HomeMy WebLinkAbout04 AMBULANCE CONTRACTT
REPORT AGENDA
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MEETING DATE
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FROM:
SUBJECT:
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NOVEMBER 19, 2013
MAYOR AND CITY COUNCIL
JEFFREY C. PARKER, CITY MANAGER
Agenda Item 4
Reviewed:
City Manager
Finance Director AK
CITY OPTION TO RETAIN OR DELEGATE AUTHORITY FOR
AWARD OF AMBULANCE CONTRACT
Orange County Fire Authority (OCFA) has contacted the City of Tustin requesting a
determination as to whether or not the City would like to retain or delegate its authority for
award of its ambulance contract.
Currently, the City retains the authority; however, OCFA is requesting that the City make
this determination for the current Request for Proposal (RFP) process anticipated for
2014. Attached is a letter from OCFA describing the two options for City Council review.
RECOMMENDATION:
It is recommended that the City Council retain its contract award authority.
FISCAL IMPACT:
There is no fiscal impact associated with this City Council determination.
Attachment: OCFA Request Letter
October 24, 2013
ORANGE COUNTY
FIRE AUTHORITY
P.O. Box 571 IS Irvine CA 92619 -7I IS • 1 Fire Authority Road Irvine CA 92602
Keith Richter, Fire Chief (714) 573 -6000 www.ocfa.org
Jeff Parker, City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
Dear Mr. Parker,
OCT 2 S 2013
RECEIVEr)
Subject: City Option to Retain or Delegate Authority for Award of Ambulance Contract
Prior to the start of the Orange County Fire Authority Ambulance Request for Proposal (RFP) process,
the Authority needs to know if a city wishes to retain or delegate their authority to award the contract.
Currently, the City of Tustin retains authority. The following describes the two options:
1. If the City of Tustin would like to RETAIN contract award authority:
A city representative works with the OCFA Grading Panel to evaluate and rank proposals submitted for their
City EOA. The OCFA Grading Panel then submits bidder ratings and recommendations to City Staff and
Council who then awards the EOA contract to the most responsive bidder. A city that retains contact approval
authority assumes the risk that it may be sued by an unsuccessful bidder, as well as liability exposure from
service recipients based on the acts or omission of the ambulance service provider (e.g., ambulance medical
malpractice or ambulance personnel negligence). If an unsuccessful bidder protests or challenges the City's
selection and contract award decision, or if the competitive process is challenged procedurally or substantively,
the City would be responsible for defending such action.
2. If the City of Tustin would like to DELEGATE contract award authority:
The OCFA Grading Panel evaluates and ranks proposals (City participation optional but strongly recommended).
The Grading Panel then submits bidder ratings and recommendations to the OCFA Board of Directors who
awards the EOA contract to the most responsive bidder. The OCFA assumes responsibility for defending any
challenges to the final selection and contract award, as well as for the competitive process and negligence by the
ambulance service provider, should such occur.
Please return the following requested information with your decision to retain or delegate contract
award authority by December 5, 2013.
The City of Tustin would like to:
• Contact Name:
• Contact Phone Number:
• Contact E -Mail:
[ 1 Retain [ 1 Delegate
Please feel free to contact me if you have any questions at lorizeller(@ocfa.org or 714 -573 -6020.
Sincerely,
Lori Zeller, Assistant Chief of Business Services
Serving the Cities of: Aliso Viejo • Buena Park • Cypress • Dana Point • Irvine • Laguna Hills • Laguna Niguel • Laguna Woods • Lake Forest • La Palma
Los Alamitos • Mission Viejo - Placentia • Rancho Santa Margarita -San Clemente • San Juan Capistrano • Santa Ana • Seal Beach • Stanton • Tustin • Villa Park
Westminster • Yorba Linda • and Unincorporated Areas of Orange County
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