HomeMy WebLinkAbout07 POLICE DEPARTMENT VEHICLE PURCHASESAgenda Item 7
Reviewed:
AGENDA REPORT City Manager
Finance Director 4NIA
MEETING DATE: FEBRUARY 4, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: CHARLES F. CELANO, JR., INTERIM CHIEF OF POLICE
SUBJECT: POLICE DEPARTMENT VEHICLE PURCHASES
SUMMARY
Five (5) Police Department unmarked vehicles are in need of replacement. The
Department has determined the need to purchase five (5) unmarked Ford Police
Interceptor vehicles. The newly purchased vehicles will need police equipment
conversion services to install the police radios.
RECOMMENDATION
1. The purchase of five (5) 2013 Ford Police Interceptor vehicles from Fritts Ford in
Riverside, California, in the amount of $124,883.95 (including tax, license, fees
and delivery).
2. The purchase of police equipment conversion packages to remove and reinstall
police radios in all five (5) 2013 Ford Police Interceptor vehicles from Hi- Standard
Automotive in Orange, California, In the amount of $10,032.00
3. The Public Works Department to dispose of the retired surplus vehicles at the
next available public auction and credit net proceeds to the applicable City
Revenue Fund.
FISCAL IMPACT
Adequate funds have been budgeted, and are currently available in the Equipment
Replacement Fund, in the amount of $134,915.95.
CORRELATION TO THE STRATEGIC PLAN:
The proposal supports the implementation of Goal B: Public Safety and Protection of
Assets: Ensure Tustin is an attractive, safe and well maintained community in which
people feel pride.
Police Department Vehicle Purchase
February 4, 2014
Page 2 of 3
BACKGROUND /DISCUSSION
In fiscal year 2013 — 2014, it is necessary to replace the below listed vehicles due to
age, mileage, and /or safety history. A breakdown of vehicle replacement is as follows:
Unmarked Police Units
3427 — 2006 Chevrolet Impala — Mileage: 22,726
3429 — 2006 Ford Explorer — Mileage: 45,620
3433 — 2006 Dodge Caravan — Mileage: 57,133
3440 — 2006 Dodge Durango — Mileage: 69,024
3451 — 2003 Buick Le Sabre — Mileage: 54,663
The five (5) unmarked and non - emergency equipped police units are scheduled for
replacement in fiscal year 2013 — 2014 due to high mileage, safety or scheduled
rotation. They will all be replaced by unmarked Ford Police Interceptors factory
equipped with emergency lights and siren.
There is State Contract pricing for Ford Police Interceptors. Folsom Ford in Northern
California holds the state contract with a total price of $28,777.79, which includes tax,
license and delivery fees. After contacting more local Ford dealerships for quotations,
Fritts Ford in Riverside, California, was selected due to lowest pricing and available
inventory. Prices below reflect total cost.
Vendor Total Cost Per Vehicle
Fritts Ford — Riverside $24,976.79
Chino Hills Ford — Chino Hills $27,113.51
Ed Butts Ford — La Puente $28,256.21
"Tustin Power Ford and Lincoln were invited, but declined to participate in the bid
process.
Purchase of Police Equipment Conversion Services
The purchase of police conversion services is necessary to remove and reinstall the
police radios in all five (5) vehicles. The vehicles come equipped from Ford with proper
emergency lighting, siren and controller.
Total Conversion Costs
Hi- Standard Automotive, LLC $10,032.00
1110 W. Barkley Avenue
Orange, CA 92868
Police Department Vehicle Purchase
February 4, 2014
Page 3of3
Surplus Retired Vehicles
All retired vehicles will be considered surplus and the Public Works Department will
dispose of remaining surplus vehicles at the next available public auction and credit the
net proceeds to applicable City Revenue Fund.
C . CELANO, JR.
Interim Chief of Police
41)
KRISTIN MILLER
Operations Support Division Manager