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Home My WebLink About01 PC MINUTESITEM # 1 MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION MAY 13, 2014 7:02pm CALL TO ORDER Given INVOCATION /PLEDGE OF ALLEGIANCE: Chair Thompson •_ _ G_ Present: Chairperson Thompson Chairperson Pro Tern Lumbard Commissioners Altowaiji, Kozak, Smith Staff Present Elizabeth A. Binsack, Director of Community Development Justina Willkom, Assistant Director of Community Development Dana Ogdon, Assistant Director of Community Development Scott Reekstin, Principal Planner Amy Stonich, Senior Planner Ryan Swiontek, Senior Planner Edmelynne Hutter, Senior Planner Adrianne DiLeva- Johnson, Sr. Management Assistant Vera Tiscareno, Executive Secretary PUBLIC CONCERNS Phil Cox, property owner in Old Town Tustin, provided handouts to the dais regarding the cons of having ficus trees in Old Town Tustin. He was speaking in regards to 'preserving the historic Tustin' by not planting ficus trees in the Old Town Tustin area. Bob Lindquist, spoke in favor of having more restaurants in the Old Town Tustin area. Jennifer Lin, resident, spoke in favor of preserving Old Town Tustin and asked about the City's plan of revitalizing the area. Thompson Thompson's response to the speakers' questions /comments /concerns generally included: Action could not be taken on the issues brought forward, nor could discussion among the Commission be held since the items were not on the agenda. He referred to City staff for feedback, direction with regard to the ficus trees. He also requested that Mr. Lindquist and Ms. Lin be invited to any future outreach programs /workshops taking place once a consultant is chosen for the Downtown Commercial Core Plan (DCCP). Binsack Binsack's response to Thompson's questions generally included: She Minutes — Planning Commission - May 13, 2014 — Page 1 of 5 informed the speakers of the Request For Proposal (RFP) that recently went out for Consultant Services for the DCCP; she also briefly explained what the purpose of the RFP was; Binsack stated that at a later date, there would be an outreach program for the DCCP where residents and businesses could get involved and that Mr. Lindquist and Ms. Lin would be informed at that time; Binsack also stated that the ficus tree discussion could possibly be a part of the outreach program when the time comes. Approved. CONSENT CALENDAR Approved the 1 minutes of the April 8, 2014 meeting. APPROVAL OF MINUTES — APRIL 8, 2014, PLANNING COMMISSION MEETING. RECOMMENDATION: That the Planning Commission approve the minutes of the April 8, 2014 meeting as provided. Motion: It was moved by Altowaiji, seconded by Smith to approve the minutes of the April 8, 2014 Planning Commission meeting. Motion carried 5 -0. PUBLIC HEARINGS: Adopted 2. CONDITIONAL USE PERMIT 2013 -13 & DESIGN REVIEW 2013 -11 Resolution No. 4256. A request to construct and operate an unmanned wireless telecommunications facility consisting of a fifty (50) foot tall mono - eucalyptus faux tree with twelve (12) panel antennas and associated equipment. 0,D1IM1,011T111401 This project is categorically exempt pursuant to Section 15303 (Class 3) of the California Environmental Quality Act (CEQA). RECOMMENDATION: That the Planning Commission adopt Resolution No. 4256 approving Conditional Use Permit (CUP) 2013 -13 and Design Review 2013 -11, a request to construct and operate an unmanned wireless telecommunications facility consisting of a fifty (50) foot tall mono - eucalyptus faux tree, twelve (12) panel antennas and associated equipment to be located behind the existing building at 14450 Chambers Road. Reekstin Provided a presentation of the item. Minutes — Planning Commission - May 13, 2014 — Page 2 of 5 Thompson Thompson's questions /concerns /comments generally included: Asked if parking would be affected due to the location of the pole and if any restriction to ingress /egress to the site; in favor of the location of the faux tree and asked if it would be inconspicuous space; questioned the trees stage of growth in the renderings in comparison to the faux tree. Reekstin Reekstin's response to Thompson's questions /concerns generally included: The proposed location is at the rear of the building therefore the faux tree would be inconspicuous; and the photos in the plans depict a 30 foot tall eucalyptus tree based on a growth of 6 feet a year, which would be 5 years down the road. The Public Hearing opened at 7:27 p.m. Alexis Hadley's (AT &T representative) comments generally included: Commended Reekstin's report; explained AT &T's experience with significant gap in coverage along Franklin Avenue and Walnut Avenue and surrounding areas; and stated the site analysis report would be the least intrusive means required by Federal Law in order to fill the gap in coverage. Altowaiji Altowaiji asked Ms. Hadley about co- location being an option. Ms. Hadley stated the nearest co- location was a Verizon Wireless tree which was approximately % of a mile from the co- location and too far away to fill the gap in coverage. Smith Smith asked about the coverage area for the antenna site. Ms. Hadley's responses generally included: The antenna site would depend on the number of people using their phone, the type of device being used, whether or not data is being used, and the time of day; Ms. Hadley explained the average distance a site will cover is approximately 1 -3 miles. Altowaiji Altowaiji questioned the % of a mile coverage should then be covered via a co- location. Ms. Hadley stated, per the radio frequency engineers, there would not be coverage during the peak hours. Thompson Thompson commended AT &T for the alternative location study being extensive. The Public Hearing closed at 7:32 p.m. Kozak Kozak's favorable comments generally included: He found the application, staff analysis and staff review to be complete and thorough; location size and Minutes — Planning Commission - May 13, 2014 — Page 3 of 5 Kozak cant. appearance are compatible with the surrounding industrial area; enhanced landscaping; supportive of the recommended action; and stated Condition 2.6 does include requirements for co- location providers. Altowaiji Had no further comments at this time. Smith Smith concurred with Kozak's comments. Commended AT &T and staffs efforts to make this project as minimally invasive as possible. He was also in favor of the increased bandwith and access. Lumbard Lumbard's questions /comments for Staff generally included: He asked if the 50 foot height and design dimensions would be consistent with past faux trees; Lumbard also asked about the enclosed cinder block structure location and if it would be bordering the parking lot to the north; and he had favorable comments for AT &T being cooperative with Staff with regards to the desires the City has. Reekstin Reekstin's response to Lumbard's questions generally included: the proposed faux tree would be consistent with past faux trees; design is typical of other types of monoeucalyptus faux trees; the enclosure would be adjacent to the building (referenced the site plan); and the proposed equipment would be facing northwest. Thompson Thompson's comments generally included: Parking ingress /egress; and he had favorable comments regarding the many trees covering the site being complementary to the faux tree. Motion: Smith moved to adopt Resolution No. 4256, seconded by Lumbard. Motion carried 5 -0. None. REGULAR BUSINESS: None. STAFF CONCERNS: COMMISSION CONCERNS: Kozak . 4126 - Thanked the City and CR &R for compost distribution. • 4/30 — Attended Tustin Community Foundation "Volunteer Heroes" Luncheon. • 6/1 — Attending the City's Chili Cook -off. • Thanked Staff for upcoming Concerts in the Park flyer. Altowaiji . Thanked Staff for the detailed report on Item #2. • 4/19 - Attended the City's Easter Egg Hunt and thanked Parks & Recreation for a job well done. Minutes — Planning Commission - May 13, 2014 — Page 4 of 5 Smith Had no comments to report this evening. Lumbard . 6/1 —Attending the City's Chili Cook -Off from 11 a.m. —5:30 p.m. • Reminder to everyone to keep those who have served our country in all thoughts and prayers. Thompson . 4/15 - Attended the O.C.T.A. Citizens Advisory Committee meeting (received updates on the Long Range Transportation Plan, Environmental Update, and Bike Safety Marketing). • 6/1 - Attending the Camp Pendleton Mud Run and the City's Chili Cook -Off. • 6/5 — Attending the City's State of the City from 4 -6 p.m. at the Tustin Community Center at the Tustin Marketplace. 7:42 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, May 27, 2014, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Minutes — Planning Commission - May 13, 2014 — Page 5 of 5