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01 CDBG ACTION PLAN 04-07-97
NO. ! 4-7-97 lntor-Com DATE: APRIL 7, 1997 ¥0: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: FY 1997-'98 ONE-YEAR ACTION PLAN AND PROPOSED USE OF COMMI/NITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS; AMENDMENT TO THE FY SUMMARY: The Community Development Department is proposing to submit to HUD a 1997-98 one-year Action Plan detailing the use of Fiscal Year 1997-98 CDBG funds and reallocate Fiscal Year 1996-97 CDBG funds from inactive projects to other eligible activities. RECOMMENDATION That the City Council adopt Resolution No. 97-24 approving the proposed use of Community Development Block Grant (CDBG) funds for inclusion in the one-year Action Plan for Fiscal Year 1997-98 and adopt Resolution No. 97-25 amending the Action Plan for Fiscal Year 1996-97. FISCAL IMPACT The proposed programs and expenditures will be implemented with CDBG funds. No impacts to the General Fund are anticipated. OVERVIEW OF ONE-YEAR ACTION PLAN The U. S. Department of Housing and Urban Development (HUD) requires jurisdictions receiving CDBG funds to prepare a "Consolidated Plan," a five-year planning document intended to 'identify a jurisdiction's overall need for affordable and supportive housing, community development programs, social services and economic opportunities. The Plan also outlines a five-year strategy for addressing those needs and identifies resources and programs which might assist in meeting goals. A section of the Consolidated Plan, called the one-year Action Plan, serves as the City's application to HUD for CDBG program funding. The City must submit an Action Plan annually for each of the five years covered by the Consolidated Plan. The purpose of the Action Plan is to detail how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. A draft of the one-year Action Plan is attached for information and~review purposes (See Attachment A). After a City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 2 30-day public review period, a final version of the' Action Plan will be presented to the Council for adoption. BACKGROLrND/OVERVIEW OF CDBG PROGRAM The federal Housing and Community Development Act of 1974, as amended, created the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and a suitable living environment, and expanding economic opportunities, specifically for low- and moderate-income persons. Grants are awarded to communities to implement a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. COUNCIL DIRECTIVE At the February 3, 1997 City Council meeting, the Council considered the in-house Staff Review Committee recommendations on public service organizations and City department funding priorities. The City Council reviewed the project list, concurred with the proposed projects and funding priorities, and directed staff to forward their comments to the Ad-Hoc Citizen Participation Committee. The recommended Action Plan and associated projects are consistent with the Council's directive. ELIGIBLE ACTIVITIES Communities are permitted to use CDBG funding to develop their own programs and funding priorities if they meet one of the three national objectives. Those objectives are: Programs benefiting low and moderate (L/M) income persons. Programs addressing slums or blight Programs meeting a particularly urgent community development need' In addition to programs meeting one of the three national objectives, HUD regulations also allow some funds to be used for other types of aCtivities. Those activities are: Certain planning activities. Reasonable program administration costs related to the planning and execution of community development activities assisted with CDBG monies. City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 3 FISCAL YEAR 1997-98 ONE-YEAR ACTION PLAN AND PROPOSED USE OF CDBG FUNDS Funding Restrictions HUD has informed the City that the amount of its 1997-98 grant is $722,000. Federal law states that no more than 15 percent of the total grant award to a jurisdiction (15 percent of $722,000 = $108,300) may be used for public service programs; however, a community could give less than that maximum allowable amount to such programs. There is no federal requirement that any public/social services be funded. Public services are generally provided by outside non-profit organizations. However, a jurisdiction may also provide such services. The Community Development Department has compiled a list of public service providers and non-profit organizations expressing an interest in applying for a portion of Tustin's CDBG funds. Staff mailed approximately 70 Request for Funding applications to various private organizations and transmitted applications to all City of Tustin departments. Twenty-three (23) completed applications for public services were returned to staff from non-profit organizations and City departments with funding requests totalling $277,948. Federal law also limits the amount of funds spent on administrative activities, including planning studies, to a maximum of 20 percent· of the grant award (20 percent of $722,000 = $144,400). The remainder of the funds can be used for other types of projects such as capitol improvements (curbs, gutters, sidewalks, street lights, handicapped accessible items, etc.), graffiti removal, code enforcement, economic development or other eligible activities. A total of twelve (12) applications for non-public service activities were received from City departments and a few non-profit organizations with funding requests totaling 723,668. Evaluation of Funding Requests After receiving completed applications for all types of projects, an in-house CDBG Project Review Committee evaluated and ranked the funding requests. The Committee was comprised of representatives from various City Departments (Community Services, Public Works, Community Development and the City Manager's office). The specific criteria used in the ranking process is included as Attachment B. City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 4 Due to the number of lengthy applications received, staff developed a chart listing all applications received and a summary of each funding request (see Attachments C and D) . Complete applications can be reviewed at Community Development Department offices and will be available at the April 7 City Council meeting. Citizen Participation Process Federal regulations require a jurisdiction to hold at least two public hearings to obtain the views of citizens on such issues as housing, other community development needs, and the use of the CDBG funding. Federal laws relating to CDBG funds also require cities to provide citizens with specific information about the amount of funding expected and the range of activities that may be undertaken with those funds. As part of the CDBG citizen participation process, the City holds an annual meeting of the ad hoc Citizen Participation Committee, comprised of members of Tustin's standing commissions, boards and committees (Planning Commission, Parks and Recreation Commission, Cultural Resources Advisory Committee, and Senior Advisory Committee). A meeting of the ad hoc Citizen Participation Committee was held on February 26, 1997. Prior to the meeting, each Citizen Participation Committee member and each public service/non-profit organization was sent a meeting notice and agenda. Further, the workshop/meeting was noticed in the local newspaper. The Committee was asked to review and evaluate the funding requests suggested by staff, and make a recommendation to the City Council' regarding specific funding priorities and amounts. As a result of public input received during the meeting, the Committee made minor changes to staff funding recommendations. Amount of Available Funding Top-ranked projects recommended for funding by the Citizen Participation Committee are as follows: [] Total grant award $722,000 [] 15% max. available for public services $108,300 [] 20% max. available for administration, planning studies, etc. $144,400 [] Amount available for other projects $469,300 City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 5 Public Service Activities (Maximum Funds Available - $108,300) Tustin Community Services Department - Tustin Family Youth Center staff · Graffiti Removal - CDBG target areas Feedback Foundation, Inc. (Project TLC) Orange Children & Parents Together, Inc - Head Start Pre-school Program (facility rent) Boys and Girls Club of Tustin - "Branch" Boys and Girls Club at Heideman School Assessment and Treatment Services Center (Youth/family counseling center) Easter Seal Society - Heideman After-school Program Laurel House (Temporary housing for teenagers in crisis) Public Service Subtotal Public Facilities and Improvements Valencia Avenue/Armstrong. Avenue Final Design Boys & Girls Club of Tustin - Facility Improvements/Renovation Rehabilitation and Preservation Activities Code Enforcement - Southwest Neighborhood $ 35,6OO $ 13, ooo $ 14, 960 $ 13,100 $ 20,000 $ 6,000 $ 1,000 $ 4,640 $108,300 $314,300 $ 20,000 $115,000 City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 6 Special Economic Development Activities MCAS Tustin Marketing of Incentive Programs for Job Creation - outreach, technical assistance, grants, loans, etc. $ 20,000 Other Projects Subtotal $469,300 Proaram Administration/Planninq Costs (Maximum Funds Available - $144,400) · Fair Housing Counseling Agency $ 5,000 CDBG Program Administration, Cost Recovery, Contingency $ 45,000 MCAS-Tustin Site Plan/Engineering Study and Analysis - accommodate interim uses $ 20,000 MCAS-Tustin Marketing Strategy and Media Plan $ 20,000 MCAS-Tustin Financing Studies - development of detailed finance strategies for implementation of public improvements and other redevelopment $ 20,000 · MCAS-Tustin Caretaker/Maintenance Study $ 24,400 Saddleback Community College District - MCAS Tustin Learning Village Planning Study $ 10,000 Ackninistration Subtotal $144,400 Total Public Service Projects Total Other Projects Total Aclministration Projects/Costs Total Allocation $108,300 $469,300 $144,400 $722,000 The hearing held by the Council is the second of two required public hearings. Ail organizations and agencies returning funding applications to the City were notified of the hearing and the hearing was noticed in the Tustin News, a newspaper of general circulation. The Council may modify the proposed funding allocations or add new qualifying projects. If new projects of a public service nature City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 7 are proposed, the Council would need to either reduce funding amounts recommended for other public service activities or eliminate one or more of the public service projects recommended by the Citizen Participation Committee. To comply with federal law, the 1'5 percent public service cap can not be exceeded. The City Council's decision regarding funding requests and priorities will be submitted to HUD in the one-year Action Plan detailing our specific use of the CDBG funds, due to HUD on May 15, 1997. The actual grant funds are contingent upon receipt of funds from HUD. When final approval of proposed Action Plan has been given by HUD, each public service/non-profit organization receiving funds will be asked to enter into agreements with the City requiring compliance with all federal CDBG regulations relating to reporting, auditing, etc. CDBG funds are generally distributed on a reimbursement basis; typically, no disbursement of monies can be made to any agency or organization.until expenses are incurred and documented to benefit the intended program. AMENDMENT TO FISCAL YEAR 1996-97 ACTION PLAN The Community Development Department is also proposing to amend the 1996-97 one-year Action Plan by reallocating funding from previously approved programs to other eligible activities. Proposed amendments are as follows: i . From Special Economic Development Activity: MCAS Tustin Commercial/Industrial Rehabilitation - Marketing of Programs (Acct. No. 080-400-3080-9284) to Administrative/Planning Activities: MCAS Tustin Marketing Strategy and Media Plan - $1o,ooo o From Special Economic Development Activity: MCAS Commercial/Industrial Rehabilitation - Marketing of Programs (Acct. No. 080-400-3080-9284) to Valencia Avenue Engineering Design (Acct No. 080-400-9999-9530-700139) - $10,000 Analysis In receiving CDBG funds, the City agrees to expend monies in a .timely manner. Federal regulations limit the amount of funds that can be "carried over" each year from previous year's grants. Failure to expend "old" funds allocated in earlier grant cycles, could jeopardize future year's allocations. City Council Report Proposed Use of CDBG Funds for FY 1997-98 April 7, 1997 Page 8 A federal requirement for expenditure of CDBG monies for economic development activities is the quantifiable creation of jobs. After closure of the MCAS-Tustin, the attraction of business and the resulting creation of jobs will likely be a top City priority. However, at this time, the actual creation of jobs may be somewhat premature. Staff believes that the proposed reallocation from economic development activities to other Base-related roadway engineering projects and planning programs will enable funds to be expended more quickly. As the time nears for the closure of MCAS- Tustin, future year's CDBG funds could be allocated to economic development activities on the Base property. Paula Rankin / Associate Planner Elizabeth A. ~Binsack Director of Community Development PR: kd\cdbg97\CCAct Pln. rpt Enclosures: Resolution Nos. 97-24 and 97-25 Attachment A (draft Action Plan) Attachment B (evaluation criteria) Attachment C (table of Request for Funding applications) Attachment D (summary of funding requests) RESOLUTION NO. 97-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PROPOSED USE OF FISCAL YEAR 1997-98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR INCLUSION IN THE ONE-YEAR ACTION PLAN. 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community' Development Block Grant (CDBG) Program; and WHEREAS, on February 26, 1997 a public meeting was held by the Ad Hoc Citizen Participation Committee to obtain and consider citizen's views on the use of Fiscal Year 1997-98 CDBG funds as related to goals and objectives of the Consolidated Plan; and WHEREAS, during the February 26, 1997 public meeting, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; and WHEREAS, a staff report has been prepared transmitting to the COuncil recommended funding priorities and amounts for proposed projects for the City's participation in the 1997-98 CDBG Program; and WHEREAS, a public hearing was held by the City Council to respond to questions and comments on the proposed use of CDBG funds. WHEREAS, the City Council evaluated funding priorities and amounts based on recommendations of the Citizen Participation Committee, public testimony received during the hearing and the amount of the City's grant; and NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's proposed use of CDBG funds for Fiscal Year 1997-98 is hereby approved in the order of prioritization identified by Council at their hearing of April 7, 1997, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to include the proposed use of CDBG funds for Fiscal Year 1997-98 in the one- year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. 28 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Resolutio,. .~o. 97-24 Page 2 Section 3: The City Manager of the City of Tustin or his designated representative is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting on the 7th day of April, 1997. TRACY WILLS WORLEY Mayor PAMELA STOKER, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) SS CERTIFICATION FOR RESOLUTION NO. 97-24 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City'Council of the City of Tustin is five; that the above and foregoing Resolution No. 97-24 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of April, 1997, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: CO UNCILMEMBERABSENT: Pamela Stoker, City Clerk PR:kd\97-24 .res EXHIBIT A RESOLUTION NO. 97-24 Projects recommended for funding are as follows: Public Service Activities (Maximum Funds Available - $108,300) Tustin Community Services Department - Tustin Family Youth Center staff · Graffiti Removal - CDBG target areas Feedback Foundation, Inc. (Project TLC) Orange Children & Parents Together, Inc - Head Start Pre-school Program (facility rent) Boys and Girls Club of Tustin - "Branch" Boys and Girls Club at Heideman SchOol Assessment and Treatment Services Center (Youth/family counseling center) Easter Seal Society - Heideman After-school Program Laurel House (Temporary housing for teenagers in crisis) Public Service Subtotal $ 35,600 $ ~3, ooo $ 14,960 $ 13,100 $ 20, 000 $ 6,000 $ 1,000 $ 4,640 $108,300 Public Facilities and Improvements · Valencia Avenue/Armstrong Avenue Final Design · Boys & Girls Club of Tustin - Facility Improvements/Renovation Rehabilitation and Preservation Activities · Code Enforcement - Southwest Neighborhood $314,300 $ 20,000 $115,00.0 Exhibit A Resolution No. 97-24 Page 4 Special Economic Development Activities MCAS Tustin Marketing of Incentive Programs for Job Creation - outreach, technical assistance, grants, loans, etc. Other Projects Subtotal Program Administration/Planning Costs (Maximum Funds Available - $144,400) · Fair Housing Counseling Agency CDBG Program Administration, Cost Recovery, Contingency MCAS-Tustin Site Plan/Engineering Study and Analysis - accommodate interim uses MCAS-Tustin Marketing Strategy and Media Plan MCAS-Tustin Financing Studies - development of detailed finance strategies for implementation of public improvements and other redevelopment MCAS-Tustin Caretaker/Maintenance Study Saddleback Community College District - MCAS Tustin Learning Village Planning Study Administration Subtotal Total Public Service Projects Total Other Projects Total Administration Projects/Costs Total Allocation $ 20,000 $469,300 $ 5,000 $ 45,000 $ 20,000 $ 20,000 $ 20,000 $ 24,400 $ 10,000 $144,400 $108,300 $469,300 $144,400 $722,000 G: \shared\docs\CCResos \ 97-24. pr 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 RESOLUTION NO. 97-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING AMENDMENTS TO THE CITY'S 1996-97 ONE-YEAR ACTION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING SUBMISSION OF THE AMENDMENT TO THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set fbrth in the Act as the Community Development Block Grant (CDBG) Program; and WHEREAS, previously funded programs and projects have not been initiated and remain inactive, and Fiscal Year 1996-97 CDBG funds remain unexpended; and WHEREAS, it is important that the City of Tustin expend CDBG funds as.quickly as possible; and WHEREAS, monies must be formally reallocated to other eligible activities prior to expenditure; and WHEREAS, citizens were notified of the proposed changes in use of CDBG funds through an advertisement published in the local newspaper; and WHEREAS, a staff report has been prepared recommending proposed funding reallocations; and WHEREAS, a public hearing to obtain the view of citizens on the amended one-year Action Plans was held by the City Council on April 7, 1997. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The Amendment to the City of Tustin one-year Action Plan shall be as indicated: o From Special Economic Development Activity: MCAS Tustin Commercial/Industrial Rehabilitation - Marketing of Programs (Acct. No. 080-400-3080-9284) to Administrative/Planning Activities: MCAS Tustin Marketing Strategy and Media Plan' - $10,000 o From Special Economic Development Activity: MCAS Commercial/Industrial Rehabilitation - Marketing of Programs (Acct. No. 080-400-3080-9284) to Valencia Avenue Engineering Design (Acct No. 080-400-9999-9530-700139) .- $ 0,000 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Resolutio. ,o. 97-25 Page 2 Section 2: Staff is hereby directed to prepare and submit an amended one-year Action Plan to the federal Department of Housing and Urban Development reflecting Council's direction for the City's funding allocations to eligible program activities. Section 3: The City Manager of the City of Tustin or his designated representative is authorized to execute such documents, certifications, contracts or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED and ADOPTED by the City Council of Tustin this 7th day of April, 1997. TRACY WILLS WORLEY Mayor Pamela Stoker City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) SS CERTIFICATION FOR RESOLUTION NO. 97-25 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 97-25 was duly adopted at a regular meeting of the Tustin City Council, held on the 7th day of April, 1997. COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER:ABSENT: PAMELA STOKER City Clerk PR: br: kd\ CCRESOS \ 9 7 - 2 5. pr DRAFT City of Tustin 1997-98 Action Plan' One-Year Use of Community Development Block Gram (CDBG) Funds ATTACHMENT A EXECUTIVE SUMMARY Background The Consolidated PIan for the City of Tustin, a five-year planning document submitted to the U.S. Department of Housing and Urban Development (HUD) in May of 1995, introduced a new consolidated application process for major HUD entitlement grants, including the Community Development Block Grant (CDBG) program. The Consolidated Plan identifies the City's overall housing and community development needs and outlines a strategy to address those needs for low- and moderate-income persons and families. One section of the Consolidated Plan, called the Action Plan, details a community's specific use of funds for one grant year. An Action Plan is required annually for each of the five years covered by the Consolidated Plan. Programs and projects indicated in the Action Plan address needs identified in the Consolidated Plan. Organization of the 1997-98 Action Plan The City of Tustin Action Plan for Fiscal Year 1997-98 contains all federally required sections. Those include: Standard Form 424 Housing and Community Development Resources A description of available and potential private and public funding sources. Activities to be Undertaken A description of community needs indicated in the Consolidated Plan and a list of projects and programs funded with 1997-98 CDBG funds allocated to the City of Tustin. Geographic Distribution Maps indicating eligible for CDBG funded projects and a map showing the location of projectS, funded with Fiscal Year 1997-98 CDBG monies. Homeless and Other Special Needs A description of Fiscal Year 1997-98 activities targeting the needs of the homeless. Other Actions A description of actions the City of Tustin will undertake to meet underserved needs. Specific Program Requirements A description of CDBG funds expected to be available during the 1997-98 program year. Certifications and Miscellaneous HUD required certifications and assurances. One-Year Use of Funds The City of Tustin has allocated CDBG funds to a variety o~f eligible projects to meet community housing and non-housing needs. The following is a listing of all activities funded for FY 1997- 98: Amount of Available Funding [] Total grant award $722,000 [] 15 % max. available for public services $108,300 [] 20% max. available for administration, planning studies, etc. [] Amount available' for other projects $469,300 $144.400 Public Service Activities (Maximum Funds Available - $108,300) Tustin Community Services Department - Tustin Family Youth Center staff $ 35,600 [] Graffiti Removal - CDBG target areas $13,000 [] Feedback Foundation, Inc. $14,960 (Project TLC) Orange Children'& Parents Together, Inc- Head Start Pre-school Program (facility rent) $13,100 Boys and Girls Club of Tustin- "Branch" Boys and Girls Club at Heideman School $ 20,000 Assessment and Treatment Services Center (Youth/family counseling center) $ 6,000 Easter Seal Society- Heideman After-school Program $ 1,000 Laurel House (Temporary housing for teenagers in crisis) Public Service Subtotal $ 4,640 $108,300 Public Facilities and Improvements [] Valencia Avenue/Armstrong Avenue Final Design Boys & Girls Club of Tustin- Facility Improvements/Renovation Rehabilitation and Preservation Activities Code Enforcement - Southwest Neighborhood Special Economic Development Activities MCAS Tustin Marketing of Incentive Programs for Job Creation - outreach, technical assistance, grants, loans, etc. Other Projects Subtotal Program Administration/Planning Costs (Maximum Funds AvailabIe- $144,400) [] Fair Housing Counseling Agency [] CDBG Program Administration, Cost Recovery, Contingency MCAS-Tustin Site Plan/Engineering Study and Analysis - accommodate interim uses MCAS-Tustin Marketing Strategy and Media Plan MCAS-Tustin Financing' Studies - development of detailed finance strategies for implementation of public improvements and other redevelopment $314,300 $ 20,000 $115,000 $ 20,000. $469,300 $ 5,000 $ 45,000 20,000 $ 20,000 $ 20,000 Ill [] MCAS-Tustin Caretaker/Maintenance Study Saddleback Community College District - MCAS Tustin Learning Village Planning Study Administration Subtotal Total Public Service Projects Total Other Projects Total Administration Projects/Costs Total Allocation $ 24,400 $10,000 $144,400 $108,300 $469,300 $144,400 $722,000 PR:kd\cclbg97~execsu re.doc March 20. 1997 iv ATTACHMENT B COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT SELECTION PROCESS AND EVALUATION CRITERIA The City reserves the right to act as sole judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. A. CONSOLIDATED PLAN - PRIORITY NEEDS To participate in the federal Community Development Block Grant (CDBG) program, the City of Tustin has submitted to the U. S. Department of Housing and Urban Development a five-year planning document entitled the Consolidated Plan. The Plan details community needs and provides a strategy for addressing those needs. The Consolidated Plan contains a Listing of Priority Needs table which rates (high, medium or low) a wide variety of community needs, including housing, homeless assistance, public facilities, infrastructure improvements, public services, economic development and other community development needs. When considering projects and programs to be funded with CDBG monies, the proposals should address the community's priority needs. B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will also be based upon the following considerations and criteria: Completion of Ail Application Forms and Requested Information 2. Proposer's General Experience and Capability a o Proposer's demonstrated experience in the operation of programs similar to the one for which funding is requested. b . Proposer's demonstrated ability to provide the specific services proposed. C . Proposer's demonstrated financial status' and ability to finance the proposal submitted. do Local experience - consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. Attachment B CDBG - Project Selection Process Page 2 o e. Proposer's other sources of funding. f o Proposer's verified history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of state and/or federal grants. General Program Concepts and Approach a o DemonstratiOn of a critical need for the proposed project by Tustin area residents. b o C o The anticipated number of low and moderate income Tustin residents to be served by the proposal. The size of the service area for said program and whether the project will indirectly benefit areas within Tustin having a concentration of low and moderate income residents. do The proposal's response to any needs identified in the City's Consolidated Plan. · General Mandatory Guidelines for Funding Requests Submitted by Public Service Providers and Non-Profits Each organization must: Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. o Serve Tustin residents and provide documentation of such service. o Be registered with the State of California as a non-profit community organization, or for new organizations be registered at the time the funds are allocated. Have a Board of Directors whose meetings are open to the public. Provide the City of Tustin with a copy of current constitution/bylaws and policies and procedures. 6.· Demonstrate ability to generate financial and human resources from other sources. 7. Not discriminate in employment or in clients served Attachment B CDBG - Project Selection Process Page 3 because of race, religion, sex, or national origin. o Be accountable for revenue and expenditures through standard book-keeping procedures. An annual audit at the agency's expense may be required, with the results available to the city of Tustin upon request. C. EVALUATION PROCESS The evaluation of the proposals will be conducted by an evaluation team comprised of City personnel; however, it may also include elected officials and other community leaders. In all cases, members of the team will have appropriate experience in the evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents and public service program operations. In connection with its evaluation, the team may, at its option, request interviews with those individuals or organizations proposing projects. During these interviews, the proposers wili be allowed to present such evidence as may be appropriate for the team to accurately analyze all materials and documentation submitted as part of the proposals. The selection team will employ the applicable criteria and their expertise in evaluating all'proposals and shall submit a report to the City Council detailing a highest- to-lowest ranking of all responsive proposals. D. APPROVAL OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Specific amounts of recommended allocations may not correlate with the amount requested by an agency. Funding recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. Distribution of grant funds is contingent on receipt of monies from the Federal government and funding granted in one fiscal year does not assure an applicant of any future funding. PR: kd\cdbg97 \adhoc#b. att Z Z 0 Z 0 0 0 0 c) o cz) 0 o 0 o 0 ' o d © <2> 0 CD CD U 0 CD CD 0 0 0 0 0 0 ATTACHMENT D CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FY 1997-98 S~3~mar¥ of Request for Funding Applications P~blic Service/Non-Profit Orqanizations 570.201 BASIC ELIGIBLE ACTIVITIES Public Services Seniors Proarams , N~me of Organization: Feedback Foundation, Inc. Project: Project TLC - Nutrition and supportive services program for the elderly Amount Requested: $14,960 Recommended Funding Amount: $14,96© · Summary: The applicant, Feedback Foundation, Inc., proposes the use of CDBG funds to provide portions of the salaries and benefits of a Kitchen Aide, who helps provide meals at a congregate meal site (the Tustin Area Senior Center), as well as a case worker and driver who work directly with home'meal clients. The organization currently receives funding from the U.S. Department of Agriculture, the federal Older Americans Act, as well as private contributions and the City of Tustin CDBG program. The elderly are considered to be low/moderate income persons under federal regulations. According to the applicant, approximately 55 Tustin residents receiving home-delivered meals and 268 residents receiving congregate meals would be benefitted by the project. Staff Review Committee Comments: This program is highly regarded by Community Services staff. The Staff Review Committee noted that the application was complete, and demonstrated a clear need for this service in the city. The organization has also shown experience in the operation of the program, delivering the service to Tustin residents, and provided a verifiable history of compliance with regulations of the CDBG program and other grant awards. Name of Organization: Orange County Council on Aging Project: Ombudsman service for the elderly Amount Requested: $3,000 ReCommended Funding Amount: Funding not recommended. Community Development Block Grant Attachment D Page 2 Summary: This organization assists frail and elderly residents of nursing homes and board and care facilities with the assertion of their civil, moral and legal rights. The Ombudsman Service conducts weekly to bi- monthly unannounced visits to all Orange County nursing homes and residential care facilities; however, the Tustin CDBG funds requested would be used exclusively for visits/services to nursing and board and care facility residents in the city, representing 469 beds. Essentially, the service costs $6.40 per Tustin facility resident per year. The Ombudsmen Service is the only agency that regularly visits all nursing homes and residential care facilities. According to the application, the program is mandated by federal and state governments. Previous years funding sources for the program include State and federal monies, United Way, private contributions and CDBG monies from other cities. The Tustin CDBG monies requested would be used for staff salaries and'benefits. Staff Review Committee Comments: While this program provides an important community service, the Staff Review Committee noted a number of other funding sources available for the project, including state and federal monies. The Committee further noted that the application did not demonstrate a critical need among Tustin residents. Child Care/Early Education Proqrams · Name of Organization: Orange Children & Parents Together, Inc. Project: OCPT/TAFFY Head Start Program - Newport Family and Youth Center Amount Requested: $13,048 Recommended Funding Amount: $13,100 Summary: The Tustin Acts for Families and Youth (TAFFY) Initiative is a program funded with qrant monies allocated throUgh the Healthy Start Support-Services Act (SB 620). The TAFFY program is a cooperative effort to provide affordable preschool and child care, pre- adolescent recreational programs and low-cost pediatric health care services to low/moderate income families in Tustin's southwest neighborhood. A Head Start pre-school Community Development Block Grant Attachment D Page 3 program will be one component of the TAFFY Center. The program will be located in the Newport Family &.Youth Center. The applicant is requesting CDBG funds for rental of a portion of the Youth Center facility from the City. Additional funding sources include Tustin Unified School District, Orange Children & Parents Together, and donations. Healthy Start and Head Start Grants are pending. Staff Review Committee Comments: This highly rated application provided complete information, demonstrated a clear and critical need for the proposed services, and showed a strong ability to fund the project. It is a new and possibly expanding program serving low/moderate income children, to be established in coordination with other agencies, such as the Tustin Unified School District. Youth Proqrams and Services · Name of Organization: Boys and Girls Club of Tustin Project: Branch Boys and Girls Club at Heideman School Amount Requested: $20,000 Recommended Funding Amount: $20,000 Summary: In CDBG funding year 1994-95, the City allocated $14,000 to establish a "branch" Boys and Girls Club at Heideman School. After some initial difficulties in securing a facility (building) on the Heideman campus to house the program, the club was able to erect a modular structure and has been operating after-school and summer programs. The application states that at least 1,000 children would be served in year-round after-school, summer and holiday programs. Specifically, the CDBG funding requested would be used for salary and benefits for full-time staff for the facility. Staff Review Committee Comments:' With input from the Community Services Department, the Staff Review Committee found a critical need for after-school recreation activities in the southwest area of our city. This is also a high priority program for City Council. After- school and summertime activities provided by the applicant target the needs of youth in that neighborhood. Community Development Block Grant Attachment D Page 4 While the Boys and Girls Club is a "membership" organization, fees are reasonable and no child is turned away. CDBG funds cannot be used for membership fees. The applicant currently provides a similar recreation service to Tustin youth at the existing Boys and Girls Club facility located on Sixth Street and at MCAS, Tustin. , Name of Organization: City of Tustin, Services Department Project: Newport Family & Youth Center/Staff Amount Requested: $35,600 Recommended Funding Amount: $35,600 Community Summary: The Community Services Department is requesting funding for the newly created full-time staff position of coordinator and a part-time contractual recreation.and leisure providers at the Newport Family & Youth Center. Staff Review Committee Comments: The provision of youth recreation services is a top priority for City Council and staff. Such services are a component of the newly opened Youth Center. Staff is needed to ensure successful programs and operation of the Center. Homeless/Crisis and Emerqency Housinq Proqrams · Na~ne of organization: Laurel House Project: Temporary housing for teenagers in crisis Amount Requested: $15,000 Recommended Funding Amount: $5,440 Summary: This organization operates a shelter providing temporary housing (usually 8-10 weeks) for teenagers in crisis, including runaway and homeless youth. Other services provided include counseling and support for youth and parents (provided by the Assessment Services and Treatment Center), and interviewing for placement in other shelters or programs. The applicant states that. the 60 Tustin residents will be' benefitted by the program. Approximately, 90 percent are from low/moderate income families. Funds reque.sted would be used for a portion of the salary of the "House Coordinator." Community Development Block Grant AttaChment D Page 5 · Staff Review Committee Comments: This organization is highly regarded by the Tustin Police Department who refers a significant number of youth to the facility. The applicant has demonstrated an ability to provide services to the city's residents, and the need to support/expand them. Name of Organization: Mercy House Project: Regina House for single mothers and their children Amount Requested: $10,000 Recommended Funding Amount: Funding not recommended. Summary: The Mercy House Transitional Living Center was founded in 1988 by Father Jerome Karcher to provide transitional housing and supportive services to homeless individuals who are employed, in a job training program or enrolled in a qualified education program. Ail participants are low income and homeless, thereby meeting federal regulations for eligibility of CDBG monies. A program targeting single men (Joseph House) began operation in 1989; the program targeting single mothers and children (Regina House) began in April 1994. The applicant anticipates benefitting 54 persons, approximately 5-10 of whom would be Tustin residents. Previous year's funding sources include the City of Santa Ana and City of Costa Mesa CDBG programs, Orange County and City of Santa Ana Emergency Shelter Grant (ESG) programs and the Orange County Housing Supportive Services. The City of Tustin CDBG funds requested would be used for staff salaries and benefits, as well as office expenses. Staff Review Committee Comments: As a new/expanding program, this request for funding was well rated against similar proposals requesting monies for existing programs. The Committee also noted the applicant's ability to carry out the proposal and provide services. However, due to the relatively small number of residents served by the program and the limited available funds, the Committee does not recommend funding this organization for the fiscal, year. Community Development Block Grant Attachment D Page 6 · Name of Organization: HomewardBound/Orange County Homeless Issues Task Force Projects: Interfaith Shelter Network (ISN) Community Education and Awareness Amount Requested: $ 2,500 (ISN) $ 2,500 (Community Education) $ 5,000 Total Request Recommended Funding Amount: Funding not recommended. Summary: HomewardBound, formerly the Orange County Homeless Issues Task Force, is a broad-based coalition dedicated to preventing and eliminating homelessness through direct service programs, advocacy and education. A portion of the duties of the organization include speaking to church groups and other organizations about the issue of homelessness. The applicant is requesting $2,500 for a portion of the salary of the Executive Director, who conducts the majority of education/advocacy programs. Another function of the organization is the coordination of the Interfaith Shelter Network (ISN), comprised of approximately 100 church congregations, including five Tustin churches, and 9,000 volunteers, countywide. The goal of ISN is to provide homeless men and women with four months of food, shelter and counseling. Participating churches provide housing and food for two week periods for 12 individuals; generally, "housing" is set-up in church meeting halls with portable partitions, cots and bedding supplied by the Task Force. According to the application., more than 100 single men and women are sheltered each year, with 2% of those claiming Tustin as their last place of residence. The organization is requesting $2,000 for a portion of the salary of a Case Manager serving the ISN program and $500 for program supplies, such as cots and bedding. Staff Review Committee Comments: In evaluating this application, staff noted that while homelessness is a regional issue, it is important for the Tustin community to contribute to its alleviation. Nevertheless, city planning documents, such as the Consolidated Plan, indicate that'homelessness is not a severe problem in the City and is generally listed as a low priority. Community Development Block Grant Attachment D Page 7 · Name of Organization: Mary's Shelter Project: Completion of a transitional home. Amount Requested: $25,000 Recommended Funding Amount: Funding not recommended. Suaunary: This organization provides comprehensive residential care for pregnant minors in a crisis situation (homelessness) who have decided to carry their babies to term. CDBG monies are requested to support a new component of the program - transitional housing for residents after they have delivered their babies. Specifically, funds would be used for expansion of the existing facility. Staff Review Committee Comments: Staff noted that while funding this activity would meet HUD's directive to expand existing services, transitional housing is indicated as a low priority in the Consolidated Plan. 10. Name of Organization: Irvine Temporary Housing, Inc. Project: Transitional Housing Program. Amount Requested: $10,000 Recommended Funding Amount: Funding not recommended. Summary: This organization currently owns 10 condominium units in Irvine where homeless families live an average of six to eight months while they stabilize and re- establish themselves. The applicant anticipates serving approximately 20 families during the year, 3 of which will work or have formerly resided in Tustin. Funding will be used for staff salaries and benefits, supplies and capital expenses. Staff Review Committee Comments: The Commit tee acknowledged the success of this organization in returning homeless families to self-sufficiency. However, transitional housing facilities are listed as a low priority in the Consolidated Plan and, in consideration of other priority needs in the City, recommends not funding this request. Proqrams for the Disabled 11. Name of Organization: YMCA of'Orange County Project: New Horizons "Saturday Special" Program Amount Requested: $14,700 Recommended Funding Amount: Funding not recommended. Community Development Block Grant Attachment D Page 8 Summary: YMCA New Horizons is affiliated with the YMCA of Orange County. Established in 1974, the applicant states it is considered a top provider of recreation, social and travel programs for the disabled. The "Saturday Special" program provides an opportunity for disabled persons, ages 15 and older, to spend an entire day in constructive age appropriate leisure activities. The funding request is for a variety of expenses including staff salaries and benefits, supplies, rent, telephone, postage, local travel, etc. Staff Review Committee Comments: In evaluating this application, the Committee noted that services for the disabled are a low community priority, as noted in the Consolidated Plan. Further, the application did not demonstrate a critical need for this service by Tustin residents. 12. Name of Organization: Disability Awareness Coalition Project: Disability Access Training Project Amount Requested: $1,450 Recommended Funding Amount: Funding not recommended. Summary: This relatively new organization (formed in December 1995) has a variety of purposes including providing training opportunities for people with disabilities. The program for which funding is being requested is designed to provide disabled persons with training to carry out accessibility surveys, become barrier removal consultants and provide career opportunities as ADA consultants. Specifically, CDBG funds would be used to provide survey kits to trainees and for miscellaneous office expenses. Staff Review Committee Comments: The Committee noted the worthwhile goals of the organization but believed the applicant did not demonstrate a clear history of carrying out such activities. Further, services for the disabled has a low rating on the Consolidated Plan - Listing of Priority Needs. 13. Name of Organization: Disability Awareness Coalition Project: Help America's Kids Amount Requested: $1,400 Recommended Funding Amount: Funding not recommended. Summary: The objectives of this program 'are to give presentations to school children, youth a~ risk and Community Development Block Grant Attachment D Page 9 incarcerated youth illustrating the dangers of violence, drug and alcohol use. The presentations would be made by persons with violence-related disabilities. Funds would be used for staff training and office expenses. Staff Review Committee Comments: In evaluating this application, the Staff Review Committee noted and recognized the worthiness of the program objectives. However, the Committee believed that the application did not demonstrat'e a critical need for this service by Tustin residents. Further, substance abuse services are indicated as a medium priority in the Consolidated Plan. Proqrams for the Disabled 14. Name of Organization: Easter Seal Society Project: Heideman Afterschool Program Amount Requested: $10,000 Recommended Funding Amount: Funding not recommended. Summary: The mission of the National Easter seal Society is to help people ~ith disabilities achieve independence. The organization currently operates an after-school daycare program for special needs children ages 3 to 18 years at Heideman School. Approximately 10 of the 24 children and families involved in the program reside in Tustin. The organization is requesting funding for staff salaries and benefits, supplies, staff training, and the purchase of a computer. Staff Review Committee Comments: In reviewing the request for funding, the Committee noted that this worthwhile program has received Tustin CDBG funding in the past. However, with the current Council, staff and resident priority to provide youth recreation programs it was felt that the application did not demonstrate a critical need by Tustin residents. Funding ~is not recommended for the upcoming fiscal year. 15. Name of Organization: Dayle McIntosh Center for the Disabled Project: HEARTH House: Emergency shelter program Amount Requested: $3,000 Recommended Funding Amount: Funding not recommended. Community Development Block Grant Attachment D Page 10 Suaunary: The purpose of this organization is to increase the capacity for independent living of persons with disabilities through advocacy, education, skills training and access to relevant information. In 1984, the Center opened Housing Emergency Assistance Reserved for the Handicapped (HEARTH House), the state's first temporary shelter specifically designed and staffed for persons with disabilities. Federal regulations for the CDBG program consider the handicapped to be low/moderate income persons. Of the 380 persons anticipated to benefit from the program, approximately 10, would be Tustin residents. Previous years funding sources include city CDBG programs, County and State funds, foundations in-kind contributions and fundraisers and donations. The City of Tustin CDBG funds requested would be used for rent, supplies, food, facility maintenance and client services, such as financial aid. Staff Review Committee Comments: In evaluating this application, staff noted the high level of service provided at a relatively low rate per program participant. While no other request for funding provided a similar service, it was noted that only 2% of program participants would be TuStin residents. Funding is not recommended. Counselinq Programs 16. Name of Organization: Community Service Programs (CSP) Project: Drug Court Clinic Amount of Request: $5,600 Recommended Funding Amount: Funding not recommended. Summary: This organization provides a wide variety of services to residents of the county, including the Victim Witness Program; Dispute Resolution Services; PATH, a grassroots approach to deal with substance abuse; Families First Project, an adolescent day treatment project; and a shelter for youth in crisis. The organization's newest project is the Drug Court Clinic, a multi-agency,collaborative team approach to combat drug abuse and its attending problems. Originating within the California Superior Court, defendants are required to participate in specific Community Development Block Grant Attachment D Page 11 components of the program addressing their individual needs, as recommended by an assessment team. Prior to the inception of the program, probation and incarceration were the primary strategies for dealing with drug offenders. Through the Drug Court Clinic's multi-agency, holistic approach, complex social and medical problems of drug offenders are addressed. A pilot program has been in existence for approximately IH years. The applicant is requesting funding to expand services. It is anticipated that 8-10 Tustin residents would be benefitted by the project. Funds would be used for a variety of expenses including staff salaries and benefits, training and capital expenses. Staff Review Committee Comments: In evaluating this application, the committee noted the high quality' of services provided by this organization. Nevertheless, the Consolidated Plan lists substance abuse services as a "medium" priority. Staff does not recommend funding the program for this fiscal year. 17. Name of Organization: American Lodging (d.b.a. Shelter for the Homeless) Project: Job Training for Tomorrow Amount Requested: $18,000 Recommended Funding Amount: Funding not recommended. Summary: American Lodging, a d.b.a, for Shelter for the Homeless, is requesting funding to expand its existing "personal enhancement program". Currently, the organization provides housing to very low, low and moderate-income individuals and families who have been homeless or nearly homeless. Residents of facilities operated by American Lodging are offered supportive services to help build self-confidence; enhance interpersonal abilities, such as interviewing skills; develop work-related skills such as english literacy, computer literacy and resume preparations; and instruction in budgeting and money management. This request will allow expansion of the program to the public at large. Community Development Block Grant Attachment D Page 12 Staff Review Committee Comments: In reviewing this application, the .Staff Review Committee felt that the application did not demonstrate a critical need by Tustin residents. Funding is not suggested. 18. Name of Organization: AsseSsment and Services Center Project: Youth/Family Counseling Center Amount Requested: $22,000 Recommended Funding Amount: $4,200 Treatment Summary: The purpose of this organization is to halt anti-social and delinquent behavior in youth and to assist victims of rape, abuse, incest and neglect through professional family counseling. Another goal of the program is to free the court system of cases more appropriately addressed with counseling, rather than incarceration. Children are referred to the program by police, schools and other authorized referral sources. While participation in the program is voluntary, a child's entire family must undergo therapy together. The applicant anticipates serving approximately 101 Tustin residents. More than half of the families assisted are low/moderate income; approximately 40 percent of clients are abused children. The CDBG funds requested would be used for counseling staff salaries and benefits. Previous years funding sources include the Tustin CDBG program, Tustin Police Department and private fundraising. Staff Review Committee Comments: The Tustin Police Department frequently refers youth and their families to this organization. The application submitted was strong in all areas demonstrating a critical need for such a program, showing experience in the operation of similar programs and having the financial ability to carry out the proposal. The Community Development Department staff has' had positive experiences in working with the applicant. 19. Name of Organization: Turning Point Center for Families. Project: Office Administrator Amount Requested: $10,000 Recommended Funding Amount: Funding not recommended. Community Development Block Grant Attachment D Page 13 Summary: This organization provides education and counseling services to low-income families at risk for child abuse, violence and substance abuse. Another goal is to provide ' training to master-level psychology students. Funding is requested for salary and benefits for a part-time office administrator. Staff Review Committee Comments: In reviewing this application the committee noted that this counseling service is similar to other applications received. An allocation of CDBG funds is not suggested. 20. Name of Organization: Women Helping Women Project: Mentor Program Amount Requested: $9,190 Recommended Funding Amount: Funding not recommended. Suaunary: This organization is dedicated to assisting abused and needy women in transition to economic self- sufficiently by providing business-appropriate clothing, resume' and employment assistance, counseling and workshops. Requested funding is for staff salaries and benefits, training, the purchase of a computer and miscellaneous office expenses will allow expansion of the mentor program. Staff Review Committee Comments: The Staff Review Committee noted the importance of providing such services to women whose lives are in transition. However, it was felt the application did not demonstrate a critical need by City residents. 21. Name of Organization: United Veteran Organizations of Orange County Project: Community Outreach Services Amount Requested: $2,000 Recommended Funding Amount: Funding Not Recommended. Summary: This organization was formed in 1996 to coordinate the activities of a variety of veteran's organizations providing veterans benefits and services. Those entities include the American Legion, Veterans of Foreign Wars, Disabled American Veterans, and many others. The applicant estimateS there are approximately 5,400 veterans residing in Tustin. Funding is requested to contract for veterans claims advisors. Community Development Block Grant Attachment D Page 14 Staff Review Committee Comments: In evaluating this application, the Committee felt that a critical need for such services by Tustin residents was not demonstrated. Further, the services are neither a City Council priority nor a prioritized need indicated in the Consolidated Plan. 22. Name of Organization: LestOnnac Free Clinic Project: .General Support Amount Requested: $14,000 Recommended Funding Amount: Funding not recommended. Summary: This clinic, located in the City of Orange, provides medical and dental services to very low-income persons. The volunteer medical staff provide basic health services, family planning, measles immunization, a Diabetes awareness program and other outreach activities. Staff Review Committee Comments: The Committee noted the accomplishments of this organization in providing health care to those with little or no income. Nevertheless, it was felt that the application did not adequately demonstrate a critical need by Tustin residents. 23. Name of Organization: City of Tustin, Community Development Department Project: Graffiti Removal Amount Requested: $15,000 Recommended Funding Amount: $15,000 Summary: The Community Development Department is requesting funding to be used for the removal of graffiti from publicly- and privately-owned improvements in the Southwest target area. The removal service, provided at no cost to tenants or property owners, was previously funded with CDBG monies allocated to the City through the County of Orange. Those funds have now been expended and Tustin is no longer eligible to participate in the County .program. Graffiti removal in the remainder of the'City, outside, the target area, is funded with General Fund monies. Staff Review Committee Comments: In evaluating this application, staff noted the importance of this program in keeping crime and gang-related activities in check. While not an activity prioritized in the Consolidated Community Development Block Grant Attachment D Page 15 Plan, the timely removal of graffiti is a high priority for residents, staff and councilmembers. Public Facilities and Improvements 24. Na~ne of Organization: City of Tustin, Public Works Department Project: Valencia Avenue North Loop Armstrong Avenue and West Connector - Final Design Amount of Request: $314,300 Recommended Funding Amount: $314,300 Summary: The Engineering Division of the Public Works Department is requesting funding for final engineering design of Valencia Avenue, Armstrong Avenue and a west connector, through the MCAS, Tustin property. Staff Review Conunittee Conunents: MCAS, Tustin is slated for closure within the next two years. The Staff Review Committee noted that it is critical that engineering design work be undertaken now so that when closure occurs, construction of needed infrastructure improvements can proceed. Based on data from the 1990 U.S. Census pertaining to low-income residents, the area qualifies for CDBG benefits. 25. Na~ne of Organization: Olive Crest Homes & Services for Abused Children Project: Property Acquisition Amount Requested: $25,000 Recommended Funding Amount: Funding not recommended. Summary: This organization's mission is the treatment of child abuse and preservation of the family. Shelter is provided to abused children presumed homeless as wards of the court. Funding is requested to complete the purchase of the 13 homes/shelters currently operated by Olive Crest. One of the facilities is located in the Santa Clara/Prospect area, near Tustin. Staff Review Committee Comments: This proposal is somewhat similar others received for the support of youth shelters. The Committee noted the applicant's fine work, however, it was felt that the request would not expand or increase existing services. Further, the application did not demonstrate a critical need for'Tustin residents. Community Development Block Grant Attachment D Page 16 26. Name of Organization: Boys and Girls Club of Tustin Project: Improvements to Sixth Street Facility Amount Requested: $20,000 Recommended Funding Amount: $20,000 Summary: This organization provides supervised activities to over 2,800 youth annually. There are now three "club" locations, with the main facility situated on Sixth Street. The property, owned by the City and leased to the Boys and Girls Club, is in need of renovation/rehabilitation work including new flooring, restroom reconstruction, and substantial replacement of electrical systems. Staff Review Committee Comments: Significant renovation work can be considered a public facility improvement, not subject to the public service cap. The provision of youth services is a high priority not only for Council, but citizens as well. Youth services are also listed as a high priority in the City's Consolidated Plan Priority Needs Listing. Site visits have shown there is a critical need to renovate and improve the facility. 570.202 REHABILITATION AND PRESERVATION ACTIVITIES 27. Name of Organization: City of Tustin, Community Development Department Project: Code Enforcement Amount of Request: $115,000 Recommended Funding Amount: $115,'000 Summary: The Community Development Department is requesting funding to provide support staff for the City's Housing Rehabilitation Program which targets the southwest area of the city. Funds. would be used to retain two full-time code enforcement officers to work~ exclusively in the southwest area. This is an expansion of a program first funded in the CDBG fiscal year 1993- 1994. Staff Review Committee Comments: The Staff Review Committee noted that a comprehensive problem solving approach is required to maintain, and hopefully improve, the quality of life in the southwest portion of the City. The area has one of the City's highest residential density rates and a number of social and physical problems, many of which are addressed by other requests Community Development Block Grant Attachment D Page 17. for CDBG funds currently being evaluated, as well as through the use of Redevelopment funds. The application clearly demonstrates a need for this program and funding is not available through other sources. The area is primarily low/moderate income and the staff administering the program have shown an ability to provide similar service to area residents. 570.203 SPECIAL ECONOMIC DEVELOPMENT ACTIVITIES 28. Name of Organization: City of Tustin, City Manager's Office Project: MCAS'Tustin Economic Development: Commercial/Industrial Rehabilitation Amount Requested: $22,390 Recommended Funding Amount: $22,390 Summary: With the impending closure of MCAS, Tustin in 1999, the City will assume responsibility for maintenance of structures and provision services to the Base property. Many of the structures are useable, and have the potential to be occupied· on an interim basis. Unfortunately, there will need to be improvements and modifications to buildings prior to marketing them for lease. The City Manager's Office is requesting funding for the implementation and marketing of an incentive program for job creation of MCAS, Tustin. The program will include a variety of components including City outreach efforts to market available forms of assistance; grants, loans, interest supplements, technical assistance, screening of applicants; reviewing and underwriting applications for assistance; preparation of all necessary agreements and management of assisted activities and other forms of support. Staff Review Committee Comments: In rating this application, the Committee noted the high priority the community has placed on the reuse of the MCAS property. The Committee further noted that revenue from interim leases will be important to the City in offsetting property maintenance costs, as well as maximizing redevelopment and reuse of the installation. The attraction of business to the MCAS area will create jobs, a current HUD priority. Community Development. Block Grant Attachment D Page 18 570.205 ELIGIBLE PLANNING ACTIVITIES/ 570.206 PROGRAM ADMINISTRATION COSTS 29. Name of Organization: Fair Housing Council of Orange County Project: Housing counseling agency Amount Requested: $4,968 Recommended Funding Amount: $ 5,000 Summary: The purpose of this organization is to support local, state and federal fair housing laws through a comprehensive dispute resolution program of education, counseling and enforcement. Monies requested from the City of Tustin represent a proportionate share of the agency's total expenses and would specifically be used for salaries, benefits, rents and supplies to support fair housing service projects in predominantly iow/moderate income areas of Tustin. The applicant states that approximately 450 Tustin residents, all of which are iow/moderate income, will be served by the program through its responses to housing discrimination allegations, making presentations and distributing information packets about housing rights and responsibilities, as well as landlord/tenant and fair housing laws. Staff Review Committee Comments: This service is well used by Tustin's low/moderate income residents and provides a much needed voice for fair housing practices and the resolution of landlord/ tenant disputes. City staff regularly refer Tustin residents to the Council regarding their housing complaints. Further, the City has certified to HUD that it will further fair housing. Providing financial support to this organization would be a step toward satisfying that obligation. The Staff Review Committee found the organization to be experienced at providing the service proposed and financially able to carry out the program with CDBG monies allocated by a number of area cities. When considering the percentage of Tustin's housing stock that is .apartments, staff noted that it is important to contribute to the cost of such a service. Community Development Block Grant Attachment D Page 19 30. Na~ne of Organization: City of Tustin, City Manager's Office and Public Works Department Project: MCAS-Tustin Caretaker/Maintenance Study Amount Requested: $24,400 Recon%mended Funding Amount: $24,400 Summary: Funds are being requested for preparation of an analysis of the City's role and function during the transition or "caretaker" period at the Base prior to and after closure. The study will include defining the caretaker role; preparing an inventory of facilities at MCAS-Tustin; determining levels of maintenance needed to 'prevent deterioration and protection of facilities; and an estimate of the cost of providing those services. The scope of work would also include the preparation of a proposal and contract documents to the Marine Corps for the City to provide caretaker services. Staff Review Committee Comments: In evaluating this application, the Staff Review Committee noted the importance of the base reuse plan to. the community. The preparation of this plan is critical for sound fiscal reuse of the Base. 31. Name of Organization: City of Tustin, City Manager's Office and Finance Department Project: MCAS-Tustin Financing Plan Amount Requested: $20,000 Recommended Funding Amount: $20,000 Summary: Funding is requested for the preparation of a detailed financing plan/strategy for implementation of public improvements and other redevelopment at MCAS- Tustin. Staff Review Committee Comments: In reviewing this application, the Committee noted that sound financial planning for the reuse of the MCAS, Tustin property is as important to the success of the reuse effort as land use planning. The development of a financial strategy is an important first step in the long term economic development of the former Base property. Economic development is a highly rated community need. Community Development Block Grant Attachment D Page20 32. Name of Organization: City of Tustin, City Manager's Office and Public Works Department Project: MCAS-Tustin Site Plan/Engineering Studies Amount Requested: $20,000 Recommended Funding Amount: $20,000 Summary: Funding is requested for studies and analysis needed by the City to accommodate interim uses at MCAS- Tustin. Such work may include determining site lease areas, parking needs, and necessary support services for prospective tenants. Staff Review Committee Comments: In reviewing this funding request the Committee noted the importance of the proposal in the successful reuse of the base. Retaining interim uses at MCAS-Tustin is critical to off-set the City's cost in providing "caretaker" services until facilities and land area is sold or transfered to ultimate users. The Committee highly suggests funding this application. 33. Name of Organization: City of Tustin, City Manager's Office Project: MCAS-Tustin Marketing Strategy and Media Plan Amount Requested: $20,000 Recommended Funding Amount: $20,000 Summary: This application requests funding for the development and publication of a marketing and media plan for the economic development of MCAS-Tustin. Staff Review Committee Comments: In reviewing this funding request, staff noted that the promotion and marketing of the Base to potential interim users and permanent employers and developers will be critical to the success of the reuse effort. The Committee further noted the importance of funding this activity. 34. Name of Organization: Saddleback Community College Project: MCAS-Tustin Learning Village/Tustin Technology Center Planning Study Amount Requested: $45,000 Recommended Funding Amount: $10,000 Summary: Funding is requested for consultant services for a planning study for one of the specialized centers proposed for the Learning Village portion of the MCAS- Community Development Block Grant Attachment D Page 21 Tustin Reuse Plan. The High Technology/Distance Education Center will provide training for employers, a forum where vendors can display the newest technologies in distance education (tele- and satellite commuting), and an environment for off-site education to local and world wide audiences. Staff Review Committee Comments: The Committee noted that the proposal is part of a larger effort to study all intended uses and integrate them into an overall "campus" master plan. The development and implementation of the Learning Village, a critical component of the MCAS-Tustin Reuse Plan, will require substantial planning to ensure its success. Sound implementation of the Reuse Plan is a high priority for Tustin residents and officials. 35. Name of Organization: City of Tustin, Community Development Department Project: CDBG Program Administration Amount Requested: $45,000 Recommended Funding Amount: $45,000 Summary: The Community bevelopment Department is requesting 'funding for administration of the CDBG program. Monies would be used to recover the cost of staff time spent managing day-to-day program activities, program and financial monitoring, and attending HUD- sponsored training and informational meetings. It is anticipated that a part-time employee would continue to be retained with these funds, thereby freeing'full-time staff for other planning work not related to the CDBG program. These administrative funds would also provide a contingency for cost overruns and unanticipated CDBG expenditures. Staff Review Committee Comments: The Staff Review Committee noted that federal regulations allow a jurisdiction to allocate up to 20% of its entire grant award to administrative costs. At one time, General Fund monies were used to provide staff to administer Tustin's program; however, since becoming an entitlement city a substantial amount of staff time is required to coordinate, administer and monitor the CDBG program. Staff time was taken away from other department priorities such as MCAS, Tustin, as well as airport, air quality and other regional issues. The Staff Review Committee felt it was appropriate to use CDBG funds to recover a portion of those costs. Further, the Committee Community Development Block Grant Attachment D Page 22 noted a need to hold a small amount of funds as contingency monies to be used for additional administrative costs, such as staff training and program- related publications, as well as unanticipated expenses. PR: kd: kbm\cdbg97\AdHoc#D, att