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Home My WebLink About01 PC MinutesITEM # 1 MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION MARCH 25, 2014 7:00 p.m. CALL TO ORDER Given INVOCATION /PLEDGE OF ALLEGIANCE: Chairperson Kozak ROLL CALL Present: Chairperson Kozak Chairperson Pro Tem Thompson Commissioners Altowaiji, Lumbard, Smith Staff Present Elizabeth A. Binsack, Director of Community Development Lois Bobak, City Attorney Scott Reekstin, Principal Planner Amy Stonich, Senior Planner Ryan Swiontek, Senior Planner Adrianne DiLeva- Johnson, Senior Management Assistant Vera Tiscareno, Executive Secretary 1. PLANNING COMMISSION REORGANIZATION. As a matter of standard procedure, the Planning Commission reorganizes once per year by appointing a new Chairperson and Chairperson Pro Tem. RECOMMENDATION: That the Planning Commission elect a Chairperson and Chairperson Pro Tem pursuant to standard procedures. Motion: Kozak moved to nominate Thompson as Chairperson, seconded by Altowaiji. Motion carried 5 -0. Thompson moved to nominate Lumbard as Chairperson Pro Tem, seconded by Smith. Motion carried 5 -0. None PUBLIC CONCERNS Approved CONSENT CALENDAR: Approved the 2. APPROVAL OF MINUTES — FEBRUARY 25, 2014, PLANNING Minutes of the COMMISSION MEETING. February 25, 2014 meeting. Minutes - Planning Commission -Page 1 of 5 RECOMMENDATION: That the Planning Commission approve the Minutes of the February 25, 2014 meeting as provided. Adopted, as 3. AMENDMENT TO CONDITIONS OF APPROVAL FOR amended, CONDITIONAL USE PERMIT 01 -024 & REQUEST TO SATISFY A Resolution No. PORTION OF THE ON -SITE PARKING THROUGH THE OLD 4255. TOWN PARKING EXCEPTION FEE PROGRAM On September 24, 2001, the Planning Commission adopted Resolution No. 3804, approving Conditional Use Permit 01 -024 and Design Review 01 -030, which authorized the construction of the subject building located at 155 El Camino Real for use by a mail order business tenant. The CUP limits the first floor to be designated and used only as retail space. The second floor may be used for limited office use with mail order use. Condition 5.2 of Resolution No. 3804 requires that any modifications to the use of the building shall require approval of an amendment to Conditional Use Permit 01 -024 by the Planning Commission. The applicant, which is also a partial property owner, intends to continue to utilize the ground floor for retail purposes, but would like to use the second floor entirely for office purposes. RECOMMENDATION: That the Planning Commission adopt Resolution No. 4255 approving an amendment to Conditional Use Permit 01 -024 to allow for retail and office use instead of the originally approved mail order business; and participation in the Old Town Parking Exception by satisfying a portion (4 parking stalls) of the existing on -site parking through payment of a fee. Motion: Kozak moved to approve the Consent Calendar, as amended, seconded by Smith. Motion carried 5 -0. None PUBLIC HEARINGS REGULAR BUSINESS: Item continued 4. DRAFT CITY OF TUSTIN CULTURAL RESOURCES DISTRICT to a date COMMERCIAL DESIGN GUIDELINES — FOR 30 -DAY PUBLIC uncertain. REVIEW PERIOD Staff will summarize any comments received from the Commission, as well as receive any new or additional comments the Commission may wish to provide. Minutes - Planning Commission -Page 2 of 5 It is anticipated that a revised draft would be ready to be released to stakeholders and the public for a 30 -day public review period, beginning in early April. Stakeholders should include: Tustin Chamber of Commerce, Tustin Area Historical Society, Tustin Preservation Conservancy, all owners of non - residential property within the District, all owners of businesses within the District, and other interested persons. Following the public review period, staff recommends that a public workshop be held, at which the Commission will be asked to provide comments and direction to staff, and when appropriate, make a recommendation to the City Council. RECOMMENDATION: That the Planning Commission receive, review and provide staff with comments and direction following the 30 -day review period. Staff recommended the item be continued to a date uncertain. Received & 5. SUMMARY OF PROJECTS Filed. Since the Year in Review report, which was presented at the January 14, 2014, Planning Commission meeting, a report summary of projects and activities will be presented. The report focuses on the status of projects that the Planning Commission, Zoning Administrator, or staff approved; major improvement projects; Certificates of Appropriateness; Code Enforcement activities; and, other items of interest. DiLeva- Provided a presentation of the item. Johnson Smith Asked if the existing signs are being replaced or if signs are being added. DiLeva- Stated three (3) new signs are being added to the one existing sign. Johnson Altowaiji Altowaiji's questions /comments generally included: Funding for Stevens Square parking lot and roof; he asked if the City reached an agreement with the property owner on sharing costs; Altowaiji also asked if any improvements would be made to the ground floor of the parking structure; and commended DiLeva- Johnson on the Summary of Projects report. Binsack Binsack's responses to Altowaiji's questions generally included: Public Works has not yet provided a summary of cost and breakdown for Stevens Square lot improvements; she stated the property owner is not participating but that they provided a release to allow the City to perform the work and, there will be no improvements to the ground floor, only the upper floor. Lumbard Requested clarification regarding the decrease in reported graffiti incidents. Minutes - Planning Commission -Page 3 of 5 Lumbard stated the decrease in incidents must be an indicator of the community helping one another and commended Stonich for a job well done. Stonich Stonich's responses to Lumbard's questions /comments generally included: The decrease could be indicative of efforts in removing, maintaining, and working with the Tustin Police Department, socioeconomic conditions, different influences; and that cost for graffiti removal services has decreased. Binsack Stated the decrease in graffiti incidents is also due to Stonich releasing a Request For Proposal (RFP) and her great efforts in negotiating a lower cost of service for the City. Smith Asked if, in the future, Staff could create a "heat map" showing incidents (geographically) throughout the City. Stonich Stonich responded to Smith's question stating that graffiti incidents are currently tracked by the City's Geographic Information System (GIS) and in the future, Staff will provide more detail. Thompson Expressed favorable comments referencing the Newport Avenue bike trail. Received and Filed. No action needed. STAFF CONCERNS: Binsack Binsack informed the Commission on upcoming events: March 27, 2014 - Fire Station #37 dedication and April 30, 2014 - Tustin Community Foundation "Volunteers Luncheon ". COMMISSION CONCERNS: Lumbard Lumbard's comments generally included: Thanked Staff for Summary of Projects report; thanked former Chairperson Kozak and Chairperson Pro Tern Thompson for their leadership; and Congratulated Thompson on newly selected position. Altowaiji Altowaiji thanked former Chairperson Kozak and Chairperson Pro Tern Thompson and congratulated Thompson and Lumbard for newly appointed positions. Kozak Kozak's comments generally included: Congratulated Chairperson Thompson and Chairperson Pro Tern Lumbard; attended Leprechaun Leap March 16, 2014 to see his niece Lexi run in the race; completed AB 1234 recertification; working on CLG training (Module one complete); and commended DiLeva- Johnson on the Summary of Projects presentation (i.e. former Acorn Naturalist building being reused). Minutes - Planning Commission -Page 4 of 5 Smith Thanked former Chairperson Kozak and Chair Pro Tern Thompson and congratulated Thompson and Lumbard on their newly appointed positions. Thompson Thompson's comments generally included: March 21, 2014 — attended South County Recycled Water Production and Storage workshop; thanked Kozak as former Chairperson and fellow Commissioners; and on June 24, 2014 - Thompson will be out of town. Kozak Requested closing the meeting honoring the recent passing of Kernel John V. Foley, two -time Chairperson for the O.C. Metropolitan Water District. 7:30 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, April 8, 2014, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Closed in Honor of Kernel John V. Foley. Minutes - Planning Commission -Page 5 of 5