HomeMy WebLinkAbout07 REVISED CLASS SPEC 12-02-02AGENDA REPORT
MEETING DATE: December 2, 2002
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
HUMAN RESOURCES DEPARTMENT
APPROVE REVISED CLASS SPECIFICATIONS
RECOMMENDATION:
Adopt revised class specifications for the classifications of Police Chief, Police Captain,
Director of Finance, Director of Parks and Recreation, Recreation Supervisor and Chief
Deputy City Clerk.
FISCAL IMPACT: None
BACKGROUND AND DISCUSSION:
Pursuant to the City's Personnel Rules and Regulations, the City is required to maintain
both Classification and Compensation Plans covering all classes of positions in the City
service. Additionally, the City is working toward modernizing its Human Resources
function and revising and updating its class specifications to ensure compliance with the
requirements of the Americans with Disabilities Act (ADA) by identifying the essential
functions and physical requirements of jobs within the City.
Attached for approval are revised class specifications for the classifications of Police
Chief, Police Captain, Director of Finance, Director of Parks and Recreation, Recreation
Supervisor and Chief Deputy City Clerk.
Other than the adoption of the new class specifications, there are no recommended
changes to our Classification or Compensation Plans; as such, no budget adjustment is
required.
Arlene Marks, SPHR
Director of Human Resources
Attachments:
Class Specifications for Police Chief, Police Captain, Director of
Finance, Director of Parks and Recreation, Recreation Supervisor,
Chief Deputy City Clerk
S:\City Council Agenda Items\2002\Staff Report Adopt New Class Specifications.doc
CITY OF TUSTIN
POLICE CHIEF
Class specifications are only intended to present a descriptive summary of the range of dutiesI
and responsibilities associated with specified positions. Therefore, specifications may notI
include all duties performed by individuals within a classification. In addition, specifications areI
intended to outline the minimum qualifications necessary for entry into the class and do not
necessarily convey the qualifications of incumbents within the position.
DEFINITION:
Under administrative direction, plans, directs and coordinates activities of the Police
Department; implements policies and establishes procedures related to crime prevention, law
enforcement, and related community services; develops and administers the department
budget; provides highly responsible and technical assistance to the City Manager and City
Council; participates as a member of the City's executive management team in the
consideration of general City policies, programs and concerns; performs related duties as
required.
CLASS CHARACTERISTICS:
The Police Chief is a department head classification requiring advanced knowledge of crime
prevention, law enforcement and related community services. The incumbent performs a variety
of high-level administrative and professional duties and directs and supervises staff and activities
in the City's Police Department. 'The incumbent is expected to exercise independent judgment,
wisdom, common sense, and initiative in establishing efficient and effective departmental
operations consistent with City Council policies and administrative guidelines established by the
City Manager. The incumbent must also participate actively in addressing issues of concern to
the City that at times may not have a direct impact on the incumbents area of specialization.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following) ~
When a position is to be filled, the requisite essential functions will be noted in the
announcement of position availability.
Plans, directs, and coordinates a variety of program designed for the maintenance of law
and order, protection of life and property, control of traffic, crime prevention, and the
apprehension, arrest, and detention of law violators; recommends the adoption and
assists in the preparation of ordinances.
Analyzes operational and service demands and develops comprehensive plans to satisfy
needs for department services; confers with legal advisors, citizens, and City officials on
law enforcement problems; develops and implements municipal law enforcement
policies and procedures; researches and implements modern police management
methods.
Prepares and administers the budget for the Police Department; originates and
implements organization and staffing patterns to effectively address operational needs.
Advises and otherwise assists the City Manager and City Council in understanding and
developing policies governing City responses to crime control and prevention.
Reviews and analyzes criminal statistics, City growth patterns, legislation, court
decisions, developments in the field of crime prevention and detection, police
organization and management techniques and related matters.
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Police Chief
Page 2 of 3
Coordinates municipal law enforcement activities with those of other agencies. Selects
department employees; plans and organizes work; develops and establishes work
methods and standards; conducts or directs staff training and development; reviews and
evaluates employee performance; executes disciplinary action.
Represents the City, or delegates such authority, in relations with the community,
advisory committees, other local, state, and federal agencies, and professional
organizations.
WORKING CONDITIONS:
Work generally involves a high degree of concentration, especially in the consideration of
technical and personnel problems and the origination of programs to increase departmental
efficiency and improvement of services. Position requires prolonged sitting, standing, walking,
reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of
daily activities. The position also requires grasping, repetitive hand movement and fine
coordination in preparing reports and data using a computer keyboard. Additionally, the position
requires near vision in reading correspondence, reports and budgets. Acute hearing is required
when providing telephone service and communicating in person. The need to lift, drag and
push files, reports or other materials weighing up to 20 pounds also is required.
QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry
into the classification)
Education and/or Experience:
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for acceptable job performance. Example combinations include:
Graduation with a bachelor's degree from an accredited college or university preferably
with a major in Police Science, Criminal Justice Administration, Business or Public
Administration, or a related field and eight years of progressively responsible supervisory
and management experience in a law enforcement agency which includes experience in
all major phases of crime prevention, law enforcement, and police department
administration. A master's degree in a related field is preferred.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's
necessary to perform essential duties of the position)
Knowledge of:
Extensive knowledge of law enforcement principles, practices, and techniques; causes,
prevention, and control of delinquency; traffic enforcement and education; rules of
evidence; rights of citizens and prisoners, laws pertaining to search, seizure, and arrest;
court procedures; supervisory and public relations techniques; interagency
communication and assistance techniques and practices. Thorough knowledge of police
services organization, administration and management; patrol methods; investigation
and identification techniques; physical layout and composition of the City including
special law enforcement problems. Considerable knowledge of Vehicle and Penal
Codes; personnel and disciplinary processes.
Ability to:
Ability to communicate clearly and concisely, both orally and in writing; research and
prepare complex reports on a variety of subjects; establish and maintain effective
relationships with the community at large, the City Council, and other public officials;
plan, direct, and coordinate law enforcement, and crime prevention programs and
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Police Chief
Page 3 of 3
manage a department; select, train, supervise and evaluate employees; represent the
City in a variety of meetings; make decisions regarding operational and personnel
functions; operate programs within allocated amounts; respond to emergency and
problem situations in an effective manner; understand, explain and apply policies and
procedures; analyze unusual situations and resolve them through application of
management principles and practices; develop comprehensive plans to meet future City
needs/services; deal constructively with conflict and develop effective resolutions; plan
and enforce a balanced budget; develop new policies impacting department
operations/procedures; interpret financial statements and cost accounting reports; meet
established physical requirements.
Skill to:
Operate an office computer and a variety of word processing, data management and
other software applications.
Special Requirements:
Possession of a Class C California driver's license and a satisfactory driving record.
Possession of a POST Management Certificate.
Receive satisfactory results from a background investigation, physical examination and
administrative screening which meet the established qualification standards.
FLSA:
Exempt
Form 700 Required
Executive Management - Unrepresented
Adopted:
S:\Class Specifications\Police\Police Chief final.doc
CITY OF TUSTIN
POLICE CAPTAIN
Class specifications are only intended to present a descriptive summary of the range of
duties and responsibilities associated with specified positions. Therefore, specifications
may not include all duties performed by individuals within a classification. In addition,
specifications are intended to outline the minimum qualifications necessary for entry into
the class and do not necessarily convey the qualifications of incumbents within the
position.
DEFINITION:
Under general direction, plans, directs, and coordinates the activities of a division of the
City's Police Department; maintains general charge of services related to division
functions; assumes departmental command as assigned; performs related duties as
required.
CLASS CHARACTERISTICS:
Positions in this class report to the Chief of Police and incumbents typically manage a
division of the Police Department.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
These functions may not be present in all positions in multiple position classes. When a
position is to be filled, the requisite essential functions will be noted in the
announcement of position availability.
Plans, directs, and coordinates assigned division functions; confers with
lieutenants and sergeants regarding special assignments providing instruction
and direction as needed; directs the preparation of the more complex criminal
cases for court action.
Studies statistical crime data and other reports; analyzes levels of criminal
activity; determines trends and makes recommendations for changes in
organization and operating procedures.
Directs the development and implementation of comprehensive training
programs to ensure subordinates maintain law enforcement knowledge and
skills; evaluates performance and makes rotational assignments; enforces
discipline and processes grievances in keeping with established City procedures.
Conducts research into a variety of law enforcement and administrative issues;
recommends or reviews departmental policy and procedures, City rules,
resolutions, and ordinances; prepares administrative reports; responds to
correspondence and informational requests; ensures implementation of practices
which comply with adopted policies, laws, and regulations.
Meets and consults with management, staff, the public, legal advisors, and
representatives of other governmental agencies; coordinates division activities
with other law enforcement agencies; may make presentations to City Council,
other governmental agencies, and a variety of civic organizations as directed by
the Chief of Police.
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Police Captain
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Participates in the development of goals and objectives for assigned division
functions; develops and administers the division budget; recommends and
implements policies and procedures for division activities.
Advises subordinate personnel on job-related and personal matters; evaluates
performance and provides assistance in improving skills and abilities, resolving
personal conflicts or problematic situations arising out of assignments; creates
positive work environment; maintains discipline and initiates corrective action;
ensures compliance with safety practices and policies.
Acts as Chief of Police as directed.
WORKING CONDITIONS:
Position requires prolonged sitting, walking, reaching, twisting, turning, kneeling,
bending, squatting, and stooping in the performance of daily activities. The incumbent
must also be able to lift, carry, drag, pull and push objects and persons weighing at
least 160 pounds; stand for extended periods of time; run for
extended periods of time such as in foot pursuit of suspects; distinguish colors and
observe and recognize people, vehicles and environmental conditions during the day
and night; recall details concerning incidents, people and occurrences to write thorough,
accurate and complete reports; hear radio transmissions in noisy environments such as
in a busy intersection; maintain composure and good judgement while under stress.
QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for
entry into the classification)
Education and/or Experience:
Any combination of education and/or experience that has provided the knowledge,
skills, and abilities necessary for acceptable job performance. Example combinations
include:
Graduation with a bachelor's degree from an accredited college or university
preferably with a major in Police Science, Criminal Justice Administration,
Business or Public Administration, or a related field and five years of experience
in municipal police work in the State of California, including at least two years in a
responsible police or law enforcement supervisory capacity, preferably at the
lieutenant level.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the
KAS's necessary to perform essential duties of the position)
Knowledqe of:
Extensive knowledge of law enforcement principles, practices, and techniques;
causes, prevention, and control of delinquency; traffic enforcement and
education; rules of evidence, rights of citizens and prisoners; laws pertaining to
search, seizure, and arrest; court procedures; public relations techniques;
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Police Captain
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interagency communication/ assistance techniques and practices. Thorough
knowledge of municipal organization and administration; principles and practices
of police administration; patrol methods, criminal investigation and identification
techniques; physical layout and composition of the City including special law
enforcement problems. Considerable knowledge of administrative procedures
and techniques; Vehicle and Penal Codes; City personnel administration policies
and procedures; principles of supervision.
Ability to:
Ability to communicate clearly and concisely, both orally and in writing; research
and prepare complex reports on a variety of subjects; establish and maintain
effective relationships with the community at large, the City Council, and other
public officials; plan, direct, and coordinate law enforcement, crime prevention
and emergency preparedness programs and manage a division; select, train,
supervise and evaluate employees; represent the City in a variety of meetings;
make decisions regarding operational and personnel functions; operate programs
within allocated amounts; respond to emergency and problem situations in an
effective manner; understand, explain and apply policies and procedures;
analyze unusual situations and resolve them through application of management
principles and practices; develop comprehensive plans to meet future City needs/
services; deal constructively with conflict and develop effective resolutions; plan
and enforce a balanced budget; develop new policies impacting department
operations/procedures; interpret financial statements and cost accounting
reports; use and care of firearms; meet established physical requirements.
Skill to:
Operate an office computer and a variety of word processing, data management
and other software applications.
Special Requirements:
Possession of a Class C California driver's license and a satisfactory driving
record.
Possession of a POST Management Certificate.
Receive satisfactory results from a background investigation, physical
examination and administrative screening which meet the established
qualification standards.
FLSA:
Exempt
Form 700 Required
AMPC- Unepresented
Adopted:
S:\Class Specifications\Police\Police Captain final.doc
CITY OF TUSTIN
DIRECTOR OF FINANCE
Class specifications are only intended to present a descriptive summary of the range of duties andI
responsibilities associated with specified positions. Therefore, specifications may not include all dutiesI
performed by individuals within a classification. In addition, specifications are intended to outline theI
minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications
of incumbents within the position.
DEFINITION:
Under administrative direction, plans, directs and coordinates the activities of the Finance Department;
implements policies and establishes procedures related to finance, purchasing, utility billing, and revenue
collection functions; develops and administers the department and city-wide budget; provides advisory
support on Labor Negotiations; provides highly responsible professional and technical staff assistance, to
the City Manager/City Council, and operating departments; establishes and maintains liaison to the
public; performs related duties as required. Serves as a member of the City's executive management
team in the consideration of general City policies, programs and concerns; performs related duties as
required.
CLASS CHARACTERISTICS:
The Director of Finance is a department head classification requiring an advanced generalist's knowledge
of municipal finance and budgeting for the development and administration of programs designed to
address primary areas of City service. The incumbent performs a variety of high-level administrative and
professional duties and directs and supervises staff and activities in the City's Finance Department. The
incumbent is expected to exercise independent judgment, wisdom, common sense, and initiative in
establishing efficient and effective departmental operations consistent with City Council policies and
administrative guidelines established by the City Manager. The incumbent must also participate actively
in addressing issues of concern to the City that at times may not have a direct impact on the incumbent's
area of specialization.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
When a position is to be filled, the requisite essential functions will be noted in the announcement of
position availability.
Directs the fiscal management of the City, including budget preparation and monitoring, revenue
forecasting, collection and disbursement of funds, accounting, financial reporting and auditing, and
investment of funds, debt issuance and administration.
Plans, directs, and coordinates the administration of the City's finance, purchasing, and utility billing
activities and services; recommends policies and implements procedures to conduct activities;
ensures that activities are conducted in accordance with related laws, ordinances, rules and
regulations; develops comprehensive plans to satisfy future needs for departmental services.
Assists the City Manager in budget preparation and administration for the City and the
Redevelopment Agency; estimates anticipated revenues; assists in reviewing proposed budget
allocations; conducts fiscal analysis and submits data and reports for use in evaluating operating
departments' proposals.
Conducts studies or oversees the conduct of complex studies relating to the development of rates
and charges for utilities, development impact fees, and user charges; prepares and supervises the
preparation of reports to the State Controller, County Auditor Controller and other Federal, State or
County agencies.
Administers contracts for department services; reviews City-wide contractual agreements and
ensures that City contractual services are provided in accordance with contract provisions.
Advises, and otherwise provides assistance to the City Council, City Manager, other City staff and the
public regarding financial matters.
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Director of Finance
Continued
Represents the City, or delegates such authority, in relations with the community, advisory
committees, other local, state and federal agencies and professional organizations.
Selects, trains, motivates and evaluates staff; prepares and presents employee performance reviews;
provides/coordinates staff training; works with employees to correct deficiencies; implements
disciplinary procedures; recommends employee terminations; approves time sheets and expense
reports.
WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending,
squatting, and stooping in the performance of daily activities. The position also requires grasping,
repetitive hand movement and fine coordination in preparing statistical reports and data using a computer
keyboard. Additionally, the position requires near vision in reading correspondence, statistical data on
the computer. Acute hearing is required when providing telephone service and communicating in person.
The need to lift, drag and push files, computer reports or other materials weighing up to 20 pounds also is
required.
QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry into the
classification)
Education and/or Experience:
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for acceptable job performance. Example combinations include:
Graduation with a bachelor's degree from an accredited college or university preferably with
substantial course work in accounting, business or public administration or a closely related field
and seven years of increasingly responsible professional experience in governmental finance
including at least four years in a management/supervisory capacity. A master's degree in a
related field is highly desirable.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to
perform essential duties of the position)
Knowledge of:
Extensive knowledge of the principles and practices of public administration including budgetary
practices; accounting principles, practices, and methods; ordinances, resolutions, and laws
affecting municipal financial operations; methods and techniques of public administration
research, analysis and report preparation; legislation related to public agency finance including,
grant accounting, bond issuances and cash forecasting and investment; financial planning;
research methods and techniques and methods of report presentation; principles and practices of
personnel administration, supervision and training.
Ability to:
Communicate clearly and concisely, both orally and in writing; research and prepare complex
reports on a variety of subjects; establish and maintain effective relationships with the community
at large, City Council and other public officials; plan, direct, and coordinate the work of the
Finance Department; train, supervise and evaluate employees; represent the City in a variety of
meetings; make decisions regarding operational and personnel functions; operate programs
within allocated amounts; work safely; understand, explain and apply policies and procedures;
analyze unusual situations and resolve them through application of management principles and
practices; identify methods to maximize service effectiveness and efficiency; deal constructively
with conflict and develop effective resolutions; assist in planning and enforcing a balanced
budget; develop new policies impacting division operations/procedures; interpret financial
statements and cost accounting reports; administer contracts and ensure compliance with
contract provisions; meet the physical requirements established by the City.
Skill to:
Operate an office computer and a variety of word processing, data management and other
software applications.
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Director of Finance
Continued
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a Class C California driver' s license and a satisfactory driving record.
FLSA:
Exempt
Form 700 Required
Executive Management- Unrepresented
Adopted:
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CITY OF TUSTIN
DIRECTOR OF PARKS AND RECREATION
IClass specifications are only intended to present a descriptive summary of the range of duties and!
responsibilities associated with specified positions. Therefore, specifications may, not include all duties
performed by individuals within a classification. In addition, specifications are intended to outline the minimum
qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents
within the position.
DEFINITION:
Under administrative direction, plans, directs, and coordinates the activities of the Parks and Recreation
Department including park development, acquisition and rehabilitation, recreation programs, cultural arts
classes, special events, youth and senior services and facilities maintenance; implements policies and
establishes procedures related to department functions; develops and administers the department budget;
establishes and maintains liaison to the public; establishes and maintains liaison with various community and
cultural groups; provides staff support to the Parks and Recreation Commission; serves as a member of the
City' s executive management team; performs related duties as required.
CLASS CHARACTERISTICS:
The Director of Parks and Recreation is a department head classification requiring an advanced generalist's
knowledge of park development and administration and the development and implementation of community
services programs and special events. The incumbent performs a variety of high-level administrative and
professional duties and directs and supervises staff and activities in the City's Parks and Recreation
Department.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
When a position is to be filled the requisite essential functions will be noted in the announcement of position
availability.
Develops and implements policies and regulations relating to recreational activity, facility maintenance,
park development, special events and community services
Plans, directs, and coordinates the Parks and Recreation Department activities and services; develops
procedures to conduct activities; ensures that activities are conducted in accordance with related laws,
ordinances, rules and regulations; develops comprehensive plans to satisfy future needs for department
services.
Develops and implements policies relating to the use of land for development of parks and related
facilities; assists in the acquisition of land for future park and facilities; inspects future park sites and work
in progress; coordinates and directs the preparation of grant applications as appropriate to secure funding
for park development projects; ensures that funds are allocated and expended as stipulated bythe grant;
directs the preparation of requests for proposals, reviews proposals and selects and hires consultants for
selected projects; advertises for and reviews construction bids for selected projects; supervises and
inspects completed work; acts as contract administrator on projects involving parks and park facilities.
Administers contractual agreements with school districts, other governmental agencies, and private
organizations; manages park maintenance through departmental staff or contract services; maintains
liaison with contracting agencies and service providers; ensures adherence with contract provisions.
Prepares and administers the budget for the Park and Recreation department; participates in discussions
regarding most effective utilization of available City funds and setting of priorities.
Develops long-term strategic planning to identify fiscal resources necessary to implement the City's
priorities.
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Director of Parks and Recreation
Continued
Advises, and otherwise provides assistance to the City Manager, the City Council, the Parks and
Recreation Commission, other City personnel, outside agencies, and the public regarding department
related issues.
Selects, trains, motivates and evaluates staff; prepares and presents employee performance reviews;
develops and establishes work methods and standards; conducts or directs staff training and
development; reviews and evaluates employee performance; works with employees to correct
deficiencies; implements disciplinary procedures; recommends employee terminations.
Represents the City, or delegates such authority, in relations with the community, advisory committees,
local, county, state, and federal agencies, other Parks and Recreation departments, and professional
organizations.
WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting,
and stooping in the performance of daily activities. The position also requires grasping, repetitive hand
movement and fine coordination in preparing statistical reports and data using a computer keyboard.
Additionally, the position requires near vision in reading correspondence and statistical data on the computer.
Acute hearing is required when providing telephone service and communicating in person. The need to lift,
drag and push files, computer reports or other materials weighing up to 10 pounds also is required.
QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry into the
classification)
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for acceptable job performance. Example combinations include:
Bachelor's degree from an accredited college/university with substantial course work in recreation,
sociology, public administration or a related field; and six years of increasingly responsible
professional experience in public recreation and community services which would have included
experience in administration of a variety of community services programs with at least four years in a
management/supervisory capacity. A master's degree in a related field is highly desirable.
KNOWLEDGEIABILITIESISKILLS: (The following are a representative sample of the KAS's necessary to
perform essential duties of the position)
Knowledqe of:
Extensive knowledge of the principles and practices of public leisure programs and community
services; inter-governmental and private leisure programs, facilities, and resources; related laws,
ordinances, rules and regulations; community organization and methods for assessing and stimulating
meaningful public interest and participation; program evaluation methods; role of citizen committees,
organization of city government, and the effective methods of professional leadership within this
framework; principles and practices of budget preparation and administration; grant application
procedures and administration; principles and practices of personnel administration, supervision and
training.
Ability to:
Analyze and make sound recommendations on complex community services and park administration
issues; evaluate alternatives and make appropriate, creative recommendations; exercise sound
independent judgment and initiative within established guidelines; interpret City rules, policies and
procedures and applicable local state and federal legislation; exercise tact and diplomacy in dealing
with sensitive and complex personnel issues and employee situations. Manage a major function
within the City.
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Director of Parks and Recreation
Continued
Communicate effectively orally and in writing; plan, organize, and carry out studies and analysis;
prepare clear, complete, and technically accurate reports correspondence, analytical studies and
other written materials using standard office and computer equipment; analyze data, develop
recommendations based on findings, and reach sound and defensible conclusions; collect data; work
effectively with various governmental agencies, private firms, and the general public; analyze
situations and take effective action; speak before groups, organizations, regulatory bodies and
professional meetings, respond constructively to conflict and develop effective resolutions.
Skill to:
Operate an office computer and a variety of word processing, data management and other software
applications.
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a Class C California driver' s license and a satisfactory driving record.
FLSA:
Exempt ·
Form 700 Required
Executive Management- Unrepresented
Adopted:
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CITY OF TUSTIN
RECREATION SUPERVISOR
Class specifications are only intended to present a descriptive summary of the range of duties and
I responsibilities associated with specified positions. Therefore, specifications may, not include all duties
I performed by individuals within a classification. In addition, specifications are intended to outline the
I minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications
I ~bents within the position.
DEFINITION:
Under direction, plans, promotes, implements, supervises, administers, coordinates and evaluates a division
or section, major programs and/or events within the Parks and Recreation Department; provides technical
assistance to the Department; performs related duties as required.
CLASS CHARACTERISTICS: This is an advanced journey-level classification responsible for assisting in
the development and administration of Parks and Recreation programs and for overseeing one or more of
the City's community services programs, activities and/or functions. The incumbent is required to exercise
a considerable amount of independent judgment and initiative in carrying out assignments.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
These functions may not be present in all positions in multiple position classes. When a position is to be
filled, the requisite essential functions will be noted in the announcement of position availability.
Plans, organizes, promotes, supervises and evaluates multiple programs, services, special events and
projects in area(s) of assignment.
Identifies community needs and develops strategies to meet these needs; manages, organizes,
coordinates and evaluates services and programs with schools, social services agencies, public safety,
private agencies, and the general public; implements new and modified programs, polices, and
procedures; organizes and schedules activities and facilities for a variety of programs, contract classes
and special events; manages program registration and facility use.
Selects, schedules, supervises, trains, and evaluates subordinate staff, volunteers and independent
contractors; monitors and manages timekeeping for assigned functional areas and subordinate staff.
Researches community, corporate and independent foundation funding prospects with responsibility to
identity and secure funding, renewals, sponsorship, and solicit new community corporate and foundation
grant support; plans, develops and implements marketing and fund raising for City programs; reviews
various federal and state aid programs to determine possible areas of assistance.
Prepares and presents a variety of written and oral reports to the City Council, commissions and
community groups including memoranda, letters and grant proposals; attends City Council, commission
and community meetings as assigned; serves as a staff liaison to participant groups.
Develops community outreach and marketing concepts and programs; organizes, prepares and presents
publicity materials including news articles; provides information, assistance and interpretation of City
programs to volunteers, committees, community agencies, service clubs, organizations, and the general
public and works with them to accomplish mutual goals.
Assists in budget development and administration of assigned programs including development of
expenditure and expense projections; monitors actual revenues and expenditures.
Coordinates the maintenance of assigned facilities; authorizes the purchase of equipment, supplies and
services.
Performs other related duties as assigned.
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Recreation Supervisor
Page 2 of 3
WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending,
squatting, and stooping in the performance of daily activities. The position also requires grasping,
repetitive hand movement and fine coordination in preparing reports and data using a computer keyboard.
Additionally, the position requires near vision in reading correspondence, plans, specifications and other
information. Acute hearing is required when providing telephone service and communicating in person.
The need to lift, drag and push files, reports, specifications, plans or other materials weighing up to 50
pounds also is required. The incumbent must also be walk or drive to different areas to supervise
programs, services and special events. Incumbents may be subjected to direct sunlight, heat humidity
rain wind and cold while supervising/participating in outdoor programs, services and special events;
experience high noise levels from recreational program participants; may be exposed to infectious
childhood diseases if assigned to children's programs.
QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry into the
classification)
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for acceptable job performance. Example combinations include:
Graduation with a bachelor's degree from an accredited college or university preferably with a
major in recreation or a closely related field and at least two years of progressively responsible
professional experience managing and implementing multiple recreation and/or community services
programs preferably in the public sector.
KNOWLEDGEIABILITIESISKILLS: (The following are a representative sample of the KAS's necessary
to perform essential duties of the position)
Knowled.qe of:
Procedures and methodology related to a variety of community-wide special events, programs
and sports activities; principle and practices of recreation administration; development,
organization, implementation and evaluation of community, recreation, human services and/or
cultural programs; contract and grant administration; program budgeting methods and
procedures; marketing principles and fund raising methods; accounting and billing procedures.
Ability to:
Manage a public facility and/or related programs; evaluate programs, services and special events;
identify problem areas, recommend and implement solutions; plan, organize, assign and check
the status of work activities; administer service contracts, events and exhibits; develop, implement
and monitor a budget; select, train, supervise and evaluate the work of assigned employees,
volunteers and contract personnel.
Analyze and make sound recommendations on complex issues; evaluate alternatives and make
appropriate, creative recommendations; exercise sound judgment and initiative within established
guidelines; interpret City rules, policies and procedures and applicable local state and federal
legislation; exercise tact and diplomacy in dealing with sensitive and complex personnel issues
and employee situations.
Communicate effectively orally and in writing; plan, organize, and carry out studies and analysis;
prepare clear, complete, and technically accurate reports correspondence, analytical studies and
other written materials using standard office and computer equipment; analyze data, develop
recommendations based on findings, and reach sound and defensible conclusions; collect data;~
interact and work effectively with various governmental agencies, private firms, with a wide variety
of representatives, special interest groups, commissions and professional organizations and the
general public; analyze situations and take effective action; speak before groups, organizations,
regulatory bodies and professional meetings, respond constructively to conflict and develop
effective resolutions.
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Skill to:
Operate an office computer and a variety of word processing, data management and other
software applications.
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a Class B California drivers license within 6 months of date of hire and
maintain a satisfactory driving record throughout employment in this classification. Classification is
subject to random drug and/or alcohol testing pursuant to Department of Transportation (DOT)
regulations.
Possession of, or the ability to obtain, a valid CPR and first aid certificates within 6 months of employment.
Incumbent must be available to work a flexible schedule that includes evenings, weekends and holidays to
accommodate City needs.
FLSA:
Recreation Supervisor- Exempt
Form 700 Required
Management- Unrepresented
Adopted:
S:\Class Specifications\Parks Recreation\Recreation Supervisor final.doc
CITY OF TUSTIN
CHIEF DEPUTY CITY CLERK
Class specifications are only intended to present a descriptive summary of the range of duties andI
responsibilities associated with specified positions. Therefore, specifications ma)/not include all dutiesI
Iperformed by individuals within a classification. In addition, specifications are intended to outline theI
Iminimum qualifications necessary for entry into the class and do not necessarily convey the qualifications
I of incumbents within the position.
DEFINITION:
Under general direction, participates in and plans and manages the activities and the operations of the
Office of the City Clerk including the preparation of City Council and Redevelopment Agency agendas,
minutes preparation and follow-up; maintains official City and Redevelopment Agency documents and
records; assists with municipal elections; coordinates the City's records management and document
imaging, storage and retrieval program; performs legally required duties involved with contracts,
agreements, claims, legal notices, filings, municipal code publishing and lawsuits; performs a variety of
City Council and Redevelopment Agency meeting functions; supervises clerical and reproduction staff
assigned to the City Clerk's Office; provides staff assistance to the City Council, City Manager and
Department Heads; performs related duties as required. The incumbent acts with the full authority of the
office in the elected City Clerk's absence.
CLASS CHARACTERISTICS:
This single position management classification is responsible for overseeing the daily work of the Office of
the City Clerk. Duties assigned are administrative, clerical and technical in nature and require a high
degree of thoroughness and accuracy many times within tight deadlines. The incumbent works with
considerable independence and exercises a substantial degree of independent judgment and performs
work in accordance with municipal codes, legal requirements and established guidelines. Incumbent may
handle and have access to confidential documents.
ESSENTIAL FUNCTIONS: (includes but are not limited to the following)
When a position is to be filled, the requisite essential functions will be noted in the announcement of
position availability.
Plans, oversees, participates and manages the activities and functions of the Office of the City
Clerk performing official duties as necessary; assumes full responsibility for the City Clerk in
his/her absence.
Directs and/or prepares and distributes Council and Redevelopment Agency agendas; receives
reports and documents to be presented the City Council for information or action, reviews content
of materials, determines purpose of materials and action needed and composes wording of
agenda items.
Communicates with management and staff of City departments to develop an awareness of the
procedures and schedules necessary to the agenda preparation process to obtain materials and
documents and to obtain clarification of the intent of materials submitted for agenda; proofreads
materials for clerical accuracy, spelling, syntax, grammar and clarity using judgment in making/
requesting editorial changes; transmits preliminary agendas and back-up reports to the City
Manager for final approval; may attend management agenda review sessions; supervises the
preparation of Agenda packages and correspondence to involved parties; ensures the proper
preparation, publication, mailing and posting of agendas, legal notices and ordinances as
required by law.
Attends City Council and Redevelopment Agency meetings; may read agenda items, announce
the vote, and take notes of the proceedings; attends and records Council Study Sessions;
records actions taken at meetings; maintains a comprehensive indexing and filing system for
CoUncil actions and directives such as resolutions and ordinances.
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Maintains official files and records of Council/Redevelopment Agency proceedings and actions;
prepares, processes, distributes, and posts public notices, bulletins, and contracts following
applicable procedures; prepares proclamations, commendations, ordinances and resolutions in
accordance with written and verbal instructions.
Supervises the submittal of new City ordinances and the distribution of Municipal Code
supplements.
Monitors compliance with State and local campaign finance and conflict of interest laws; notifies
filers of their obligations; provides assistance to filers and maintains logs of all Fair Political
Practices Commission required filings.
Coordinates and supervises a computerized records management system for official
City/Redevelopment Agency documents and records; researches, records and retrieves
information for the general public, City Council and City staff; certifies documents.
May plan, coordinate and/or conduct Municipal Elections ensuring compliance with local, state
and federal laws and standards including the preparation of resolutions and election materials for
Council candidates; may issue, verify and receive candidates' nomination papers; may receive
and certify initiative referendum and recall petitions; may provide the County with required ballot
information.
Supervises the work of assigned office staff engaged in clerical, reproduction, mail distribution
and receptionist work; participates in the selection, training, motivation and evaluation of assigned
staff; prepares and presents employee performance reviews; provides/coordinates staff training;
works with employees to correct deficiencies; implements disciplinary procedures; recommends
employee terminations.
Develops, implements and monitors goals, objectives, policies and the budget of the Office of the
City Clerk; analyzes administrative and operational situations and implements change as
necessary. Answers questions from the public and City officials regarding ordinances, resolutions
and official actions and provides public records and information upon request as appropriate.
Receives claims, summons, subpoenas and requests for public records; and assists in the
coordination of claims in conjunction with the office of the City Attorney and Risk Manager;
accepts and records all deeds on behalf of the City; records Notices of Completion,
Abandonment's, Annexations, and resolutions and ordinances; receives sealed bids on behalf of
the City for public works projects and formal bid items.
May administer oaths of office and act as a notary public.
Operates a personal computer, printer, applicable software, audio and recording devices and
standard office machines; may be assigned special projects and perform other duties as
assigned.
WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending,
squatting, crouching and stooping in the performance of daily activities. The position also requires
grasping, repetitive hand movement and fine coordination in preparing reports and documents using a
computer keyboard. Additionally, the position requires near vision in reading correspondence and
documents and viewing a computer screen throughout the day. Acute hearing is required when providing
telephone service and communicating in person. The need to lift, drag and push files, computer reports
or other materials weighing up t6 20 pounds also is required. Attendance at night meetings and some
work outside of regular business hours is required.
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QUALIFICATION GUIDELINES: (The following are minimal qualifications necessary for entry into the
classification)
Education and/or Experience:
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for acceptable job performance. Example combinations include:
Graduation with an Associate degree from an accredited college or university preferably with
substantial course work in office management, legal research, business or public administration
or a closely related field and not less than three years of progressively responsible professional
experience providing clerical and/or records management support to a Council, Board,
Commission, or other body, or a City Clerk, City Attorney, City Manager or related office including
at least one year in a management/supervisory capacity (additional experience can substitute for
the degree on a year-to-year basis). A Bachelors' degree is highly desirable.
Certification as a State of California Notary Public within one year of appointment is required.
A Certified Municipal Clerk designation is highly desirable.
KNOWLEDGEIABILITIESlSKILLS: (The following are a representative sample of the KAS's necessary to
perform essential duties of the position)
Knowledge of:
Thorough knowledge of English grammar, punctuation, and spelling; modern office methods and
procedures; advanced word processing methods; English usage, spelling, grammar and
punctuation; advanced record keeping methods; principles of records management. Working
knowledge of City government and its organization; activities and responsibilities of a City Clerk's
Office; methods and techniques of supervision. Skill in the operation of a variety of office
equipment, including word processing at an acceptable rate; and shorthand at a speed or speed
writing at an acceptable rate.
Ability and Skill to:
Ability to communicate clearly and concisely, both orally and in writing; enforce municipal laws
and procedures; establish and maintain effective relationships with the community at large, the
City Council, and other public officials; plan, direct, and coordinate the activities of the Office of
the City Clerk; work with a high degree of independence to meet specific goals and deadlines;
coordinate the work of others in assembling, reproducing and distributing agendas and other
materials; assist in selecting, training, supervising and evaluating employees; implement election
laws and political reform requirements; make decisions regarding section operational and
personnel functions; provide information and organize material in conformance with policies and
regulations; respond to emergency and problem situations in an effective manner; understand,
explain and apply policies and procedures; maintain complex records, summarize written
material, and interpret a variety of documents, contracts and ordinances; meet the public,
understand their questions and respond effectively; word process at a speed necessary for
adequate job performance; take notes/transcribe information at a rate necessary for adequate job
performance; perform varied and difficult office and clerical work requiring independent judgment;
operate a computer and a variety of software programs; edit documents for inconsistencies in
spelling, punctuation, and grammar; follow verbal and written directions.
SPECIAL REQUIREMENTS:
Possession of or ability to obtain a Class C California driver' s license and a satisfactory driving record.
FLSA:
Chief Deputy City Clerk - Exempt
Form 700 Required
Management- Unrepresented
Adopted:
S:\Class Specifications\CHIEF DEPTCITY CLERK final.doc