HomeMy WebLinkAbout10 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-1-3023 (OCTA)Agenda Item
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AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: JANUARY 21, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C -1-
3023 WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR
THE WARNER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
SUMMARY
Staff is requesting that the City Council approve Amendment No. 1 to Cooperative Agreement No.
C -1 -3023 with the Orange County Transportation Authority (OCTA) for implementation of the
Warner Avenue Traffic Signal Synchronization Project. The original agreement was approved with
the anticipation that the State of California would also participate in the project. However, the State
will not be participating and the agreement is being amended to include only the cities of
Huntington Beach, Fountain Valley, Santa Ana and Tustin, while also extending the term an
additional one year and nine months to June 30, 2016. The OCTA will take the lead in
implementing the project.
RECOMMENDATION
It is recommended that the City Council approve Amendment No. 1 to Cooperative Agreement No.
C -1 -3023 with the Orange County Transportation Authority for the Warner Avenue Traffic Signal
Synchronization Project, and authorize the Mayor and City Clerk to execute the amendment on
behalf of the City.
FISCAL IMPACT
Under the OCTA Competitive Measure M2 Traffic Signal Synchronization Program (Project P),
agencies are required to provide minimum match funding of twenty percent (20 %) for the project.
Under the original agreement Tustin's share was approximately $6,100 and remains the same
under Amendment No. 1. Funds for this project have been budgeted in the City's Capital
Improvement Program, CIP 40081, using M2 Fair Share funds.
CORRELATION TO THE STRATEGIC PLAN
Traffic signal synchronization contributes to the fulfillment of the City's Strategic Plan Goal B:
Public Safety and Protection of Assets. Specifically, the project implements or fosters the
implementation of strategy #3, which among other items, is to ensure continuous maintenance and
improvement of traffic control and transportation facilities.
BACKGROUND /DISCUSSION
On July 26, 2010, the OCTA adopted the countywide Traffic Signal Synchronization Master Plan.
From this Master Plan, the Regional Traffic Signal Synchronization Program (Project P) was
developed. To maintain City eligibility for funding under Project P, the City Council adopted the
Local Signal Synchronization Plan (LSSP) for Tustin on December 7, 2010 in compliance with the
OCTA Master Plan.
Amendment No. 1 to Cooperative Agreement C -1 -3023 Warner Avenue Signal Synchronization
January 21, 2014
Page 2
On May 21, 2012, Cooperative Agreement No. C -1 -3023 was executed by the OCTA and the cities
of Huntington Beach, Fountain Valley, Santa Ana and Tustin. At that time the agreement was
written with anticipation that the State of California would participate in the project. However, the
State has decided not to participate and the agreement is being amended accordingly.
Approval of Amendment No. 1 by all agencies is required before work can proceed. The City
Attorney has approved the amendment as to form.
Dolal S /gtack, P.E.
Dir cto o ublic Works /City Engineer
Attachment: Amendment No. 1 to Cooperative Agreement No. C -1 -3023
S: \City Council Items\2014 Council Items \01- 21- 2014\Amendment to Coop. Agmt. OCTA (Warner Ave Signal Synchronization
Project)\Approve Amendment No. 1 to Coop. Agmt. No. C -1 -3023 with OCTA for Warner Avenue Signal Synchronization Projcet.docx
ATTACHMENT
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT C -1 -3023
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, AND TUSTIN
FOR
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AMENDMENT NO. 1 is made and entered into this day of
2013, by and between the Orange County Transportation Authority, ( "AUTHORITY "), and the Cities
of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to as the
"PARTICIPATING AGENCIES ").
WITNESSETH:
WHEREAS, by Agreement No. C -1 -3023 dated May 21, 2012, AUTHORITY and
PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to remove Caltrans
participation; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
"Attachment B — Detailed Local Match Commitment" to reflect the changes in match distribution; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of
the agreement for an additional one (1) year and nine (9) months to June 30, 2016; and
Page 1 of 6
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C -1 -3023 is
hereby amended in the following particulars only:
1. Amend Page 1 of 16, to delete lines 6 -7 in their entirety.
2. Amend Page 1 of 16, lines 15 -16 to delete in their entirety and in lieu thereof, insert
and The Cities of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to
as the "Participating Agencies ").
3. Amend Page 2 of 16, lines 17 -19 to delete "One Hundred, Fifty -Five Thousand, Four
Hundred Sixty -Four Dollars ($155,464.00)" and in lieu thereof, insert "One Hundred, Forty
Thousand, Seven Hundred Twenty -Seven Dollars ($140,727.00) ".
4. Amend Page 3 of 16, to delete lines 10 -11 in their entirety.
5. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 16, Paragraph A, to
delete "September 30, 2014 ", as the expiration date of the Agreement and in lieu thereof, insert
"June 30, 2016 ".
6. Amend Page 11 of 16, lines 11 -18 to delete the notices section for the State of
California in its entirety.
7. Remove "Attachment B" and replace with "Attachment B —Amendment No. 1."
/
/
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ML_
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
The balance of Agreement No. C -1 -3023 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
Bv:
Mark McCurdy
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
By:
Alan Burns
City Attorney
Date:
Bv:
Meena Katakia
Manager, Capital Projects
APPROVED AS TO FORM:
By: .
Kennard R. Smart, Jr.
General Counsel
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEACH
Bv:
Donald F. Hansen, Jr.
Mayor
ATTEST:
Bv:
Joan L. Flynn
City Clerk
APPROVED AS TO FORM:
Bv:
Jennifer McGrath
City Attorney
Date:
Page 4 of 6
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3023 to be executed on the date first above written.
CITY OF SANTA ANA
Bv:
David Cavazos
City Manager
ATTEST:
Bv:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attorney
Date:
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -1 -3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Elwyn A. Murray
Mayor
ATTEST:
By:
Jeffrey C. Parker
City Clerk
APPR VED AS FORM:
By:
David E. Kendig
City Attorney
Date: /.21,2 Z %3
Page 6of6
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
ATTACHMENT B
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Huntington Beach
$ 67,357.00
$ 0.00
$ 67,357.00
City of Fountain Valley
$ 13,420.00
$ 4,779.00
$ 18,199.00
City of Tustin
$ 6,110.00
$ 0.00
$ 6,110.00
City of Santa Ana
$ 0.00
$ 49,061.00
$ 49,061.00
TOTAL
$86,887.00
$ 53, 840.00
$ 140, 727.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Huntington Beach
N/A
$ 67,357.00
City of Fountain Valley
$
$ 13,420.00
City of Tustin
$ 6,110.00
TOTAL
$ 86,887.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
N/A
$
TOTAL
$
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -1 -3023
ATTACHMENT B
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Fountain
Valley
Engineering
Project Admin
47.79
$100
$ 4,779.00
Total in -kind services provided by City of Fountain Valley.
$4,779.00
City of Santa
Ana
Senior Civil Engineer
Project Admin
50
$180.46
$ 9,023.00
City of Santa
Assistant Engineer II
Project Design /
120
$149.91
$ 17,990.00
Ana
Implementation
City of Santa
Assistant Traffic
Project Design /
107.55
$142.76
$ 15,353.50
Ana
Oper Engineer
Implementation
City of Santa
Engineering intern
Project Design /
150
$44.63
$ 6,694.50
Ana
Implementation
Total in -kind services provided by City of Santa Ana:
$49,061.00
TOTAL IN -KIND MATCH *:
$ 53,840.00
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total' dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
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