HomeMy WebLinkAbout06 AWARD CONTRACT: ANNUAL CATCH BASIN INSERT CLEANINGAPM AGENDA REPORT RAgenda
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i City Manager
Finance Director
MEETING DATE: OCTOBER 15, 2013
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: AWARD CONTRACT FOR ANNUAL CATCH BASIN INSERT CLEANING AND
MAINTENANCE SERVICES
SUMMARY
The approval of a multiyear contract with United Storm Water, Inc. will provide for the regular
cleaning and maintenance of catch basin inserts and screens installed within the public right -of-
way.
RECOMMENDATION
It is recommended that the City Council award a contract with United Storm Water, Inc. for the
Annual Catch Basin Insert Cleaning and Maintenance Services, and authorize the Mayor and the
City Clerk to execute the contract documents on behalf of the City.
FISCAL IMPACT
The cost for these services for Fiscal Year 2013 -2014 is $75,400. Sufficient funds have been
budgeted and appropriated in the Fiscal Year 2013 -2014 Public Works Department Operating
Budget for this work. The anticipated cost in Fiscal Year 2014 -2015 is $100,500 and will be
included in the Public Works Department Fiscal Year 2014 -2015 budget request.
CORRELATION TO THE STRATEGIC PLAN
The maintenance of the catch basin inserts and screens contributes to the fulfillment of the City's
Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements
Strategy #3(b), which among other items, is to ensure continuous maintenance and improvement of
flood control facilities.
BACKGROUND
The State Water Resources Control Board has determined that trash in and along waterways
adversely affects beneficial uses in a watershed and is a threat to aquatic life, wildlife and human
health. The use of catch basin filter inserts within public roadways and facilities provides for the
capture of debris and pollutants generated from urban runoff.
The contract scope of work for maintenance of 313 catch basin filter inserts installed at various
locations throughout the City, maintenance of debris screens, routine cleanings, sample analysis,
disposal of waste, and extraordinary maintenance on a per occurrence basis. This work was
previously conducted by West Coast Storm, Inc. The contract with West Coast Storm, Inc. was
terminated in February 2013.
Contract for Annual Catch Basin Cleaning and Maintenance
October 15, 2013
Page 2
There are a limited number of companies that specialize in providing catch basin maintenance and
insert cleaning. Proposals to perform catch basin maintenance services were requested from five
(5) firms known to provide this work, and posted on the City's web page. The City received only
one (1) proposal from United Storm Water, Inc. United Storm Water, Inc previously provided catch
basin insert maintenance and cleaning services to the City prior to the West Coast Storm contract.
Under their contract, United Storm Water, Inc. satisfactorily performed all work prescribed as well
as other supplemental tasks to support NPDES storm water maintenance beyond their specific
contract scope. United Storm Water is an approved vendor under the Orange County
Transportation Authority (OCTA) Measure M2 Tier 1 Environmental Cleanup Program and is
working with several other cities in Orange County to install and maintain catch basin inserts.
Ongoing operation and maintenance of facilities installed with the assistance of M2 Environmental
Cleanup grants is a requirement of Measure M2 eligibility for all competitive grant programs
administered by the OCTA.
The term of the contract is for the remainder of Fiscal Year 2013 -2014, where funds have been
budgeted and appropriated, and all of Fiscal Year 2014 -2015, contingent upon Council approval of
next year's annual Public Works operating budget. Additional annual contract extensions, for a total
of three additional years, may be granted at the City's sole discretion.
Stack, P.E.
Public Works /City Engineer
S: \City Council Items\2013 Council Items\Approval of Contract for Annual Catch Basin Insert Cleaning.docx