HomeMy WebLinkAbout03 EXTENSION OF AUDIT SERVICES CONTRACT WITH WHITE NELSON DIEHL EVANS LLPAgenda Item ?
AGENDA REPORT Reviewed:
' City Manager
Finance Director
MEETING DATE: MAY 20. 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: PAMELA ARENDS -KING, FINANCE DIRECTOR /CITY TREASURER
SUBJECT: EXTEND THE PROFESSIONAL SERVICES AGREEMENT FOR AUDIT SERVICES
WITH WHITE NELSON DIEHL EVANS LLP
SUMMARY:
The City's independent auditor's agreement with White Nelson Diehl Evans LLP (WNDE) California
was for three years ending fiscal year 6/30/2013. The agreement allowed for the extension of
service for two subsequent fiscal years. Based on the satisfactory service WNDE has provided,
the Audit Commission discussed and approved the extension of WNDE's agreement for fiscal
years 2013/2014 and 2014/2015.
RECOMMENDATION:
It is recommended based on the advisement of the Audit Commission, that the City Council
approve the extension of the professional services agreement for audit services with WNDE for
fiscal years 2013/2014 and 2014/2015.
FISCAL IMPACT:
The auditing fees for fiscal year 2013/2014 are not to exceed $49,811, and for fiscal year
2014/2015 not to exceed $50,807.
CORRELATION TO THE STRATEGIC PLAN:
The recommendation correlates to the City's strategic plan by implementing Goal C, item number
three to develop and communicate a comprehensive set of financial policies and their purpose to
strengthen financial practices.
BACKGROUND:
The City approved the original agreement with WNDE for fiscal year June 30, 2011 with the
recommendation of the Audit Commission. The agreement with WNDE allows for the extension of
services for two subsequent fiscal years. With the approval of the two year extension, WNDE will
have provided five years of auditing services. It is the City's practice to change auditing firms every
five years, therefore, when WNDE agreement expires, staff will send Request for Proposals for
auditing services for fiscal year ending 2015/2016.
Pamela Arends -King
Finance Director /City Treasurer
Attachment: Extension of Professional Services Agreement Audit Services
EXTENSION OF
PROFESSIONAL SERVICES AGREEMENT
AUDIT SERVICES
THIS EXTENSION OF PROFESSIONAL SERVICES AGREEMENT AUDIT
SERVICES ( "Extension ") is made and entered into this day of
, 2014 by and between the CITY OF TUSTIN, a California general
law city ( "City "), and White Nelson Diehl Evans, LLP ( "Firm ").
RECITALS
A. On June 1, 2011, City and Firm entered into that certain Professional
Services Agreement Audit Services ( "Agreement') pursuant to which Firm agreed to
provide annual auditing services to City.
B. All services required by the Agreement must be completed by no later
than June 30, 2015 for the financial statements for fiscal years 2010/2011, 2011/2012
and 2012/2013. Pursuant to Section 4.4 of the Agreement, the City may, at its sole
discretion, opt to extend the Agreement for two subsequent one -year terms to include
financial statements for fiscal years 2013/2014 and 2014/2015.
C. Per Section 3.1 of the Agreement, if the City exercises its option to extend,
total compensation shall not exceed Forty -Nine Thousand Eight Hundred Eleven Dollars
($49,811.00) for the 2013/2014 audit, and shall not exceed Fifty Thousand Eight
Hundred Seven Dollars ($50,807.00) for the 2014/2015 audit (the "Extension Maximum
Amounts ").
D. City desires to execute its option to extend the Agreement pursuant to
Section 4.4 and subject to Section 3.1 of the Agreement.
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by reference, the parties hereto agree as follows.
1. Extension of Term. Pursuant to Section 4.4 of the Agreement, the City
hereby exercises its option to extend the Agreement for two subsequent one -year terms
to include financial statements for fiscal years 2013/2014 and 2014/2015. Unless
earlier terminated in accordance with Section 8.5 of the Agreement, all services
required under the Agreement and subject to this Extension shall be completed by no
later than June 30, 2017.
2. Compensation of Firm. Total compensation paid to Firm for the
2013/2014 audit shall not exceed Forty -Nine Thousand Eight Hundred Eleven Dollars
($49,811.00). Total compensation paid to Firm for the 2014/2015 audit shall not exceed
Fifty Thousand Eight Hundred Seven Dollars ($50,807.00).
3. Continued Force and Effect. Except as specifically modified herein, all
sections of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Extension as of
the day and year first written above.
ATTEST:
M
Jeffrey C. Parker, City Clerk
APPROVED AS TO FORM:
in
David E. Kendig, City Attorney
CITY OF TUSTIN
A California general law city
in
Elwyn A. Murray, Mayor
WHITE NELSON DIEHL EVANS LLP
M
Title:
0