HomeMy WebLinkAboutC.C. 07 UNIFORM CONT 05-18-92A r.. F Ki r Ac��)
CONSENT CALENDAR NO. 7
5-18-92
DATE:
APRIL 30 1992 I n t e r- C o m �,
TO: WILLIAM HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT: UNIFORM RENTAL AND LAUNDRY SERVICE CONTRACT
RECOMMENDATION:
Request that the Tustin City Council, at their regular meeting of May 18, 1992, authorize
the renewal of the Uniform Rental and Laundry Scrvic'C contract with Mission Uniform
and Linen Service.
Further request, that the contract be amended to reflect an increase, not to exceed the
current annual Consumer Price Index (CPI), as published by the U.S. Department of
Labor, Bureau of Labor Statistics, and the approximate number of uniforms presently
needed.
DISCUSSION:
The original contract with Mission Uniform was entered into by the City in April of 1985.
The contract was subsequently amended to provide high visibility shirts and extended
through April of 1992.
Mission Uniform has indicated that they wish to extend the contract for an additional
year at an increased cost of 3.6%. This cost is within the (CPI) for the preceding year
ending March 1992.
The service we have received from Mission Uniforms has been good. They have been
responsive and reliable.
Bob Lcdcndcckcr
Director of Public Works/City Engineer
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Attachments (2)
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Noel Kapple
Supervisor Building Maintenance/Streets
The purpose of this contract is to state the terms and conditions upon which
uniforms will be furnished to City and laundered by Contractor for use by City's
employees.
REOURVERR WOOMR a U PERall) "513 1
Contractor agrees to perform the following services for City:
a. Generally, Contractor will furnish uniforms for approximately fifty-two
(52) City employees amounting to approximately two hundred sixty (260)
changes of uniforms per week, for the period commencing May 1, 1992 and
continuing through April 30, 1993 Contractor shall be required to furnish
new uniforms at various sites within the City of Tustin.
b. Specifically, Contractor shall furnish and maintain an inventory of eleven
(11) uniforms per employee in order to provide five (5) changes per
employee, per week and shall provide for orderly and timely delivery for
the required uniform changes per week. This inventory of uniforms shall
be maintained by Contractor during the life of the Agreement.
C. Contractor shall measure each City employee of the work force, of the City
of Tustin, as it is now and shall hereafter be constituted during the term of
the Agreement, and shall be responsible for supplying and maintaining
properly fitting uniforms for each employee.
d. Contractor shall be responsibility for maintaining the uniforms in good
condition and repair. The garment life shall be figured on a normal wear
basis of twenty-four (24) months. New replacement uniforms shall be
provided so that a first-class presentable appearance will be maintained.
e. Contractor shall deliver clean uniforms once each week to such sites
within the City of Tustin as the Director of Public works shall direct. Soiled
uniforms shall be picked up by Contractor at the same times and places and
shall be returned to Contractor's place of business.
f. Contractor shall launder all uniforms in Contractor's own plants in
accordance with all applicable standards of all County and State public
health agencies.
g. Uniform color combinations shall consist of "Safety" orange shirts and
brown pants/shorts.
-1-
h . All uniforms shall remain the property of Contractor.
i. Contractor shall install name tags and identifying patches as required by
City. Name tags will be furnished and attached by Contractor without
charge. Identification patches will be furnished by City through the
Contractor and shall be affixed by Contractor without extra charge.
j . Contractor
shall send
a monthly statement to City
each month at the address
hereinafter
provided
for notices, which shall be
accompanied by an
itemization
together
with a control sheet itemizing
the services furnished.
together with
copies
of signed delivery receipts
showing the employee
names and
the number of uniforms furnished to
each employee.
K D: o► RX11
City agrees to the following:
a. City shall pay to Contractor, for the uniforms and services to be provided by
Contractor, the amounts set forth in Exhibit A attached hereto and
incorporated herein by this reference. Weekly charges shall be based
upon the number of employees receiving services during the week,
multiplied by the unit cost per change as set forth on Exhibit A, a copy of
which is attached and made a part hereof.
The weekly charge shall be the total compensation for the supplying of
uniforms, laundry, pick-up and delivery, affixing in place of name tags
and identifying patches, as required.
No preparation charge shall be imposed for new employees.
b . City shall be responsible for returning all uniforms to Contractor for any
employee whose employment is terminated.
C. City shall pay to Contractor the cost of each shirt or pair of trousers lost by
City and/or its employees, with the replacement charge to be prorated on a
twenty-four (24) month life expectancy per shirt and/or pair of trousers.
d. City will be responsible for damage to uniforms in excess of normal wear
and tear. City shall pay to Contractor a reasonable amount for necessary
repairs to such damaged uniforms in excess of the repairs necessitated by
normal wear and tear. However, such charges shall not in any case exceed
the depreciated cost of the uniform based on a twenty-four (24) month life
expectancy.
4. TERM
The term of this agreement shall be for the period commencing May 1, 1992 and
ending April 30, 1993, provided however that City may cancel this agreement
upon thirty (30) days written notice to Contractor at any time after November 1,
1992.
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a. General - All uniforms shall be of good quality and suitable for the uses and
wear intended.
b. Trousers/Shorts - The uniform material of all trousers shall be sixty-five
percent (65%) Dacron Polyester, thirty-five percent (35%) cotton twill,
seven (7) ounces per square yard, crease -resistant fabric, vat -dyed for
maximum color retention and Sanforized with a maximum one percent (1%)
shrinkage. They shall be of single needle open seamed construction,
zipper fly, stop button through left hip pocket, no button right hip pocket,
5/8" wide belt loop and double stitched without cuff. Levi cut shall be
supplied over regular style except where not available in size.
c Shirts - Shirt material shall be sixty-five percent (65%) Dacron Polyester,
thirty-five percent (35%) Combed Cotton, 4.77 ounces per square yard,
crease -resistant fabric, vat -dyed and Sanforized with maximum of_ one
percent (1%) shrinkage. They shall have sport shirt styling, six button
front, convertible collar, button through breast pocket with long or short
sleeves as selected by employee. Long sleeve shirts shall have lined cuffs
and all shirts will have long tails.
Iu' :►rig.item 0 ORM)R 1 Ur!"Vall:►1
• 1
Contractor shall comply with all applicable Federal, State, County and City
statutes, ordinances and regulations.
Contractor shall carry worker's compensation, public liability and property
damage insurance with not less than reasonable minimum limits.
1 :► ► :.OWN 0 11,141 IiiiiA : ti 64u
This Agreement shall be governed by the laws of the State of California and
constitutes the entire agreement between the parties regarding its subject
matter and there have been no representatives, warranties, agreements or
understandings not set forth herein. Any amendment, modification, change or
revision of this Agreement shall be effective only if in writing and signed by
both the parties. If any provision in this Contract is held by a court to be
invalid, void or unenforceable, the remaining provisions shall nevertheless
continue in full force and effect.
_3_
Notices to be given under this Agreement and place for sending bills and
statements shall be as follows:
TO CITY: Director of Public Works
CITY OF TUSTIN
15222 Del Amo
Tustin, California 92680
TO CONTRACTOR:
Executed at Tustin, California on the day and year first above written.
CITY OF TUSTIN, A MUNICIPAL CORPORATION
37
MAYOR
APPROVED AS TO FORM:
JAMES C. ROURKE, CITY ATTORNEY
CITY CLERK
DATE
DATE
EXHIBIT "A"
April 30, 1992
Cost per shirt, per week, per change:
$0.55 each - 5 changes X $0.55 = $2.75 per week
Cost per trousers/shorts, per week, per change:
$0.55 each - 5 Changes x $0.55 = $2.75 per week
Cost of new replacements for articles lost, stolen or damaged in excess of
normal wear and tear (subject to proration over a 24 month life
expectancy).
Shirts $11.50
Trousers $15.45
S h o r t s $15.45 Plus $1.50 for alteration (pants put on
service after May 1, 1992)
S h o r t s $11.75 Plus $1.50 for alteration (pants on service
before May 1, 199 1)
New Shorts $19.95 Plus $1.50 for alteration
- 5 -
Mission
UNIFORM & LINEN SERVICE
A Division of Mission Industries
April 9, 1992
Mr Pablo Rodriguez
Manager Field Services
City of Tustin
1472 Service Road
Tustin, Ca. 92680
Dear Mr. Rodriguez,
As per our telephone conversation pertaining to our contract renewal.
We are agreeable of a 3.6% increase that is consistant with the C.P.I.
Your cost will be as follows:
Shirts: $0.55 per change - 5 changes = $2.75 per week
Pants: $0.55 per change - 5 changes = $2.75 per week
Everything else to remain the same.
1260 N. Jefferson, Anaheim, California 92807 (714) 630-2630 FAX (714) 630-0695