HomeMy WebLinkAbout07 COUNTY AMBULANCE REQUEST FOR PROPOSAL COMPARISON (SPECIAL MEETING)
COMPARISON OF 2008 OCFA 911 EMERGENCY AMBULANCE RFP AND
DRAFT 2014 OC HEALTH CARE AGENCY 911 EMERGENCY AMBULANCE RFP.
SUBJECT 2008 REQUIREMENTS 2014 REQUIREMENTS
Phased Release of RFP RFP released in two phases RFP will be released in a single
(Phase 1 Prequalification & phase.
Phase 2 Proposal Evaluation).
Exclusive Operating Areas 19 EOAs included in the County has reconfigured the 19
(EOS) competitive bid process. EOAs into five "regional" EOAs.
(See RFP pgs. 6 to 7.)
Bids for Multiple EOAs Bidders invited to submit Bidders may submit a proposal
proposals for any number of for one or more of the five
EOAs. regional EOAs; however, no
bidder may be selected for more
than three (3) EOAs. (See RFP
pgs. 8 and 10.)
Contract Term 5-year contract term with no Initial term can be up to three (3)
extensions. years and may be renewed for an
additional term or terms so long
as the aggregate of all terms does
not exceed five years in duration.
(See RFP pg. 9.)
Evaluation of Proposals – Bid proposals reviewed and An evaluation committee will be
Review Panel evaluated by a Proposal Grading established consisting of
Panel appointed by the OCFA representatives of the County
EMS Battalion Chief. OCFA and/or members of the
staff does not participate as community having direct medical
evaluators on panel. The Panel and/or emergency transport job
may consist of: (1) a non-OCFA knowledge and expertise. (See
member of a fire department; (2) RFP pg. 9)
member of the OC Fire Chief's
Association; (3) a medical
professional knowledgeable in
emergency medical services; (4)
a local EMS agency program
manager designee; (5) a member
of Cal Ambulance Association;
and (6) a representative of the
city for which the EOA is part of
the competitive bid process.
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993523.1
COMPARISON OF 2008 OCFA 911 EMERGENCY AMBULANCE RFP AND
DRAFT 2014 OC HEALTH CARE AGENCY 911 EMERGENCY AMBULANCE RFP.
SUBJECT 2008 REQUIREMENTS 2014 REQUIREMENTS
Award of Contracts Proposal Grading Panel Selection of bidder for each EOA
recommendations presented to will be based solely on the
the OCFA Board of Directors, or highest proposal score as
to the member city retaining determined by the evaluation
provider selection and committee.
contracting authority.
Award of contract must be
OCFA Board of Directors or made/authorized by the County
member cities retain the right and of Orange Board of Supervisors.
responsibility for final selection (See RFP pg. 10.)
and awarding of the EOA
contracts.
Protest of Award EOA contract award decisions Protests of award of contract
are final, may not be appealed, must be submitted no later than
and are not subject to the protest. five (5) business days after the
However, the OCFA Board of "Notice of Intent to Award
Directors, or member cities Contract" is provided. (See RFP
where applicable, may reconsider pg. 12.)
any contract award upon a
finding of good cause prior to
commencement of services.
Insurance – Waiver of Workers' Compensation and Workers' Compensation policy
Subrogation Employers' Liability insurance must include a waiver of
must contain a waiver of subrogation endorsement
subrogation clause in favor of the waiving all rights of subrogation
City, County and OCFA, their against the County of Orange,
officers, elected officials, agents, and members of the Board of
volunteers, and employees. Supervisors, its elected and
appointed officials, officers,
agents and employees. (See RFP
pg. 14.)
Insurance – Additional Insured All insurance policies except The Commercial General
Endorsements Workers' Compensation and Liability policy shall contain an
Employers' Liability and endorsement naming:
Professional Liability shall
contain the following phrases: "[T]he County of Orange, its
elected and appointed officials,
"The City or County and OCFA officers, employees, and agents
are added as an additional as Additional Insureds." (See
insured…" RPF pg. 14.)
Liquidated Damages – Failure N/A Selected bidder(s) shall pay
to Comply with Response Time OCEMS liquidated damages each
Requirements. month when they fail to comply
with the Response Time
Requirements. (See RFP pgs. 27
to 29.)
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993523.1
COMPARISON OF 2008 OCFA 911 EMERGENCY AMBULANCE RFP AND
DRAFT 2014 OC HEALTH CARE AGENCY 911 EMERGENCY AMBULANCE RFP.
SUBJECT 2008 REQUIREMENTS 2014 REQUIREMENTS
Liquidated Damages – N/A In the event the selected bidder
Excessive Use of utilizes Instant Aid/Mutual Aid
Instant/Mutual Aid support from a specific agency
more than 200% of the Instant
Aid/Mutual Aid support that it
provides the specific agency, the
selected bidder shall pay
OCEMS $250 per response over
the 200% threshold. (See RFP
pgs. 29 to 30.)
Liquidated Damages – N/A OCEMS may impose financial
Additional penalties for other breaches. (See
RFP pg. 30.)
Facilities N/A Must provide at least one facility
with a physical location of
appropriate size in each
designated EOA. (See RFP pg.
37.)
911 Experience Bidder must possess either: Management team, at a
minimum, shall include senior
(1) at least five consecutive years members having no less than five
experience providing (5) year's experience supervising
911/Fire/EMS services as a a 911 transportation service, in a
primary provider in a system primary or back-up capacity, of
comparable to the OCFA system similar size and population to the
within the last ten years; EOA region(s). (See RFP pg. 37.)
(2) at least two consecutive years
of 911 experience as a primary
provider in Orange County
within the last five years;
(3) Commission on Accreditation
of Ambulance Services
("CAAS") Certification and three
consecutive years experience as a
back-up or primary 911 provider
in a system comparable to the
OCFA system within the last five
years; or
(4) at least five consecutive years
of 911 experience within the last
five years as a back-up provider
with a call volume equivalent to
80% of the call volume of the
EOAs being considered by
bidder.
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993523.1
COMPARISON OF 2008 OCFA 911 EMERGENCY AMBULANCE RFP AND
DRAFT 2014 OC HEALTH CARE AGENCY 911 EMERGENCY AMBULANCE RFP.
SUBJECT 2008 REQUIREMENTS 2014 REQUIREMENTS
Commission on Accreditation CAAS Certification is not Current CAAS Accreditation is
of Ambulance Services required to participate in preferred. If selected bidder(s) is
("CAAS") competitive process except as not currently CAAS accredited,
needed to satisfy 911 experience selected bidder(s) shall within 24
requirements. months of start of the contract,
attain full accreditation. (See RFP
pg. 42.)
Contract Management Fee(s) N/A Selected bidder(s) shall
reimburse OCEMS with a one-
time payment, due upon
execution of the contract, which
shall represent a portion of the
estimated actual costs to OCEMS
for conducting [the] RFP and
monitoring the contracting
process. The one-time payment
totals $50,000, and is prorated to
each designated EOA based on
current transport volumes. (See
RFP pg. 43.)
OCEMS Patient Transport N/A Selected bidder(s) shall pay
Fee(s) OCEMS the amount of $13.33
per patient transport from calls
originating from the 911 system.
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