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HomeMy WebLinkAbout10 AUTHORIZE USE ORANGE'S COOP PURCHASING PROGRAM CIP 50036J- Agenda Item 10 AGENDA REPORT Reviewed: � City Manager ' Finance Director �A MEETING DATE: FEBRUARY 4, 2014 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER SUBJECT: AUTHORIZE USE OF THE COUNTY OF ORANGE'S COOPERATIVE PURCHASING PROGRAM TO PURCHASE AND INSTALL WATER QUALITY DEVICES CIP 50036 SUMMARY Staff is requesting City Council authorization to use the County of Orange's Cooperative Purchasing Program to purchase and install water quality devices for Phase 3 of the Citywide Catch Basin BMP's Project CIP 50036, pursuant to Tustin City Code Section 1625c. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 14 -03 authorizing the City of Tustin to use the County of Orange's Cooperative Purchasing Program, consistent with the effective date of Ordinance No. 1438 and the amended Tustin City Code Section 1625c, to contract with United Storm Water, Inc. to purchase and install water quality devices at various locations throughout the City for Phase 3 of the Citywide Installation of Catch Basin BMP's Project CIP 50036. FISCAL IMPACT Sufficient funds are budgeted and appropriated in the Citywide Installation of Catch Basin BMP's Project CIP 50036 for Phase 3 of the program. These include a $155,268 grant under the Orange County Transportation Authority's (OCTA) M2 Environmental Cleanup Program and $51,700 in City matching funds from the M2 "Fair Share" program. CORRELATION TO THE STRATEGIC PLAN The installation of the catch basin inserts and screens contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #3(b), which among other items, is to ensure continuous maintenance and improvement of flood control facilities. DISCUSSION AND BACKGROUND The OCTA M2 Environmental Cleanup Program is a grant program dedicated to protecting Orange County beaches and waterways from the conveyance of urban runoff associated with transportation generated pollution. A minimum local match of 25% is required as part of the grant. The program distributes funds on a competitive basis for the purchase and installation of Best Management Practices (BMPs) such as catch basin inserts and screens. OCTA has established seven rounds of funding to assist cities in meeting goals for controlling transportation generated pollution as required by the City's National Pollutant Discharge Elimination System (NPDES) permit. There have been two rounds of funding and the City was awarded two grants which were used to purchase and install catch basin inserts and retractable screens. County of Orange's Cooperative Purchasing Program CIP 50036 February 4, 2014 Page 2 The City applied for the third round of funding in April and was notified that it was successful in being awarded a grant of $155,268 under the M2 Environmental Cleanup Program. In an effort to aid municipalities using these funds, the County of Orange entered into a Master Agreement with vendors to provide and install water quality devices. One of these vendors is United Storm Water, Inc. who the City has a contract with to install and maintain its catch basin inserts. Currently, there are over 1,100 catch basins in the City of Tustin. The City presently has 325 catch basins with BMPs installed at various locations in the community. The newly awarded M2 grant will enable the City to install 112 additional catch basin inserts and automatic retractable screens as part of this year's CIP 50036 Project Phase 3. Through the County's Master Agreement, prices with each vendor have been established and terms and conditions have been approved. The Master Agreement has established volume based pricing and will save the City approximately 15% off the purchase price that the City has paid for similar BMP's in the past. In addition, the M2 Grant requires that these BMP's must be installed by the end of this fiscal year, June 30, 2014. Of the vendors, only United Storm Water, Inc. supplies retractable screens. In addition, the City has used United Storm Water, Inc. to provide and install catch basin devices in the past and they have proven to be a reliable and efficient contractor. The automatic retractable screen they will install will be consistent with the screens currently installed. It is therefore recommended that in accordance with the amended Tustin City Code Section 1625c, the City use the County's Master Agreement with United Storm Water, Inc. to purchase and install at least 112 catch basin inserts and automatic retractable screens as part of the Citywide Installation of Phase 3 Catch Basin BMPs Project CIP 50036. Stack, P.E. Public Works /City Engineer Attachment: Resolution No. 14 -03 S: \City Council Items\2014 Council Item s\02-04-201 4\Authorize Use of Co of Orange Program - CB Insert Purchase\Authorize Use of Co of Orange Program - CB Insert Purchase.docx RESOLUTION NO. 14 -03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE USE OF THE COUNTY OF ORANGE'S COOPERATIVE PURCHASING PROGRAM TO PURCHASE AND INSTALL WATER QUALITY DEVICES FOR THE CITYWIDE CATCH BASIN BMP'S PROJECT CIP 50036 WHEREAS, the City has need to purchase and install various materials, supplies and equipment in order to conduct the operations of the City and comply with water quality requirements; and WHEREAS, the City has received funding under the Orange County Transportation Authority M2 Environmental Cleanup Program to purchase and install catch basin devices at various locations throughout the City; and WHEREAS, Section 1625c of the Tustin City Code authorizes the use of the County of Orange's Cooperative Purchasing Program to purchase materials, supplies, and equipment if it can be acquired more cost effectively or efficiently by the County; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin, California, does hereby authorize the use of the County of Orange's Cooperative Purchasing Program, to purchase and install water quality devices, including at least 112 catch basin inserts and automatic retractable catch basin screens for the Citywide Catch Basin BMP's Project CIP 50036, and that the City Manager or his designee, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith, and for and on behalf of the City of Tustin. PASSED AND ADOPTED at a regular meeting of the City Council of the City of. Tustin held on the 4th day of February 2014. ELWYN A. MURRAY, Mayor ATTEST: JEFFREY C. PARKER, City Clerk Resolution 14 -03 Page 1 of 2 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 14 -03 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 4t" day of February, 2014 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES; COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT JEFFREY C. PARKER, City Clerk Resolution 14 -03 Page 2 of 2