HomeMy WebLinkAbout04 AUTHORIZATION TO PURCHASE VEHICLES AND DECLARATION OF SURPLUS EQUIPMENTMEETING DATE:
TO:
FROM:
SUBJECT:
AGENDA REPORT
SEPTEMBER 2, 2014
JEFFREY C. PARKER, CITY MANAGER
Agenda Item 4
Reviewed: jjj
City Manager
Finance Director N A
DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
AUTHORIZE PURCHASE OF THREE UTILITY TRUCKS, ONE CREW CAB,
TWO EXTENDED CABS, ONE PICKUP TRUCK, ONE SEDAN AND DECLARE
SURPLUS EQUIPMENT FOR PUBLIC AUCTION
SUMMARY
Staff is requesting City Council authorization to purchase three utility trucks, one crew cab truck, one
standard cab truck for use by the Public Works Department, two extended cab trucks, one sedan for use
by the Community Development Department and two sedans for the Police Departments parking control.
In addition, the City Council is requested to declare certain City equipment no longer required for public
use in accordance with Section 1630a (2) of the Tustin City Code (TCC) and authorize their sale at
public auction.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 14 -55 authorizing the State of California Department of General Services
to purchase three utility trucks, one crew cab truck, two extended cab trucks, one standard cab
truck and three sedans from Winner Chevrolet in Elk Grove, CA. in the amount of $284,343.44.
2. Declare, in accordance with the Tustin City Code — Section 1630a (2), the attached itemized list
of equipment as surplus and not required for public use and authorize the sale of the
equipment at the next available public auction, crediting net proceeds to applicable City
revenue fund.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated in the Fiscal Year 2014 -2015 Operating Budget
for the Vehicle Replacement Fund (Account #184 -80 -00 -9710) to purchase three utility trucks, one crew
cab truck, two extended cab trucks, one standard cab truck and three sedans with accessories at a
combined cost of $284,343.44.
CORRELATION TO THE STRATEGIC PLAN
The recommended actions contribute to the fulfillment of the City's Strategic Plan Goal B, Public Safety
and Protection of Assets, ensuring that Tustin is an attractive, safe and well maintained community in
which people feel pride.
DISCUSSION
Ten vehicles within the Public Works, Community Development and Police Departments have reached
the end of the useful life and require replacement. The purchase consists of three one -ton utility trucks,
one crew cab for water services, one standard cab for field services, two extended cabs for the Building
Authorize Vehicle Purchase & Declare Surplus
September 2, 2014
Page 2
Division, one sedan for the Planning Division and two sedans for the Traffic Unit in the Police
Department. Factors considered in the replacement of vehicles include excessive mileage, age,
maintenance cost, unit hours, maintenance history, safety and normal life expectancy. Each new
vehicle will be equipped for tool storage, traffic safety vehicle awareness (i.e. traffic control light bar and
delineation) and /or the capability to carry an array of materials and equipment necessary for the Police,
Public Works and Community Development activities.
Section 1625c of the TCC allows for the purchase of vehicles and equipment through the California
Department of General Services when pricing is less than that of the local market. Staff contacted local
dealers to obtain pricing for like equipment and found the local pricing was not competitive when
compared to the State contract. The prices listed below include all taxes, applicable fees, rebates,
delivery, state tire fees, and optional equipment. Winner Chevrolet has submitted proposals in
accordance with the state contract to reflect the following:
Division
Quantity
Model
Unit Cost
Extended Cost
Water Services
3 2015 Chevy Utility Truck
$38,345.52
$115,036.56
Water Services
1 2015 Chevy Crew Cab Truck
$33,355.91
$33,355.91
Field Services
1 2015 Chevy Standard Cab Truck
$29,153.54
$29,153.54
Community Development
2 2015 Chevy Extended Cab Truck
$27,919.19
$55,838.38
Community Development
1 2015 Chevy Cruze
$16,986.35
$16,986.35
Police Department
2 2015 Chevy Cruze
$16,986.35
$33,972.70
TOTAL
$284,343.44
In addition to the purchases requested above, staff is also requesting the declaration of certain vehicles
as surplus. Section 1626a (2) of the TCC requires the City Council to find that these surplus items are
not required for public use.
The attached report of surplus equipment to be sold at public auction specifies the estimated value at
$14,800.
Stack, P.E.
Public Works /City Engineer
Attachment(s): 1. Resolution 14 -55
2. Surplus City Equipment List
ATTACHMENT 1
Resolution 14 -55
RESOLUTION NO. 14 -55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State Department of General Services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase three utility trucks, one crew
cab, two extended cabs, one standard cab truck and three sedans for and on behalf of
the City of Tustin pursuant to Section 10324 of the California Public Contract Code, and
that Mr. Jeffrey C. Parker, City Manager, is hereby directed to sign and deliver all
necessary requests and other documents in connection therewith and for and on behalf
of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 2nd day of September, 2014.
Elwyn A. Murray, Mayor
ATTEST:
Jeffrey C. Parker
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 14 -55 was duly and regularly passed and
adopted at a regular meeting of the City Council held on the 2nd day of September, 2014 by
the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
JEFFREY C. PARKER,
City Clerk
ATTACHMENT 2
Surplus City Equipment List
SURPLUS CITY EQUIPMENT LIST
TO BE SOLD AT PUBLIC AUCTION
City Council Action - September 2, 2014
UNIT
NUMBER
MODEL
YEAR
DESCRIPTION
SERIAL/VIN NUMBER
ESTIMATED
VALUE
4202
2001
Chevy Malibu
1 G1 ND52J21 M654675
$ 800
4206
2000
Dodge Dakota
1 B7GL22X8YS759426
$ 500
4207
2001
Dodge Dakota
1 B7GL22XX1 5310979
$ 500
5632
2001
Dodge Truck
3B7KC26ZX1M283202
$1,000
5633
2002
Dodge Truck
3B7KC26Z52M288311
$1,000
5645
2002
Dodge Truck
3B7KC26Z72M288312
$1,000
7005
2003
Ford Crew Cab
3FTNX20L13MB49381
$ 2,500
7008
2003
Chevy Utility Truck
1 GBJC34U93E347056
$ 2,500
7009
2003
Chevy Utility Truck
1 GBJC34UO3E351903
$ 2,500
7011
2003
Chevy Utility Truck
1 GBJC34U73E349386
$ 2,500
ESTIMATED VALUE
$ 14,800