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HomeMy WebLinkAboutN.B. 03 NON-PROF ORG 06-15-92NEW BUSINESS N0. 3 15-92 LM Inter -Com ATE: JUNE 1, 1992 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: NON-PROFIT ASSISTANCE TASK FORCE SUBJECT: NON-PROFIT ORGANIZATION FUNDING RECOMMENDATION SUMMARY: A concise chart outlining all applications received and Task Force recommendations is provided in Attachment "B." RECOM MNDATIONS: 1. That the City Council approve, as recommended by the Non -Profit Assistance Task Force, the funding levels listed below for 1992 financial assistance to Tustin area non-profit groups: Assistance League of Tustin $ 2,500 Boys and Girls Club $ 69850 Central Orange County YWCA $ 11000 C.O.P.E.S. $ 2,000 Foothill High School $ 1,000 Laurel House $ 5,000 Orange County Council on Aging $ 29000 The Sheepfold $ 3,000 The Villa Center $ 2,500 Tustin Area Historical Society $ 750 Tustin Public Schools Foundation $ 19000 Bartlett/Meals on Wheels $2,500 TOTAL $30,100 2. That the City Council consider the Feedback Foundation request through the 1992/92 budget process. The Task Force felt that this service to senior citizens is extremely important and should be processed with a contract and specific performance criteria for the Feedback Foundation, to ensure that older adults receive the services for which the City contracts. 3. Based on the Council -approved guidelines, the Non -Profit Task Force recommended Non -Profit Organization Funding to defer to the Council the issue of funding for the five youth athletic organizations; the dollars allocated were insufficient to fund the athletic groups, given other needs in other applications. The Task Force recognized the importance of these activities; however, the group also understands that: a) the youth leagues have the ability to utilize other funding mechanisms, and b) the five organizations requesting funding represent only a small fraction of all the sports groups in the area. The Task Force suggested that the precedent in this matter should be voiced directly from the City Council. 4. That the City Council ratify the recommendation that all monies awarded to The Sheepfold be used for direct services to clients and not debt reduction as indicated in the application. 5. Regarding the request from the Orange County Black Historical Commission, no application has thusfar been received for a parade; however, when an application for the Black History Parade permit comes before the Council, that the Council consider waiving the fees and providing in-kind services. BACKGROUND: In years past, the City Council has given small grants to Tustin area non-profit organizations on a competitive basis, with the assistance of a citizens task force. For two years, the program's funding has been tenuous due to the City's fiscal limitations. However, after the midyear budget review, on March 16, 1992, the City Council budgeted $34,000 financial support to Tustin area non-profit organizations and adopted the procedures regarding financial support for community non-profit organizations as outlined in Attachment "A." Included in the $34,000 allocation was a motion to immediately assist two community organizations. Tustin High School was approved to receive $2,500 for "Grad Nite" activities and $1,400 was given to the Miss Tustin Scholarship Pageant. The remaining $30,100 was transferred to the Non -Profit Assistance Program. A Non -Profit Assistance Task Force was appointed and included Tustin residents Isabelle McClements, Bill Stracker, Don Lejeune, Gwen Ferguson, and Sandra Van Dorn. Staff feels the Non -Profit Assistance Task Force has done an excellent job. They are a dedicated group of community volunteers; each individual member reviewed a thick package of application materials and dedicated several hours to the review process before the Task Force meeting. These conscientious people have been officially thanked by letter. The Non -Profit Assistance Task Force reviewed twenty-one applications requesting a total of $157,982. This total represents more than twice the amount petitioned in previous years. Attachment "B" provides a summary of all organizations requesting funds. 2 Non -Profit Organization Funding The Task Force reviewed all the applications, discussed each one's merit, and has made recommendations based on the criteria which the City Council has approved. From all the criteria, the following were chosen as the most important: 1. Number of Tustin residents served. 2. The direct services provided to the customer/resident by the program. The Task Force tended to fund those agencies where other sources of income (client fees, registration, et cetera) were sparse. The Task Force wanted to give the money where it would make a real difference. As an informational note, the Council should be aware that the Parks and Recreation Commission and Community Services staff are exploring the possibility of a "Non -Profit Expo" to provide additional exposure for Tustin area non-profit groups. Staff is anticipating that the Chamber of Commerce will co -venture this idea. The Commission felt this would be an ideal way for organizations to recruit new members, to enlist volunteers, and to simply inform the community of the many worthwhile services these groups provide each year. CONCLUSION: As Council is aware, it has been a difficult year financially for many individuals, businesses and groups. The City's own budget is extremely lean, resulting in a hiring freeze, deferred programs, and other consequences. At this time, staff is unable to predict precisely how the State of California will attempt to balance its budget; however, it is probable that it will be at the expense of cities. Still, the Council has made an effort to provide limited grant funding to area non-profit groups; and even though the amount is not sufficient to meet all the needs, the Task Force feels that the recommendations above are optimal --given the City's financial status, the program criteria, and the focused review process. For the Non -Profit Assistance Task Force: Ro A. White, Director Community and Administrative Services reCarter, trative Assistant Attachment "A": Council Policy and Criteria for Community Non -Profit Assistance. Attachment "B" : 1992 Summary of Non -Profit Assistance Allocations r#5:np6-92a.wah 3 ATTACHMENT "A" FINANCIAL SUPPORT FOR COMMUNITY NON-PROFIT ORGANIZATIONS POLICY: It is the policy of the City of Tustin to allocate funds when available, once each year, to community non-profit organizations on a priority basis, provided they meet the following requirements and guidelines. PURPOSE: The purpose of these guidelines is to define the priority methods and procedures for the disbursement of available city of Tustin funds to community-based, non-profit organizations that actively enhance the quality of life for Tustin residents. PROCEDURE: A. GENERAL MANDATORY GUIDELINES FOR ORGANIZATIONS: Each organization must submit and complete the appropriate application and supply the City of Tustin with the required documentation. In addition they must: 1. Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. 2. Serve Tustin. residents, and provide documentation of such service. 3. Be registered with the State of California as a non- profit community organization, or for new organizations, be registered at the time the funds are allocated. 4. Have a Board of Directors, whose meetings are open to the public. 5. Provide the City of Tustin with a copy of current constitution/bylaws and policy and procedures. 6. Demonstrate ability to generate financial and human resources from other sources. 7." Not discriminate in employment or in clients served because of race, religion, sex, or national origin. 8. Be accountable for revenue and expenditures through standard book-keeping procedures. An annual audit at the agency's expense may be required, with the results available to the City of Tustin upon request. - B: CATEGORICAL GUIDELINES: The Citizens Non -Profit Task Force will develop the recommendations for funding within the following categorical guidelines. These guidelines are not in order of priority. 1. Crisis Intervention and/or Center: provides support to residential referral or other care facilities which are staffed with professionals or para -professionals for the purpose of dealing with crisis situations. Specifically, crises homes provide individuals needing immediate assistance or counseling to solve urgent problems, or for individuals requiring protective services that temporarily provide a shelter away from the family environment. 2. Youth Services: Provides services to youth in such areas as counseling, emergency referrals, outreach, rehabilitation, and transportation. 3. Senior Citizens: Provides support to the elderly by assisting them to participate in programs of meals, transportation, in-home.supportive services, and the like. 4. Physically handicapped/mentally disabled: Provide support to disabled persons by assisting them to gain access to programs and services vital to their well- being. 5. Children's Day Care: Provides support to child care programs. 6. Health and safety: Provides support for programs providing social development and informal education programs for children and youth. 7. Youth Serving Agencies: Provides support for programs providing social development and informal education programs for children and youth. 8. Performing and Fine Arts: Provides support for music, theater, fine and visual arts; and those groups which offer programs of instruction, appreciation and exhibits to the public. 9. Youth Athletic Organizations: Provides support to organizations providing opportunity for participation in organized athletics for children and youth. 10. Other Services: Provides support for those services needed in the community which may not be described adequately within the context of the preceding def initions . - C. ADDITIONAL FUNDING CRITERIA: To assist the Citizen Task Force with determining agency funding, following program criteria is identified: 1. 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