The URL can be used to link to this page

Home My WebLink About12 CDBG FUNDS 98-99 12-01-97&GEt, DA NO. 12 12-1-97 Inter-Com DATE' DECEMBER 1, 1997 TO; FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER COMMUNITY DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BLOCK .GRANT (CDBG) OVERVIEW AND DISCUSSION OF ALLOWABLE USE OF FUNDS FOR FISCAL YEAR 1998-99 RECOMMENDATION That the City Council provide input as it deems appropriate. FISCAL IMPACT No City Council action is being requested at this time; therefore, no impacts to the General Fund are anticipated. ._ BACKGROUND/OVERVIEW OF CDBG PROGRAM The federal Housing and Community Development Act of 1974, as amended, created the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and suitable living environments, and expanding economic opportunities, specifically for Iow- and moderate-income persons. Grants are awarded to communities to implement a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. Enclosed for the City Council's information and use is a "Request for Funding" application packet for the 1998-99 CDBG grant year (Attachment I). The Council should feel free to distribute the materials to any organization or entity expressing an interest in Tustin's CDBG program, or use the form to identify programs the Council members wish to consider for funding. Availability of the funding application was advertised in the local newspaper and posted at various City Hall locations. Completed City Council Report CDBG Orientation/Allowable Use of Funds for FY 98-99 December 1, 1997 Page 6 Regulations for the CDBG program state that at least 70 percent of a jurisdiction's annual grant must be used to benefit low- and moderate-income persons. In other words, a community cannot focus solely on projects in "slum and blighted" areas. Federal law states that no more than 15 percent of the total grant award to a jurisdiction may be used for public service programs and activities. Therefore, the allocations to non- profit public service providers (Boys and Girls Club, Laurel House, Feedback Foundation, Dayle McIntosh Center~ etc.) and in-house city departments (Community Services Department for staff at the Youth Center) Providing public services cannot exceed 15 percent of the year's total CDBG grant. Federal law also limits the amount of funds spent on administrative activities, including planning studies, to a maximum of 20 percent of the grant award. x~~-~ita ~. Westf~ld Assistant Director Community Development Elizabeth A. Binsack Director Community Development RW: kbm\ccreport \cdbgorie · 98 Enclosures: Attachment I - (Request for Funding) Attachment II - (List of Organizations) Attachment III - (Tentative Timeline) Attachment IV - (Evaluation Criteria) Attachment V - (Map of Eligible Low- and Moderate-Income Areas) Attachment VI - (Map of Redevelopment Project Areas) ATTAC~IMENT I COMbgJNITY DEVELOPMENT BLOCK GRANT FUNDING OUTSIDE SERVICE PROVIDER/NON-PROFIT AGENCY FUNDING REQUEST FOR 1998-99 The attached form is intended as a guide for preparation of your Community Development Block Grant (CDBG)"Request to Funding" application to the City of· Tustin. Feel free to use the form as provided, or.if more space is needed for your responses, you may add separate sheets. You may also retype the form to suit your needs, keeping the same basic format. Information you provide will be used by City staff, citizens attending the Citizen Participation Workshop/Meeting, and elected officials to evaluate and rank the proposals received. The evaluation criteria to be used is attached for your use (Enclosure A). The funding of specific proposals is subject to City Council approval, and the Council reserves the right to reject any or all funding requests. The deadline for filing applications for the City of Tustin's Community Development Block Grant Program is 5:00 p~m. on January 8, 1998. No applications will be accepted after that date. If you have questions or need additional information, please call Rita Westfield at (714) 573-3109 or Mike Linares (714) 573-3174. ATTACHMENT I COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING OUTSIDE SERVICE PROVIDER/NON-PROFIT AGENCY FOR 1998-99 REQUEST FOR FUNDING APPLICATION GENERAL INFORMATION 1. Name of applicant (agency) 2. Address· o Phone number Name and title of contact person . . Non-profit incorporation (if applicable): Date State Federal Tax ID number: Purpose of the organization 7a. Is organization affiliated with a religious institution? Yes No , Qualifications of organization. (Describe your organization and explain how your professional qualifications will help carry out the proposed program. Please list all appropriate academic credentials, as well as previous related experience. You should also describe the past performance of this program, and other related programs with which you have been affiliated with. Please be aware that a favorable evaluation of this section will depend on how clearly your qualifications will promote a successful program). FUNDING REOUEST Name of proposed project (please note the specific individual project/program for which you are requesting funding, not the general services provided by your organization) 2. Area, physical location, or address of specific project , Statement of needs. (Provide a detailed description of the propo~sed project and its purpose, including a detailed explanation of what need you will be fulfilling for Tustin residents. Include specific geographic boundaries of your proposed service area, or target area to be served. If your program operates outside of Tustin City limits, please indicate how you will ensure that the majority of individuals served meet the low/moderate income as stipulated by CDBG regulations [example: income statements.] Also, please explain how your program will reach Tustin residents.) PROJECT JUSTIFICATION 1. Number of persons anticipated to be benefitted by project . Number of Tustin residents anticiPated to be benefitted by project 3. so Is this a new project? No~ Yes~ If not, how many years has it been in existence? C · Is this a multi-phased project that would require funding in future years? No Yes Number of years To the extent known to you, please estimate the following characteristics of your client population, or the population of the area served by your program. Client Characteristics-Estimated Percent of Clients Low income Moderate income Abused children Battered spouses Elderly (62 or older) Handicapped Homeless Illiterate Migrant farm workers % % % % % % % % % . Indicate under which federal criterion your program qualifies for CDBG funds. Low/Moderate Income Slum/Blight If you are qualifying under the "slum/blight" criteri-on, describe the condition and economic characteristics of the targeted area or properties. Explain how your program will address the conditions which contribute to the deterioration of the area. , Which of the following categories best describes your program: Social service Historical preservation Capital improvement other than historical preservation Other (specify) BUDGET/FINANCIAL DATA 1. Average annual budget of organization $ . Estimated total project cost (Specific project/program for which you are requesting funding, not entire organization) o Please list anticipated FY '98 revenues and expenditures for the specific project or program for which you are requesting funding, not the entire organization. If you are seeking funding for salaries and benefits, please list each position separately. Emphasis in reviewing will be placed on self- sufficiency, and consideration of the extent the project relies on Block Grant funding. (Attach a copy of your organization's budget, if necessary). REVENUE Tustin CDBG request Other public funding Private funding/contributions Program fees Other (please specify) TOTAL FY '98 REVENUE EXPENDITURES: TOTAL CDBG FUNDS OTHER FUNDS Salaries and benefits Staff position Staff position Supplies Rent Communications (telephone,postage etc) Local travel Insurance Staff training (workshops,materials etc) Capital expenses (please specify) Other (please specify) TOTAL FY '98 EXPENDITURES Amount of Tustin CDBG Funding requested for this program year . Other funding to be used for project (list amounts and sources) o . Previous year's funding sources used for project if applicable (list amounts and sources) $ $ $ $ $ What specific information was used to estimate the project cost? (Provide as an attachment, if necessary). . If project is to be funded for more than one year, provide a breakdown for each year. (Attach a separate page and follow the format used in Item 3.) o Evaluation of project. (Please describe the process you will employ in order to evaluate the effectiveness of your program. You are encouraged to provide an evaluation plan which can be expressed in quantifiable terms, with objective, measurable standards to judge the relative success~of the program). 10. Certification. I hereby certify that the above information is accurate and true.. If funds are granted to our organization, they will be used for a .CDBG eligible purpose. We understand that liability insurance will be required for our group, and that our formal agreement with the City will specify other reporting and programmatic provisions. Name Title Signature Organization/Agency Date Note: If signee is a representative of a corporation/partnership, then documentation should be attached which clearly authorizes them to sign on behalf of the organization/partnership. RW: kbm\cdbg98 \ fnd98 - 99. app Mailing List - PUb[lC Ser~ce and non-profit agencies sent "Request for Funding" package FY 1998-99 MR. CLIFF POLSTON EXECUTIVE DIRECTOR BOYS & GIRLS CLUB OF TUSTIN 580 W. SIXTH ST' P. O. BOX 781 TUSTIN, CA 92680-0781 MS. BEVERLY NESTANDE OLIVE CREST HOMES 2130 E. FOURTH ST., SUITE 200 SANTA ANA, CA 92705 MS. ROWANNA MCCOY PROGRAM MANAGER EASTER SEAL SOCIETY OF LOS ANGELES & ORANGE COUNTY, INC. 1126 NO. BROOKHURST AVE., SUITE 309 ANAHEIM, CA 92801 MS. MELINDA GUINALDO ASSESSMENT AND TREATMENT SERVICES CENTER 1981 ORCHARD DRIVE NEWPORT BEACH, CA 92660 YMCA COMMUNITY COUNSELING SERVICES 2 EXECUTIVE CIRCLE, SUITE 280 IRVINE, CA 92714 MS. KIMBERLEE WHITE DIRECTOR OF DEVELOPMENT THE ELI HOME, INC. 140 S. IMPERIAL HIGHWAY ANAHEIM, CA 92807 DAYLE McINTOSH CENTER 150 W CERRITOS, BLDG 4 ANAHEIM, CA 92805 DAVID QUEZADA FAIR HOUSING COUNCIL OF OC 1666 N. MAIN, SUITE 500 SANTA ANA, CA 92701 SHIRLEY A. COHEN PROJECT DIRECTOR FEEDBACK FOUNDATION, INC. 1200 N. KNOLLWOOD CIR ANAHEIM, CA 92801 COLIN' HENDERSON, EXEC DIR FRIENDSHIP SHELTER, INC P 0 BOX 4252 LAGUNA BEACH, CA 92652 WENDY H. MAROHNIC HUMAN OPTIONS SECOND STEP P 0 BOX 9445 SOUTH LAGUNA, CA 926~ CAROL ANNE WILLIAMS INTERVAL HOUSE P 0 BOX 3356 SEAL BEACH, CA 90740 CLYDE WEINMAN, EXEC DIR IRVINE TEMPORARY HOUSING 15029 SAND CANYON IRVINE, CA 92620 PATRICK D CARROLL, BRD PR LIFE SHARE 11421 GARDEN GROVE BLVD GARDEN GROVE, CA 92643 DOUG BISTRY OC AFFORDABLE HOUSING 23861 EL TORO ROAD, STE 207 LAKE FOREST, CA 92640-4733 ALLEN BALDWIN, EXEC DIR OC COMMUNITY HOUSING CORP 1833 E 17TH ST, STE 207 SANTA ANA, CA 92701 PAMELA MCGOVERN, EXEC. DIR OC COUNCIL ON AGING 18552 MACARTHUR BLVD., #425 IRVINE, CA 9271~-0629 SUE KO, EXEC DIR ORANGE CHILDREN & PARENTS TOGETHER 3550 E. CHAPMAN AVE ORANGE, CA 92669-3815 ORANGE COAST INTERFAITH SHLT 1963 WALLACE ST, APT A COSTA MESA, CA 92627 WARREN C. JOHNSON O.C. ADMINISTRATION SALVATION ARMY 10200 PIONEER ROAD TUSTIN, CA 92680 JEAN WEGENER, EXEC.DIR. SERVING PEOPLE IN NEED 4921 BIRCH, STE 190 NEWPORT BEACH, CA 92660 THOMAS WHALING SHELTER FOR THE HOMELESS 24621 RIDGEWOOD CIRCLE LAKE FOREST, CA 92630 JIM MILLER, EXEC DIR SHELTER FOR THE HOMELESS 8291 WESTMINSTER, STE 215 WESTMINSTER, CA 92683 VETERAN'S SERVICE DEPT 4220 LEMON ST RIVERSIDE, CA 92501 FAMILY SERVICE ASSOCIATION MR. JOHN VON GLAHN 18001 COWAN, #C-D IRVINE, CA 92714-6801 CENTRAL ORANGE COUNTY YWCA MS. LYNNE TSUDA 146 NORTH GRAND STREET ORANGE, CA 92666 C.O.P.E.S MS. ELIZABETH JONES 2025 NORTH BROADWAY SANTA ANA, CA 92706 THE VILLA CENTER, INC. MS DORIS LA MAGNA 910 NORTH FRENCH SANTA ANA, CA 92701 HUNGER COALITIONS MS. HELEN ANDERSON 14452 WILDEVE LANE TUSTIN, CA 92680 ATTACHMENT II HELEN BROWN CIVIC CENTER BARRIO 431 S BRISTOL, S#6 SANTA ANA, CA 92703 LILA LIEBERTHAL JAMBOREE HOUSING CORP 2081 BUSINESS CENTER DR IRVINE, CA 92714 LARRY HAYNES, EXEC. DIR. MERCY HOUSE TRANSITIONAL LIVING CENTER P.O. BOX 1905 SANTA ANA, CA 92702 DONNA CORE COORDINATOR MEALS ON WHEELS 600 E. WASHINGTON SANTA ANA, CA 92707 SISTER MARIE THERESE, O.D.N. EXECUTIVE DIRECTOR LESTONNAC FREE CLINIC 1215 E. CHAPMAN AVENUE ORANGE, CA 92669 ELMER HOTHUS, PH.D. DIRECTOR OF DEVELOPMENT CHRISTIAN TEMP HOUSING FACILITY 704 N. GLASSELL STREET ORANGE, CA 92667 ASSISTANCE LEAGUE OF TUSTIN P.O. BOX 86 TUSTIN, CA 92680 TUSTIN AREA HISTORICAL SOCIETY & MUSEUM 395 EL CAMINO REAL TUSTIN, CA 92680 BIG BROTHERS AND SISTERS OF ORANGE COUNTY PAT DAVIS, EXECUTIVE DIR 150 YORBA STREET TUSTIN, CA 92680 RANDY WENZ ORANGE'COUNTY COUNCIL 3590 HARBOR GATEWAY NORTH COSTA MESA, CA 92626-1425 MS. JOAN BASILE, DIR. MARY'S SHELTER 17671ANGLIN LANE TUSTIN, CA 92680-1901 JOYCE RILEY LEARNING DISABILITIES OF SOUTHERN CALIF. · ORANGE COUNTY CHAPTER P.O. BOX 25772 SANTA ANA, CA 92799 MS. SUZANNE GUTHRIE FOUR H CLUBS OF ORANGE COUNTY 1045 ARLINGTON DRIVE COSTA MESA, CA 92626 MS. BARBARA RESNICK WESTERN DEVELOPMENTS FOR AFFORDABLE HOUSING 2720 E. WALNUT, SUITE 8 ORANGE, CA 92667 MS. ELAINE LINTNER O.C.S.P.C.A. - PAWS 5660 AVENIDA ANTIGUA YORBA LINDA, CA 92687 LAUREL HOUSE 13722 FAIRMONT WAY TUSTIN, CA 92680 INFO LINE ORANGE COUNTY MARY E. HADLEY 2081 BUSINESS CENTER DR. SUITE 130 IRVINE, CA 92715 LUTHERAN SOCIAL SERVICES OF SOUTHERN CALIFORNIA ATTN: ROGER MOORE 704 N. GLASSELL '- ORANGE, CA 92667 THE BLIND CHILDREN'S LEARNING CENTER ATTN: MARY ATKINSON SMITH 18542-B VANDERLIP AVENUE SANTA ANA, CA 92705 ESA/CORPORATE OFFICE ATTN: JUDY JOHNSON 23861 EL TORO ROAD, STE 207 LAKE FOREST, CA 92640-4733 PILGRIMAGE FAMILY THERAPY ADMINISTRATIVE OFFICE ATTN: BOB WINANDY 25231PASEO DE ALICIA, SUITE 205 LAGUNA HILLS,' CA 92653 FAMILIES FIRST 12012 MAGNOLIA STREET GARDEN GROVE, CA 92641-3346 SENIOR CITIZENS LEGAL ADVOCACY PROGRAM LEGAL AID SOCIETY OF ORANGE COUNTY 902 N. MAIN STREET SANTA ANA, CA 92701 CHILDREN'S BUREAU OF SO. CALIFORNIA ATTN: SUSAN KNOPICK 50 S. ANAHEIM BLVD. ANAHEIM, CA 92805 ST. VINCENT DE PAUL CENTER FOR COMMUNITY RECONCILITATION 'JON SCHLEMMER 777 S. MAIN ST.,SUITE 200 ORANGE, CA 92668 TUSTIN CHAMBER OF COMMERCE MR. TOM BRENNAN 399 EL CAMINO REAL TUSTIN, CA 92680 COMMUNITY SERVICE PROGRAMS 16842 VON KARMAN, SUITE 425 IRVINE, CA 92714 Letters of Request for FY 97-98 WOMEN HELPING WOMEN JENNIFER FELDSTEIN 661 HAMILTON, #650 COSTA MESA, CA 92627 TURNING POINT CENTER FOR FAMILIES SUSAN STOKES 2101 E. 4TH STREET, #150-B SANTA ANA, CA 92705-3814 LEARNING FOR LIFE VANESSA BRUNER 3590 HARBOR GATEWAY NORTH COSTA MESA, CA 92626 PROBATION COMMUNITY ACTION ASSOCIATION 1111 N. MAIN ST., #176 SANTA ANA, CA 92701 DISABILITY AWARENESS COALITION JERRY CAMINITI 3773 UNIVERSITY DRIVE, #118 IRVINE, CA 92612 THERESA MARJI LEGAL AID OF ORANGE COUNTY 902 N. MAIN STREET SANTA ANA, CA 92701 DR. JOHN DREW FAMILY SOLUTIONS 203 N. GOLDEN CIRCLE DR., #101 SANTA ANA, CA 92705 RW: kbm[ cdbg98 ~ cdbq23.1 (FY 98-9-9) PRELIMINARY TIMELINE FOR FY 1998-99 CDBG CITIZEN PARTICIPATION/APPLICATION PROCESS 12/1/97 11/21/97 11/26/97 11/28/97 Week of 12/8 1/8/98 1/15/98 Week of 1/26 1/30/98 2/6/98 Week of 2/9 2/18/98 2/27/98 2/19/98 2/27/98 Transmit CDBG-related materials to City Council as an informational "receive and file" memo/report and application package for 1997-98 funding cycle. Packet to include: guidelines for eligible projects and activities; guidelines for citizen participation committee. Obtain input on funding priorities for upcoming grant year. Send notice of availability of "Request for Funding" application to newspaper. Mail application packets to non-profit organizations on existing list, transmit to in- house City departments and City Council. Publish notice availability of "Request for Funding" applications. City Department Project Suggestion meeting; distribute "Request for Funding" applications to City Departments Deadline' for project proponents, including non-profits and City departments, to return "Request for Funding" applications. Distribute packet of non-profit and city-project funding requests to in-house Staff Review Committee. In-house Staff Review Committee meeting to rank 'non-profit and city agency proposals '- Send notice of Citizen Participation Committee Workshop/Meeting to the newspaper. Publish - Notice of Citizen Participation Committee Workshop/Meeting. Ad Hoc Citizen Participation Committee training session. Hold first Citizen's Participation Committee Workshop/public meeting (first required public hearing) to obtain citizens views on possible proposed use of CDBG funds. Completion of one-year Action Plan, the component of the Consolidated Plan to be submitted annually. Send City Council Public Hearing Notice and notice of availability of Action Plan for 30-day public comment period to newspaper. Publish - Notice of City Council public hearing on funding requests and availability of one-year Action Plan (30 day comment period). ATTACHMENT III 3/2/98 to 3/31/98 4/15/98 4/20/98 5/4/98 5/15/98 7/01/98 9/28/98 30-day public comment period on the Action Plan. End of 15'day period for City to respond to public comments. Hold City Council public hearing on Action Plan (second required public hearing). Possible continuation of City Council public hearing on Consolidated Plan, or adoption of the Action Plan by consent calendar. Last day to submit Consolidated Plan to HUD (45 days prior to beginning of funding year). Fiscal Year 1998-99 begins. FY 1997-98 Consolidated Annual PerfOrmance and Evaluation Report due - 90 days after the end of the program year. RW:kbm\CDBG 98\timeline.98 ATTACHMENT COM/473NITY DEVELOPMENT BLOCK GRANT PROJECT SELECTION PROCESS AND EVALUATION CRITERIA A. SELECTION PROCESS The City reserves the right to act as sole .judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will be based upon the following considerations and criteria: Completion of Ail Application Forms and Requested Information 2. Proposer's General Experience and Capability a o Proposer's demonstrated experience in the operation of programs similar to the one for which funding is requested. b o Proposer's demonstrated ability to provide the specific services proposed. '- C o Proposer's o demonstrated financial status and ability to finance the proposal submitted. d o Local experience - consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. e. Proposer's other sources of funding. f . Proposer's verified 'history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of state and/or'federal grants. 3. General Program ConceptS and Approach a . Demonstration of a critical need for the proposed project by Tustin area residents. b . The anticipated number of low and moderate income Tustin residents to be served by the proposal. ATTACHMENT IV Attachment CDBG - Project Selection Process Page 2 C · The siZe of the service area for said program and' whether the project will indirectly benefit areas within Tustin having a concentration of low and moderate income residents. d . The proposal's response to any needs identified in the City's Consolidated Plan. o General Mandatory Guidelines for Funding Requests Submitted by Public Service Providers and Non-Profits Each organization must: 1. Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. o Serve Tustin residents and provide documentation of such service. o Be registered with the State of California as a non-profit community organization, or for new organizations be registered at the time the funds are allocated. ._ Have a Board of Directors whose meetings are open to the public. o Provide the City of Tustin with a copy of current constitution/bylaws and policies and procedures. . Demonstrate ability to generate financial and human resources from other sources. . . Not discriminate in employment or in clients served because of race, religion, sex, or national origin. Be accountable for revenue and expenditures through standard book-keeping procedures. An annual audit at the agency's expense may be required, with the results available to the city of Tustin upon request. C. EVALUATION PROCESS The evaluation of the proposals will be conducted by an evaluation team comprised of City personnel; however, it may also include elected officials and other community leaders. In all cases, members of the team will have appropriate experience in the Attachment CDBG - Project Selection Process Page 3 evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents and public service program operations. In connection with its evaluation, the team may, at its option, request interviews with those individuals or organizations proposing projects. During these interviews, the proposers will be allowed to present such evidence as may be appropriate for the team to accurately analyze all materials and documentation submitted as part of the .proposals. The selection team will employ the applicable criteria and their expertise in evaluating all proposals and shall submit a report to the City Council detailing a highest- to-lowest ranking of all responsive proposals. D. APPROVAL OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Specific amounts of r~commended allocations may not correlate with' the amount requested by an agency. Funding recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. Distribution of grant funds is contingent on receipt of monies from the Federal government and funding granted in one fiscal year does not assure an applica{~ of any future funding. PR: kd\cdbg96 \adhc96. ~b CITY OF ,\,.ORAIOE OF SALT& JJLA ;/ / / IllYll~ CITY OF TUSTII ORANGE COUNTY, CALIFORNIA CDBG TARGET AREAS OF ill COUITT OF MARINE CORPS AIR STATION IRInNE CITY OF TUSTI ORANGE COUNTY, CALIFORNIA REDEVELOPMENT PROJECT AREAS ~ TOWN CENTER I ~ SOUTH CENTRAL ,~ "'~'T'&~: 'MENT VI