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Home My WebLink About20 FRONTIER PK RESTRM 07-07-97NO. 20 7-7-97 DATE: JULY 7, 1997 Inter-Com TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER OFFICE OF THE CITY CLERK CONTRACT AMENDMENT FOR FRONTIER PARK RESTROOM REHABILITATION This report will be delivered to the City Council under separate cover on Thursday, July 3, 1997. Valerie Crabill Chief Deputy City Clerk 2: MEMOSPCV Eqs.` �' 7-7 -y • NO 20 7 -7 -97 DATE. TO. FROM: SUBJECT July 2, 1997 William A. Huston, City Manager Mike Henley, Director of Community Services Inter -Corn APPROVED STAFF RECOMMENDATION CONTRACT AMENDMENT FOR FRONTIER PARK RESTROOM REHABILITATION SUMMARY ,Staff is requestingCity Council authorization t� amend the. professional seivices'codtract to Provide additional design services. BACKGROUND' BOA Architecture has been under contract with the City for the design, preparation of construction documents and construction administration for the restroom rehabilitation at Frontier Park. The value of the contract is $21,420 00 Pinetree Park and Magnolia Tree Park restroom rehabilitations are currently scheduled, and funding is appropriated in the Capital Improvement Program. Design has yet to begin on either Staff is recommending that BOA's current contract be amended to provide additional design services for Pinetree Park and Magnolia Tree Park restroom rehabilitation. Benefits of this strategy include: 1 The Frontier Park restroom will serve as a prototype design. This will minimize the design time and construction. Magnolia Tree Park will require a longer design process, because the program requires relocation of the restroom to a central location in the park and at least one meeting each before the Parks and Recreation Commission, the Planning Commission and the City Council. The architect can begin the design process now, funding for construction is not available until FY 1998 -99 By bidding Pinetree Park and Frontier Park as one project, the City should benefit from better unit costs on building materials. Bidding the construction of Pinetree Park and Frontier Park together, planned for early fall, will require managing the project as a CDBG project. 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City of Tustin Community Services Dept. 300 Centennial Way Tustin, California 92680 3%7 June 18 1997 Re. Pine Tree Park Restroom Rehabilitation Dear Ed We are pleased to submit the following Fee Proposal to provide design services for the subject project. Please note the attached Fixed Fee spreadsheet which provides a cost for each task. DESCRIPTION OF SERVICES PRE - DESIGN- 1 Ascertain as -built drawings and site analysis. SCHEMATIC DESIGN & DESIGN DEVELOPMENT 1 Review with client the entire scope of work and general design direction 2. Review requirements and space required for all areas. 3 Establish all special equipment or services, such as: lighting, electrical, etc. 4 Develop two (2) concept studies of the site plan, for review with client. 5 Community Outreach meeting. none required 6 Refinement of Schematic Design with input from consultants. CONSTRUCTION DOCUMENT 1 Prepare construction document for Bldg Dept. approval and bidding purposes inclusive of a. Architectural drawings and specifications. b Structural drawings and specifications. c. Plumbing and electrical drawings, energy calculations and specifications. d. Landscape drawings and specifications for area disturbed by demolition only e Drainage (only) drawings and specifications for area disturbed by demolition only 2. It is our understanding that Bldg. Dept and internal plancheck will be at a minimal because of the re -use of the prototype restroom building for Frontier Park. BIDDING SERVICES- charged on a Time & Material basis 1 Assist client in evaluation of bids 2. Issue addendum and clarifications during bidding CONSTRUCTION ADMINISTRATION charged on a Time & Material basis 1 Review shop drawing submittal and samples 2. Visitations to the site during time of construction 3 Inspect completed facility and prepare a list of omissions and corrections • COMPENSATION- see attached Fixed Fee spreadsheet. HOURLY RATE SCHEDULE. Following are our current hourly rates: TITLE HOURLY RATES Principal $130 00 Project Architect $ 90 00 Project Designer $ 85 00 Specification Writer $ 75 00 CADD senior tech $ 70 00 CADD tech. $ 60 00 Senior Administrator $ 50 00 Intern $ 30 00 REIMBURSABLE EXPENSES. The following items are to be considered reimbursable and are not included in the basic scope of services: 1 Reproduction costs for additional blueprinting, photocopies, and photography billed at 1 15 times cost. 2. Construction of any models or prototypes, as requested by the Client to be billed at 1 15 times cost. 3 Fees incurred by other consultants as approved by the Client, to be billed at 1 15 times cost. 4 Any permits and fees paid to government agencies billed at 1 15 times cost. 5 Preparation of perspective renderings. 6 Additional Community Outreach meetings. ADDITIONAL SERVICES. 1 Changes requested by client to work that has previously been approved 2. Soils and Geology Reports. 3 Traffic Studies. 4 Topographic Survey and As -built drawings 5 Asbestos Abatement 6 Acoustical Engineering 7 Record Drawings 8 Handicap Special Consultant Ed thank you again for considering our firm and we look forward to working with you and City We will begin schematic design as soon as we receive the as -built drawings from you Construction Documents should be complete for bidding and plancheck in 5 to 7 weeks. BOA Architecture Edward Lok Ng; cllite rcr67 fop. ?)/ i • • FEE - Restroom Rehao for Pine Tree Park To: Ed Elowe, Project Manager From. Edward Lok Ng, Architect BOA Architecture Job # 97 1594 date: 6/18/97 HOURS UNIT HR RATE COST TOTAL PRE - DESIGN meetings -1 and start -up, procure as- builts 3 hrs 90 270 270 SCHEMATIC DESIGN meetings with client -1 2 hrs 90 180 site plan design -1 option for Pine Tree Park 4 hrs 85 340 floor plan design -no changes to Frontier Park 0 hrs 85 0 exterior elevation design -no changes to Frontier Park 0 hrs 85 0 CADD 4 hrs 65 260 principal input for all phases of project 1 hrs 125 125 color presentation dwg boards &material bd. -none 0 hrs 75 0 community outreach meeting -none 0 hrs 85 0 905 DESIGN DEVELOPMENT meetings with client -0 0 hrs 90 0 refine site plan design 1 hrs 85 85 project management,consultant coordination 2 hrs 85 170 CADD 2 hrs 65 130 cost estimate -for restroom project 3 hrs 85 255 640 CONSTRUCTION DOCUMENTS Al sheet30x42 general notes 4 hrs 65 260 A2 sheet30x42 ,demo. plan,site plan,ADA transition 30 hrs 65 1,950 A3 sheet30x42 floor plan, schedules 5 hrs 65 325 A4 sheet 30x42, elevations, sections 4 hrs 65 260 AS sheet 30x42, details 3 hrs 65 195 project management, consultant coordination 4 hrs 85 340 specifications 4 hrs 85 340 bldg dept corrections (assumed minimal corrections) 6 hrs 85 510 meetings with client -1 3 hrs 90 270 cost estimate -for restroom project 3 hrs 85 255 modify structural dwg; titles,delete items not applicable 3 hrs 65 195 4,900 CONSULTANTS FEE FACTOR structural 600 1 15 690 electrical 800 1 15 920 piumbing 300 115 345 civil hardscape drainage only 700 1 15 805 landscape 700 1 15 805 3,565 BIDDING TIME & MATERIAL addendems &clarifications (no meetings) 7 hrs 85 595 CONSTRUCTION ADMIN TIME & MATERIAL field mtgs(1) on as -need basis,shop dwgs, RFI 28 hrs 85 2,380 TOTAL $13,255 1 Preliminary fee for a Soils Report range from $1700 to $2400. This will be performed as a reimbursable item. 2. BOA fee based on both Magnolia & Pine Tree parks projects performed concurrently 3 If delete ADA transition plan retrofit, site items, then subtract $350 Ed Elowe, Project Manager City of Tustin, Community Services Dept. 300 Centennial Way Tustin, California 92680 -774? Arch�'9 West , e. . Street San Pedro, CP 907'1 3321 Telephone 310/832 -2681 Facsimile 3101831 -4656 • June18 1995 Re Magnolia Tree Park Restroom Rehabilitation Dear Ed We are pleased to submit the following Fee Proposal to provide design services for the subject project. Please note the attached Fixed Fee spreadsheet which provides a cost for each task. DESCRIPTION OF SERVICES PRE - DESIGN 1 Ascertain as -built drawings and site analysis. SCHEMATIC DESIGN & DESIGN DEVELOPMENT 1 Review with client the entire scope of work and general design direction. 2. Review requirements and space required for all areas. 3 Establish all special equipment or services, such as: lighting electrical, etc. 4 Develop two (2) concept studies of the site plan, for review with client. 5. Community Outreach one (1) meeting 6 Refinement of Schematic Design with input from consultants. CONSTRUCTION DOCUMENT 1 Prepare construction document for Bldg Dept. approval and bidding purposes inclusive of a. Architectural drawings and specifications. b Structural drawings and specifications. c. Plumbing and electrical drawings, energy calculations and specifications d. Landscape drawings and specifications for area disturbed by demolition only e Civil and Drainage drawings and specifications for area disturbed by demolition only 2. It is our understanding that Bldg. Dept. and internal plancheck will be at a minimal because of the re -use of the prototype restroom building for Frontier Park. BIDDING SERVICES- charged on a Time & Material basis 1 Assist client in evaluation of bids. 2. Issue addendum, and clarifications during bidding CONSTRUCTION ADMINISTRATION charged on a Time & Material basis 1 Review shop drawing submittal and samples. 2. Visitations to the site during time of construction. 3 Inspect completed facility and prepare a list of omissions and corrections • • COMPENSATION- see attached Fixed Fee spreadsheet. HOURLY RATE SCHEDULE Following are our current hourly rates: TITLE HOURLY RATES Principal $130 00 Project Architect $ 90 00 Project Designer $ 85 00 Specification Writer $ 75 00 CADD senior tech $ 70 00 CADD tech. $ 60 00 Senior Administrator $ 50 00 Intern $ 30 00 REIMBURSABLE EXPENSES: The following items are to be considered reimbursable and are not included in the basic scope of services: 1 Reproduction costs for additional blueprinting, photocopies, and photography billed at 1 15 times cost. 2. Construction of any models or prototypes, as requested by the Client to be billed at 1 15 times cost. 3 Fees incurred by other consultants as approved by the Client, to be billed at 1 15 times cost. 4 Any permits and fees paid to government agencies billed at 1 15 times cost. 5 Preparation of perspective renderings. 6 Additional Community Outreach meetings. ADDITIONAL SERVICES: 1 Changes requested by client to work that has previously been approved. 2. Soils and Geology Reports. 3. Traffic Studies. 4 Topographic Survey and As -built drawings 5. Asbestos Abatement 6 Acoustical Engineering 7 Record Drawings 8. Handicap Special Consultant Ed thank you again for considering our firm and we look forward to working with you and City We will begin schematic design as soon as we receive the as -built drawings from you Construction Documents should be complete for bidding and plancheck in 5 to 7 weeks BOA Architecture Edward Lok I /Ar hit ct idV& / erlietmL Te -657 (c • FEE - Restroom Rehab for Magnolia Tree Park To Ed Elowe, Project Manager From: Edward Lok Ng, Architect PRE - DESIGN meetings -1 and start -up, procure as- builts BOA Architecture Job # 97 1594 date: 6/18/97 HOURS UNIT HR RATE COST TOTAL 5 hrs 90 450 SCHEMATIC DESIGN meetings with client -1 4 hrs 90 360 site plan design -3 options for Magnolia Tree Park 10 hrs 85 850 floor plan design -no changes to Frontier Park 0 hrs 85 0 exterior elevation design -no changes to Frontier Park 0 hrs 85 0 CADD 8 hrs 65 520 principal input for all phases of project 1 hrs 125 125 color presentation dwg boards &material boards 6 hrs 75 450 community outreach meeting -1 meeting 3 hrs 85 255 DESIGN DEVELOPMENT meetings with client -0 0 hrs 90 0 refine site plan design 5 hrs 85 425 project management,consultant coordination 4 hrs 85 340 CADD 4 hrs 65 260 cost estimate -for restroom project 3 hrs 85 255 CONSTRUCTION DOCUMENTS Al sheet30x42 general notes 4 hrs 65 260 A2 sheet30x42 ,demo. plan,site plan,ADA transition 60 hrs 65 3,900 A3 sheet30x42 floor plan, schedules 9 hrs 65 585 A4 sheet 30x42, elevations, sections 6 hrs 65 390 AS sheet 30x42, details 7 hrs 65 455 project management, consultant coordination 12 hrs 85 1,020 specifications 6 hrs 85 510 bldg dept corrections (assumed minimal corrections) 8 hrs 85 680 meetings with client -1 5 hrs 90 450 cost estimate -for restroom project 5 hrs 85 425 modify structural dwg; titles,delete items not applicable 3 hrs 65 195 CONSULTANTS FEE FACTOR structural 600 115 690 electrical 600 115 690 plumbing 700 115 805 civil utilities, hardscape drainage 1500 1 15 1 725 landscape 1500 1 15 1 725 BIDDING TIME & MATERIAL addendems &clarifications (no meetings) CONSTRUCTION ADMIN TIME & MATERIAL field mtgs(2) on as -need basis,shop dwgs, RFI 450 2,560 1,280 8,870 5,635 12 hrs 85 1,020 40 hrs 85 3,400 TOTAL $23,215 1 Preliminary fee for a Soils Report range from $1700 to $2400 This will be performed as a reimbursable item 2. BOA fee based on both Magnolia & Pine Tree parks projects performed concurrently 3. If delete ADA transition plan retrofit, site items, then subtract $1 100