HomeMy WebLinkAbout09 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-1-3024 (OCTA)AGENDA REPORT RAgenda
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City Manager
Finance Director
MEETING DATE: JANUARY 21, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C -1-
3024 WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR
THE TUSTIN AVENUE /ROSE DRIVE TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT
SUMMARY
Staff is requesting that the City Council approve Amendment No. 1 to Cooperative Agreement No.
C -1 -3024 with the Orange County Transportation Authority (OCTA) for implementation of the
Tustin Avenue /Rose Drive Traffic Signal Synchronization Project. The original agreement was
approved on May 21, 2012 with the anticipation that the State of California would also participate in
the project. However, the State will not be participating and the agreement is being amended to
include only the cities of Santa Ana, Anaheim, Orange, Placentia and Tustin. Also, the term of the
agreement is being extended and Tustin's share of the cost has increased. The OCTA will
continue leading with the implementation of the project.
RECOMMENDATION
It is recommended that the City Council approve Amendment No. 1 to Cooperative Agreement No.
C -1 -3024 with the Orange County Transportation Authority for the Tustin Avenue /Rose Drive
Traffic Signal Synchronization Project, and authorize the Mayor and City Clerk to execute the
amendment on behalf of the City.
FISCAL IMPACT
Under the OCTA Competitive Measure M2 Traffic Signal Synchronization Program (Project P),
agencies are required to provide minimum match funding of twenty percent (20 %) for the project.
Under Amendment No. 1 Tustin's share will increase from approximately $5,600 to approximately
$7,450. Funds for this project have been budgeted in the City's Capital Improvement Program,
CIP 40081, using M2 Fair Share funds.
CORRELATION TO THE STRATEGIC PLAN
Traffic signal synchronization contributes to the fulfillment of the City's Strategic Plan Goal B:
Public Safety and Protection of Assets. Specifically, the project implements or fosters the
implementation of strategy #3, which among other items, is to ensure continuous maintenance and
improvement of traffic control and transportation facilities.
BACKGROUND /DISCUSSION
On July 26, 2010, the OCTA adopted the countywide Traffic Signal Synchronization Master Plan.
From this Master Plan, the Regional Traffic Signal Synchronization Program (Project P) was
developed. To maintain City eligibility for funding under Project P, the City Council adopted the
Amendment No. 1 to Cooperative Agreement C -1 -3024 Tustin Ave. /Rose Dr. Signal Synchronization
January 21, 2014
Page 2
Local Signal Synchronization Plan (LSSP) for Tustin on December 7, 2010 in compliance with the
OCTA Master Plan.
On May 21, 2012 Cooperative Agreement No. C -1 -3024 was executed by the OCTA and the cities
of Santa Ana, Anaheim, Orange, Placentia and Tustin. At that time the agreement was written with
anticipation that the State of California would participate in the project. However the State has
decided not to participate and the agreement is being amended accordingly. Also, the term of the
agreement has been extended to June 30, 2016 and Tustin's matching funds have been increased
to $7,450.
Approval of Amendment No. 1 by all agencies is required before work can proceed. The City
Attorney has approved the amendment as to form.
ack, P. E.
blic Works /City Engineer
Attachment: Amendment No. 1 to Cooperative Agreement No. C -1 -3024
S: \City Council Items\2014 Council Items \01- 21- 2014\Amendment to Coop. Agmt. OCTA (Tustin Ave - Rose Dr Traffic Signal Synchronization
Project)\Approve Amendment No. 1 to Coop. Agmt. No. C -1 -3024 with OCTA for Tustin Ave. -Rose Dr. Synchronization Project.docx
ATTACHMENT
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT C -1 -3024
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF SANTA ANA, ANAHEIM, ORANGE, PLACENTIA, AND TUSTIN
FOR
THE TUSTIN AVENUE /ROSE DRIVE PROJECT FUNDED AS PART OF THE MEASURE M2
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AMENDMENT NO. 1 is made and entered into this day of ,
2014, by and between the Orange County Transportation Authority, ( "AUTHORITY "), and the Cities
of Santa Ana, Anaheim, Orange, Placentia, and Tustin (hereinafter referred to as the
"PARTICIPATING AGENCIES ").
WITNESSETH:
WHEREAS, by Agreement No. C -1 -3024 dated May 21, 2012, AUTHORITY and
PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to remove Caltrans
participation; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
"Attachment B — Local Match Commitment" to reflect the changes in match distribution; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of
the agreement for an additional one (1) year and nine (9) months to June 30, 2016; and
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C -1 -3024 is
hereby amended in the following particulars only:
1. Amend Page 1 of 17, to delete lines 6 -7 in their entirety.
2. Amend Page 1 of 17, lines 15 -16 to delete in their entirety and in lieu thereof, insert
AUTHORITY "), and the Cities of Santa Ana, Anaheim, Orange, Placentia, and Tustin (hereinafter
referred to as the "Participating Agencies ")."
3. Amend Page 2 of 17, lines 17 -18 to delete "One Hundred, Seventy Thousand, Eight
Hundred Dollars ($170,800.00)" and in lieu thereof, insert "One Hundred, Forty -Seven Thousand,
Forty Dollars ($147,040.00) ".
4. Amend Page 3 of 17, to delete lines 12 -13 in their entirety.
5. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 17, Paragraph A, to
delete "September 30, 2014 ", as the expiration date of the Agreement and in lieu thereof, insert
"June 30, 2016 ".
6. Amend Page 11 of 17, lines 11 -18 to delete the notices section for the State of
California in its entirety.
7. Remove "Attachment B" and replace with "Attachment B — Amendment No. 1."
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
The balance of Agreement No. C -1 -3024 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3024 to be executed on the date first above written.
CITY OF ANAHEIM ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
Tom Tait
Mayor
ATTEST:
Bv:
Linda N. Andal
City Clerk
APPROVED AS TO FORM:
0
Date:
Michael Houston
City Attorney
Bv:
Meena Katakia
Manager, Capital Projects
APPROVED AS TO FORM:
By: &��,
Kennard R. Smart, Jr.
General Counsel
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3024 to be executed on the date first above written.
CITY OF ORANGE
Bv:
Teresa Smith
Mayor
ATTEST:
Bv:
Mary E. Murphy
City Clerk
APPROVED AS TO FORM:
Bv:
David A. DeBerry
City Attorney
Date:
Page 4 of 7
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3024 to be executed on the date first above written.
CITY OF PLACENTIA
By:
Scott Nelson
Mayor
ATTEST:
By:
Patrick J. Melia
City Clerk
APPROVED AS TO FORM:
By:
Andrew V. Arczynski
City Attorney
Date:
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3024 to be executed on the date first above written.
CITY OF SANTA ANA
By:
David Cavazos
City Manager
ATTEST:
BV:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
BV:
Joe Straka
City Attorney
Date:
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AMENDMENT NO.1 TO
COOPERATIVE AGREEMENT NO. C- 1.3024
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3024 to be executed on the date first above written.
CITY OF TUSTIN
By:
Elwyn A. Murray
Mayor
ATTEST:
By:
Jeffrey C. Parker
City Clerk
APPR VEDAS TO F RM:
ey:
David E. Kendig
City Attorney
Date:
Page 7 of 7
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
ATTACHMENT B
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Tustin
$ 7,450.00
$0.00
$ 7,450.00
City of Santa Ana
$ 0.00
$ 21,965.00
$ 21,965.00
City of Orange
$ 47,610.00
$32,815.00
$80,425.00
City of Anaheim
$ 13,000.00
-$2,000.00
$15,000.00
City of Placentia
$ 22,200.00
$0.00
$ 22,200.00
TOTAL
$90,260.00
$56,780.00
$147,040.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash
Contribution
City of Tustin
City of Orange
$ 7,450.00
City of Santa Ana
$ 32,815.00
$ 0.00
City of Orange
$ 47,610.00
City of Anaheim
$ 13,000.00
City of Placentia
$ 22,200.00
TOTAL
$90,260.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
City of Orange
Equipment upgrades
$ 32,815.00
TOTAL
$ 32,815.00
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3024
ATTACHMENT B
ii. Staffing Commitment.
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Santa
Ana
Senior Civil Engineer
Project Admin
50
$180.46
$ 9,023.00
City of Santa
Assistant Engineer II
Project Design /
25
$149.91
$3,747.75
Ana
Implementation
City of Santa
Assistant Traffic
Project Design /
25
$142.73
$3,568.25
Ana
Oper Engineer
Implementation
City of Santa
Ana
Engineering Intern
Project Design /
Implementation
126.06
$44.63
$5,626.00
Total in -kind services provided by City of Santa Ana:
$21,965.00
City of Anaheim
Engineer
Project Admin
19.48
$102.68
$2,000.00
Total in -kind services provided by City of Anaheim:
$2,000.00
TOTAL IN -KIND MATCH":
$ 23,965.00
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
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