HomeMy WebLinkAbout11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-3-2007 (OCTA),
Agenda Item 11
AGENDA REPORT Reviewed:
City Manager
4F Director
MEETING DATE: JANUARY 21, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: APPROVE COOPERATIVE AGREEMENT NO. C -3 -2007 WITH THE ORANGE
COUNTY TRANSPORTATION AUTHORITY FOR THE NEWPORT AVENUE
REGIONAL SIGNAL SYNCHRONIZATION PROJECT
SUMMARY
Staff is requesting that the City Council approve Cooperative Agreement No. C -3 -2007 with the
Orange County Transportation Authority (OCTA) for implementation of the Newport Avenue
Regional Signal Synchronization Project. Engineering and construction will be performed in
collaboration with the City of Orange and the County of Orange. The OCTA will take the lead in
implementing the project. Work will be performed under the OCTA Competitive Measure M2
Traffic Signal Synchronization Program (Project P).
RECOMMENDATION
It is recommended that the City Council approve Cooperative Agreement No. C -3 -2007 with the
Orange County Transportation Authority for the Newport Avenue Regional Signal Synchronization
Project, and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
FISCAL IMPACT
Under the OCTA Competitive Measure M2 Traffic Signal Synchronization Program (Project P),
agencies are required to provide minimum match funding of twenty percent (20 %) for the project,
with Tustin's share amounting to approximately $55,000 plus City administrative costs. Funds for
this project are proposed to be budgeted and appropriated in the Fiscal Year 2014 -2015 Capital
Improvement Program using M2 Fair Share funds.
CORRELATION TO THE STRATEGIC PLAN
Traffic signal synchronization contributes to the fulfillment of the City's Strategic Plan Goal B:
Public Safety and Protection of Assets. Specifically, the project implements or fosters the
implementation of strategy #3, which among other items, is to ensure continuous maintenance and
improvement of traffic control and transportation facilities.
BACKGROUND /DISCUSSION
On July 26, 2010, the OCTA adopted the countywide Traffic Signal Synchronization Master Plan.
From this Master Plan, the Regional Traffic Signal Synchronization Program (Project P) was
developed. To maintain City eligibility for funding under Project P, the City Council adopted the
Local Signal Synchronization Plan (LSSP) for Tustin on December 7, 2010 in compliance with the
OCTA Master Plan.
On October 25, 2012 the County of Orange, in collaboration with the cities of Tustin and Orange,
submitted an application for the Newport Avenue Regional Traffic Signal Synchronization Project
Cooperative Agreement C -3 -2007 Newport Avenue Signal Synchronization
January 21, 2014
Page 2
to the OCTA. In order for the project to meet the October 26, 2012 application deadline, Tustin
was allowed to approve Resolution No. 12 -91 on November 6, 2012 by which the City Council
requested that the OCTA allocate funds for the project, with Tustin paying its fair share. The
project was subsequently approved by the OCTA Board and Tustin's fair share, including design,
construction and administration, must now be included in the FY 2014 -2015 Capital Improvement
Program. The OCTA will take the lead in administering design and construction of the project.
All Tustin signals on Newport Avenue between Sycamore Avenue and Old Irvine Boulevard are
included in the project. The scope of work involves design and implementation of traffic signal
coordination along Newport Avenue. A large portion of the work includes installation of signal
interconnect conduit and cable on Newport Avenue between Sycamore Avenue and Walnut
Avenue and between Mitchell Avenue and Nisson Road.
Approval of the cooperative agreement by all agencies is required before work can proceed. The
City Attorney has approved the agreement as to form.
Dou as �S.ck, P. E.
Dire for f P�blic Works /City Engineer
Attachment: Cooperative Agreement No. C -3 -2007
S: \City Council Items\2014 Council Items \01- 21- 2014\Approve Coop. Agmt OCTA (Newport Ave Signal Synchronization)\Approve
Coop. Agmt. No. C -3 -2007 with OCTA for Newport Avenue Signal Synchronization Project.docx
ATTACHMENT
COOPERATIVE AGREEMENT C -3 -2007
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COOPERATIVE AGREEMENT NO. C -3 -2007
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE COUNTY OF ORANGE
AND
THE CITIES OF ORANGE AND TUSTIN
FOR
THE NEWPORT AVENUE / BOULEVARD (NORTH)
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS COOPERATIVE AGREEMENT (Agreement), is effective this _ day of ,
201_ between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863 -1584, a public corporation of the State of California (hereinafter referred to as
"AUTHORITY "), the County of Orange, and the Cities of Orange and Tustin (hereinafter referred to as
the "PARTICIPATING AGENCIES ") and individually known as "PARTY" and collectively known as
the "PARTIES ".
RECITAL:
WHEREAS, the AUTHORITY, in cooperation with the PARTICIPATING AGENCIES, is
working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
Renewed Measure M (M2) Regional Traffic Signal Synchronization Program (Project P) to enhance
countywide traffic flow and reduce congestion; and
WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter,
"2013 CALL ") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION ") prepared by the County of Orange (hereinafter referred to as the
"APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Newport
Avenue /Boulevard — North (hereinafter, "PROJECT "); and
COOPERATIVE AGREEMENT NO. C -3 -2007
1 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
2 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
3 out the signal synchronization PROJECT; and
4 WHEREAS, the PROJECT will include approximately twenty -four (24) traffic signals as
5 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
6 and referred to herein as Attachment A; and
7 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
8 certain hardware, firmware, and /or software upgrades to traffic controllers, traffic
9 telecommunications and intertie systems, central traffic master controllers and associated systems
10 (hereinafter collectively referred to as "TRAFFIC CONTROL ELEMENTS "), which are to be
11 constructed and or installed and implemented as part of the PROJECT as identified in Attachment A;
12 and
13 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
14 coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be
15 installed at the same time as the construction of the PROJECT and are not a part of this Agreement:
16 and
17 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the
18 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course
19 of the project; and
20 WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT;
21 and.
22 WHEREAS, the PARTICIPATING AGENCIES, per the M2 Ordinance, agree to provide
23 PROJECT funding in a combined cash match and in -kind services match of two hundred, thirty -six
24 thousand, five hundred, eleven dollars ($236,511.00), equivalent to twenty percent (20 %) of the
25 PROJECT cost as shown in Attachment B; and
26 /
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
2 Agreement to implement the PROJECT in support of Project P as part of M2; and
3 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
4 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
5 of the PROJECT.
6 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
7 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this Agreement
8 on April 8, 2013.
9 WHEREAS, the County of Orange's Board of Supervisors approved this Agreement on the
10 day of 120
11 ' WHEREAS, the CITY of Orange's City Council approved this Agreement on the day of
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13. WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
14 ` day of , 20 ; and
15' NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
16 PARTICIPATING AGENCIES as follows:
17 ARTICLE 1. COMPLETE AGREEMENT
18 A. This Agreement, including any attachments incorporated herein and made applicable by
19 reference, constitutes the complete and exclusive statement of the terms and conditions of this
20 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
21 representations, understandings, and communications between the parties. The invalidity in whole or in
22 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
23 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
24 incorporated by reference herein.
25 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
26 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
2 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
3 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
4 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
5 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
6 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
7 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
8 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
9 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
10 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
11 AGENCIES except when specifically confirmed in writing by an authorized representative of
12 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
13 accordance with the provisions of this Agreement.
14 ARTICLE 2. SCOPE OF AGREEMENT
15 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
16 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
17 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
18 any other supplemental agreements that may be required to facilitate purposes thereof.
19 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
20 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
21 A. AUTHORITY shall implement the PROJECT based on the APPLICATION
22 prepared by the APPLICANT AGENCY in accordance with the policies and
23 procedures contained in the CTFP Guidelines.
24 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
25 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
2 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
3 D. AUTHORITY shall perform web -based public outreach activities for the project to
4 communicate major project milestones and results.
5 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
6 as described in Comprehensive Transportation Funding Program (CTFP).
7 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close -out of
8 PROJECT, may perform a technical and /or field review to ensure that the CTFP Guidelines, policies,
9 and procedures were followed. Such a review may be performed one hundred and eighty (180) days
10 after the PROJECT three -year grant period is complete. If the technical and or field review determines
11 that any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
12 return the amount of funding used to perform the ineligible activity to AUTHORITY.
13 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the
14 PROJECT 2013 CALL APPLICATION and Attachment B for the dollar cash match at the start of the
15 PROJECT or at a mutually agreed upon time to facilitate any respective AGENCY funding
16 timeframes
17 H. AUTHORITY shall request updates on the PROJECT as part of semi - annual review
18 process, including documentation of in -kind match conforming to Attachment B and will include the
19 PROJECT in the list of active projects in OCfundTracker until completion of the three year grant period.
20 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
21 orders.
22 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
23 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
24 implementation of the PROJECT:
25 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage,
26 procure, and complete the PROJECT as identified in Attachment A.
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COOPERATIVE AGREEMENT NO. C -3 -2007
B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
F. To prepare a "Before and After Study" for the PROJECT as described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study' to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY
shall provide a "Before and After Study" video of a representative portion of PROJECT.
G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
Primary Implementation of the PROJECT is completed and continue until the end of the three year
grant period.
ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
PROJECT's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
PROJECT.
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and or central
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 control system timing plans and related data upon request.
2 E. To provide the local cash match and or documentation for the in -kind services match
3 for the PROJECT in accordance with Attachment B. Failure to provide included local cash match
4 and or evidence of in -kind services match may result in the loss of future participation for competitive
5 funding opportunities
6 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
7 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days
8 of receipt of an invoice.
9 G. PARTICIPATING AGENCIES that have included an in -kind services match as identified
10 in Attachment B shall provide documentation of conformance as part of the semi - annual review
11 process.
12 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
13 PROJECT as part of semi - annual review process until completion of the three year PROJECT grant
14 .period. Documents to be provided include, but are not limited to, payroll records, contracts, and
15 purchase orders.
16 1. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
17 the three year grant period is complete and continue until the end of the PROJECT per additional
18 Maintenance of Effort as specified in the APPLICATION.
19 ARTICLE 6. DELEGATED AUTHORITY
20 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
21 Agreement are delegated to their respective City Manager /County Executive Officer, or designee and
22 the actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated
23 to AUTHORITY's Chief Executive Officer or designee.
24 ARTICLE 7. AUDIT AND INSPECTION
25 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
26 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
2 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
3 period of five (5) years after final Closeout of PROJECT, or until any on -going audit is completed. For
4 purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's
5 acceptance of Closeout of Project and Final Report into OCfundTrAcker System. AUTHORITY shall
6 have the right to reproduce any such books, records, and accounts. The above provision with respect to
7 audits shall extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor.
8 ARTICLE 8. INDEMNIFICATION
9 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at
10 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
11 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees,
12 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions,
13 suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
14 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "),
15 including but not limited to Claims arising from injuries to or death of persons, (PARTICIPATING
16 AGENCIES's employees included), for damage to property, including property owned by AUTHORITY,
17 or from any violation of any federal, state, or local law or ordinance, alleged to be caused by the
18 negligent acts, omissions or willful misconduct of PARTICIPATING AGENCIES, its officers, directors,
19 employees or agents in connection with or arising out of the performance of this Agreement.
20 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
21 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES),
22 indemnify, protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees,
23 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions,
24 suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
25 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "),
26 including but not limited to Claims arising from injuries to or death of persons (AUTHORITY's
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 employees included), for damage to property, including property owned by PARTICIPATING
2 AGENCIES, or from any violation of any federal, state, or local law or ordinance, alleged to be caused
3 by the negligent acts, omissions or willful misconduct of AUTHORITY, its officers, directors, employees
4 or agents in connection with or arising out of the performance of this Agreement.
5 C. The indemnification and defense obligations of this Agreement shall survive its
6 expiration or termination.
7 ARTICLE 9. ADDITIONAL PROVISIONS
8 A. Term of Agreement: This Agreement shall be effective on 20_, and shall be
9 in full force and effect for 48 months through December 2018.
10 B. Termination: In the event either Party defaults in the performance of their obligations
11 under this Agreement or breaches any of the provisions of this Agreement, the non - defaulting Party
12 shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other
13 party.
14 C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
15 state, and local laws, statues, ordinances and regulations of any governmental authority having
16 jurisdiction over the PROJECT.
17 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that
18 they are authorized to execute this Agreement on behalf of said parties and that, by so executing this
19 agreement, the parties hereto are formally bound to the provisions of this Agreement.
20 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
21 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
22 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
23 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
24 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
25 number of counterparts, each of which, when executed and delivered shall be deemed an original and
26 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
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COOPERATIVE AGREEMENT NO. C -3 -2007
1 G. Force Maieure: Either Party shall be excused from performing its obligations under this
2 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
3 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
4 commandeering of material, products, plants or facilities by the federal, state or local government;
5 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
6 such cause is presented to the other Party, and provided further that such nonperformance is
7 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
8 H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
9 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
10 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
11 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
12 subsequent:assignment, nor the waiver of any right to consent to such subsequent assignment.
13 I. Governing Law: The laws of the State of California and applicable local and federal
14 laws, regulations and guidelines shall govern this Agreement.
15 J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
16 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
17 K. Notices: Any notices, requests, or demands made between the parties pursuant to this
18 Agreement are to be directed as follows:
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COOPERATIVE AGREEMENT NO. C -3 -2007
To COUNTY OF ORANGE:
To ORANGE:
County of Orange
City of Orange
300 North Flower Street
Santa Ana, CA 92703
300 E. Chapman Avenue
Orange, CA 92866
Attention: Isaac Alonso Rice
Traffic Engineer
Attention: Amir Farahani
City Traffic Engineer
Tel: 714/245 -4569
Tel: 714/744 -5534
Email: isaac .alonso.rice(aD-ocpw.ocgov.com
Email: afarahaniacityoforange.org
To TUSTIN:
To AUTHORITY:
City of Tustin
Orange County Transportation Authority
300 Centennial Way
Tustin, CA 92780
550 South Main Street
Orange, CA 92863 -1584
Attention: Jon Draugelis
Assistant Engineer
Attention: Venita Anderson
Senior Contracts Administrator
Tel: 714/573 -3164
Tel: 714/560 -5446
Email:
Email: vanderson(�octa.net
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COOPERATIVE AGREEMENT NO. C -3 -2007
This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -3 -2007 to be executed on the date first above written.
COUNTY OF ORANGE
M
Shawn Nelson
Chairman, Board of Supervisors
ATTEST:
A
Susan Novak
Clerk of the Board
APPROVED AS TO FORM:
am
Dated:
ORANGE COUNTY TRANSPORTATION A
Meena Katakia
Manager, Capital Projects
APPROV D AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
Dated: CC -t&i i ��- -5— l3
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COOPERATIVE AGREEMENT NO. C -3 -2007
This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -3 -2007 to be executed on the date first above written.
CITY OF ORANGE
By:
Teresa E. Smith
Mayor
ATTEST:
By:
Mary E. Murphy
City Clerk
APPROVED AS TO FORM:
By:
Wayne W. Winthers
City Attorney
Dated:
Page 13 of 14
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COOPERATIVE AGREEMENT NO. C -3 -2007
This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -3 -2007 to be executed on the date first above written.
CITY TUSTIN
By:
Elwyn A. Murray
Mayor
ATTEST:
By:
Jeffrey C. Parker
City Clerk
AP. O ERAS M:
By: dJD
David E. Kendig
City Attorney
Dated:
Page 14 of 14
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
SCOPE OF WORK
Newport Avenue / Boulevard North Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization services and
operations for all signalized intersections on the Newport venue /Boulevard North Corridor Traffic
Signal Synchronization Project (PROJECT). This Scope of Work (SOW), as Attachment A to the
Cooperative Agreement C — 3 — 2007, includes all written text plus tables and maps showing
locations for construction, inclusive.
This PROJECT length is six and one half (6' /z) miles and includes twenty — four (24) signalized
intersections. The three (3) Orange County participating agencies are the County of Orange
(applicant agency) and the Cities of Orange and Tustin, respectively (AGENCIES). The street
was proposed for synchronization by the City of Mission Viejo as part of the 2013 Project P
corridors from Renewed Measure M (M2). The term PARTIES shall refer to all participating
AGENCIES and OCTA. Caltrans is not a participating agency. All work performed on the
PROJECT as Caltrans locations will be considered a line item. The AGENCIES have
designated OCTA to act as LEAD AGENCY for this PROJECT.
Traffic signals to be synchronized along the corridor are controlled by the AGENCIES listed
above. The AGENCIES along the corridor utilize several different types of controllers, including
Type 170, Type 2070, NEMA TS - 1, 2 by Econolite, and other manufacturer's each with their
own respective firmware or operating systems and characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized traffic
signal synchronization timing, including the development and implementation of timing
plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and infrastructure
related solely to improve and /or enhance synchronization; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish and install all
approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns;
• Maximize the number of intersections traversed on a green indication vs. those stopped
by a red indication;
• Reduce stops, decrease travel times, and reduce overall delay;
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination of
interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing service for
the traffic signal coordination project. Tasks are listed in sequential order for clarity. However,
some tasks may run concurrently or commence prior to the order listed.
Page A - 1
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the PROJECT. This task
includes day -to -day project management, such as meetings, progress reports, tracking of
schedules, invoicing, and overall administration of the PROJECT. The project management
team, comprised of Authority personnel including internal on — call consulting support firms, and
the On —Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the
Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES.
The following list is a minimum of what is required of this task:
The selected CONSULTANT for PROJECT shall prepare a detailed Project Management
Plan (PMP) that includes budget and schedule estimates for all of the tasks described in the
SOW, providing specific project milestones for review and approval by the Authority Project
Manager (APM), Project Manager III — Regional Modeling/Traffic Operations, or designated
representative. These items shall be detailed and include expected meetings, activities (by
work task, whether performed by CONSULTANT team or by others), start dates, activity
durations, product submittal dates, relationships among work tasks (including critical path
items), and a detailed GANT flow chart for the project tasks, and float time. The PMP shall
also define the roles of the Project Manager, Project Assistant, and Project Manager's
Reporting Contact Person, as well as their corresponding contact information.
CONSULTANT shall finalize the report based on comments received from the project
sponsor, other involved AGENCIES, and APM and /or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick -off the project with the APM; establish communication
channels and protocols, discuss the scope of work, schedule, and budget; gather
available information; and obtain a thorough understanding of the goals for the project.
Specific topics to discuss include data collection needs, specific Synch ro/S i mTraffi c
version 8.0 and Tru — Traffic version 10.0 modeling needs, specific training needs for
Synch ro/S i mTraffic, Tru- Traffic, and other programs or firmware specified herein, and
specific construction items and procurement methodologies, and PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and AGENCY
representatives that have signalized intersections along the PROJECT. Data collection
needs and requirements shall be outlined to the involved AGENCIES. CONSULTANT
shall notify each AGENCY of the type of work, and when the work is to be performed
within that AGENCY. CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the facilities and
the coordination, including but not limited to: as -built drawings, new Plans, Specifications
and Estimates for new construction to be built as part of this project (PS &E), Intersection
Timing Charts, Existing Synchro Models, Aerial photos, ADT and TMC data, etc. The
APM may assist in this endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of these
meetings will be to ensure that proper input is being received by CONSULTANT and the
Authority and that it is included in the work effort.
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and
direction of the work, and provide notes of these meetings as directed by the Authority to
all participants. These meetings will also serve to provide feedback between the project
development team and CONSULTANT regarding specific issues of the effort, including
facilitating the development of measures of effectiveness, construction alternatives and
mitigations, and as specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority -led Traffic Forum
(formerly ITS Roundtable, updating the group on the effort, its status, and other items as
determined by Authority staff. The Traffic Forum is a semi — annual forum envisioned to
further communication and information exchange between the Authority and the local
AGENCIES regarding signal coordination and ITS.
5. CONSULTANT shall attend and present at four (4) Board /Committee meetings to summarize
the findings. CONSULTANT shall attend and present at other AGENCY committee meetings,
and intergovernmental meetings as directed by the Authority. The purpose of these
meetings may be to inform attendees about the project, signal synchronization in general,
the PROJECT potential strategies, and other relevant information.
a. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the
PARTIES), 2 Board, 2 committee, and 6 project traffic forum and other meetings shall be
used for scheduling and budgeting purposes.
Deliverables — Task 1:
1. Lead a 2 Stage Project Kick -off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan — one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the work
effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit an informal weekly summary of work performed in text, rich
text, or MS Word formats for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including agenda,
action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be those currently used by OCTA: MS
Office 2010 format, and Adobe Acrobat pdf files.
8. All electronic data produced for this project shall be provided on CD -R.
9. All correspondence shall include as a recipient the project mailbox at OCTA;
Newport- North.TSSP(cD-octa. net
10. In addition, during the course of the project, SharePoint and FileZilla systems managed by
OCTA, may be employed for file transfer, etc.
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand existing
traffic conditions in the study area and be able to develop optimal time -of -day traffic signal
coordination plans, if applicable.
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
From the involved AGENCIES and or Authority, CONSULTANT shall collect existing timing
charts /sheets, existing coordination plans, traffic as -built drawings, aerial photos, maps,
traffic collision data as available, and collision diagrams for the study intersections, if
available. CONSULTANT shall also collect any off the shelf plans (PS & E) for construction
of any and all traffic signal coordination /synchronization related plans, specifications and
estimates for the corridor. CONSULTANT, if requested by the involved AGENCY, will
provide their own staff to review available records /plans and request copies of needed
records /plans with minimal disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal priority
preferences, including, but not limited to, those related to pedestrian and bicycle timing,
phase sequence modifications and preferences, and special operations such as conditional
service, coordination preferred phase re — service, and ring — barrier logic, as well as the
timing optimization software preference.
3. CONSULTANT shall conduct seven -day 24 -hour machine counts along each 1 mile segment
of PROJECT. Additionally, CONSULTANT will collect 24 -hour vehicle classification counts
using a machine at five (5) locations on PROJECT to determine heavy vehicle (truck)
percentage information. Data obtained from Saturday and Sunday counts will determine the
necessity of weekend signal timing. All count locations will be approved by the PARTIES
prior to collection.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement counts
(TMC) at each and every one of the PROJECT signalized intersections (see Attachment A
Node Map with Construction Notes), including pedestrian and bicycle counts. No other types
of TMC classification shall be necessary. Weekday counts shall be conducted for two hours
of each peak period (AM, mid -day, and PM). If a need is determined, after analyzing the
seven -day 24 -hour machine counts, weekend, and TMC counts shall be conducted at each
and every one of the PROJECT signalized intersections for a single two hour Saturday mid-
day peak period. For intersections with more than 2 through lanes in any of the approaches,
a minimum of 2 people per intersection is required. Video data collection may be utilized for
this function and will negate the personnel requirements.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for special video
recording of bicycle and pedestrian activity for specific data collection in support of
upcoming changes to the CA MUTCD. Video recording and data reduction shall be
required at a minimum of 6 locations. Traffic Forum will approve the locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be cognizant
of the fact that queuing of right turn vehicles or left turn vehicles that do not pass the limit
line for counting purposes during the count time period shall also be counted as part of
the quarter hour period in which they occur. (This means that if a queue develops that is
not served in one cycle and the counting period is ending, the number of un served cars
in the queue shall be included in that 15 minute period. It shall not be included in the
succeeding 15 minute period).
c. TMCs that are <_ 2 years of age, and supplied by an alternate viable source, for an
intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and the
precepts of the Measure M2 Ordinance, TMCs supplied by a Party cannot be used as a
credit against match funding requirements.
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
5. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count
sheets will be provided to each involved AGENCY and APM. (See CTFP Guidelines, page 8
— 14, for ROADS requirements)
Deliverables — Task 2:
1. Report summarizing data collection effort, including intersection turning counts, traffic
collision analysis, current traffic signal timing patterns, and drawings of intersection features.
2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS
requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal
synchronization related infrastructure, and identify any deficiencies for each intersection and
along the whole corridor. The review shall include an assessment of the existing intersection
geometry, traffic conditions, and traffic signal control equipment and telemetry/interconnect
facilities along the corridor and of each intersection using observation, available as -built
plans, consultation with the local AGENCIES, and AGENCY supplied aerial photos.
CONSULTANT will use a standard field form developed by CONSULTANT for this review
that accounts for each piece of intersection data required. With permission of the local
AGENCIES, CONSULTANT will inspect the interior of each traffic control cabinet, inspect the
'telemetry systems and determine their respective condition and make recommendations for
equipment upgrades. CONSULTANT is advised that certain infrastructure and equipment
upgrades have been identified previously by the AGENCIES and reviewed by the APM and
shall be a requirement of this project. These items are identified subsequently within this
document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study corridor. The
identification of these projects should be at minimum a list summarizing all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
a. Corridor lane configurations and lane widths;
b. Existing street and lane geometries, curbs, bus turnouts, and medians;
c. Upcoming improvements to the corridor;
d. All Traffic Control Devices related to traffic signal operations at all PROJECT
intersections, approaches to cross streets, and along PROJECT corridor;
e. Traffic signal control device information, such as type of device, brand and make,
condition of equipment. Intersection Photographic Documentation Log shall be required;
f. Existing signal operation characteristics — signal phasing, cycle lengths, phase sequence
alteration, and protective - permissive, etc.;
g. Existing controller and telemetry/interconnect equipment, if any;
h. Existing time - referencing setup, if any;
i. Existing Central Master Equipment, if any;
j. Existing Field Master Equipment, if any;
k. Open each controller cabinet and take digital photos of all equipment inside;
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
I. Note any deficiencies of traffic control equipment at each intersection; and
m. Note the maintenance condition or existence of the traffic signal equipment, controllers
and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal progression
including, but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; uneven lane distribution; high volumes of trucks and buses; high - volume
un- signalized intersections, including interchanges; parking maneuvers; presence and location of
bus stops; differing signal timing patterns among AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this corridor,
CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry
infrastructure, and geometric layout, and provide recommendations towards simple solutions that
may be implemented to correct such deficiencies. CONSULTANT shall prepare a report
summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of sketches to full -
fledged Plans Specifications and Estimates (PS & E). CONSULTANT shall prepare such plans
for use in the construction of the PROJECT per each respective AGENCY's standards.
CONSULTANT shall supply such documentation to the APM and the AGENCY owning the
affected facility for approval prior to commencing any construction. Construction documents will
be used during the course of construction by AGENCY for inspection services. CONSULTANT
shall modify documents subject to approved construction completion to owning AGENCY as an
As — Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and /or CTO and no additional
compensation shall be allowed, therefore.
CONSULTANT will be required to design, procure, install, construct, and implement all desired
components of the PROJECT as described in this document. CONSULTANT shall negotiate
with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be
installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment whether local
intersection or central systems, shall perform due diligence in the determination of what types of
systems are to be installed. NTCIP compatible systems with Center to Center (C2C)
communications ready capability shall be installed. System Telemetry C2C or to intersections
from Central or peer to peer shall be Internet Protocol (i.p.) based Ethernet over Copper,
Ethernet over Fiber, or hybrid of those two. Serial Communications shall not be allowed. Closed
Loop Systems shall not be continued, supplied nor installed without special consideration and
approval by OCTA and APM. Sole Source systems or systems that are a linked subset or part
of a sole source central system are not to be installed unless verification of need can be
demonstrated to OCTA APM and CAMM Contract Administration per OCTA standards and
policies. In the circumstance where a local intersection system controller is a necessary sole
source and there is no alternate substitute, the CONSULTANT shall procure the sole source
local intersection controller unit. The controller assembly and appurtenances housing the local
intersection system controller may be supplied by others.
Deliverables — Task 3:
1. Report documenting:
a. The field review (including photo logs)
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times and days
for which synchronization plans will be developed. The report shall identify Measures of
Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely
include traffic flow, travel time, average speed, number of stops per mile, number of intersections
traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mile,
and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index
(CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items. The
CONSULTANT shall include the CSPI as part of the MOEs as they are easily identifiable by lay
persons relevant to demonstrating corridor improvements. The identified MOE's shall be
compiled for the corridor using the floating car method and from either. or PTV Vistro 2, Synchro
8.0 and from Tru- Traffic Version 10.0. At least five (5) runs will be completed in each direction
for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs shall be
consistent for both directions and time periods. Based on engineering judgment and in
conjunction with APM approval, CONSULTANT should subdivide the corridor into contiguous
segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive approval from
PARTIES on number of runs and contiguous segments to be accomplished.
Project travel -time data will be collected using the floating car method, a laptop computer, a GPS
receiver unit, and Tru- Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization, specifically
focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones.
Ideally, the analysis should include the floating car data and data collected as part of Task 2.
However draft versions of the report can include previously collected traffic, travel time, or other
data, if considered relevant and available. The evaluation report shall provide a very good
understanding of traffic patterns on PROJECT throughout the weekdays and throughout the
weekend. Tru- Traffic Version 10.0 has the OCTA Corridor Synchronization Performance Index
(CSPI) Calculation formulas available for use as well as the calculations for the latest emissions
for GHG and other Measures of Effectiveness (MOE). These functions shall be utilized by the
CONSULTANT in the draft preliminary, draft final and final reports as specified herein.
It is highly recommended that the following modules be downloaded and installed as part of Tru
Traffic prior to the start of the 'Before' Runs:
• OCTA CSPI.urc,
• Emissions using CMEM for Vehicle Category 4 rev2.urc
• FuelConsumption &Emissions_mph.urc,
• CumulativeAvg Speed LOS_mph.urc
The CONSULTANT shall perform due diligence with regard to existing and proposed timing
operations on arterials that intersect with the PROJECT.
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining
the findings of the 'Before' field study. The Authority may request a presentation on the traffic
patterns on PROJECT Scope and possible synchronization strategies to address the traffic
patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic
breaks) to provide direction on the preferred signal timing strategy. Any requested presentation
shall include as much of the turning movement, 24 -hour machine counts, travel time, earlier city
counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments
received from the Authority Project Manager and other involved AGENCIES and after
incorporating the full set of data collected by CONSULTANT as part of Task 2.
Deliverables — Task 4:
1. A memorandum documenting the results of the 'Before' study is to be distributed to the APM
and AGENCIES as a discussion item. More detailed analysis of project results shall be
included in Task 8: Project Report.
2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in PTV Vistro 2 and /or Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with the
County Wide Synchro Network as administered by the GIS /ROADS database. The PROJECT
shall be developed with PTV Vistro 2 and /or Synchro 8.0 and shall be easily imported and or
exported to and from those programs respective database. Node or intersection numbering
scheme must remain consistent with ROADS. Any modifications, additions, or removal of
intersections or roadway segments (nodes or links) must be approved by the Section Manager III
— Planning /GIS, Planning and Analysis for OCTA. CONSULTANT shall calibrate the model
based on travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. It is recommended that the CONSULTANT utilize the
BingTM Map feature from PTV Vistro 2 or Synchro 8 in the development of the base layout files.
Tru- Traffic Software version 10.0 or latest release should be used, subsequent to initial
optimization, to augment and enhance green band throughput (offset, splits, phase rotation);
and, to incorporate specific off band coordinated traffic platoons into the corridor operation as
required by data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the
volume balancing and other factors becomes an issue with node numbering in regard to OCTA
ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for
submittal of the database in the ROADS format is still required. The extra node numbering used
for volume balancing nodes and other factors must be removed upon final submittal of the
Synchro document that will be incorporated into the ROADS database. These operations will be
closely monitored and controlled through the APM and the Section Manager of the GIS
department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with consideration for
the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
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COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
Lead /Lead
Lead /Lag
Lag /Lead
Lag /Lag
Leading and Lagging the same phase within a given cycle
Protected /Permissive operations
- Phasing will be lead /lead only; or,
- Flashing Yellow Arrow technique may be employed for lead /lag if
controlling /owner AGENCY permits its use
Harmonic cycling — double, half, third or other harmonic multiple,
Other innovative techniques upon approval of the owning agency and the APM
CONSULTANT will measure the saturation flow rates at key project intersections during one
peak hour where the overall intersection volume -to- capacity ratio is greater than or equal to 0.8
as a calibration for the Synchro model
• Timing parameters which provide adequate splits and corresponding offsets which fully
accommodate pedestrians within the split time. CONSULTANT shall take into
consideration the pedestrian timing parameters used by the local AGENCY on a case by
case basis. Pedestrian Intervals shall be examined and retimed to current adopted
standards by each respective AGENCY. CONSULTANT should note that proposed new
pedestrian timing standards have been approved at the Federal and State level.
AGENCIES must be contacted and provide policy and guidance to the CONSULTANT for
calculations regarding these timing intervals.
• Timing parameters which incorporate minimal pedestrian activity to provide the optimum
vehicle split and offset timing and accommodate pedestrians using various pedestrian
timing adjustment techniques for pedestrian splits during coordination
• Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time -of -day start and stop intervals for the various
timing plans based on the identified peaks from the 24 -hour machine counts, and field
observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for a typical
weekday which consider the following peak periods: AM PEAK, MID -DAY PEAK, PM
PEAK and one (1) timing plan for a typical Saturday for a MID -DAY PEAK. Timing plans
should be in both Synchro format and the preferred timing chart format of each local
AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational analysis
will be used to micro — simulate and analyze specific roadway segments with queuing, spill back,
starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the
conditions discovered by CONSULTANT and /or APM and AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2 and /or
Synchro /SimTraffic 8.0, in conjunction with Tru- Traffic version 10.0 or latest released version
and recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be utilized
without proper QA/QC. Engineering judgment shall be utilized to determine final operational
parameters. The recommended signal timing plans shall be reviewed by the APM and local
Page A - 9
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
AGENCY staff.
Time of Day /Day of Week (TOD /DOW) Timing Plan selection schedules shall be developed that
reflect actual traffic conditions within contiguous segments or down to the individual intersection
as necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the
Traffic Forum, shall develop a real time traffic responsive operations (TRO) program to facilitate
timing plan selection based on data obtained from the project. The program shall select the
timing plans relative to volume, occupancy, speed, if available, and directional flows on a
24hour /7 days per week schedule. All forms of detection for all modes of travel may be
employed in this endeavor. A library of timing plans shall be developed to facilitate this
requirement. A static TOD /DOW schedule shall be developed and set ready as backup in case
of detection failures within the TRO program.
Upon approval of the optimized signal timings by the Authority and the cities, the CONSULTANT
shall implement, or assist local AGENCIES staff in the implementation of new signal timings
either through the central traffic signal system (if available) or direct implementation at the
intersection controller units. CONSULTANT shall use existing traffic signal interconnection
systems, where they exist, and, as a result of the inter - jurisdictional nature of the project, shall
implement time -based signal coordination techniques across signals controlled by different
AGENCIES.
As the project will be using time -based signal coordination, the CONSULTANT shall evaluate the
current time - referencing of all traffic signal controllers and recommend a corridor -wide strategy
to ensure that all traffic signal controllers are on synchronized time clocks linked to a master time
source. CONSULTANT shall verify that all Central Master or Local Field Master, and /or Local
Controller unit clocks are:
• operating properly and are synchronized;
• and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for
all cycle length calculation shall be 12:OOAM — Midnight.
CONSULTANT shall fine -tune, or assist local AGENCY staff in the fine - tuning of, the new
settings and timings. CONSULTANT shall fine -tune timings in the field and record all changes.
Fine - tuning shall be conducted during times and days that are representative of the times and
days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT 'Before' Study
to fine tune the corridor operation and verify integrity of system intersection clocks.
Synchronized Video shall be used to compare actual conditions to anticipated conditions
dictated by the Tru- Traffic time space diagram so that any anomalies may be corrected prior to
'After' Study tasks. (Note: Synchronized video may be done in defined segments as determined
by the Traffic Forum. See Task 6 below.)
Synchronized Video of `Before' and 'After' runs shall be utilized in the development of
presentations to City Council or Committee meetings.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization and
implementation, including detail on the Tru- Traffic /OCTA CSPI and other MOE's and PTV Vistro
or Synch ro/Si mTraffi c MOE results. CONSULTANT shall finalize the memorandum based on
comments received from the PROJECT AGENCY applicant or sponsor, the other involved
Page A - 10
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
AGENCIES, and the APM
Deliverables — Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a master synchronized time - referencing
system.
4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in
PROJECT
5. Electronic versions of all other data files and memorandums.
6. Memorandum documenting the signal timing optimization and implementation.
7. Deliverables 1 and 2 to PARTIES shall be limited to one to three signalized intersections on
each side of respective political boundaries.
Task 6: 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and days for
which synchronization plans will be developed. The 'After' study must be conducted in the same
manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements of
the synchronization plans. MOE's should be compiled for the optimized corridor using the floating
car method output in Tru- Traffic and then from Synchro /SimTraffic 8.0 or from PTV Vistro 2. At
least five (5) runs will be completed in each direction for each of the three weekday timing plans
(a;m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the
Saturday midday plan.
Project travel -time data will be collected using the floating car method, a laptop computer, a GPS
receiver unit, and the methodologies and software to match the 'Before' study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After'
field study with reference to the specific MOE's and present the findings to the Board.
CONSULTANT shall also provide at least two public video travel time presentations
(Transportation Commission Meeting and City Council Meeting). CONSULTANT shall finalize
the memorandum based on comments received from the APM and other involved AGENCIES.
Deliverables — Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to
OCTA Board as an item. More detailed analysis of project results to be included in Task 8:
project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at I
(Transportation Commission Meeting and City Council Meeting or
number of meetings shall be equal to 2 per participating AGENCY
may be deleted as determined by the PARTIES))
4. Electronic versions of all data files memorandum.
Page A - 11
east 2 public meetings
equivalent. Maximum
(note: this requirement
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
Task 7: Synchronization System Construction — Agency Specific
General:
All work and equipment supplied for PROJECT shall comply and be done in accordance with all
provisions of 2010 Section 86 of the State of California Standard Specifications as amended
herein and the State of California Standard Plans as amended herein or on Construction Plans
for PROJECT.
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project.
This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller Assemblies;
2. The replacement and /or modifications to intersection controller assemblies and /or units;
3. New Central Systems or Modifications or upgrades from closed loop system to central
system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Exhibit B or Appendices for the
matrix for each AGENCY as to what is currently proposed to be constructed. See Task 3:
Field Review, Plans Specifications and Estimates, Design Standards and Requirements for
allowed systems and sub systems, sole source, and design requirements for all equipment to
be installed.); and
5..Attention.is directed to Section 86 — 1.05 CERTIFICATE OF COMPLIANCE. Section 86 — 1.05
CERTIFICATE OF COMPLIANCE is removed in entirety and replaced with Section 86 — 1.05
WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows:
Manufacturers' warranties and guaranties furnished for materials used in the work and
instruction sheets and parts lists supplied with materials shall be delivered to the owning
AGENCY prior to acceptance of the project. CONSULTANT, sub — consultant, and vendors' of
equipment and material on PROJECT shall provide to the owning AGENCY the following
Warranties and Guaranties:
a. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished,
installed, and /or modified
b. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates, and
Upgrades for
• Central Systems Control and Communications,
• Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be allowed
nor charged to any PARTY or AGENCY by either the CONSULTANT, his /her Sub — Consultants,
and /or vendors /suppliers, either jointly or severally, of the specified systems and related
components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or firmware specified
heretofore shall be the sole responsibility of the AGENCY receiving the equipment.
6. Attention is directed to Section 86 — 8 PAYMENT. Section 86 - 8.01 PAYMENT is included
herein in entirety with the following additions:
Page A - 12
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
Add: All work and equipment supplied and /or necessary for PROJECT, including all labor and
insurances, to make PROJECT operate as designed and intended shall be included in the
lump sum price for PROJECT. No additional compensation for same shall be allowed,
therefore. All work and equipment including labor and insurances for maintaining and
operating existing electrical facilities including communications equipment shall be included
in the lump sum price for PROJECT. No additional compensation for same shall be allowed,
therefore. Electrical energy service costs and regular maintenance costs for PROJECT
facilities under construction shall be borne by the owning AGENCY. Maintenance costs for
PROJECT facilities caused by damage from public shall be borne by the owning AGENCY.
Maintenance costs caused by damage from CONSULTANT or sub — consultants, and /or
vendors shall be borne solely by CONSULTANT.
Deliverables — Task 7:
1. Procure and install any and all equipment as specified but within budget for the PROJECT as
proposed in the SOW and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on- call" signal timing support services for a period of two years or 24
months following the implementation and fine — tuning of the final signal timing plans, Task 5, to
address any future adjustments that may be needed during this period. Depending on the nature of
the adjustment, CONSULTANT may accomplish the fine - tuning adjustments remotely from the
Consultant's office through the traffic management systems. During this 24 -month period
CONSULTANT will be prepared to review any project intersection requested by the PARTIES within
(24) hours of written notice, including observing and fine- tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that the
synchronization timing is working as designed, and complete any necessary adjustments. Monthly
driving times will consist of a full 12 -hour weekday and a 4 -hour Saturday. CONSULTANT shall
notify APM 24 hours prior to commencement of driving periods.
Deliverables — Task 8:
1. 24 months of on -call support and revised signal timing plans and memorandum documenting
CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final Report with
an executive summary. The report shall provide complete documentation of the project,
including, but not limited to, project objectives, project locations, project scope, findings,
recommendations, implementation schedule, improvements accomplished, report on the
Continued Signal Timing Support per Task 8, and procedures for continuing maintenance,
surveillance, and evaluation of the coordinated signal system, work performed, data collected:
Page A - 13
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
`before' and `after' studies and project benefits achieved in terms of fuel savings, travel time, and
other measurable parameters. The report shall document all planned and programmed
improvements on the study corridor as well as recommendations for further infrastructure
improvements that would likely improve the corridor signal coordination project results.
CONSULTANT shall present the final report and results of the project to the Board and city
councils as required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing, turning
movement data, and cycle lengths for existing and proposed timings for all peak periods. In
addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and
pedestrian timings shall be documented. Finally, the report shall provide recommendations with
cost and benefit estimates for future improvements to traffic signal infrastructure (signal
controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal
phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the scope of this
demonstration project but should be useful in determining future enhancements to the corridor.
Deliverables — Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic master, two
hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of
the Implementation Phase or Phase I.
2. Final Project Report per Chapter 10 of the FY 2013 CTFP Guidelines.
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in Page A -16 and A -17, if
funding is available, shall supply to OCTA or specified AGENCY, any upgrade or new licenses
for the following software and manuals:
p
r
RIM4
�� „ _� t g �a,
��
Product�Name�
ande
«�fi
OCTA
PTV Vistro
1
X
Irvine
PTV Vistro
1
X
Lake Forest
PTV Vistro
1
X
Deliverables:
1. Software with licenses and manuals as specified.
Page A - 14
COOPERATIVE AGREEMENT NO. C -3 -2007
NEWPORT BOULEVARD /AVENUE NORTH - TSSP
ATTACHMENT A
Newport Avenue / Boulevard (North) - List of Intersections
Location
, J�' NewportAvenue@ r'SNode
k�r"" rsfl," i�F'� `1
# s agency, R
1
Sycamore Avenue
5419
Tustin
2
Walnut Avenue
5415
Tustin
3
McFadden Avenue
5412
Tustin
4
Mitchell Avenue
5359
Tustin
5
1 -5 Southbound Off Ram / Nisson Road
226
Caltrans
6
El Camino Real
5400
Tustin
7
6th Street / Walnut Street
5397
Tustin
8
Main Street
5394
Tustin
9
Bryan Avenue
5390
Tustin
10
1 st Street
5388
Tustin
11
Holt Avenue
5384
Tustin
12
Irvine Boulevard
5381
Tustin
13
Old Irvine Boulevard
5377
Tustin
14
La Colina Drive
6422
Count
15
17th Street / El Camino Lane
6421
Count
16
La Loma Drive
6402
Count
17
Dodge Avenue
1 6437
County I
18
Foothill Boulevard
1 6433
Count
„
Locations
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19
Crawford Canyon Road
6427
Count
20
Rockhurst Avenue / Cowan Heights Drive
6428
Count
21
Canyon View Avenue
3128
Orange
22
White Oak Ridge/Fort Road
3019
Orange
23
Chapman Avenue
3105
Orange
24
Santiago Canyon Road
3092
Orange
Page A - 15
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COOPERATIVE AGREEMENT NO. C -3 -2007
ATTACHMENT B
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
County of Orange
$131,869
$ 0.00
$131,869
City of Orange
$ 39,962
$ 9,991
$ 49,953
City of Tustin
$ 54,689
$ 0.00
$ 54,689
TOTAL
$ 226,520
$ 9,991
$ 236,511
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
County of Orange
N/A
$ 131,869
City of Orange
$
$ 39,962
City of Tustin
$ 121
$ 54,689
TOTAL
$226,520
B. In -Kind Services
i. Specific Im rovements List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
N/A
Total*
City of Orange
$
TOTAL
$
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
Project
No. of
Hours
Fully Burdened
Hourly Rate
Total*
City of Orange
Admin
20.0
$ 121
$ 2,420
City of Orange
Admin / OMM
105.15
$ 72
$ 7,571
TOTAL IN -KIND MATCH *:
$ 9,991
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
Page B - 1