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Home My WebLink About10 ANN'L MJR MAINT 11-18-02AGENDA REPORT MEETING DATE: NOVEMBER 18, 2002 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE ANNUAL MAJOR MAINTENANCE PROJECT, FY 2002-2003 (ClP NO. 7001), AND ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT, FY 2002-2003 (PROJECT NO. 402-6235) SUMMARY The Annual Major Maintenance Project, and Annual Sidewalk, Curb and Gutter Repair Project will again be bid as one project. This year's Annual Major Maintenance portion of the project will repair and resurface El Camino Real in Old Town, First Street, and a section of Tustin Ranch Road. The Annual Sidewalk, Curb and Gutter Repair portion of the project will include removal and replacement of sidewalk, curb and gutter at various locations throughout the City. In addition, the sidewalk project will install missing sections of sidewalk and access ramps to comply with the Federal Americans with Disabilities Act (ADA). Notices of Exemption have been recorded with the County of Orange for both projects since they are categorically exempt under CEQA requirements. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 02-103, approving the plans and specifications for the Annual Major Maintenance Project, FY 2002-2003 (CIP 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) and authorizing and directing the City Clerk to advertise for bids. FISCAL IMPACT The FY 2002-2003 Capital Improvement Project (CIP) budget provides the funding for all of the various components in the Annual Major Maintenance Project (CIP No. 7001), including design, construction and contract administration. The Public' Works Department/Engineering Division Operating Budget provides the funding to cover all of the costs associated with the Annual Sidewalk, Curb and Gutter Repair Project (Project No. 402-6235). Both of these projects are part of the City's on-going Maintenance of Effort (MOE) requirements to maintain eligibility for Measure M funding. The total engineer's construction cost estimate for both projects is $675,000.00. DISCUSSION Last year, the Annual Major Maintenance Project and the Annual Sidewalk, Curb and Gutter Repair ProjeCt were combined to simplify the contract administration process and to reduce duplication of effort in coordination of the two projects. Combining the two projects reduced disruption in the areas where both projects had construction impacts and facilitated the contract administration efforts by City staff during construction. This year the two projects have again been combined to achieve the benefits experienced last year. Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) November 18, 2002 Page 2 The FY 2002-2003 Annual Major Maintenance Project consists of asphalt concrete repair, asphalt concrete resurfacing, crack routing and sealing, and traffic striping and markings on El Camino Real, First Street, and a portion of Tustin Ranch Road. This year's current phase of the street maintenance cycle is for streets within Zone 6 of the City's Pavement Maintenance System. Zone 6 is bounded by the northerly City limits, Jamboree Road, Interstate 5 and Browning Avenue. All of the streets in Zone 6 are in very good condition with the exception of a short stretch of Tustin Ranch Road south of Portola Parkway, which is uplifted. The project will correct the uplifted section of Tustin Ranch Road south of Portola Parkway. In addition, El Camino Real from Newport Avenue to First Street, and First Street from State Route 55 to Newport Avenue, which have been deferred from previous projects due to other construction activities, will be resurfaced as part of this year's maintenance program. The FY 2002-2003 Annual Sidewalk, Curb and Gutter Repair Project consists of removal and replacement of sidewalk, curb and gutter, and drive aprons to correct tripping hazards at approximately 120 locations throughout the City. Some of the areas identified for sidewalk replacement have been reconstructed during the last 5 years due to recurring damage from roots of adjacent parkway trees uplifting the sidewalk. With the aid of a consultant Arborist, the Engineering Division has conducted a survey and evaluated locations where tree roots are causing sidewalk damage. Some of the trees will be removed with the FY 2002-2003 project. These trees will be replaced either in kind or with a species more suitable to the parkway area available. The City's Tree Maintenance contractor will perform the tree removals and replacements as managed by the Field Services Division. The Annual Sidewalk, Curb and Gutter Repair project for FY 2002-2003 will fund the tree removals and replacements. The other major function of the Annual Sidewalk, Curb and Gutter Repair project is to provide a means for addressing improvements throughout the City to comply with the ADA. These locations are typically requested by citizens and/or are identified by City staff to provide for completion of missing segments of sidewalk and curb ramps to improve disabled/pedestrian access. Since both the Annual Major Maintenance Project FY 2002-2003 (CIP No. 7001) and the Annual Sidewalk and Curb & Gutter Repair Project FY 2002-2003 (Project No. 402-6235) involve the replacement and repair of existing facilities with minor modifications, they are categorically exempt under CEQA requirements. Notices of Exemption for both projects have been recorded with the County of Orange. Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) November 18, 2002 Page 3 The tentative schedule for the project is as follows: Authorization to advertise for bids ...................................................... 11/18/02 First Legal Advertisement ................................................................... 11/21/02 Second Legal Advertisement ............................................................. 11/29/02 Bid Opening ....................................................................................... 01/08/03 Award of Contract ............................................................................... 02/03/03 Start Construction ............................................................................... 03/03/03 Complete Construction ....................................................................... 05/16/03 ~,~. Tim D. Serlet Director of Public Works/City Engineer D~-na R. Kasdan ' "-'" Engineering Services Manager TDS:DRK:Approval of P&S Major Pvmt Maint & SW,C&G & Reso 01-103.doc Attachments: Resolution No. 02-103 Location Exhibit 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. 02-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL MAJOR MAINTENANCE PROJECT, FY 2002-2003 (CIP NO. 7001), AND ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT, FY 2002-2003 (PROJECT NO. 402-6235), AND AUTHORIZING ADVERTISEMENT FOR BIDS' WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and the Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235); and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, these projects are categorically exempt from the requirements of the California Environmental Quality Act; Class I' Existing Facilities; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 18th day of November 2002. ATTEST: Jeffery M. Thomas, Mayor City Clerk 28 CITY OF TUSTIN NO SCALE PROJECT LOCATIONS FILE: CIP2002- TR.DWG PROJECT NAME: MAJOR PAVEMENT MAINTENANCE PROGRAM - FY 2002-2003 I