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HomeMy WebLinkAbout08 TAIT & ASSOC. 01-19-98AGENDA DATE: JANUARY 19, 1998 NO. 8 1-19-98 Inter ,Com TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION PROFESSIONAL SERVICES AGREEMENT-TAIT & ASSOCIATES RECOMMENDATION: The City Council approve a Professional Services Agreement with Tait & Associates for a not to exceed amount of $33,025.00, and authorize the Mayor to execute the agreementl FISCAL IMPACT: The removal and replacement of the fuel storage tanks at the City Maintenance Facility is a project that was approved in the 1997/98 C.I.P. This project has a proposed budget of $300,000, which included both engineering and construction services. The $33,025.00 total for the engineering services is within ~he amomit estimated for the design services. DISCUSSION: Regulations established by the EPA and the State Water Resources Control Board require all underground storage tanks installed prior to 1988 be upgraded, replaced or closed. Federal and State laws require this action take place prior to December 22, 1998, or the tank will be placed out of service. This means that no fuel can be sold to anyone whose tanks do not meet the underground storage tank requirements. The tanks at the City Maintenance Facility were installed prior to 1980 and must be removed and replaced to meet the regulations. Staffsent out a request for proposals in September 1997 to approximately 30 engineering firms. The City received four proposals back. The proposals were evaluated by an internal review committee comprised of representatives from Community Development, Public Works Engineering, and Field Services. The evaluation of these proposals resulted in two firms 0Emcom and Tait & Assoc.) being interviewed. The committee decided' that Tait & Associates was the most qualified firm because of their experience, personnel assigned to this project, and a review of past projects completed with clients that included; OCTA, City of Palm Springs, and LA County MTA. The scope of work for this project includes the preparation of plans and specifications for bidding, obtaining project permits, performing soils testing as required, and providing construction administration and inspection services. The design phase will take approximately 10 weeks, with construction estimated to begin in summer 1998. This will enable the City to have the project completed by the federal mandated deadline of December 22, 1998. Tim D. Serl~t ~_.~ Martin Pasmcha Director of Public Works/City Engineer Manager, Field Services Attachments CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into, by and between the CITY OF TUSTIN, a municipal corporation, 'hereinafter referred to as "City", and Tait & Associates, Inc., a California corporation, hereinafter referred to as "Consultant'.'. RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary engineering services for its Underground Storage Tank Replacement and Upgrade Project, hereinafter referred to as "Project"; and WHEREAS, Consultant has submitted to City a proposal dated October 10, 1997, a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scope of Consultant's Services.' Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in the City's Request for Proposal dated September 15, 1997, a copy of which is attached hereto, marked as Exhibit "B" and is by this reference incorporated into this Agreement. Consultant shall also perform all the services set forth in Exhibit "A". Section 2: Order of Precedence. In the event of a conflict between or among any of the documents comprising this Agreement, the following order to precedence shall govern the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "B") 3. Consultant's ProPosal (Exhibit"A") -1- Adm~rac~r,/t~tderg~ ~m'age Ta~les/Attre/~ Agreem~.doc 01112/~ Section 3: Time for Completion. The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal..Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. Section 4: Compensation. Ao The compensation to be paid under this Agreement shall be as set forth in Exhibit "A", not to exceed a total cost of $33,025.00. a. Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. Co Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. Do Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5' Job Site Conditions. Consultant shall assume sole and complete responsibility for job site conditions ,during the course of construction of this Project, including safety of all persons and property and this responsibility shall apply continuously and not be limited to normal working hours. Section 6: Independent Contractor. Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. -2- 01112/9~ Adrnin/Co~gro~nd Storage Tanks/Attny ~ Agreemnt.doc Section 7: Indemnification. Consultant agrees to indemnify, defend and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, errors, or omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. Section 8: Insurance. Ao Consultant shall maintain in full force and effect during the term of this Agreement Policies of comprehensive general liability, personal injury and automobile liability insurance with limits of at least $1,000,000 combined single limit coverage per occurrence. Bo Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $500,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover'claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. Co Consultant shall carry and pay for such compensation insuranCe as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, and shall relieve the City from all responsibility under said laws in connection with the performance of this Agreement. D, All insurance required pursuant to this Section shall be issued by a company admitted in the State of California and rated A, VII or better by the latest edition of Best's Key Rating Guide. Eo Upon execution of this Agreement, Consultant shall provide to City certificates of insurance on the City's form evidencing the required insurance. If self-insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. -3- Admin/C_.ontrac~r,/Und~ S~orage Tanks2Attny Appn<l Agreeing.doc 01112/98 Section 9' Termination of A.qreement. Ao Bo City shall have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving written notice to Consultant. Upon termination of this Agreement, Consultant shall be paid fOr services rendered by the effective date of the termination. Co Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide CitY with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 10: Notices Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn: Director of Public Works 300 Centennial Way Tustin, CA 92780 To Consultant: Tait & Associates, Inc. 1.100 Town & Country Road, Suite 1200 Orange, CA 92868 Section '11' Miscellaneous Provisions. A, Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. Bo No part of this Agreement may be assigned by Consultant without the prior written approval of City. Co This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. -,Am 01112J~ Admin/Contractr,/Underground ~orage Tanks/Attny Apl~vd Agreemnt.doc Do E, Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this is Agreement, or against any application for such employment, because of race, religion, color, sex or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. "CITY" CITY OF TUSTIN By Jeffery M. Thomas, Mayor ATTEST: Pamela Stoker, City Clerk APPROVED AS TO FORM: Lois E. Jeffrey, City Attorney "CONSULTANT" TAIT & ASSOCIATES, INC. By Signature (Print Name / Title) -5- Admit/Co~e~s~lndergrmmd Storage Tank'v,/,Ntny Appwd Agreemnt.do¢ 01112/~ CITY OF TUSTIN CERTIFICATE OF INSURANCE AND DESIGNATION OF NAMED ADDITIONAL INSURED NO MODIFICATIONS OR ADDITIONS MAY BE MADE TO THIS FORM TO: CITY OF TUSTIN PROJECT: P.O. Box 1089 Tustin. CA 92781-1089 I! COMPANIES AFFORDING COVERAGE NAME AND ADDRESS OF INSLTRED CONTRACTOR: Company Letter A Company Letter B Company Letter C NAME AND ADDRESS OF INSURANCE AGENCY: Company Letter D Company Letter E Company Letter F This is to certify that the policies of insurance listed below have been issued to the in~ured name above, are in force ~t this time, that the City of Tustin is a named additional insured thereon as respects claims arising in connection with the herein above named Project ~nd that such insurance shall be primary with respect to ~ny other L,~urance in force procured by the City of Tustin. Co. Policy Policy Ltr Type of Insurance Policy Number Effective Date Expiration Date All Limits in Thousands $ GENERAL LIABILITY General Aggregate [ ] Commercial General Prods'Comp/ $ Liability Op~ Agg. Per~. & Advg Injury [ ] Claims Made [ ] OCC Each Occurrence $ [ ] Owners & Contractor' Fire Damage Protective (Any One Firc~ [ ] Medical Expense $ [ ] (Any o~e P~o.) $ AUTOMOBILE LIABILITY CSL [ ] AnY Auto Bodily Injmy $ (Per Pcrson) $ [ ] All Owned Autos Bodily Injury $ [ ] Scheduled Autos Propcrty $ [ ] Hired Autos [ ] Non-Owned Autos [ ] Garage Liability Il EXCESS LIABILITY EACH OCCURRENCE AGGREGATE [ ] Umbrella Form $ $ [ ] Other Than Umbrella WORKERS COMPEN S^TION STATUTORY AND EMPLOYER'S LIABILITY $ Each Accident $ Disease-Policy Limit $ Disease-Each Employee OTHER Description of Operations/Locations/Vehicles Special Items It is certified that a waiver of subrogation is hereby issued to the City of Tustin as pertains to the terms of all Workers Compensation insurance. The issuing company will give thirty (30) days written notice to the City of Tustin prior to modification or cancellation. DATE ISSUED: Authorized Representative of the above named insurance company(ies) ALL PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) SS: COUNTY OF ) On this ~ day of ,19 , before , Notary Public, personally appeared personally known to me - OR Name(s) of Signer(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hiffher/their authorized capacity(ies), and tlmt by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument Witness my hand mad official seal. NOTARY SEAL Signature of Notary CAPACITY CLAIMED BY SIGNER: Individual(s) Corporate Officers Title(s) Partner(s) General partner of a Limited Parmership Attorney-in-Fact Trustee(s) Subscribing Witness Guardian/Conservator Other: SIGNER IS REPRESENTING: Name of Person(s) or Entity(ies) THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE RIGHT: Title or Type of Document: Number of Pages: Signer(s) Other Than Named Above: EXHIBIT "A" PROPOSAL Professional Engineerin~ Services for the Replacement and Upgrade of Underground Storage Tanks prepared for: City of Tustin prepared Tait & Associates, Inc. October 10, 1997 TAIT & ASSOCIATES, INC. CONSULTING ENGINEERS Civil · Planning · Surveying ° Environmental October 10, 1997 Mr. Martin Pastucha Field Services Manager CITY OF TUSTIN 1472 Service Road Tustin, CA 92780 SUBJECT: PROPOSAL TO PROVIDE PROFESSIONAL ENGUNEER/NG SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND STORAGE TANKS Dear Mr. Pastucha: Tait & Associates, Inc. (TAIT) is pleased to present this proposal to provide professional engineering services to the City of Tustin. Established in 1964, TAIT is a pioneer in the field of petroleum storage and distribution systems design. TAIT is an ENR Top 500 Engineering firm, capable of providing the technical resources necessary to complete the Underground Storage Tank Replacement and Upgrade , Project for the City of Tustin. The United States Environmental Protection Agency (EPA) established December 22, 1998, as the deadline to bring all Underground Storage Tank (UST) and piping systems up to current regulatory standards. TAIT has been instrumental in this mandate to modernize UST systems by providing well- engineered solutions for storing and dispensing petroleum. In fact, TAIT has engineered and designed hundreds of UST removal and replacement projects during the past five years. Many of the facilities serve regional transportation districts that operate municipal vehicles and large bus fleets with unique needs. These needs relate to operations, fill times, safety and regulatory requirements, as well as the capital and life cycle cost of facilities. TAIT has addressed each of these critical issues in the past and will do so as well for the City of Tustin. TAIT will offer the services of Mr. Tracy Letzring, PE, REA, as the project manager. Mr. Letzring has more than 15 years of engineering and design experience which has involved industrial and petrochemical facilities, as well as fuel facility and distribution systems for major oil companies, regional transportation, agencies and municipalities. He is a Registered Civil Engineer and has managed the engineering, design and construction of more than 45 UST removal and replacement projects during the past five years. TAIT is confident in his ability to provide the City of Tustin with the plans, specifications and estimates that are needed to upgrade the city's Maintenance Facility at 1472 Service Road. TAIT will also offer the services of Mr. Bill Duree as the principal fueling designer for this project. Mr. Duree has more than 22 years of experience in the design of petroleum storage and distribution systems and is one of the industry's most respected authorities on UST systems. In fact, he was responsible for developing the UST compliance standards for many of the major oil and utility companies, including Unocal, ARCO, GTE and Southern California Gas Company, to name a few. 1100Town & Country Road · Suite 1200 - Orange, CA92868 · (714) 560-8200 '- (714) 560-8211 FAX Other Locations: San Diego, CA ° Concord, CA · Sacramento, CA - Phoenix, AZ o Tucson, AZ Established 1964 CITY OF TUSTIN Underground Storage Tank Replacement and Upgrade Project October 10, 1997 TAIT will be the prime cOnsultant for this engagement and will provide all of the required services. TAIT offers the City of Tustin all of the resources, competence and enthusiasm that are required to fully address your needs. This project team brings outstanding fuel facility design experience, insightful technical capabilities, recent experience with municipal operation and maintenance conditions; familiarity with local, state and federal regUlatory requirements; and offers these essential advantages to the City of Tustin: · Experienced and capable project management; · Extensive fuel facility engineering, design and environmental experience; · Proven ways to reduce the capital cost of construction; · Considerable experience with prevailing codes and regulations; · A balance of public and private sector experience with UST projects; · Manageable ways to reduce the time required for construction; · The ability to respond quickly to the City's needs; - · A successful quality control program. This letter acknowledges the receipt of the Request for Proposal dated September 15, 1997. Thank you for the opportunity to be of service to the City of Tustin. As always, TAIT is prepared to commit its resources to ensure the fulfillment of all your needs in an effective and efficient manner, and to your complete satisfaction. Thank you again for your strong consideration. We look forward to your favorable response to this proposal and the opportunity to further expand on our qualifications and technical approach during the interview process. % Sincerely, TAIT & ASSOCIATES, INC. William L. Hammerle Vice President Encl. f:~narketing~proposal~stin~us_cw.doc 3 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS I I TABLE OF CONTENTS SECTION PAGE .] Transmittal Letter i-ii Table of Contents ................................................................................................. iii-iv Qualifications - The TAIT Team .......................................................................................................... 1 Company Background ............................................................................................. 1-2 Regulatory Agencies .................................................................................................. 2 Related Experience Orange County Transportation Authority ..................................................................... 3 City of Palm Springs ................................................................................................. 3-4 Los Angeles County, MTA .......................................................................................... 4 County of Los Angeles, lSD ..................................................................................... 4-5 City of Huntington Beach ............................................................................................ 5 Key Personnel Record of Meeting Schedules ..................................................................................... 6 Management Approach .............................................................................................. 6 Project Organization ................................................................................................ 6-7 Kenneth E. Tait, PE, Ph.D .................................................................................... 8 William L. Hammerle ............................................................................................ 9 Tracy J. Letzring, PE, REA ................................................................................. 10 Bill Duree ............................................................................................................ 11 Timothy Virus, RA, AIA ....................................................................................... 12 Cory D. Sackett, EIT .......................................................................................... 13 Edward/~ Batlle, EIT ......................................................................................... 14 III CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS CONTENTS (continued) SECTION PAGE Technical Approach Project Understanding ......................................................................................... 15-17 Project Schedule ................................................................................................. 17-18 Schedule Control ...................................................................................................... 18 Manhour Breakdown ................................................................................................ 18 Work Plan Schedule ................................................................................................. 19 Quality Control' Discipline Review .............................................................. ' ....................................... 20 Independent Check .................................................................................................. 20 Technical Audit ......................................................................................................... 20 Working Relationship ............................................................................................... 20 Project Meetings ....................................................................................................... 20 Cost Control ............................................................................................................. 20 -- iv CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS QUALIFICATIONS Tait & Associates, Inc. (TAIT) is staffed with highly qualified individuals who have demonstrated their ability to successfully provide engineering, design and bidding support services for Underground Storage Tank (UST) replacement and upgrade projects. The relative experience of TAIT's design team is extremely impressive. It includes providing engineering, design and construction support services for literally hundreds of fuel storage and dispensing projects, including numerous municipal and regional transportation facilities. A key component of TAIT's strength as a design team is based upon its ability to develop options for facility configurations and siting that address the codes and regulations governing fuel facility modifications, as well as options that reduce capital cost and the time required for construction. This experience will lend itself to the timely development of the construction documents for the replacement and upgrade of 4 underground storage tanks located at the Maintenance Facility within the City of Tustin at 1472 Service Road. Principal Business: Year Founded: Organization: Financial Stability: Office Address: Personnel: 1996 Revenue: 1996 ENR Rank: Consulting Engineers 1964 Califomia Corporation Excellent 1100 Town & Country Rd, Suite 1200 Orange, CA 92868 110 $13.2 million 370 The TAIT Team TAIT offers all of the requisite technical capabilities required for the development of plans, specifications and estimates as well as soil sampling and analysis for this UST replacement and upgrade project. This includes in-house staff for all environmental, geotechnical, soils and testing, civil, mechanical and electrical engineering. This team has been structured to provide the highest level of professionalism with the strongest possible credentials. The individuals assigned to your project have a vast knowledge of CAL- OSHA safety orders; national and local building, fire and safety codes; USEPA regulations and zoning and permitting requirements. Company Background TAIT is a full service engineering company which offers fuel facility design services to federal, state, county and municipal agencies, as well as major petroleum and utility companies. TAIT's staff has worked in cooperation with local agencies since 1964 to improve the infrastructure of California' s fueling systems. TAIT's specialized services include the preparation of plans, specifications and estimates and construction support services for fuel storage and distribution system removal, replacement and upgrade projects. The expertise of TAIT's design team has also been utilized to prepare calculations and performance specifications for storage and dispensing equipment; provide plans for mechanical piping, valving and cathodic protection; size and specify major electrical equipment; and design facility ventilation and fire safety systems. CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS The petroleum industry holds TAI. T in high regard due to its commitment to developing and practicing these specialized technical skills. Likewise, many public agencies have praised TAIT for its role in developing and improving unleaded and diesel fueling systems, back-up generators and city yard waste oil tanks. TAIT has provided all of the services required for this contract for many of its clients, including the Orange County Transportation Authority, Los Angeles County Metropolitan Transportation Authority, County of Riverside, County of Santa Barbara, City of Palm Springs and City of Blythe, to name but a few. Much of TAIT's success with these types of projects is directly related to its experience with the regulatory authorities which are involved with the removal of USTs and installation of above ground storage facilities. TAIT has extensive experience with the agencies involved with this project, including the County of Orange Department of Environmental Health, City of Tustin Planning Department, City of Tustin Department of Public Works, the South Coast Air Quality Management District and the Orange County Fire Department. TAIT's long-standing practice of assigning individuals who have experience with the regulators to specific projects has placed it in a leadership position. The staff members who will be assigned to this project have developed plans, specifications and estimates for numerous UST replacement projects throughout Orange County. The engineering and design team assigned to this project has a commanding knowledge of the local codes and regulations as they relate to fuel storage tank operations, practices and improvements. The following is a list of the Regulatory Agencies, and contact persons for the City of Tustin UST Replacement and Upgrade Project. COUNTY OF ORANGE · Department of Environmental Health Contact: Karen McKabney Hazardous Materials Management Specialist 2009 East Edinger Avenue Santa Ana, CA 92705 714-667-3762 CITY OF TUSTIN Department of Public Works Contact: Tim D. Serlet, Director of Public Works 300 Centennial Way Tustin, CA 92780 714-573-3350 CITY OF TUSTIN Planning Department Contact: Dan Fox, Senior Planner 300 Centennial Way Tustin, CA 92780 714-573-3115 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT Contact: Gary Bancroft, Supervising Inspector 21865 East Copley Drive Diamond Bar, CA 91765 909-396-3045 ORANGE COUNTY FIRE DEPARTMENT Contact: Steve Cobb, Senior Fire Safety Specialist 3180 Barranca Parkway Irvine, CA 92606 714-559-7537 2 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS RELATED EXPERIENCE The following pages represent TAIT's recent experience with providing services that are relevant to this particular project. Descriptions of each project, as well as names, and phone numbers of the contact person are provided in the following paragraphs. Also listed for each project are the estimated design and construction costs and the name of TAIT's project manager and lead fuel designer. Orange County Transportation Authority Contact: Mr. Frank Ataiyan (714) 560-5868 Design Cost: $260,000 Construction Costs: $2,500,000 Project Manager: Tracy Letzring, PE, REA Fuel Designer: Bill Duree TAIT performed complete engineering, design and environmental services, including technical specifications, construction documents and soil sampling for the first UST compliance phase at OCTA's maintenance bases in Garden Grove, Irvine, and Anaheim. The project included the removal and replacement of underground waste oil tanks and the installation of monitoring systems for single wall tanks storing diesel, unleaded gasoline, ATF and motor oil. TAIT also performed complete engineering and design services, including technical specifications and construction documents for the third and final compliance phase of OCTA's bus fueling and maintenance systems at all three maintenance bases in Garden Grove, Irvine, and Anaheim. The project included the removal of 28 underground storage tanks and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil, and all delivery and dispensing systems. City of Palm Springs Contact: Mr. David Barakian, PE -7~D (6~) 323-81gt9 Design Cost: $51,500 Construction Costs: $461,000 Project Manager: Tracy Letzring, PE, REA Fuel Designer: Bill Duree TAIT was selected by the City of Palm Springs to perform complete engineering, design and environmental services, including technical specifications, construction documents and soil 3 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS I I I I l 1 sampling and analysis for the City's Underground Storage Tank Removal Program. The project included the excavation, removal, and backfill of 11 USTs located at 7 different sites within the City. Also included were the design and installation of 9 above ground replacement tanks for diesel, unleaded gasoline and waste oil at different locations within the City. Los Angeles County Metropolitan Transportation Authority Contact: Mr. Ben Urban (213) 922-4714 Design Cost: $297,000 Construction Costs: $1,500,000 Project Manager: 'Tracy Letzring, PE, REA Fuel Designer: Bill Duree TAIT performed complete engineering and environmental services for the replacement of 15 underground storage tanks and associated piping and. pump systems for various fuels and bus service fluids at Division 10, bus maintenance facility in the City of Los Angeles. The scope of. services included surveying, calculations, cost estimates, design drawings, technical specifications, soil borings, soil testing, site assessment reports, permits and construction 'administration services. County of Los Angeles, ISD Contact: Mr. Bruce Kragen (213) 267-3437 Design Cost: $178,300 Construction Costs: $1,550,000 Project Manager: Tracy Letzring, PE, REA Fuel Designer: Bill Duree TAIT has completed several fueling facility and distribution projects for the County of Los Angeles, Internal Services Department. The .following is a description of three projects recently completed by TAIT. AUtoshop TAIT provided complete engineering and design, prepared construction documents and specifications and obtained all permits for a new vehicle fueling facility located at the Automotive Shop. The project consisted of four new USTs, new fueling island with four dispensers, kiosk, and canopy. The project also included an above- ground tank system for emergency generator fuel supply. CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS Central Jail- Fuel Facility TAIT performed complete engineering and design, prepared construction documents and specifications and obtained all permits for a new vehicle fueling facility at the Los Angeles County Central Jail. The project included three new USTs, tanks, dispensers, island, and canopy. Central Jail - Plant TAIT performed complete engineering and design, prepared construction documents and specifications and obtained all permits to replace the physical plant fuel suPply system for generators and boilers at the Los Angeles County Central Jail. The project included tanks, pumps, filters, and system control. City of Huntington Beach Department of Public Works Contact: Mr. Jim Sankey (714) 536-5522 Study Cost: $23,000 Construction Costs: $1,400,000 Project Manager: Tracy Letzring, PE, REA TAIT was selected by the City of Huntington Beach to provide a detailed study and recommendations to bring various UST facilities throughout the City into compliance with the state and federal UST regulations. The study is comprised of 11 sites throughout the city. The study addressed several specific items, including: the existing UST system currently in place and what modifications will be necessary to comply with the 1998 regulations; cost efficient alternatives to the current systems including removal, upgrade or replacement of systems, consolidation of sites, a "card'lock" system, or some combination of these options; and, written Modification/Cost Comparison Study (M/CCS) with recommendations and alternatives. It would have been easy to recommend that all of the UST systems be replaced, thereby eliminating all of the unknowns associated with modifying existing systems, and providing the highest level of 1/ability mitigation. However, current laws provide for alternative methods of providing this environmental protection. The recommended actions were based on a thorough overview of all existing systems, a strong consideration of the City's operational parameters, and potential of liability. As such, when recommending upgrades to a system, TAIT suggested a level of modification which exceeded the minimums set forth in the regulations. TAIT strongly felt that this extra level of environmental protection was second only to a complete replacement. 5 1 1 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS KEY PERSONNEL TAIT employs a permanent full-time staff of over 100 engineering and construction management 'personnel. This project will require only a relatively small portion of this available sta~.' which is reflected by the very high quality of the individuals who are proposed for this assignment. TAIT is in an enviable position to execute this assignment with a staff that has worked together in the past, and has performed services for very similar assignments. Both Tracy Letzring, PE, the proposed project manager, and Bill Duree, the proposed lead fueling designer, are available for this assignment and are unconditionally committed for the duration of this engagement. Additionally, each of the other individuals who are identified in this proposal are committed to this engagement as well. Record of Meeting Schedules TAIT has earned an outstanding record of completing assignments on or ahead of the planned schedule. The company's use of management control systems, project manager training, and corporate management participation has assured that all engagements are completed to the entire satisfaction of our clients. TAIT's record of on-time performance is also attributable to the recognition of the importance of clearly defined scopes of services, the definition of important schedule milestones, staffing plans, clear lines of authority and corresponding responsibility, and perhaps most important, effective communication with clients and all affected agencies throughout the engineering and design process. TAIT's approach to this project includes the commitment of Tracy Letzring, PE, an experienced project manager, and his staff to complete this assignment as quickly and cost effectively as possible. TAIT has selected personnel whose experience and background includes the engineering, design, and bidding support of fuel facilities. Their familiarity with current practices and local standards and requirements assures the City of Tustin that TAIT will expeditiously fulfill the local, state and federal requirements of the UST replacement and upgrade project. Management Approach TAIT has developed a management approach that is based upon the City of Tustin's requirements for this engagement. Important elements of the approach include a highly experienced project manager and lead fuel designer supported by a carefully selected technical staffand an effective and efficient management plan. Project Organization The TAIT team is currently involved with the engineering, design and construction ora number of UST replacement and upgrade projects which are at various levels of completion. None of these commitments will jeopardize the performance of the services required for this project. The team members who have been proposed for this assignment are committed to the project and will be available to accomplish their respective duties. No individuals assigned to the project will be removed from the team without the prior written concurrence from the City of Tustin. CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS The Project Organization Chart shows the proposed team members and their respective assignments. Each of the individuals was selected based upon their experience and knowledge of the requirements necessary to successfully complete the design; their clear understanding of fuel storage, transfer and dispensing systems; and their understanding and knowledge of building, fire, zoning and safety codes and regulations. Throughout this project, TAIT will identify alternatives to streamline efforts and reduce costs while maintaining the quality of design. The TAIT design team is composed of a very experienced group of individuals who are available, and have demonstrated their professional expertise in completing a number of highly successful UST replacement and upgrade projects. Each of the team members are personally committed to this project and to its successful completion. The considerable depth ofexper/ence of our personnel is illustrated by their resumes included in this section. 1 I J IIIIIllllllllllll · · · · William Hammerle · m · ii Ii mmmmmmmmmm Martin Pastucha IIIIIItllllllllll · · B B Letzring, PE, Kenneth Tait, PE, PhD · · · · · III II II IIII Bill Duree I Cory Sacket, EIT [. . Edward Batlle, EIT Tim Virus, RA, AIA J J l 1 1 1 1 1 1 1 1 1 1 1 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS Kenneth E. Tait, P.E., Ph.D. Project Assignment Quality Control Education Doctorate · Civil Engineering Montana State University, Bozeman Bachelor of Science · Civil Engineering Montana State University, Bozeman Registrations Registered Civil Engineer, 27 States Affiliations American Society of Civil Engineers National Society of Professional Engineers California Society of Professional Engineers National Council of Engineering Examiners Western Petroleum Marketers Association Experience Summary Kenneth E. Tait, PE, Ph.D. is the Founder, Chairman of the Board and Chief Executive Officer of Tait & Associates, Inc. He has more than 43 years of professional experience in engineering and is registered as a professional engineer in 27 states. Dr. Tait has been directly involved in the engineering design and management of literally thousands of projects throughout his career, including: fuel storage and dispensing systems; street & highway improvements; and water & wastewater facilities. He has also designed and patented a variety of equipment for the production end of the oil industry and distribution of both finished and produced product. Relevant Projects Orange County Transportation Authority Provided Quality Control for the Orange County Transportation Authority's (OCTA) Underground Storage Tank (UST) Removal and Replacement Program. The project included the removal of 28 USTs and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil and all delivery dispensing systems. City of Palm Springs Provided Quality Control for the City of Palm Springs' Underground Storage Tank (UST) Removal Program. The project included, the excavation, removal; and backfill of 11 USTs located at 7 sites within the City of Palm Springs. Los Angeles County MTA Provided Quality Control for the Los Angeles County Metropolitan Transportation Authority's (LACMTA) Underground Storage Tank (UST) Removal and Replacement Program at Division 10. The project consisted of providing engineering and environmental services including calculations and cost estimates, design drawings, technical specifications, soil borings, site assessment reports, and permits required for the replacement of 15 USTs and associated piping and pump systems. CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS Col. William L. Hammerle U.S.M.C. (Ret.) Project Assignment Engineering Administration Education Bachelor of Science · Telecommunications Ball State University, Muncie Affiliations Member of the City of Tustin Reuse Planning Task Force City of Tustin Chamber of Commerce Board of Directors Society of American Military Engineers Board of Directors Girl Scouts Counsel of Orange County Board of Directors Marine Corps Aviation Association Experience Summary Col. William L. Hammefle is Vice President of Engineering Administration for Tait & Associates, Inc. He recently completed a distinguished 26-year military career that included worldwide services and three tours as a Commanding Officer. Most recently, he served a three year tour as Commanding Officer of the Marine Corps Air Station, Tustin where he was responsible for the planning and execution of the base closure activities. He earned national recognition for his efforts in closing the 1,600 acre facility. Relevant Projects Naval Air Station, Mira Mar Principal-in-Charge of project administration for the Underground Storage Tank (UST) Removal and Replacement Project at the Naval Air Station, Mira Mar in San Diego. The project involves the excavation and removal of two 20,000 gallon and one 15,000 gallon USTs, along with all associated piping. Also included is the installation of three 20,000 gallon USTs, associated piping and monitoring and alarm systems.. The project als0 involves the demolition and removal of concrete and asphalt pavement, concrete dispenser units and steel canopy to be replaced with a pre- engineered canopy and columns. Marine Corps Air Station, Tustin Commanding Officer responsible for the multi- million dollar Environmental Remediation Program at the Marine Corps Air Station in Tustin. The program involved extensive site remediation efforts including sample and analysis of contaminated soil and water and the treatment and disposal of tank contents at former underground fuel tank farms. CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS Tracy J. Letzring, PE, REA Project Assignment Project Manager Education Bachelor of Science · Civil Engineering University of North Dakota, Grand Forks Associate of Science · Civil Engineering N. Dakota State School of Science, Wahpeton Registrations Registered Civil Engineer CA, AZ, NV, OR, WA, ID, ND, MO Registered Environmental Engineer Registered Environmental Assessor, Califomia Affiliations American Society of Civil Engineers Petroleum Equipment Institute Western Petroleum Marketers Association National Society of Professional Engineers Society of American Military Engineers Experience Summary Tracy J. Letzring, PE, REA, is Vice President and Director of Engineering for Tait & Associates, Inc. He has developed an expertise in all facets of engineering management and environmental site remediation. His specific experience entails the project management of fueling facility development and the preparation of regulatory policies and infrastructure design. Relevant Projects Orange County Transportation Authority Project Manager for the Orange County Transportation Authority's (OCTA) Underground Storage Tank (UST) Removal and Replacement Program. The project included the removal of 28 underground storage tanks and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil and all delivery dispensing systems. City of Palm Springs Project Manager for the City of Palm Springs' Underground Storage Tank (UST) Removal Program. The project included the excavation, removal, and backfill of 11 USTs located at 7 sites within the City of Palm Springs. Also included in the program, was the design of 9 replacement tanks for diesel, unleaded gasoline, and waste oil located at various places within the City. Los Angeles County, MTA Project Manager for the Underground Storage Tank (UST) removal and replacement at Division 10 of the Los. Angeles County Metropolitan Transportation Authority. The project consisted of providing engineering and environmental services including design drawings, technical specifications, soil borings, site assessment reports, and permits required for the replacement of 15 USTs and associated piping. lO I l l 1 1 1 l 1 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL. STORAGE TANKS II I Bill Duree Project Assignment Fueling Design Education Associate Degree · Mechanical Design Design College of Arkansas, Searey Affiliations Petroleum Equipment Institute Western Petroleum Marketers Association Experience Summary Bill Duree is a Project Manager for Tait & Associates, Inc. He has more than 23 .years of experience in mechanical design and has developed a corresponding expertise in the design of fueling systems in the petro-chemical field. He is one of the most respected and well known designers of fuel Storage and delivery systems in the petroleum industry. He has extensive experience in designing concepts and standards for a large segment of the petroleum industry. He has been Project Manager and/or principal designer for a vast cross section of clients, including many public agencies and is well versed in the regulatory requirements for fuel systems. Relavent Projects Orange County Transportation Authority Lead Fueling Designer for the design specifications and construction documents for the final compliance of OCTA's fueling systems at three locations. The project included the removal of 28 USTs and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil and all delivery dispensing systems. City of Palm Springs Lead Fueling Designer for the City of Palm Springs' Underground Storage Tank Removal Program. The project included the excavation, removal, and backfill of 11 underground storage tanks located at 7 sites w/thin the City of Palm Springs. Also included in the program, was the design of 9 above ground replacement tanks for diesel, unleaded gasoline, and waste oil located at various places within the City. Los Angeles County MTA Lead Fueling Designer for the preparation of technical specifications, contract documents and construction drawings for the Los Angeles County Metropolitan Transportation Authority (LACMTA). The project included the replacement of 15 underground storage tanks and associated piping and pump systems at their facility in Los Angeles. Los Angeles County Sheriff's and ISD Lead Fueling Designer for the design, specifications, contract documents and construction inspection for the replacement of fuel supply systems for boilers, emergency generators, and fuel dispensing systems at various facilities. 11 1 1 l l I 1 l CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS Timothy Virus, RA, AIA Project Assignment Specifications Education Bachelor of Architecture Cal Polytechnic State University, San Luis Obispo Registrations Licensed Architect, California Licensed General Contractor, California Affiliations American Institute of Architects Experience Summary Timothy Virus, RA, AIA is a Project Architect for Tait & Associates, Inc. He has more than 10 years of experience in the design and planning of fueling facilities throughout California. He is in charge of administering document and specification preparation, directing responses to permit approval comments and performing construction contract administration, as required. Relavent Projects Orange County Transportation Authority Prepared electrical and mechanical specifications for the design specifications and construction documents for the final compliance of OCTA's fueling systems at three locations. The project included the removal of 28 USTs and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil and all delivery dispensing systems. City of Palm Springs Prepared electrical and mechanical specifications for the City of Palm Springs' Underground Storage Tank Removal Program. The project included the excavation, removal, and backfill of 11 underground storage tanks located at 7 sites within the City of Palm Springs. Also included in the program, was the design of 9 above ground replacement tanks located at various places w/thin the City. Los Angeles County MTA Prepared electrical and mechanical specifications for the preparation of technical specifications, contract documents and construction drawings for the Los Angeles County Metropolitan Transportation Authority (LACMTA). The project included the replacement of 15 underground storage tanks and associated piping and pump systems at their facility in Los Angeles. Los Angeles County Sheriff's and ISD Prepared electrical and mechanical specifications for the design, specifications, contract documents and construction inspection for the replacement of fuel supply systems for boilers, emergency generators, and fuel dispensing systems at various facilities. 12 J CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS 1 1 I Cory D. Sackett, EIT Project Assignment CADD Design Education Bachelor of Science · Mechanical Engineering California State University, Long Beach Registrations Engineer-in-Training, California Affiliations Tau Beta Pi National Engineering Honor Society Petroleum Equipment Institute Western Petroleum Marketers Association Experience Summary Cory D. Sackett is a Project Engineer for Tait & Associates, Inc. His extensive background includes years of experience in the petroleum and traffic engineering fields. His responsibilities include: site inspection, design, drafting, and permitting while coordinating with surveyors, civil engineers, and construction and environmental firms. Mr. Sackett is involved exclusively in the production of standards as well as site specific above ground/underground storage tank installation/removal for various municipalities and industries, including GTE, where he serves as Project Engineer for their UST Compliance PrograTM. Relevant Projects General Telephone and Electric Project Manager for GTE's Tank Replacement Program in California. Mr. Sackett is responsible for bringing hundreds of gasoline, diesel, waste oil storage and new oil supply tanks into compliance by the state mandated December 1998 deadline. City of Palm Springs CADD designer for the City of Palm Springs' Underground Storage Tank Removal Program. The project included the excavation, removal, and backfill of 11 underground storage tanks located at 7 sites within the City of Palm Springs. Also included in the program, was the design of 9 above ground replacement tanks located at various places within the Ciiy. Los Angeles County MTA CADD Designer for the preparation of technical specifications, contract documents and construction drawings for the replacement of 15 underground storage tanks and associated piping and pump systems at their facility in Los Angeles. Los Angeles County Sheriff's and ISD CADD designer for the replacement of fuel supply systems for boilers, emergency generators, and fuel dispensing systems at various facilities. 13 .] CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS. Edward Batlle, .EIT Project Assignment Soil Testing Education Bachelor of Science · Chemical Engineering University of Ohio OSHA '40-Hour Hazardous Waste Operation & Emergency Response (HAZWOPER) OSHA 8-Hour HAZWOPER Annual Refresher Training Registrations Engineer-in-Training, California Affiliations American Institute of Chemical Engineers Petroleum Equipment Institute Western Petroleum Marketers Association Experience Summary Edward A. Batlle, EIT, an Environmental Engineer for Tait & Associates, Inc., has extensive experience in manag/ng underground storage tank closures, quarterly groundwater monitoring programs and soil clean up activities. He has performed numerous Phase I and II Environmental Site Assessments on municipal and commercial properties, and maintains a working knowledge of local and state regulations. Mr. Batlle's responsibilities include coordinating and participating in project planning, design, regulatory negotiations, data analysis and report writing for various types of site assessments and soil & groundwater remediation projects. Relavent Projects Orange County Transportation Authority Performed site assessment and remediation for the Orange County Transportation Authority'S (OCTA) Underground Storage Tank (UST) Removal and Replacement. Program. The project included the removal of 28 USTs and the installation of 13 new tanks for diesel, unleaded gasoline, ATF and motor oil and all delivery dispensing systems. Los Angeles County MTA Performed site assessment and remediation for the Los Angeles County Metropolitan Transportation Authority's Underground Storage Tank Removal and Replacement Program at Division 10. The project consisted of providing engineering and environmental services including calculations and cost estimates, design drawings, technical specifications, soil borings, site assessment reports; and permits required for the replacement of 15 USTs and associated piping and pump systems. 14 CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS TECHNICAL APPROACH TAIT's Technical Approach is based on proven methods of management and administration-- methods that TAIT has developed and used for similar fueling facility projects and that have resulted in highly successful performances. The TAIT team will work as a unified, well- coordinated facility development unit with strong leadersh/p provided by William Hammerle and Tracy Letzfing, PE, the assigned project manager It is TAIT's policy to prepare a work plan for all assignments. Upon award of the contract and- receipt of the Notice-to-Proceed, TAIT will prepare a specific work plan, which includes detailed elements for each individual. The work plan is an integral part of TAIT's management · approach and is revised as necessary to reflect subsequent events. TAIT believes that the careful preparation of the work plan will help to clarify and define more completely the activities that will be required for the completion of your project. This refinement of the engineering scope of services will help eliminate subsequent changes. Problems and factors unique to the design and construction of fueling facilities are numerous. Significant items to be considered include existing soil conditions, including stability and groundwater; and verification of the adequacy of existing electrical faculties. In addition, if "contaminated soil" is a factor, the design should The City of Tustin Maintenance Facili(y located at 1472 Service Roa~ shown above, will have its four existing un.ground storage tanks upgraded. I 1 I I CITY OF TUSTIN PROFESSIONAL ENGINEERING'SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS II I I I I ! I l '1 The City of Tustin will install an automated fuel line monitoring system and will retrofit all dispensers in accordance with the California Underground Storage Tank Regulation& allow for new construction to proceed and the system to become operational prior to dealing with environmental cleanup. A good design and installation package will include equipment selection that is "state-of-the- art" from nationally recognized suppliers, and systems that are "user friendly." Finally, a training, operations and maintenance program with a manual should be supplied for operating personnel. TAIT maintains a comprehensive 'library of up- to-date catalogs from major manufacturers and suppliers, and meets periodically with equipment representatives on new products. Additionally, TAIT maintains a CADD library of standard drawings utilized in previous fuel system designs: These resources, combined with TAIT's vast experience in fueling systems, will assure the City of Tustin that all major concerns and options will be considered in TAIT's approach to the engineering and design of this project. TAIT's approach to fuel facilities projects is based on the following five steps: 1. Performing site reconnaissance to identify existing conditions. 2. Evaluating preliminary design concepts with the Client. 3. Preparing final design documents, specifications, and equipment selection. 4. Reviewing and obtaining final approval from the Client. 5. Providing backup services to the Client during bidding. 16 l 1 -] CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS The City of Tustin will have its current Gasboy CardReader, shown abov~ replaced with a new fuel management and authorization systetm ~ · The most critical step in every project is establishing the preliminary design. The following factors and issues relating to the design of the fuel facility need to be reviewed with the City of Tustin: · Existing site conditions. · Economics of long-term maintenance and operations. · Accessibility and location of monitoring equipment. · Simplicity of construction. · Construction costs. · Testability of secondary containment. · Water table (soil conditions). · Concrete loading dynamic/static. · Regulatory compliance (present and future). · Tank types. · Utilities (adequate existing electrical supply) Based on our site visits prior to submission of this proposal, we have determined the following to be the general scope of work requirements for this site: · City research to obtain record as-built plans for reference. · Technical site inspection to identify design issues such as existing electrical, optimum tank location, point of connection to existing piping, operation requirements, etc. · Prepare plans, specifications, calculations, and cost estimates. · File for and obtain permits. · Provide construction oversight. · Perform soil testing, sampling and analysis. Project Schedule The Project Schedule shows the length of the engineering and design phase for City of Tustin UST Replacement and Upgrade project. After visiting the site and evaluating the project, TAIT has determined that the construction bid documents for the site should be provided concurrently. ~ c0~ The Project Schedule provides for continuous activity throughout the design phase. Design reviews can be conducted "on board" and at designated milestones while engineering and design proceeds. TAIT's experience with the engineering, design, and construction of fuel facilities has taught us that the delivery of major mechanical and electrical equipment is critical to the timely completion of construction. An option that the City of Tustin may wish to consider is to purchase the equipment during the design phase rather than having the contractor CITY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS purchase this equipment. Two advantages could be realized: first, the construction schedule could be dramatically reduced;.second, the City of Tustin could reduce the facilitiy's construction cost by eliminating the contractor's overhead and profit - - typically ten percent. TAIT's approach also considers local agency permits. TAIT plans to involve all local agencies during preliminary engineering to ensure that all state and local requirements are met as they are interpreted by the local jurisdiction. During final engineering TAIT will continue to coordinate with the local agencies, conduct interim reviews and receive comments. A prefinal set of construction documents will be provided to allow local agency review as soon as possible before the final submittal to the City of Tustin. Schedule Control Tracy Letzring, PE, will be responsible for the controls necessary to ensure your project's on- time completion. Scheduling is integral to TAIT's management approach. Mr. Letzring will establish the detailed schedule based upon a Master Schedule. He will also prepare and monitor an integrated system of schedules and reports which guide project activities and apprise him of variances from the schedule. Many clients have benefitted from this system of schedule control. Proj~t Project Fuel CADD Stuff Adm~. Mngt D~isn D~ign Arch. ~incipa I G~losist Total (~urs) ~sign R~rds R~csrch 4 4 Si~ Inspections 2 2 4 Draw~g P~ckasc 2 6 74 84 16 182 Cost Estimate 1 2 1~ 16 M~tin8 2 2 2 6 R~isions 2 4 12 12 4 ~4 Qu~i~ Control 8 8 Subtotals 8 1 ~ 106 96 47 8 284 Proj~t R~o~ ~ep~ation 19 19 Fi eld A~ivities 24 24 Subtotals 34 24 '" i I'~ ,,' [!~. ,.,.~., ~.~ .. ~ , ' , .... ~r' ' ' ......... ~': ~:"-'~',~'r~'~ t'~ '"'*~i'''r' ...... i"~'"'i'~,''':c ....... Inspections & 6 6 30 6 48 R~om Subtotals 6 6 30 6 48 Tot~s 14 59 1~ % fl 8 ~' , 1 18 C, IT¥ OF TIJSTIN Et:=>At~TMENT OF F>IJt~LlC LUO~5 UNDEFR~F~OLJNID TANK~ F~E~LACEMENT AND UP~F~ADE TAIT & ASSOCIATES INC. 1100 TOWN &: COUNTRY ROAD SUITE 1200 ORANGE, CALIFORNIA g2868 (714) 560-8200 (714) 560-8211 FAX EN~INEEFRIN~ t='F~OJEC_.T 5OHEE)ULE OCT. 1G~, I':3~"I UJEtE 'T' TIME PERI INFOI~,4TION ~,~TNEt~IN~ PROJECT I"IEETING F~E C,©t~]~ 5 F~ESE~RCN 51TE INSPECTION5 E~ P~LIMIN~~ ~ DOODMENT5 P~P SPECIFICATIONS ~ COST ESTImaTES O 5e% ~VIE~ MEETINQ ~Vi$1ON$ F~OM 5~ ~VlEW 5D~ITTAL TO OLIENT (~iN~L ~~IEW) FINAL ~~1510N5 'l I i I i i i i I I i ! I I I I CiTY OF TUSTIN PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS QUALITY CONTROL TAIT's management has always placed particular emphasis on quality control with respect to design. It has always been a primary objective to develop documents of the highest quality. In that vein, procedures and practices have been developed for a system of independent checks that will be implemented in connection with the City of Tustin's assignment. Discipline Review Technical checking and design review activities will be performed by the project manager, Tracy Letzring, PE. Independent Check Independent checking activities will be performed by a separate engineer at TAIT's office who will independently evaluate calculations and designs to ensure their conformity with standards and to determine their accuracy. Technical Audit This review of the construction bid documents will be made to assess the effectiveness of the quality control procedures to determine the need for any adjustment to the program. The review will be conducted by Ken Tait, PE, Ph.D. Benef'd:s of the TAIT Quality Control Plan · Definition of the project's purposes · Scope of work · Staffing · Task objectives · Coordination requirements · Deliverables · Budget · Monitoring and reporting procedures Working Relationships William Hammerle will have total responsibility for maintaining effective working relationships with all team members. He will also be responsible for the management and administrative aspects of this assignment and TAIT's performance. He ~11 conduct regular progress meetings, review progress, and coordinate the work of each participating party as necessary. Project Meetings A kickoff meeting will be held by the project manager upon receipt of the City of Tustin's Notice-to Proceed. This initial meeting, which will foster communication, will be followed by regularly scheduled meetings to keep all members fully apprised of the project's development and status. Meetings between the City of Tustin and TAIT will be held as often as necessary to discuss technical work and management related issues. In addition, the TAIT team will meet by-weekly, unless otherwise determined by the City of Tustir[ These project review meetings will be held at the City of Tustin's City Hall unless otherwise arranged. , Cost Control Tracy Letzring, PE, will be responsible for the controls necessary to ensure that the project is completed within budget. TAIT's staff has prepared forecasts and analyses for a wide variety of projects and enabled the early detection of variances from the control budget. Variance reporting is stressed to ensure that the project manager is provided with the necessary information to effectively manage the project. 20 TAIT & ASSOCIATES, INC. CONSULTING ENGINEERS Civil. Planning · Surveying · Environmental October 10, 1997 Mr. Martin Pastucha Manager Field Services CITY OF TUSTIN 1472 Service Road Tustin, CA 92780 PRICE PROPOSAL TO PROVIDE ENGINEER/NG SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND STORAGE TANKS Dear Mr. Pastucha: Tait & Associates, Inc. (TAIT) is pleased to present the attached price proposal to provide Professional Engineering Services to the City of Tustin for the above referenced project. Should you have any questions or require any additional information, you may reach me at 714-560-8200. You may also reach me via e-mail at the following address: hammerle~tait.com. Thank you for the opportunity to be of service to the City of Tustin. We look forward to your favorable response to this price proposal and working with you in the near furore. Sincerely, TAIT & ASSOCIATES, INC. William L. hramrfierle Vice President Encl. 1100 Town & Country Road · Suite 1200 · Orange, CA92868 · (714) 560-8200 · (714) 560-8211 FAX Other Locations: San Diego, CA · Concord, CA · Sacramento, CA · Phoenix, AZ · Tucson, AZ Established 1964 PRICE PROPOSAL City of Tustin Engineering Services for Underground Storage Tank Replacement and Upgrade City of Tustin Underground Storage Tank Replacement and Upgrade Project Project Project Fuel CADD Arch. Principal Staff Sub Sub Admin. Mngt. Design Design Geologist Totals Totals $90 $90 $80 $70 $90 NC $65 (Hours) ($) En ;ineering/Design Preliminary 2 2 2 6 $520 Design Meeting Records Research 4 4 320 Site Inspections 2 2 4 340 Drawing Package 2 6 62 72 12 154 11,800 Specifications 2 4 10 16 1,400 Cost Estimate 1 2 13 16 1,420 90 % Review 2 2 2 6 520 Meeting Revisions 2 4 10 10 4 30 2,400 Quality Control 8 8 NC Subtotals 8 19 88 82 39 8 244 $18,720 Soils Testing. Project 15 15 $1,350 Management Report 19 19 1,710 Preparation Field Activities 24 24 1,560 Subtotals 34 24 58 $4,620 Construction Administration Inspections & 8 12 60 6 86 $7,140 Reports Subtotals 8 12 60 6 86 $7,140 Totals (Hours) 16 65 148 82 45 8 24 388 Labor Totals ($) $1,440 5,850 11,840 5,740 4,050 NC 1,560 $30,480 Labor Total ....................................................................... : ................ , .... $30,480.00 Reimbursables ........................................................................................... $2,545.00 TOTAL (Not-to-Exceed) ...................................................................... $33,025.00 TAIT & ASSOCIATES, INC. CONSULTING ENGINEERS Civil · Planning · Surveying. Environmental CITY OF TUSTIN CONSTRUCTION ADMINISTRATION SERVICES CONSTRUCTION DURATION - 6 WEEKS TWO SITE INSPECTIONS PER WEEK- 12 TOTAL CRITICAL POINTS OF CONSTRUCTION TO INSPECT' TANK REMOVAL TANK INSTALLATION PRIMARY PIPING TESTS' SECONDARY PIPING TESTS PUNCH LIST GENERATION FINAL SITE INSPECTION AND SIGN OFF ONE ADDITIONAL SITE VISIT PER WEEK- GENERAL OVERSITE ASSUMED 5 HOURS PER VISIT- 60 HOURS ON-SITE MISC. REPORTS, COORDINATION, PROJECT MANAGEMENT AND ADMINISTRATION DURING CONSTRUCTION - 26 HOURS tustin$ 1100 Town & Country Road · Suite 1200 · Orange, CA92868 · (714) 560-8200 · (714) 560-8211 FAX Other Locations: San Diego. CA - Concord. CA · Sacramento. CA - Phoenix. AZ o Tucson. AZ Established 1964 Public Works / Field Services September 15, 1997 EXHIBIT "B" City of Tustin 1472 Service Road Tustin, CA 92780 (714) 573-3350 FAX (714) 259-8128 NOTICE INVITING PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES FOR THE REPLACEMENT AND UPGRADE OF UNDERGROUND FUEL STORAGE TANKS The City of Tustin, Public WOrks Department, is inviting proposals to provide professional engineering services for the preparation &plans, specifications, and cost estimates for the replacement and upgrading of the underground fuel storage tanks as specified in the attached Request for Proposal. TWO (2) COPIF_~ OF THE PROPOSAL SHALL BE SUBMITTED IN TWO (2) SEPARATE ENVELOPES AS FOLLOWS: ENVELOPE NO. 1 - Shall contain the technical proposal including, Scope of Services; Complete Statement of Qualifications as indicated in the Proposal Requirements, contained in the Request for Proposals. ENVELOPE NO. 2 - Shall contain the Fee Proposal to provide service for the work described in Envelope 1, as indicated in the Request for Proposals. Two (2) copies of your proposal.shall be submitted by delivery or by mail, to MARLIN PASTUCHA, FIELD SERVICES MANAGER, NO LATER THAN 4:00 P.M., OCTOBER 10, 1997. MAIL TO: DELIVER TO: 300 Centennial Way 1472 Service Road Tustin, CA 92780 Tustin, CA 92780 If you have any questions please contact me at (714) 573-3350, Monday through Thursday, between 7:00 a.m. and 4:30 p.m. Martin Pastucha Manager Field Services MP/ccr Field Services Files/Admin/Conlracts/Fu.-I Storage Tanics/Notice Inviting Prop City of Tustin Public Works Department Field Services Division Request for Proposals for the Preparation of Specifications and Cost Estimates For the Replacement and Upgrade of Underground Storage.Tanks The City of Tustin is requesting proposals for upgrading of underground storage tanks. The proposed project will involve providing contamination abatement, including removal and replacement of underground storage tanks, and site restoration. The City of Tustin has four (4) single .walled underground storage tanks currently in use at the Maintenance Facility, located at 1472 Service Road. Three of the four tanks are for petroleum products, each'with a capacity of · 12,000 gallons. The fourth tank is a 550-gallon tank that is used to collect waste oil generated from vehicle maintenance activities. The tanks are not currently monitored, and reconciliation is performed manually. PROPOSAL REQUIREMENTS The technical proposal shall be limited to twenty (20) pages, including supplemental appendices. The proposal shall contain the following information: A project approach for all work describing how the consultant, proposed sub-consultants plan to accomplish the tasks described in the Scope of Services. Include an estimate of the level of effort (personnel hours) broken down by major task to be utilized, and the various tiffed individuals assigned to each. · A discussion of the proposed project schedule for each phase of the project and what methods your firm will use to maintain the proposed schedule. A brief description of (5) five similar project~ recently performed by your firm. Include in the description the scope, design costs, construction costs, agency for whom work was completed, and title of individual in charge ofthe project. · Identification, resume, and titles of individuals who will supervise and perform the services outlined in this project. Fee schedule (submit in a SEPARATE SEALED ENVELOPE) indicating the proposed cost' of.completing each task. in. the Scope of Services, and a '*Not to Excel" total cost of the project, based upon work hours, hourly rates, and other associated costs. The proposed hourly rates and cost to complete each task shall include the costs of all administration and overhead, project site visits, attendee at meetings, and all reproduction costs. SELECTION CRITERIA The following criteria will be used in evaluating the proposals and selecting the .successful consulting firm. The criteria is not listed in order ofpriori~. · The perfonnance and qualifications of the firm and proposed project team members on similar projects. The proposed project approach and scope of services and the matter of completeness in which they are presented in the proposal. · Timing of the project, ability to commence work immediately and complete project within the proposed timeframe. The City Consultant Selection Committee will do selection. The committee may decide to interview several consultants before making a choice. Upon selection, of a consultant, arrangements for compensation shall be negotiated. If we are able to negotiate a price that the city deems fair and reasonable, the contract will be awarded. If we are not able to negotiate a price deemed fair and reasonable to the City, we will proceed to the next most qualified firm to provide the requested service and seek to negotiate a price with that firm. Upon settlement on a contract price, the Consultant shall then enter into a formal agreement with the City for the services to be rendered. The .City's standard "Professional Service Agreement" form will be used; a copy of which is attached with this Request for Proposals (RFP) as a sample. This agreement also indicates the required insurance requirements that the contractor will need to meet before award of the contract. Upgrading of Underground Storage Tanks Systems Scope of Services 'Soil Testing: The consulting firm shall perform soil testing to determine the degree of soil contamination for report submittal to the City of Tustin, and any other agency which will include, the findings of the soil; sampling, analysis, and recommendations for additional investigation, as warranted. Removal and Replacement of Underground Storage Tanks: The consulting firm shall submit a report discussing the feasibility of replacing the existing underground .storage tanks (UST). This discussion should include a list of available options, and an evaluation of each available option. The report shall also include a list of the activities to be performed by the consultant during removal of the UST's, and project oversight during installation of new storage tanks. The storage tanks, piping systems, fuel dispensers, etc., acquired and installed as a part of this project, shall be in 'conformance with California Underground Storage Tank Regulations;-Title 2-3, Division 3, Chapter 16 California Code of Regulations. The proposed system should take into consideration the fact that the City would like the option to utilize as much of the existing system as possible in the new design, and that which cannot be utilized will need to be scrapped. Monitoring System and Fuel Dispensers: The three fuel tanks 'are currently without an in-ground tank monitoring system. Fuel reconciliation is performed manually on a daily basis along with an annual tank integrity test. They're three existing fuel dispenser pumps and six (6) hoses. The proposal should address the installation of an automated fuel line monitoring system and the upgrade or retrofit of the dispensers, all in accordance with the California Underground Storage tank Regulations. Fueling Alternative: The proposal shall discuss fueling alternatives for fuel stations users during the removal and installation of new tanks. Preparation of Specifications: The consulting firm shall prepare bid item. specifications including bid item descriptions and special provisions in conformance with the City of Tusfin Purchasing Procedures. Cost Estimate and Project Timeframe: The. consultant shall provide a preliminary 'construction cost estimate and timetable as soon as feasible. In addition, the consultant shall provide a final construction cost estimate and timetable, prior to advertisement for construction. Environmental Documents '- The consultant shall prepare the appropriate environmental documentation for the project location and shall post as required by law. This may require a negative declaration, mitigated negative declaration or categorical exemption, depending upon the type and scope of the construction taking place.