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HomeMy WebLinkAbout15 AMEND PAC BLDG CARE 12-02-02AGENDA REPORT MEETING DATE: DECEMBER 2, 2002 NO. 15 ~,,.12-02-02 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION SUBJECT: CONTRACT AMENDMENT FOR CUSTODIAL SERVICES WITH PACIFIC BUILDING CARE SUMMARY Approval of the fourth contract amendment with Pacific Building Care extending the Agreement for Custodial Services from January 1, 2003 to June 30, 2003 and providing a price increase equal to 2.6% for the same period. RECOMMENDATION It is recommended that the City Council approve the fourth amendment to the contract Agreement with Pacific Building Care for the City of Tustin's custodial services, subject to City Attorney's approval. FISCAL IMPACT The proposed 2.6% adjustment will increase the monthly contract price by $429.49 with a total impact of $2,576.94 for the six month extension. Adequate funds are available in the current budget to cover this increase. DISCUSSION The City has contracted with Pacific Building Care since August 30, 1999 for custodial services for City facilities. The original Agreement was for a l-year period with three l-year term extensions available to the City. The first amendment extended the term of the Agreement until June 30, 2001, and the second amendment extended the term of the Agreement until December 31, 2001. The third amendment extended the agreement until December 31, 2002. The intention of the agreement was to have a four year contract (including all extensions) with Pacific Building Care. This leaves an option for a fourth amendment to extend the contract for six months until June 30, 2003 and have the contract term coincide with the City's Fiscal Year Budget. City staff has negotiated a 2.6% adjustment to the contract price for the six month period compatible with the Consumer Price Index (CPI). The attached contract amendment would extend the Agreement for six months from January 1, 2003 to June 30, 2003, and would grant the Contractor a 2.6% or $429.49 increase in the monthly base price of the contract, effective January 1, 2003. Contract Amendment for Custodial Services with Pacific Building Care December 2, 2002 Page 2 Pacific Building Care has provided consistent service of a reasonably high quality over the last three years and has been very responsive in upgrading maintenance standards when requested. The implementation of this increase will allow the Contractor to continue to provide the quality and responsiveness the City has received previously. Tim D. Serlet Director of Public Works/City Engineer TDS:WA:ccg:Contract amendment with Pacific Bldg. Care.doc Attachment (1) Wisam Altowaiji Field Services Manager FOURTH AMENDMENT TO CONTRACT AGREEMENT THIS FOURTH AMENDMENT is entered into this__ day of ,200 by and between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and Pacific Building Care, a California corporation, (herein referred to as "Contractor"). This Amendment is made with reference to the following: RECITALS Ao WHEREAS, City and Contractor entered into an Agreement dated August 30, 1999, the "Agreement", wherein Contractor agreed to perform custodial maintenance services in accordance with the Agreement and specifications entitled "Custodial Services" for the Period from July 1, 1999 to June 30, 2000; B. WHEREAS, the initial term of the Agreement was one year with the option to be extended for three additional one year terms by written agreement of the parties; Co WHEREAS, City and Contractor entered into the first Amendment to that Agreement on July 1, 2000; and extended the Agreement until June 30, 2001; D. WHEREAS, City and Contractor entered into the second Amendment to that Agreement on January 1, 2001; and extended the Agreement until December 31, 2001; E. WHEREAS, City and Contractor entered into the Third Amendment to that Agreement on February 4, 2002; and extended the Agreement until December 31, 2002; Fo WHEREAS, City and Contractor desire to extend the Agreement for six months, from January 1, 2003 to June 30, 2003; O. WHEREAS, City and Contractor also desires to adjust Contractor's compensation under the Agreement to reflect a negotiated 2.6% increase, which is the same as the Consumer Price Index for the Counties of Los Angeles, Orange, and Riverside, to be effective January 1, 2003. AGREEMENT The Agreement is hereby amended as follows: A' The term of the Agreement is extended for six months, through June 30, 2003 unless sooner terminated pursuant to Section B, Page B-6, "Termination of Contract Agreement", of the Agreement. B. City shall pay Contractor the following sums for the periods indicated: Co . From January 1, 2003 to June 30, 2003 the CitY shall pay the Contractor, on a monthly basis, an amount equal to $16,948.27. The total sum for this time period shall not exceed $101,689.62. Except as expressly amended by this Fourth Amendment, all other terms and conditions of the Agreement and all attachments and exhibits thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date first above written. THE CITY OF TUSTIN (Seal) BY: Mayor of the City of Tustin ATTEST: City Clerk of the City of Tustin APPROVED AS TO FORM: City Attorney Date APPROVED AS TO CONTENT: Public Works Director Date (SEAL) CONTRACTOR Firm Name: Pacific Buildin,q Care BY: Jennifer A. Corbett-Shramo TITLE: CEO/General Manager ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED PERSON(S)