HomeMy WebLinkAbout09 PROJECT 400041 04-21-97DATE:
NO. 9
' 4-21-97
April 21. 1997 [ n t e r- C o m
TO:
FROM:
SUBJECT:
William A. Huston, City Manager
Community Sen'ices Department
AUTHORIZATION TO ADVERTISE FOR BIDS
CEDAR GROVE PARK (PROJECT NO. 400041)
SUMMARY: This report summarizes the planning process, outlines the estimated total
project cost, and requests authorization to advertise for bids for construction for Cedar
'Grove Park. -'
RECOMMENDATION:
Approve plans and specifications and authorize advertisements for bids for construction
of Cedar Grove Park.
FISCAL IMPACT:
The estimated cost for construction of Cedar Grove Park is $1,427,700. Funding for the
construction of this project is through the 1996/97 Capital Improvement Fund budget.
The cost of construction, bid alternates, project management expenses, testing lab, and a
contingency fund is estimated at $1,829,830. The current budget allocation for 1996-97
FY is $1,592,027. Based on the overall project estimate of $1,829,830, a supplemental
appropriation may need to be considered a~er bids are received, as part of the
construction bid award process.
BACKGROUND:
At the April 15, 1996, regular meeting of the Tustin City Council, the Master Plan for the
Tustin Ranch Tree Park was approved.
Design Development plans .were reviewed by staff in November 1996. At that time, the
PRC Ad Hoc Park Naming Sub-Committee received suggestions to rename the project
"Cedar Grove Park," subsequent to publishing a newsletter to the local residents. At the
PRC meeting of November 21, 1996, the name was adopted.
At the December 16, 1996, regular meeting of the Tustin City.Council, staff reported that
the Architect had redesigned the playground area to complement the park's natural
character; challenge a child's curiosity, imagination and social skills; and create a strong
visual design statement.
Fifty per cent (50%) complete working drawings were submitted to the appropriate City
departments in January 1997, for a preliminary plan check to ensure that the planning
concepts and engineering design were proceed~g properly. Plan check comments were
submitted to the Architect.
Bid documents are complete and were submitted to plan check, including the latest form
of contract language developed and reviewed by the City Attorney. The plans are
currently in the Building Department for final review.
The current cost includes upgrades to the playground equipment at the request of the
Parks and Recreation Commission and City Council, upsized drainage per request from
Engineering/Public Works, and increased grading due to drainage and playground
revisions.
The bid documents are organized to utilize a unit cost bid process. Bid Alternates are
identified separately as ur/if Cb'Si§ in addition to the base bid costs.
The Bid Alternates are budgeted as follows:
10- Plus Play area
Water Features
Restroom Motion Detectors
And Electrical Hardware
Dry Stream Crossing
Precast Concrete Logs
$55,500
$.~5._~00
$ 1,200
$ 5,500
$ 500
$98,000
The tentative schedule, pending authorization from City Council, is as follows:
Advertise for Bids
Bid Opening
Award of Bid
Process Contract Documents
Award Construction Contract
Construction Period
Plant Establishment Period
(90 Days)
Open Park to Public
Ed Elowe
Project Manager
4/25/97- 5/22/97
5/22/97
6/2/97
6/3/97- 6/13/97
6/16/97
6/18/97 - 11/24/97
11/25/97- 2/24/98
2/25/98
Mike Henley
Director, Community