HomeMy WebLinkAbout16 MAINT HVAC SYSTEM 01-05-98NO. 16
AGEN
1-5-98
DATE:
JANUARY 5, 1998
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DMSION
AWARD OF CONTRACT FOR MAINTENANCE AND REPAIR OF HVAC SYSTEMS AT
CITY FACILITIES
RECOMMENDATION:
That the City Council award a contract to Bart Engineering, Inc. of Santa Fe Springs, CA to perform the annual
maintenance for the Heating, Ventilating and Air Conditioning Systems (HVAC) at municipal facilities, subject to
final approval of the City Attorney for all insurance and bond submittals.
FISCAL IMPACT:
The annual cost of the maintenance portion of this contract is bid at $11,076.00, which includes all preventative
maintenance services and filters. The City has the option of having this firm perform repairs or choosing another
firm. Any repair services performed by Barr Engineering will be billed at the hourly rate established in the contract
and materials used to make repairs will be billed at cost plus a percentage markup. Staff has projected the annual
cost of this contract to be approximately $33,000.00 per year, based upon the age of the buildings and prior year's
repairs. The previous contract had annual expenses of $36,000 per year. Sufficient funds have been appropriated
in the 1997/98 budget for the cost ofthis contract.
DISCUSSION:
The City has contracted with Air-Ex Air Conditioning, Inc. of Pomona, Calif. since 1984 for the maintenance of
heating, ventilating, and air conditioning (HVAC) systems at all city buildings. With the remodel of City Hall and
the Police Department, and the addition of Columbus-Tustin Gymnasium, Tustin Family Youth Center, and the
Tustin Sports Park, the scope of work within this agreement has increased dramatically. Staff advertised for these
services in accordance with the public contracts code and received the following four proposals, with the annual
costs as follows:
Barr Engineering of Santa Fe Springs, CA.
F.M. Thomas Air Conditioning, Inc. of Brea, CA
Conditioned Air Technicians of Tustin, CA
Air Conditioning Company, Inc. of Orange, CA
$11,076
$14,352
$35,368
$49,599
The proposal required the firms to provide a bid for the monthly maintenance and filters required on the air
conditioning and heating units. The proposal also asked each firm to provide an hourly cost for repairs as well as a
mark up on any parts. The city then has the option to utilize the selected firm for any necessary repairs to the
system. This contract is different from the prior agreement in that all maintenance and repairs were previously.
included in the annual costs. Since the majority of city buildings have HVAC units that are relatively new, the
proposed contract will be a more cost-effective means 0fproviding maintenance.
Upon evaluating the proposal of Barr Engineering, Inc., interviewing the finns representatives, and speaking with
representatives from other municipalities who utilize their services including the cities of Newport Beach, El Monte
and Santa Monica, staff recommends the award of the annual contract for maintenance of HVAC systems to Barr
Engineering. The annual cost of maintenance services will be $11,076, with an additional $22,000 projected for
system repairs and eallouts. The contract period being from January 19, 1997 to June 30, 2000, with the City
having the option to extend for additional periods up to June 30, 2004.
Tim D. Serlet
Director of Public Works/City Engineer
Attachments
TDS:MP:CR:BARR ENG. DOC
Martin Pastucha
Manager, Field Services
Public Works / Field Services
NOTICE INVITING PROPOSALS
FOR
City of Tustin
1472 Service Road
Tustin, CA 92680
(714) 573-3350
FAX (714) 259-8128
HEATING, VENTILATING, REFRIGERATION
AND
AIR CONDITIONING SYSTEMS MAINTENANCE AND REPAIRS
OCTOBER 1, 1997 THROUGH JUNE 30, 2000
SUBMITTAL DEADLINE: 2:00 P.M.- AUGUST 29~ 1997
The City of Tustin is soliciting proposals for the maintenance and repair of our heating, ventilating,
refrigeration and air conditioning systems. The scope of work and requirements of the contract are
stated in the Agreement and Specifications for Heating, Ventilating, Refrigeration and Air Conditioning
System Maintenance and Repair Programs. The contract is proposed to run from October 1, 1997
through June 30, 2000.
prOposals can be obtained at the City of Tustin Public Works counter at 300 Centennial Way, Tustin,
CA 92780, Monday through Thursday, between 7:30 a.m. and 5:30 p.m.
It is the intention of the City of Tustin to award this contract to the most qualified and competent bidder
who meets the qualification requirements.
On August 14, 1997, there will be a mandato~ job tour through the various facilities. The walkthrough
will begin promptly at 9:00 a.m. at the City of Tustin Maintenance Facility located at 1472 Service
Road, Tustin, CA 92780.
Failure to attend mandatorF ]ob tour will result in automatic disqualification of bid proposal
Proposals must be submitted'prior to 2:00 p.m., August 29, 1997, to:
OFFICE OF THE CITY CLERK
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92780
If you have any questions please contact Martin Pastucha at (714) 573-3350, between the hours of 7:30
a.m. and 4:30 p.m., Monday through Thursday.
CITY OF TUSTIN
ORANGE .COUNTY, CALIFORNIA
AGREEMENT AND SPECIFICATIONS
FOR
HEATING, VENTILATING, REFRIGERATION
AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
Bids are due by 2:00 p.m.- August 29, 1997
TO: OFFICE OF THE CITY CLERK
TUST1N CITY HALL
300 Centennial Way
Tustin, CA 91780
Field Services Division
City of Tustin
1472 Service Road
Tustin, CA 92680
(714) 573-3350
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TABLE OF CONTENTS
SECTION DESCRIPTION PAGE
A. AGREEMENT FOR HEATING, VENTILATING, REFRIGERATION AND
AIR CONDITIONING MAINTENANCE AND REPAIR
B. LEGAL RESPONSIBILITIES OF CONTRACTOR
1. Workers' Compensation Insurance
2. Public Liability and Property Damages
3. Assignment of Agreement
4. Failure to Perform
5. Termination Prior to Expiration of Term
6. Termination for Default of Contractor
7. Performance Bond
8. Laws to be Observed
9. Labor Discrimination
10. Permits and Licenses
11. Patents
12. Public Convenience and Safety
13. Responsibility for Claims, Injury and Damage
14. Indemnification
15. Length of Contract
16. Contract Increases
17.' Method of Payment
C. HEATiNG, VENTILATING, REFRIGERATION AND
AIR CONDITIONING MAINTENANCE AND REPAIR SPECIFICATIONS
AND GENERAL CONDITIONS
1. Scope of Work
D. PROPOSED BID FOR HEATING, VENTILATING, REFRIGERATION AND
~ CONDITIONING MAINTENANCE AND REPAIRS
Documents Inclusive:
CONTRACTOR SIGNATURE
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SECTION A
CITY OF TUSTIN
ORANGE COUNTY, CALIFORNIA
HEATING, VENTILATING, REFRIGERATION AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
OCTOBER 1, 1997 THROUGH JUNE 30, 2000
THIS AGREEMENT is made and entered into in triplicate, this ~ day of ,1997, .
between the CITY OF TUSTIN, a municipal corporation (hereinafter called "City"), and
(hereinafter called "Contractor"). The term of this
agreement shall be from October 1, 1997 through June 30, 2000, unless extended by written agreement
executed by each of the parties.
HEATING, VENTILATING, REFRIGERATION AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
ARTICLE I
For and in consideration of the mutual covenants herein contained, Contractor agrees at its own
cost and expense to furnish all necessary labor, tools, materials, appliances and equipment, to do all the
'work prescribed herein in a neat, efficient workmanlike manner and furnish 'all the materials described in
the specifications and standards necessary to maintain all City heating, ventilating, refrigeration and air
conditioning systems maintenance and repair in a clean and orderly condition and to the satisfaction of
City in accordance with all of the provisions of the Heating, Ventilating, Refrigeration and Air
Conditioning Systems Maintenance and Repair Program Specifications and General Conditions set forth
in' Section C of this Agreement.
ARTICLE II
Contractor agrees to receive and accept the amounts set forth in this agreement as full
compensation for furnishing all materials'and performing all work contemplated and specified in this
Agreement and for all loss or damage arising out of the work aforesaid, from the action of the elements,
or from any unforeseen difficulties or obstructions which may arise or be encOuntered in the prosecution
of the work and for all risks of every description connected with the work and for all expenses incurred
by or in consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole.thereof, in the manner and according to such specifications and the requirements
of City consistent with the specifications.
ARTICLE Eli
Contractor is independent contractor who is contracted by City to provide the materials and to do
the work according to the terms and conditions herein contained and referred to, for the amounts of
money prescribed herein, and herebY cOntracts to pay the same at the time, in the manner and upon the
conditions set forth herein; the parties for themselves, their heirs, executors, administrators, successors
and assigns hereby agree to the full performance of all covenants and agreements herein contained.
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ARTICLE IV
Contractor hereby agrees to indemnify, defend, save and hold harmless the City and all officers,
employees and agents thereof from all claims, suits or actions Of every name, kind and description,
brought for, or on account of, injuries to or death of any person including, but not limited to, workmen
and the public, or for damage to property resulting from the work performed by Contractor, failed to be
performed by Contractor or by or in consequence of any negligence regarding the work, use of improper
materials or equipment in performance of its duties prescribed herein or related thereto, or neglect or
refusal of Contractor to faithfully perform the work and all of Contractor's obligations under this
Agreement, or by or on account of any act or omission by Contractor or its agents or a subcontractor or
agents or a third party.
The obligation of defense and indemnifica~tion by Contractor shall include all costs and
expenditures including attorneys' fees incurred by City or and/or its employees, officers or agents with
respect to any such claim or suit and Contractor shall, if requested by City, defend any litigation arising
out of such claims at the sole cost and expense of Contractor.
In addition to any remedy authorized by law, City may, at its sole discretion, retain so much of money
due the Contractor under and by virtue of this agreement, as the City determines necessary until
disposition has been made of any claims for damages.
ARTICLE V
The City of Tustin has obtained from.the Director of Industrial Relations the general prevailing
rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality
in which the work is'to be performed for each craft or type of work needed to execute this contract and
maintains copies thereof in the office of.the City Engineer. The Contractor agrees that not less than said
prevailing 'rates shall be paid to workers employed on this public works contract as required by Labor
Code Sections 1771 and 1774 of the State of California.
The Contractor shall, as a penalty to the City of Tustin, forfeit Fifty Dollars ($50.00) for each
calendar day or Portion thereof for each worker paid (either by Contractor or any subcontractor of
Contractor) less than the prevailing rate as prescribed in the preceding paragraph for the work provided
for in this contract, all in accordance with Sections 1774 and 1775 of the Labor Code of the State of
California.
Section 1773.5 of the Labor Code of the State of California, regarding the payment of travel
and subsistence payments, is applicable to this contract. _
Section 1777.5 of the labor Code of the State of California, regarding the employment of
apprentices, is applicable to this contract if the prime contract involves Thirty Thousand Dollars
($30,000) or more, or twenty (20) working days or more and under such circumstances, Contractor shall
be fully responsible to ensure compliance with all the provisions of Labor Code Section 1777.5 for all
apprenticeable occupations on the project. A contractor or subcontractor who violates Section shall
forfeit to the City of Tustin, as a civil penalty, the sum of Fifty Dollars ($50.00) for each calendar day of
noncompliance. Notwithstanding Section 1727 of the Labor Code, Upon receipt of a determination that a
civil penalty has been imposed, the City of Tustin shall withhold the amount of the civil penalty from
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contract progress payments t .... l due or to become due. Any funds v, ..aeld by the City of Tustin
pursuant to this section shall be deposited in the General Fund of the City of Tustin.
In performance of this contract, not more than eight (8) hours shall constitute a day's work.
The Contractor shall fully conform to Article 3, Chapterl, Part 7, Division 2 (Sections 1810 et seq.) of
the Labor Code of the State of California. Pursuant to the provisions of Section 1813 of the Labor Code
of the State of California, The Contractor shall, as a penalty to the City of Tustin, forfeit Twenty-five
Dollars ($25.00) for each worker employed in the execution of the contract by the Contractor or by any
subcontractor for each calendar day during which such worker is required or permitted to work more
than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of
the provisions of Article 3 of Chapter 1 of Part 7 of Division 2 of the Labor Code of the State of
California. Contractor shall keep on accurate record showing the name and actual hours worked each
calendar day and each calendar week by each worker employed by Contractor in connection with the
public work.
Contractor agrees to keep accurate payroll records showing the name, address, social security
number, work classification straight time and overtime hours worked each day and week and the actual
per diem wages with the public work, and agrees to insist that each of his subcontractors do the same.
Contractor further agrees that this payroll records and those of his subcontractors shall be available to the
employee or his representative, the Division of Labor Standards Enforcement, and the Division. of
Apprenticeship Standards, and shall comply with all of the provisions of Labor Code Section 1776, et
seq., in general.
Contractor is also aware of the provisions of Section 3700 of the Labor Code which requires .
every employer to be insured against liability for Worker's compensation or undertake self-insurance in
accordance with the provisions of that code and will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI
Contractor shall take out and maintain during the term of this Agreement comprehensive
automobile, general liability insurance, and workers compensation insurance that provides protection
from claims that may arise from its operation and performance under this contract. The' insurer shall be
authorized to do business by the State of California as an admitted insurer in the' State of California and
have a Best's Rating of Class A or better and category VII. The amount of insurance shall not be less
than the following:
Single limit coverage applying to bodily and personal injury liability and property damage:
$2,000,000.00.
Single limit coverage applying to commercial auto liability for any owned or rented vehicles:
$250,000 per person.
Single limit coverage applying t° commercial auto liability for any owned' or rented vehicle:
$500,000 per property damage.
Workers Compensation insurance in amount required by California law covering all of the
Contractor's personnel performing work in connection with the Agreement.
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The following endorsements must be indicated on all certificates of insurance:
City, its elective and appointive boards, officers, agents and employees are .named as additional
insureds in the policy as to the work being performed under the contract.
The coverage is primary and no other insurance carried by City will be called upon to contribute
to a loss under this coverage.
o
2.
3.
4.
5.
6.
7.
The policy shall cover blanket contractual liability.
The policy limits or liability are provided on an occurrence basis.
The policy shall cover broad form property damage liability.
The policy shall cover personal injury as well as bodily injury liability.
The policy shall cover products and completed operations.
The policy shall cover use of non-owned automobiles.
The coverage shall not be canceled or materially altered unless thirty (30) days written
notice is first given to City.
Contractor shall furnish City with satisfactory proof of insurance coverage as required on' the
City's form of Certificate of Insurance and otherwise to City's satisfaction.
ARTICLE VII
This Agreement may be terminated by the City without cause, upon the giving of a written
"Notice of Termination" to contractor at least fi~een (i 5) calendar days prior to the termination date
specified in said notice. Contractor may terminate the Agreement only for cause, upon the giving of a
written ''Notice of Termination"'to City at least thirty (30) calendar days prior to the termination date
specified in said notice. ..
ARTICLE VIII
Each, every and all of the proviSions contained in the attachments hereto, Section B, Section C
and Section D, are incorporated herein and then references as through set forth in full hereto and the
parties hereof agree to be bound by all of the provisions contained in said attachments.
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IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date
first above written.
TIlE CITY OF TUSTIN
ATTEST:
BY:
Jeff'ery M. Thomas
Mayor
City Clerk
CONTRACT AND BOND APPROVED:
Lois Jeffery, City Attorney
APPROVED AS TO CONTENT:
Field Services Manager
CONTRACTOR
BY:
Its:
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED
PERSON(S)
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_,L PURPOSE ACKNOWLEDGME,
STATE OF CALIFORNIA
COUNTY OF
)
) SS~
)
On this day of ,19 , before , Notary Public,
personally appeared
personally known to me - OR
Name(s) of Signer(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized eapacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
Wimess my hand and official seal.
NOTARY SEAL
Signature of Notary
CAPACITY CLAIMED BY SIGNER:
Individual(s)
Corporate
Officers
Title(s)
Partner(s)
General partner of a Limited Partnership
Attorney-in-Fact
Trustee(s)
Subscribing Wimess
Guardian/Conservator
Other:
SIGNER IS REPRESENTING:
Name of Person(s) or Entity(ies)
. .THIS CERTIFICATE MUST BE ATrACHED TO THE DOCUMENT DESCRIBED TO THE
RIGHT:
Title or Type of Document:
Number of Pages:
Signer(s) Other Than Named Above:
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ALL PURPOSE ACKNOWLEL ,ENT
STATE OF CALIFORNIA
COUNTY OF
)
) SS.'
)
On this day of ,19 , before , Notary Public,
personally appeared
Name(s) of signer(s)
personally known to me - OR
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)'on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
Wimess my hand and official seal.
NOTARY SEAL
Signature of Notary
CAPACITY CLAIMED BY SIGNER:
Individual(s)
Corporate
Officers
Title(s)
Partner(s)
General parmer of a Limited PartnershiP
Attorney-in-Fact
Trustee(s)
Subscribing Witness
Guardian/Conservator
Other:
SIGNER IS REPRESENTING:
Name of Person(s) or Entity(ies)
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE
RIGHT:
Title or Type of Document:
Number of Pages:
Signer(s) Other Than Named Above:
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Bond No.
Amount
Premium
CITY OF TUSTIN
SERVICE CONTRACT
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS' That . , as and
hereinafter referred to collectively as "Principal", and corporation
organized and existing under the laws of the State of California, and duly authorized to transact surety
business in the State of California,, as, and hereinafter referred to as, "Surety", are held and firmly bound
unto the City of Tustin hereinafter referred t° as the "City", in the sum of $75,000.00 for payment of
which Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and
severally as follows:
THE CONDITION OF THE ABOVE OBLIGATION IS THAT:
WHEREAS, Principal has entered into a contract dated ,1997,, with City to do
and perform the following, generally described work, which is more particularly described in said
contract, for services that consist of:
HEATING, VENTILATING, REFRIGERATION AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
OCTOBER 1, 1997 through JUNE 30, 2000
WItEREAS, all of such work is to be performed in accordance with the specifications described,
referred to and incorporated in said contract; and
WHEREAS, Principal shall commence and complete such work as provided in said contract; and
NOW, THEREFORE, if Principal shall faithfully perform all agreements contained in the
aforesaid contract, then this obligation' shall be null and void.
PROVIDED, HOWEVER, if Principal shall not faithfully perform all agreements contained in the
herein above described contract 'and all obligations, then' this.obligation shall remain in full force and
effect.
PROVIDED FURTHER HOWEVER, that Surety hereby stipulates and agrees that no change,
extension of time, alteration or modification of the contract documents or of the work to be performed
thereunder shall in any way affect its obligation on this bond and it does hereby waive notice of any such
change, extension of time, alteration or modification of the contract documents or of the work to be
performed thereunder; and
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,
th~ ond by the City or any other
PROVIDED FURTh~,,~ that in case suit is brought upon '~ '
person who may bring an action on this bond, a reasonable attorney's fee, to be fixed by the Court, shall
be paid by Principal and Surety.
IN WITNESS WHEREOF, Principal and Surety have caused these present to be duly signed and
sealed this day of ,1997.
NOTE: Attach proper acknowledgments for both Surety & Principal.
SURETY:
(Seal) BY:
BY:
(NAME)
Attorney-in-Fact
Address of Surety:
APPROVED AS TO FORM:
City Attorney
(Seal)
PRINCIPAL:
BY:
BY:
Address of Principal:
APPROVED AS TO CONTENT:
Field Services Manager
Date
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CC.. £NSATION INSURANCE CERTI~ .... ,rTE
Pursuant to Section 1861 of the State Labor Code, each contractor to whom a public works
contract has been awarded shall sign the following certificate and shall submit same to the City prior to
performing any work on the contract:
I am aware of the provisions of Section 3700 of the Labor Code that reads as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the
following ways:
a. By being insured against liability to pay compensation in one or more insurers duly
authorized to write' compensation insurance in this state.
b. By securing from the Director of Industrial Relations a certificate of consent to
self-insure, which may b~ given upon furnishing proof satisfactory to the Director of
Industrial Relations of ability to self-insure and to pay any compensation that may become
due to this employee."
·
CONTRACTOR:
BY:
TITLE:
COMPENSATION INSURANCE CERTIFICATE
TO BE SUBMITTED WITH CONTRACT
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SECTION B
LEGAL RESPONSIBILITIES OF CONTRACTOR
1. ASSIGNMENT OF AGREEMENT
Contractor shall under no circumstances assign this Agreement or any part of it to another party
without the prior express written consent of City.
2. FAILURE TO PERFORM
If Contractor neglects to prosecute the work properly or fails to perform any provision of this
contract, City, after written notice to Contractor, may without prejudice to any other remedy it may have,
make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due
Contractor.
3. TERMINATION PRIOR TO EXPIRATION OF TERM
City reserves the right to terminate this Agreement at any time, with or without cause, upon
fifteen (15) days written notice to Contractor, except that where termination is determined by city to be '
due to the fault of contractor and constitutes an immediate danger to the health, safety and general
welfare, the period of notice shall be such shorter time as may be deemed appropriate by City. Upon
receipt of the notice of termination, Contractor shall immediately cease all services hereunder except such
as may be specifically approved by City. Contractor shall be entitled to compensation for all services
properly authorized and rendered prior to receipt of the notice of termination and for any services
authorized by City thereafter.
4. TERMINATION FOR DEFAULT OF CONTRACTOR
If termination is due to the failure of Contractor to fulfill its obligations under this contract, City
may take over the work and perform the work or cause the work to be performed by others selected by
City. Contractor shall be liable to City to the extent that the Cost for completion of the services
prescribed herein exceeds the compensation prescribed herein to be paid to Contractor. City may
withhold any payments to Contractor for the purpose of set-off or partial payment of the amounts owed
to City.
5. PERFORMANCE BOND
Contractor shall secure the City of.Tustin for the faithful performance of his duties by'means of a
Faithful Performance Bond in the amount of $75,000.00 whereby the City of Tustin shall be made
beneficiary thereof and all costs and premiums shall be paid by Contractor. Said bonds will be furnished
on a year to year basis and shall be issued by a surety company authorized to issue such bonds in the
State of California and shall be subject to the approval and acceptance of the City Council and City
Attorney. The Faithful Performance Bond will not be released until one year after the expiration of the
Agreement.
6. LAWS TO BE OBSERVED
Contractor shall keep itself fully informed of all existing and future, state and national laws, and
all municipal ordinances, rules and regulations of City which may in any manner affect, or that may affect
the work or those engaged or employed in the work, and of all such orders and decrees of bodies or
tribunals having any jurisdiction or authority over the same. Contractor shall at all times observe and
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comply with, and shall cause a agents and employees to observe ah ,mply with all sUch existing
and future laws, ordinances, regulations, orders or decrees. If any discrepancy or inconsistency is
discovered in the specifications or this Agreement in relation to any such law, ordinance, regulation,
order or decree, contractor shall forthwith report the same to the Field Services Manager of the City of
Tustin in writing.
7. LABOR DISCRIMINATION
Attention is directed to the laws which provide that no discrimination shall be made in the
employment of persons because of race, color, ethnicity or religion and violation of such laws would
subject Contractor to all the penalties prescribed by law.
8. PERMITS AND LICENSES
Contractor shall procure all required Federal, State, County and City permits and licenses
necessary and incidental to the performance of the contract. A C-20 Contractors Licenses is required of
each firm. The Contractor is also required to obtain a City of Tustin Business License prior to the start
of the contract.
9. PATENTS
Contractor shall assume all responsibilities arising from the use of patented materials, equipment,
devices or processes used on or incorporated in the work.
10. PUBLIC CONVENIENCE AND sAFETY
Contractor shall conduct its operations to cause the least possible obstruction and inconvenience
to the traffic and the general public.
11. RESPONSIBILITY FOR CLAIMS, INJURY AND DAMAGE
City, its officers, employees and agents, shall not be answerable or accountable, in any manner,
for any loss or damage that may occur to the work or any part thereof, or for any loss or damage to any
material or equipment used in performing the work, or for injury, death or damage to any person or
persons, either workmen or the public, or for damage' to any property, from any cause whatsoever, during
the progress of the work or at any time before final acceptance.
Contractor shall save, defend, at its sole cost and expense, indemnify and hold harmless City, its
officers, employees and agents from any suits, claims or actions of every name, kind and description
brought by any person or persons for or on account of any injuries or damage sustained in or arising from
the work or in consequence thereof. City may. retain as much of payments otherwise due Contractor as
shall be considered necessary until disposition has been made of any such claim or claims.
12. INDEMNIFICATION
Contractor shall'save, defend, at its sole cost and expense,'indemnify and hold harmless City, its
officers, employees and agents from and against any and all actions, suits, proceedings, claims, demands,
losses, costs and expenses, including legal costs, and attorneys' fees, for injury to or death of person or
persons, for damage to property, including property owned by City, and for errors and omissions
committed by Contractor, its officers, employees and agents, arising out of or related to Contractor's
performance under this Agreement, except for such loss as may be caused by City's sole negligence or
that of its officers or employees.
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13. LENGTH OF CONTRACT
This contract shall have a term of thirty-three (33) months from October 1, 1997 through June 30,
2000. Upon City's approval extensions of contract term may be granted up to two (2), two (2) year
extensions. If an extension is granted it would begin July 1, 2000 and run until June 30, 2002. The
second extension of the contract, if granted, would begin July 1, 2002, and run until June 30, 2004.
14. CONTRACT INCREASE
Due to the nature of the equipment and services to be provided the City will allow a maximum of
a 3% increase each .fiscal year, in the cost of the contract to accommodate any and all cost ofliving
increases. This increase will be allowed at the beginning of each new fiscal year upon receipt of a written
request from the Contractor ninety (90) calendar days prior to the end of the current fiscal year. If after
ninety (90) days of the beginning of the fiscal year written notification is not received requesting said
increase, no increase will be permitted until the following fiscal year when written notification will be
required.
15.
METHOD OF PAYMENT
A~ Contractor will be paid monthly for satisfactory work performed under this Agreement.
B. On or about the first of each month the Contractor shall submit an invoice, by facility, with
all reports that indicate the monthly service, maintenance logs, filter changes, status reports and
scheduling of required services for the preceeding month.
1. This invoice shall be in accOrdance with the contract Price and shall become the
basis for payment.
2. This invoice shall be subject to review and approval by the Contract Officer.
3. All submitted invoices, approved by the contract Officer, shall be paid within. 30
days of receipt by the City of Tustin Finance Department.
4. Any charges in the invoice not approved by the Contract Officer shall not. be paid
by the City.
ADATA/ADlViN/CONTRACTS/HVAC./97
07/'23/97
B-3
SECTION C
HEATING, VENTILATING, REFRIGERATION AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
SCOPE OF WORK
A. The City of Tustin requires HVAC preventative and remedial maintenance services for all
HVAC and refrigeration systems at each City building location listed in this Agreement.
II.
CONTRACT SPECIFICATIONS
The service contractor will provide the following:
Twenty-four (24) hour response to all heating, ventilating, refrigeration and air conditioning
maintenance and remedial service requests for all of the City of Tustin public facilities. Contractor must
guarantee a maximum of 2 hours response time for emergency and ~a four hour response time for non~
emergency service calls, twenty-four (24) hours a day, seven (7) days a week, including holidays.
All preventative, predictive and repair .services required to prevent problems before occurrence
per the Equipment Maintenance ProvisiOns and manufacturers suggested services.
All items and parts identified as replaced or repaired in the Equipment Maintenance Provision of
the specifications, shall be replaced or repaired with components of equal or upgraded quality, including
installation at no additional cost.
Contractor shall provide service technicians with a minimum of 5 years experience in HVAC
service and repair work. Contractor shall have personnel on staff certified by the SCAQMD per Rule
1415 in the auditing of refrigerant systems. Certified auditor number to be provided to the City prior to
start of Contract, and maintained during the length of the Contract. Contractor shall be responsible for
compliance with all applicable laws and regulations and ensure that proper refrigerant handling practices
are utilized to protect the environment, employees, and City'from any resulting liability due to the
improper handling, of ozone depleting chemicals (CFCs).
Ao
BILLING--Contractor shall bill the City 'on'a monthly basis for:
1. Preventative or Monthly Maintenance prOvided on all HVAC, refrigeration,
swamp coolers, and exhaust fans as specified in the Equipment Maintenance proVisions.
The billing shall correspond to the frequency of preventative maintenance specified for
each location by unit serviced.
2. Remedial Maintenance shall be billed per location per repair. All remedial
maintenance services invoices shall include building location, type of service, date and time
of service, number and type of labor hours, and Contractor's invoices showing actual
wholesale price paid for parts billed to City. Labor costs should be calculated based upon
actual time at job site and not include any cost of travel to and from job site.
ADATA/ADMN/L-'O NTRACTS/HVAC/97 Ccsatactxiec .
07/14/97
Bo
PARTS
1. All parts furnished shall be new material and shall comply with original equipment
specifications. The Contractor Shall furnish and install all parts necessary for remedial and
monthly maintenance service. The labor cost of installation will be based upon the
remedial maintena.nce hourly rates established in the Contractor's Bid Proposal. When the
cost of repair parts for a single repair exceeds $100.00, the Contractor shall supply the
Building Supervisor with the part price information and a 'not to exceed' estimate of the
labor costs and shall obtain written authorization to proceed prior to installation. Ail parts
furnished shall be new material and'include a minimum 30-day warranty from date of
installation or manufacturer's warranty, Whichever is greater. The Contractor shall certify.
all parts costs and markups on invoices.
C. The City reserves the right to obtain competitive bids on any new replacement equipment
or services o. f substantial cost.
D. A separate service ticket shall be written'on each piece of equipment Worked on, with a
clear description of work performed; why work was necessary; and any applicable warranty
information. Service Ticket shall list model and serial number of serviced equipment. Ail tickets
must have the signature ora City employee.
..
E. Contractor shall provide emergency service twenty-four (24) hours per day, 365 days per
year, at the hourly rate provided in this agreement. The preferred response time for remedial
service is two (2) hours. Contractor will be required to respond within four (4) hours after
receipt of the service call.
III.
EQUIPMENT MAINTENANCE PROVISIONS
A. The following activities are to be conducted per the interval described for each listed
activity. The HVAC provisions will apply to all locations where an air conditioning or
AC/Heating unit is utilized as listed in the HVAC location.
1. FILTERS--Contractor shall replace the filters on all City HVAC units on a
bimonthly basis. Filter costs shall be included in the monthly maintenance cost for each
site. Additional filter replacements shall be performed if requested by the City at a price
per unif as indicated on the Contractors bid. The City would encourage the use of a filter
service as a subcontractor; to'provide the bimonthly filter change-out.
2. HVAC SYSTEM LUBRICATION Contractor shall service and lubricate all
HVAC equipment at frequencies specified by the equipment manufacturer. LubricatiOn
will Consist of, but not be limited to'
a. Oil.
b. Grease
c. Compressor Oil.
ADATA/ADMN/CO NTRAC~I'S/t.IVAC/~7
07/I 4/97
C-2
3. THE~OSTATS AND DAMPERS---Contractor shall, at least two (2) times per
year, calibrate all thermostats and adjust all dampers to ensure proper operation of same.
4. PNEUMATIC CONTROLS Contractor shall check calibration of all pneumatic
controls in each equipment room quarterly (4 time per year). The adjustment will take
advantage of seasonal variations in temperature in order to effect maximum conservation
of energy.
5. PREVENTATIVE MAINTENANCE--Preventative maintenance for the
temperature controls and mechanical equipment in the municipal buildings shall include,
but not be limited to the following nominal checklist.
a)
CIRCULATING PUMPS
(~)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
Check for proper operation.
Check pump head for operation, wear and capacity.
Check mechanical seal for stuffing box leaks..
Check motor and pump mounting and tighten if necessary.
Check attached piping insulation.
Check wiring and conduit for condition from motor to starter.
InsPect all hand valves for expiration and leaks in both on and off'
positions.
Check'pressure differential across domestic hot water pump.
Check and lubricate motor and pump head bearings if required.
'Check motor pump coupling for alignment, conditions and security
to shaft.
b)
AIR HANDLERS
(1)
(2)
(3)
(4)
.(s)
(6)
(7)
Check for proper operation.
Check blower mounting and tighten if necessary.
Check shaf~ alignment to motor.
Check blower pulley for security to shaR.
Check blower belt for conditions and tension. Adjust or replace as
necessary. Replacement of belts are considered part of the monthly
maintenance service.
Check blower rotation.
Oil or grease blower bearing as necessary
ADATA/ADMN/CONTRACTS/TIVAC/97 Contract.doe
07114/97
C-3
c)
d)
e)
ELECTRIC MOTORS
(1) Check
(2) Check
(3) Check
(4) Check
(5) Check
(6) Check
(7) Check
(9)
for proper operation.
motor mounting and tighten if necessary.
motor pulley for security, alignment and tighten if necessary.
beating wear and repair or replace as necessary.
wiring and conduit from motor to starter for condition.
rotation of motor.
starter and disconnect for loose connection and/or burned
contacts.
Oil or grease motor bearings per manufacturer's specifications.
Measure current draw.
AIR CONDITIONING REFRIGERATION MACHINE
(1) Check
(2) Check
(3) Check
(4) Check
(5) Check
(6)
(7)
(8)
(9)
for proper operation.
oil level and condition of oil.
for oil and/or refrigerant leaks.
refrigerant---charge.
for unusual noise and vibration.
Check refrigeration compressor and refrigeration equipment and
piping for leaks.
Check operation of safety and operating controls.
Check compressor mounting.
Check condition of insulation.
CONTROL DEVICESBThermostats, Temperature Controllers,
Pneumatic Controllers
(~)
(2)
(3)
(4)
(s)
(6)
Check for proper operation. '
Clean and remove cover and remove all foreign particles.
Calibrate:
Check control set point.. Adjust and calibrate if necessary
Check general condition and recommend replacement of device if
defective.
Maintain balance in each zone to design specifications.
CONTROL VALVE
(~)
(2)
(3)
(4)
(5)
Check for proper operation.
Clean stems.
Check packing for leaks.
Lubricate packing if required and recommend replacement if found
defective.
Check for proper seating and recommend replacement of disc and
Seats if necessary. (3 & 4 same as above- is this.included in the
maint. Price? Could be a major expense.)
ADATA/ADMN/CONTRACrS/H~AC/97
07/23/97
C-4
g) AIR COMPRESSOR
h)
J)
k)
m)
(3)
(~)
(5)
(~)
(7)
(8)
Check for proper operation.
Check crankcase oil.
Oil compressor motors.
Check compressor pressure switch.
Check for moisture~ oil or dirt in lines.
Check compressor belt.
Check pressure-relief valve.
Replace cartridge-type, intake-air filter semi-annually.
RELAYS
(1) Energize relay to insure operation.
(2) Inspect contacts and clean if required, recommend replacement as
necessary.
CONTROL DAMPERS (SEMI-ANNUALLY)
(1) . Lubricate dampers. -
(2) Check for proper travel and close off, adjust as required.
(3) Tighten linkage and ball joints..
(4) Clean dampers as necessary.
FINNED COILS
(1) Inspect evaporator, condenser and heat coils and clean as
necessary.
BOILER AND DOMESTIC WA~ER HEATER
(2)
(3)
(4)
(S)
(6)
(7)
BI'ow down boiler monthly.
Check water chemical content and record.
Check all burners, pilots and safety valves.
Drain and recharge expansion' tank, if necessary.
Check 1 O-water cut-off and automatic cooler feeder.
Check water pressure regulator and relief valve.
Check automatic gas valve and'boiler control setting.
HEATING UNITS
(1) Check flue system..
(2) Clean heat exchanger and burner.
AmF 'qS
(1) Check fan belts and adjust or replace as necessary~
(2) Lubricate motors and bearings with manufacturer's recommended
lubricant as necessary.
ADATA/ADMN/CONTRAC'FS/HVAC/97 Cem.m~.doe
07/14/97
C-5
o
.
SEASONAL PREVENTATIVE MAINTENANCE--At the beginning of each
cooling and heating season perform the following:
a) Complete all inspections described in monthly maintenance.
b) Check condition of gasket(s) around control panel doors - repair or replace
as necessary.
SENIOR CENTER- EVAPORATIVE COOLER
a) Annual Start-Up
(1) Check for leaks; insure cooler and troughs are level.
(2)
(3)
(4)
(S)
(6)
(7)
(8)
(9)
Check cooler pads for uneven wetting or open spots.
Check water level.
Check water distribution system for full even flow.
Check troughs for clogs.
Rotate blower wheel for free movement and align belts.
Check belt tension and condition
Check set screws and nuts on pulley, blower wheel and collars for
proper tension.
Install new cooler pads.
Lubricate bloWer shaft bearings adding oil to cups every three
months.
Clean water pump per'manufacturer's specifications.
bo¸
Monthly
(1) Check
(2) Check
(3) Check
(4) Check
for leaks; insure cooler and troughs are level.
cooler pads for uneven wetting or open spots.
water level.
water distribution system for full even flow.
(5) Check troughs for clogs.
(6) Rotate blower wheel for free movement and align belts.
(7) Check belt tension and condition
(8) Install new cooler pads.
(9) Adjust belt tension.
(10) Check blower shaft bearing lubrication.
At End of Each Season
(1) Lubricate blower shaft bearings
(2) Drain reservoir
(3) Clean, scrape, sand and paint as necessary.
ADATAJADMN/CONTRACTS/i-IVAC/97 Contt~c~
07/23/97
C-6'
8. TUSTIN CIVIC CENTER--RAYPAK W2-333 BOILER
.
a. Annual Start-Up
(2)
(3)
(4)
(5)
(6)
Remove top of heater and inspect heat exchanges for soot.
Examine venting system.
Remove rear header and inspect for scale deposits.
Check flow switch paddle.
Clean room air intake openings to assure adequate flow of
combustion and ventilation air.
Keep boiler area clear, free from combustible materials, gasoline
and other flammable vapors, and liquid.
bo
Monthly
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Inspect pilot and main burner flame.
Inspect and operate all controls and gas valve.
Visually inspect system for water leaks.
Lubricate oil pump motor and bearing assembly per manufacturers
specifications,
Check condition of bearing by attempting to move impeller from
side to side.
Replace any parts showing wear.
Check pump coupler for wear and vibration.
Inspect water tubes and clean as needed.
POLICE DEPARTMF-NT WEIGHT ROOM--BARD WALL-MOUNT HI-BOY
HEAT PUMPS--MODEL NO.
Co
Monthly
(1) Change air filters.
(2) Check and clean outdoor coil to permit full and unrestricted airflow
circulation.
(3) Check fan blade setting dimensions.
ADATA/ADMN/CO NTRACrs/HVAC/97 Contact
07/'23/97
C-7
SECTION D
HEATING, VENTILATING, REFRIGERATION AND AIR CONDITIONING SYSTEMS
MAINTENANCE AND REPAIR PROGRAM
INSTRUCTIONS TO BIDDERS
All persons obtaining bid packets should immediately supply the City with his or her facsimile
telephone number in order that addenda and other information may be transmitted as rapidly as possible.
FAILURE TO PROVIDE SUCH A ~ER MAY RESULT IN LATE NOTIFICATION.
1. BIDDER E~ATION OF PLANS, SPECIFICATIONS AND SITE OF TIffE WORK
Bidder shall examine carefully the sites of the work contemplated and the proposal, plans,
specifications and contract forms therefor. It will be assumed that the Bidder has investigated and is
satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be
performed and materials to be furnished, and as to the requirements of these specifications and the
contract.
There will be a_mandatory tour of the facilities and equipment on August 14, 1997, beginning at
9:00 a.m. Ail Bidders are to meet at the City of Tustin Maintenance Facility located at 1472 Service
Road, Tustin, CA. Failure to attend this .tour will result in automatic disqualification of bid proposal.
2. PROPOSAL FORMS
Ail proposals must be submitted on forms for that purpose furnished by the City. Letters of
transmittal cannot be considered as part of the bid. Bids should be sealed in an envelope and clearly
marked: Bid for Maintenance of HVAC.
'3. REJECTION OF PROPOSALS CONTAINING ALTERATIONS OR IRRIGULATITIF. S
Proposals may b..e rejected if they show any alterations of form; additions not called for,
conditional bids, incomplete bids, or irregularities of any kind. When proposals are signed by an agent,
other than an officer or manager of a corporation or a member of a partnership, a power of attorney or
written authorization must be on file with the City prior to opening bids or shall be submitted with the
proposal; otherwise, the.proposal will b rejected as irregular and unauthorized.
4. WITHDRAWAL OF PROPOS:6J_,S
Any bid may be withdrawn at any time prior to, but not after, the hour fixed in the public notice
for the opening of bids, provided that a request in writing executed by the Bidder or his. duly authorized
representative, for the withdrawal of such bid is filed with the Clerk. The withdrawal of a bid shall not
prejudice the fight ora Bidder to file a new bid.
5. DISQUALIFICATION OF BIDDERS
More than one proposal from an individual, a firm or partnership, a Corporation or an association
under the same or different names will not be considered. Reasonable grounds for believing that any
Bidder is interested in more than one proposal for the work contemplated., will cause the rejection ofall
proposals in which such Bidder is interested. If there is reason for believing that collusion exists among
the bidders, none of the participants in such collusion will be considered in this or future proposals.
Proposals in which the prices are unbalanced may be rejected. '
D-1
ADATA/ADMN/coNTRACTS/HVAC/97 Cont~c~
07/23/97.
6. COMPETENCY OF BIDDERS
. Prior to the submission of bids, the Contractor shall be licensed in accordance with the provisions
of Chapter '9 of Division III of the Business and Professiohal Code of the State of California and evidence
of such license shall be presented to the Field SeriVces Manager on request.
The Field Services Manager will require the Bidder to present satisfactory evidence that he has
sufficient experience and that he is fully prepared with the necessary capital, materials, machinery and
skilled personnel to carry out the contract.
7. SCOPE AND CONTROL OF THE WORK CONSIDERATION OF BIDS
Bids will be opened publicly by the Purchase Coordinator or a designated representative on the
date and at the time set forth in the "Notice Inviting Sealed Bids or Proposals." The right is reserved by
the City by action of the City Council to reject any or all bids, to advertise for new proposals, to negotiate -
in the open market for a contract at a reasonable price, to purchase in the open market, or to have the
work performed by City employees, or to abandon the work if, in the judgment of the Council, the best
interest of the City will be promoted thereby.
8. AWARD OF CONTRACT
The award of the contract, if'it be awarded, will be to the lowest responsible Bidder whose
proposal complies with all the requirements prescribed. The award, if made, will be made within forty-
five (45) calendar days after the opening of the proposals.
All bids will be compared on the basis of the City's estimate of the quantities of work to be done.
9, EXECUTION OF CONTRACT
The contract shall be signed by the successful Bidder and returned together with the contract
bonds, within ten (10) calendar days after the Notice of Award of Contract has been mailed, unless
otherwise specified by the City.
D.2
ADATA/ADMN/CONTRACTS/HVAC/97 C_~mt~aet
07/23/97
HEATING, VEN ..~ATING, REFRIGERATION AN~ .IR CONDITIONING
SYSTEMS MAINTENANCE AND REPAIR PROGRAM
QUALIFICATION STATEMENT
The Undersigned certifies under oath the truth and correctness of all statements and of all answers to questions
made hereinafk:r.
SUBMITTED BY:
NAME:
ADDRESS:
PRINCIPAL OFFICE:
CORPORATION
PARTNERSHIP
INDMDUAL
OTHER
Bidder must submit a list of five (5) references in the Southern California area that indicate he has
successfully completed or is presently engaged in, that are of at least of equal size and scope. Please
include any governmental agencies you have performed work of a similar nature for.
The following is to be included with proposal:
Submit a summary of all claims made in last five (5) years on the aforementioned projects.
Name of Claimant
Amount of Claim
Nature of Claim
Final Status of Claim
C. Largest number of personnel in past five (5) years.
Number of Employees
Year
D. Resume of type of work in which your finn possesses experience.
2. How many years has your organization been in business?
3. How many years has your organization been in business under its present business name?
A. Under what other or former name(s) has your organization done business?
ADATAJADMN/CONTRAL-~I'S/HVAC/97 Contract.doc
07/14/97
D-3
.
If a corporation answer the following:
ho
Date of incorporation:
State of incorporation:
'President's name:
Vice-president's name(s):
E. Secretary's name:
F. Treasurer's name:
.
If an individual or a partnership answer the following:
Ao
Date of Organization:
Name and address of all partners (State whether general or limited partnerships):
6. If other than a corporation or partnership, describe organization and name principals:
.
List states and categories in which your organization is legally qualified to do business. Indicate
registration or license numbers, if applicable. List states in which partnership or trade name is filed.
8. We normally perform the following work with our own' forces:
.
Have 'you ever failed to complete any work awarded to you? If so, note when, where, and why:
1. Within the last five (5) years, has any officer or partner of your organization ever been
an officer or partner of another organization when it failed to complete a construction contract? If so,
attach a separate sheet of explanation.
ADATAJADMN/CONTRACI'S/HVAC/97 Contract.dee
07/14/9'7
D-4
HVAC LOCATIONS
ITEM I
The bidder hereby proposes to furnish all labor, materials, and equipment required to perform the
necessary preventative maintenance items listed in Section C of the Heating, Ventilating, Refrigeration
and Air Conditioning System maintenance and Repair Program at each of the locations and equipment
listed in this proposal ....
CITY HALL
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Trane SXHCC5040V68A
Air Conditioning 1 Trane SXHCC4040V48A
Air Conditioning 1 Trane TCD036C400AA
Boiler 1 Raypak W2-333
Exhaust Fans 4
ANNUAL
COST
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $
COMMUNITY CENTER
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Trane WCH120B400BA
Air Conditioning; 1 Trane WCH120B400BA
ANNUAL
COST
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $ -
COUNC~ CHAMBERS
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Trane WCHD 120B400BA
Air Conditioning 1 Trane WCHD 120B400BA
Air Conditioning 1 Trane WCHD 120B400BA
Exhaust Fans 3
ANNUAL
COST
Monthly Preventative Maintenance Services. $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $
D-5
ADATA/ADMN/CONTRACtS/I-IVAC/97 C..ontmct.doe
07/14/97
POLICE DEPARTMENT
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Trane TCD036A400BA
Air Conditioning 1 Trane SXI-ICC3040V38A5
Air Conditioning 1 Trane SXHCC304038A5
Exhaust Fans 4
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month
/Every 2 Months $
ANNUAL TOTAL $
COST
$
COLUMBUS TUSTIN GYMNASIUM
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 McQuays/Snyder General CUR201ETLC
Air'Conditioning 1 McQuays/Snyder General CUR201ETLC
Air Conditioning 1 Inter-City Products/ PGMB060F125IN1
Comfonmaker
Air Conditioning 1 PGMB048F 100IN 1
Air Conditioning 1 PGMB048F100IN1
Air Conditioning 1 PGMB048F100IN1
Exhaust Fans 6
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month
/Every 2 Months $
ANNUAL TOTAL $
ANNUAL
COST
$
TUSTIN FAMILY YOUTH CENTER
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Carder 48HJD0853
Air Conditioning 2 Carder 48HJD0853
Exhaust Fans 1
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month
/Every 2 Months $
ANNUAL TOTAL $
ANNUAL
COST
$
ADATA/ADMN/CONTRACr$/HVAC/97 C. entmct.doe
07114/97
D-6
TUSTIN SPORTS PARK
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Trane WCC030F100BB
Air Conditioning 1 Trane WCC018F 100BB
Air Conditioning 1 Trane WCC036F300BB
Exhaust Fans 2
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $ '
/Every Month
/Every 2 Months $
ANNUAL TOTAL $
ANNUAL
COST
$
TUSTIN AREA SENIOR CENTER
BUDDINGS QTY UNITS MODEL
Air Conditioning 1 McQuay PGHA060H125IN
Air Conditioning 1 McQuay PGHA042G075AIN
Air Conditioning 1 McQuay PGDA036B075AIN
Air Conditioning 1 McQuay PGHA030005AIN
Air Conditioning 1 Comfortmaker R080DON151
Air Conditioning 1 McQuay PGHA060H075IN
Air Conditioning 2 Cornfortmaker R100DON 151
Air Conditioning 1 McQuay PGHA060H125IN
Swamp Coolers 1 Arvin ED430C
Swamp Coolers 1 Arvin ED330C
Exhaust Fans 2
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $
ANNUAL
COST
TUSTIN WATER DEPARTMENT
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Rheem RRGG-05N36JKR
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $.
ANNUAL
COST
, ,
ADATA/ADMN/CONTRACTS/HVAC/97 Centm~
07/23/97
D-7
MAINTENANCE YARD
OFFICE BUILDING
BUILDINGS QTY UNITS MODEL
Heater 1 Reznor KEB-J 125
Air Conditioning 1 Lennox GC53-513-150
Air Conditioning 1 Lennox GC53-633-150
Air Conditionin$ 1 Lennox GC53-413-80
Exhaust Fans 1
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $
GARAGE BUILDING
BUILDINGS QTY UNITS MODEL
Air conditioning 1 Lennox CR16412FF
Air Conditioning 1 Singer EK7FSS
Heater 1 Lennox HS24-411-1P
Exhaust Fans 1
Monthly Preventative Maintenance Services $ /Every Month $
Filters (Furnish & Install Bimonthly) $ /Every 2 Months $
ANNUAL TOTAL $
WAREHOUSE .
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Carrier 525GA312301AA
Exhaust Fan
Monthly Preventative Maintenance Services $
Filters (FUrnish & Install Bimonthly) $
/Every Month
/Every 2 Months
ANNUAL TOTAL
SIGN ROOM
BUILDINGS QTY UNITS MODEL
Air Conditioning 1 Singer EC30C5M
Exhaust Fan 2
Monthly Preventative Maintenance Services $
Filters (Furnish & Install Bimonthly) $
ADATA]ADMN/CONTRACTS/HVAC/97 Centract.dee
07114/97
D-8
/Every Month $
/Every 2 Months $
ANNUAL TOTAL $
ANNUAL
COST
ANNUAL
COST
ANNUAL
COST
ANNUAL
COST
SUBCONTRACTORS
All persons or parties submitting a bid proposal on this project shall complete the following form
setting forth the Item of Work to be subcontracted, the name, location, and place of business of each
subcontractor who will perform work Or labor or render services to the prime Contractor.
NAME OF FIRM OR LOCATION
WORK TO BE PERFORMED CONTRACTOR OF SHOP OR OFFICE
ITEM II
A. PRICE PROPOSAL FOR REIV[EDIAL MAINTENANCE SERVICES
Regular Hourly Rate for Services Provided Between
7AM and 5PM, Monday- Friday, Except Holidays
Overtime Hourly Rate for Services Provided Outside of
Regular Service Hours
B. COST BREAKDOWN FOR PARTS
Materials Required for a Single Repair:
Parts Cost $1 - $300
Parts Cost $301 - $600
Parts Cost $601 - $1900
Parts Cost $1001 and Over
$ Per Hour
$ Per Hour
Markup over Contractor's Wholesale
Markup over Contractor's Wholesale
Markup over Contractor's wholesale
Markup over Contractor's wholesale
For this Proposal to be valid, this page must be signed by an authorized representative of the Company.
Signature
Title
Name of Firm
ADATAJADMN/CONTRACTS/HVAC/97 C. cntra~
07/! 4/97
D-9
CONTRACTOR REFERENCES
In order to determine the ability of the Contractor to provide the service levels specified in this contract, and to service a
contract of this size, the Contractor is required to provide three (3) references for which the Contractor presently provides
t-IVAC services of a similar size and scope.
NAME OF COMPANY/AGENCY:
ADDRESS:
TYPE OF SERVICES PROVIDED: PREVENTATIVE
FACILITY INFORMATION Number of Buildings:
Square Footage:
HVAC UNITS
Number of Units:
Size of Units:
CONTACT PERSON:
TELEPHONE NUMBER:
NAME OF COMPANY/AGENCY:
ADDRESS:
TYPE OF SERVICES PROVIDED: PREVENTATIVE
FACILITY INFOR34ATION
NUMBER OF BUILDINGS:
SQUARE FOOTAGE:
HVAC UNITS:
Number of Units:
Size of Units:
CONTACT PERSON:
TELEPHONE NUMBER:
NAME OF COMPANY/AGENCY:
ADDRESS:
TYPE OF SERVICES PROVIDED: PREVENTATIVE
REMEDIAL
FACILITY INFORMATION
NUMBER OF BUILDINGS:
SQUARE FOOTAGE:
HVAC UNITS:
Number of Units:
Size of Units:
CONTACT PERSON:
TELEPHONE NUMBER:
ADATAJADMN/CONTRACI~/HVAC/97 Centract
07/I 4/97
D-10