HomeMy WebLinkAbout05 CIP 700126, 129, 153 5-19-97NO. 5
AGEN
DATE: MAY 19, 1997
Inter-Com
5-19-97
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTME~/~G~.F.~G DIVISION
PROGRAM SUPPI.EMENT AGREEMENT NO. 014-R1 TO LOCAL AGENCY -
STATE AGREEMENT NO. 12-5271 FOR NEWI~RT AVENUE REHABILITATION
PROJF_~T (CIP NOS. 700126, 700129 AND 700153)
RECOMMENDATION
It is recommended that the Tustin City Council at their meeting of May 19, 1997, by minute motion,
approve and authorize the Mayor and City Clerk to execute the subject supplement agreement.
FISCAL IMPACT
The total estimated Preliminary Engineering, Construction Engineering and Construction cost is
$879,000.00. The Federal funding match is 50%, therefore Federal and City funds required will be
$439,500 each. Funding for this project is included in the 1996-97 Capital Improvement Program.
BACKGROUND
In October 1994, the City of Tustin submitted applications for rehabilitation of three segments of Newport
Avenue to the Orange County Transportation Authority (OCTA) as part of the application for the Orange
County Combined Transportation Funding Programs (OCCTFP) Fiscal Year 1995-96 through 1999-2000
under the Arterial Highway Financing Program (AHFP) and/or the Local Surface Transportation Program
(LSTP). The first segment is from south of McFadden Avenue to Nisson Road; the second segment is
from south of El Camino Real to south of Bonita Street along with El Camino Real from west of Newport
Avenue to East of Orange Street; and the third segment is south of Bonita Street and north of First Street,
as shown on the attached location maps. Due to the Orange County bankruptcy, the AHFP fund was no
longer available, therefore, City applications competed for the remaining LSTP rehabilitation federal funds.
On June 26, 1995 the OCrA Board of Directors approved the above segments of Newport Avenue
Pavement Rehabilitation Project for LSTP federal funds with 50% match for design and construction
phases. The City Council previously approved the Master Local Agency - State Agreement No. 125271 in
1979. The initial Supplement Agreement No. 014 to the Local Agency - State Agreement was approved
by City Council on November 4, 1996 for the reimbursement of federal funds for final design only. This
Program Supplement Agreement No. 014-R1 revises and supersedes the previously approved agreement
and incorporates costs for consm~ction and construction engineering. The City Attorney has reviewed
Program Supplement Agreement No. 014-R1 and has approved as to form.
Tim D. Serlet ~'
Director of Public Works/City Engineer
Nestor Mondok
Assistant Civil Engineer
Wisam Altowaiji
Associate Civil Engineer
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PROGRAbl SUPPLEI~R!TT '~O. 014 Rev.1
to
LOCAL AGENCY-STAT~ AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 12-5271
Date: April 17, 1997
L~ -tion: 12-ORA-0-TUS
Project mber: STPLMA-5271(003)
E.A. mumber: 12-929356
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 10/15/79 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached).
The Local Agency further stipulates that as a 'condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
NEWPORT AVE: S/O MCFADDEN AVE TO NISSON RD & S/O EL CAMINO REAL TO
N/O FIRST ST. & EL CAM~NO REAL: W/O NEWPORT AVE TO E/O ORANGE AVE.
'I'YPE OF WORK: RECONSTRUCT & OVERLAY AC PAVEMENT
LENGTH: 1 . 0 (MILES)
PROJECT CLASSIFICATION OR PIiASE(S) OF WORK [X] Preliminary Engineering [ ] Right-of-Way
[X] Construction Engineering [X] Construction
[ ]
Estimated CostI
Federal Funds
Matching Funds
879000
34B $ 439500
$ 0
Local
439500
OTHER
$ 0
OTHER
$
City of Tustin
By
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation'
By
Chief, Office of Local Programs
Project Implementation
Date
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic~~~/~~~_~~ate ~-/7. ~.? $
162 1996' 2660-101-890 . 96-97 20.30.010.810 'C 262040 892-F
439500.00
AMOUNT
439500.00
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..
12 'ORA' 0 -TUS
STPLMA- 5271 (003)'~
SPECIAL COVENANTS OR REMARKS
DATE: 04/17/97
1. This Revised Program Supplement supersedes Program Supplement
approved bY the Local Agency's Governing Body on 11/15/96
2. All maintenance, involving the physical condition and the'
operation of the improvements, referred to in Article VI'
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular~ intervals or as required
for efficient operation of'the completed improvements.
3. The Local Agency will advertise, award and administer this
project in adcordance with the current Local Program Procedures
or the new LoCal Programs Manual, when issued.
4. The Local Agency will reimburse the State~ for their share of
costs for work.requested to be performed by the State.
5. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as.prepared by the Office of Local
Programs.
6. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances,,
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7. Whenever the local agency uses-a consultant On a cost plus basis
the local agency is required to submit '
a post audit report cover-
ing the allowability of-cost payments for each individual consul-
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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