HomeMy WebLinkAbout10 AUTHORIZE USE ORANGE'S COOP PURCHASING PROGRAM CIP 50036J-
Agenda Item 10
AGENDA REPORT Reviewed: �
City Manager '
Finance Director �A
MEETING DATE: FEBRUARY 4, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: AUTHORIZE USE OF THE COUNTY OF ORANGE'S COOPERATIVE
PURCHASING PROGRAM TO PURCHASE AND INSTALL WATER QUALITY
DEVICES CIP 50036
SUMMARY
Staff is requesting City Council authorization to use the County of Orange's Cooperative
Purchasing Program to purchase and install water quality devices for Phase 3 of the Citywide
Catch Basin BMP's Project CIP 50036, pursuant to Tustin City Code Section 1625c.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 14 -03 authorizing the City of Tustin
to use the County of Orange's Cooperative Purchasing Program, consistent with the effective date
of Ordinance No. 1438 and the amended Tustin City Code Section 1625c, to contract with United
Storm Water, Inc. to purchase and install water quality devices at various locations throughout the
City for Phase 3 of the Citywide Installation of Catch Basin BMP's Project CIP 50036.
FISCAL IMPACT
Sufficient funds are budgeted and appropriated in the Citywide Installation of Catch Basin BMP's
Project CIP 50036 for Phase 3 of the program. These include a $155,268 grant under the Orange
County Transportation Authority's (OCTA) M2 Environmental Cleanup Program and $51,700 in
City matching funds from the M2 "Fair Share" program.
CORRELATION TO THE STRATEGIC PLAN
The installation of the catch basin inserts and screens contributes to the fulfillment of the City's
Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements
Strategy #3(b), which among other items, is to ensure continuous maintenance and improvement
of flood control facilities.
DISCUSSION AND BACKGROUND
The OCTA M2 Environmental Cleanup Program is a grant program dedicated to protecting Orange
County beaches and waterways from the conveyance of urban runoff associated with
transportation generated pollution. A minimum local match of 25% is required as part of the grant.
The program distributes funds on a competitive basis for the purchase and installation of Best
Management Practices (BMPs) such as catch basin inserts and screens. OCTA has established
seven rounds of funding to assist cities in meeting goals for controlling transportation generated
pollution as required by the City's National Pollutant Discharge Elimination System (NPDES)
permit. There have been two rounds of funding and the City was awarded two grants which were
used to purchase and install catch basin inserts and retractable screens.
County of Orange's Cooperative Purchasing Program CIP 50036
February 4, 2014
Page 2
The City applied for the third round of funding in April and was notified that it was successful in
being awarded a grant of $155,268 under the M2 Environmental Cleanup Program. In an effort to
aid municipalities using these funds, the County of Orange entered into a Master Agreement with
vendors to provide and install water quality devices. One of these vendors is United Storm Water,
Inc. who the City has a contract with to install and maintain its catch basin inserts. Currently, there
are over 1,100 catch basins in the City of Tustin. The City presently has 325 catch basins with
BMPs installed at various locations in the community. The newly awarded M2 grant will enable the
City to install 112 additional catch basin inserts and automatic retractable screens as part of this
year's CIP 50036 Project Phase 3.
Through the County's Master Agreement, prices with each vendor have been established and
terms and conditions have been approved. The Master Agreement has established volume based
pricing and will save the City approximately 15% off the purchase price that the City has paid for
similar BMP's in the past. In addition, the M2 Grant requires that these BMP's must be installed by
the end of this fiscal year, June 30, 2014.
Of the vendors, only United Storm Water, Inc. supplies retractable screens. In addition, the City
has used United Storm Water, Inc. to provide and install catch basin devices in the past and they
have proven to be a reliable and efficient contractor. The automatic retractable screen they will
install will be consistent with the screens currently installed. It is therefore recommended that in
accordance with the amended Tustin City Code Section 1625c, the City use the County's Master
Agreement with United Storm Water, Inc. to purchase and install at least 112 catch basin inserts
and automatic retractable screens as part of the Citywide Installation of Phase 3 Catch Basin
BMPs Project CIP 50036.
Stack, P.E.
Public Works /City Engineer
Attachment: Resolution No. 14 -03
S: \City Council Items\2014 Council Item s\02-04-201 4\Authorize Use of Co of Orange Program - CB Insert Purchase\Authorize Use
of Co of Orange Program - CB Insert Purchase.docx
RESOLUTION NO. 14 -03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE USE OF THE COUNTY OF ORANGE'S
COOPERATIVE PURCHASING PROGRAM TO PURCHASE AND INSTALL
WATER QUALITY DEVICES FOR THE CITYWIDE CATCH BASIN BMP'S
PROJECT CIP 50036
WHEREAS, the City has need to purchase and install various materials, supplies
and equipment in order to conduct the operations of the City and comply with water
quality requirements; and
WHEREAS, the City has received funding under the Orange County
Transportation Authority M2 Environmental Cleanup Program to purchase and install
catch basin devices at various locations throughout the City; and
WHEREAS, Section 1625c of the Tustin City Code authorizes the use of the
County of Orange's Cooperative Purchasing Program to purchase materials, supplies,
and equipment if it can be acquired more cost effectively or efficiently by the County;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the use of the County of Orange's Cooperative
Purchasing Program, to purchase and install water quality devices, including at least
112 catch basin inserts and automatic retractable catch basin screens for the Citywide
Catch Basin BMP's Project CIP 50036, and that the City Manager or his designee, is
hereby directed to sign and deliver all necessary requests and other documents in
connection therewith, and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of.
Tustin held on the 4th day of February 2014.
ELWYN A. MURRAY,
Mayor
ATTEST:
JEFFREY C. PARKER,
City Clerk
Resolution 14 -03
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 14 -03 was duly and regularly passed and
adopted at a regular meeting of the City Council held on the 4t" day of February, 2014 by
the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
JEFFREY C. PARKER,
City Clerk
Resolution 14 -03
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