated quantities of the prior contract. This error caused some
City Council Report
Graffiti Removal Program
Page 2
discrepancy and confused some of the respondents. Ultimately, it caused a discrepancy
in the total bid package amounts.
Amy Stonich, AICP Elizabeth A. Binsack
Senior Planner Community Development Director