HomeMy WebLinkAbout03 APPROVE PLANS/AUTHORIZE AD FOR WILLIAMS ST BIDSAgenda Item 3 -, AGENDA REPORT Reviewed City Manager Finance Director MEETING DATE: APRIL 1, 2014 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE WILLIAMS STREET STORM DRAIN PROJECT CIP NO. 50037 SUMMARY The plans and specifications for the Williams Street Storm Drain Project CIP No. 50037 have been prepared and the project is now ready to be bid. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 14 -24 approving the plans and specifications for the Williams Street Storm Drain Project CIP 50037 and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Funding in the amount of $550,000 has been budgeted and appropriated in the Fiscal Year 2013- 2014 Capital Improvement Program for this project, of which $400,000 is funded from the City's Community Development Block Grant (CDBG) Program and $150,000 from the Water Capital Fund (Fund 301) for necessary modifications to existing water mains. The City's CDBG One Year Action Plan for Program Year 2014 -2015 includes an additional $200,000 in funds for the Williams Street Storm Drain construction, pending City Council approval on April 15, 2014 and subsequent submission to the United States Department of Housing and Urban Development (HUD). City Council award of the construction contract will occur after the City has received confirmation from HUD as to the amount of the City's CDBG Program Year 2014 -2015 allocation. CORRELATION TO THE STRATEGIC PLAN The project contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #3, which among other items, is to ensure continuous maintenance and improvement of flood control facilities. DISCUSSION AND BACKGROUND The project covers the segment of Williams Street between McFadden Avenue and Alliance Avenue. The project consists of connecting to the existing 33 inch reinforced concrete pipe storm drain at the intersection of McFadden Avenue and Williams Street; installation of a new storm drain on Williams Street northerly to Alliance Avenue; removal of existing cross gutter and installation of new catch basins at the intersection of Williams Street and Alliance Avenue; installation of curb ramps to be in compliance with current federal Americans with Disabilities Act (ADA) requirements; modifications to existing water mains in conflict with the proposed storm drain improvements; asphalt concrete pavement overlay; replacement of striping and pavement markings; and adjustment of manhole rims and valve boxes to grade. Williams Street Storm Drain Project CIP 50037 April 1, 2014 Page 2 The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids ....................... ............................... 04/01/2014 • First Legal Advertisement .................................... ............................... 04/03/2014 • Second Legal Advertisement ............................... ............................... 04/10/2014 • Bid Opening ......................................................... ............................... 05/06/2014 • Award of Contract ................................................ ............................... 05/20/2014 • Start Construction ................................................ ............................... 06/23/2014 • Complete Construction ................... ............................... .....................09 /03/2014 Since this project involves the replacement and repair of existing facilities with conversion of small structures, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been prepared for the project, and will be recorded with the County of Orange. Additionally, as a result of federal Community Development Block Grant funding, the project has also been reviewed and determined to be categorically excluded under National Environmental Policy Act (NEPA) requirements. (Stack, P.E. Public Works /City Engineer Attachment 1: Resolution No. 14 -24 Attachment 2: Location Map S: \City Council Items\2014 Council Items \04 -01- 2014 \P &S for Williams Storm Drain\Approve P &S Williams Storm Drain (CIP 50037).docx ATTACHMENT 1 Resolution No. 14 -24 RESOLUTION NO. 14 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE WILLIAMS STREET STORM DRAIN BETWEEN MCFADDEN AVENUE AND ALLIANCE AVENUE PROJECT CIP NO. 50037 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Williams Street Storm Drain between McFadden Avenue and Alliance Avenue Project CIP No. 50037; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 2, Section 15302: Facilities Replacement and Class 3, Section 15303: Facilities Conversion; and WHEREAS, this project is categorically excluded from the National Environmental Policy Act (NEPA) requirements; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Williams Street Storm Drain between McFadden Avenue and Alliance Avenue Project CIP No. 50037 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 1St day of April, 2014. Elwyn A. Murray, Mayor ATTEST: Jeffrey C. Parker City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 14 -24 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 1 s' day of April, 201.4 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: JEFFREY C. PARKER, City Clerk ATTACHMENT 2 Location Map Z H F- LL O U 0 0 EA AV" � 'dS3W V1S0� (95 -HS) i I AVM 3JVTIA NU.9U II� z Z II Q � r�o U U w O 0- 133HLS SWVIIIUA g Ll i Ft E �E S s w� C 0 0 EA