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Home My WebLink About12 GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE ARTS TO PARTLY FUND THE TUSTIN PIONEERS RECOGNITION PROGRAM 1TY 0 Agenda Item 1 2 G =am AGENDA REPORT Reviewed: aL1�'y City Manager 4514 Finance Director N/A MEETING DATE: DECEMBER 16, 2014 TO: JEFFREY C. PARKER, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE ARTS TO PARTLY FUND THE TUSTIN PIONEERS RECOGNITION PROGRAM SUMMARY: 1 1 1 On August 5, 2014, the City Council approved the Program Guidelines for the Tustin Pioneers Recognition Program (Bronze Busts Program) and directed staff to obtain necessary proposals from artists and manufacturers, consult with the Ad-hoc review committee to select an artist and manufacturer, determine the proposed budget and bring back the item for City Council review and approval. The Ad-hoc review committee reviewed three (3) proposals on December 1, 2014, requested additional information, agreed to seek private donations for the bronze busts, and recommended that the City allocate $15,000 to fund the construction and installation of the pedestals. As part of the budget development process for the Tustin Pioneers Recognition Program, staff researched grants that are available from the National Endowment for the Arts (NEA). One of the NEA programs, called "Our Town" provides grants for creative place making projects that help to make communities more lively, beautiful and resilient, with arts at their core. Public art, such as the bronze busts proposed through the Tustin Pioneers Recognition Program, is one type of art that is eligible for grant funding through the "Our Town" Program. The grants require a 1 :1 match and range from $25,000 to $200,000. Council authorization is requested for the submittal of the grant application to the NEA. RECOMMENDATION: 1) Adopt Resolution No. 14-81, authorizing the submittal of a grant application for the "Our Town" Program to the NEA, in the amount of $25,000; and 2) Allocate funds of up to $15,000 for the construction and installation of three (3) pedestals for the bronze busts. FISCAL IMPACT: For the proposed grant amount of $25,000, an equivalent match of $25,000 will be required for the design, construction, and installation of three (3) bronze busts and City Council Staff Report - Grant Application to the NEA Page 2 pedestals. The match may be in cash and /or in -kind contributions and may be provided through outside sources. In the alternative, the City Council may allocate funds from the General Fund to cover the construction and installation costs of three (3) pedestals. The staff time related to the administration of the grant funds is an allowable in -kind contribution. CORRELATION TO THE STRATEGIC PLAN: Funding for the Bronze Busts Program supports Goal A (Economic and Neighborhood Development) by encouraging public art honoring Tustin Pioneers that would enhance the vibrancy and quality of life in all neighborhoods and areas of the community. BACKGROUND: On August 5, 2014, the City Council approved the Program Guidelines for the Bronze Busts Program and directed staff to obtain necessary proposals from artists and manufacturers, consult with the Ad -hoc review committee to select an artist and manufacturer, determine the proposed budget and bring back the item for City Council review and approval. On December 1, 2014, the Ad -hoc review committee reviewed three (3) proposals to create bronze busts of Tustin Pioneers that range in cost from $9,000 to $12,800. In addition, each pedestal is estimated to cost approximately $5,000. The Ad -hoc review committee requested that staff obtain additional information from those who submitted proposals, agreed to seek private donations for the bronze busts, and requested that the City fund the construction and installation of the pedestals. The Ad -hoc review committee will be holding a second meeting in early 2015 to review the additional information and make a recommendation. Following the second meeting, it is anticipated that this matter will be brought back to the City Council for review and approval. As part of the budget development process for the Bronze Busts Program, staff researched grant funding opportunities that are available from the NEA. Established by Congress in 1965, the NEA is an independent federal agency that awards funds to support artistic excellence, creativity, and innovation. These funds are awarded through various programs that are tailored to different types of art projects. One of the NEA programs, called "Our Town," provides grants for creative place making projects that help to make communities more lively, beautiful and resilient, with arts at their core. Public art, such as the bronze busts proposed by the Bronze Busts Program, is one of the art projects that is eligible for grant funding through the "Our Town" Program. The grants require a 1:1 match and range from $25,000 to $200,000. A maximum of 10 million dollars may be appropriated nationwide to fund arts engagement, cultural planning, and design projects through the "Our Town" Program. Community City Council Staff Report - Grant Application to the NEA Page 3 infrastructure costs can be considered as part of the match for a streetscape project. Costs that pertain strictly to preparing a site specifically for the art or design work, such as slabs or pedestals, and landscaping necessary for the art work, are allowed to be counted as matching costs. The grant funds may be used for the artist's fees to design and create the busts for a grant period of up to two (2) years in length, starting on October 1, 2015, or any time thereafter. Partnerships between arts organizations, and government, private, and nonprofit organizations that achieve livability goals for communities are given priority in the "Our Town" Program. In fact, all applications must have partnerships that involve two (2) primary partners: a nonprofit organization, and a local governmental entity. One (1) of the two (2) primary partners must be a cultural (arts or design) organization. Additional partners are also encouraged. Therefore, to be eligible to receive a grant through the "Our Town" program, the City would need to partner with a nonprofit cultural arts or design organization. This partner would need to be identified prior to the January 15, 2015, application deadline. It is recommended that a grant in the amount of $25,000 be requested, for a total project cost of $50,000, when including the required match. Based on the three (3) quotes received for the creation of the bronze busts and the estimated cost to construct and install each pedestal, a total of three (3) bronze busts and pedestals could be completed with a total project budget of $50,000 as part of the first phase of the Bronze Busts Program. The Ad -hoc review committee suggested that the City fund the construction and installation of the pedestals. However, if the grant was awarded to the City, and the Ad- hoc review committee was successful in securing private donations in the amount of $25,000 from local nonprofit organizations, the business community, and /or individuals, the City would not incur any direct costs for the first phase of the Bronze Busts Program. In the alternative, the City Council may decide to provide the funding for the construction and installation of the pedestals. Scott Reekstin Principal Planner Attachment: City Council Resolution No. 14 -81 Elizabeth A. Binsack Community Development Director RESOLUTION NO. 14 -81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE ARTS FOR THE OUR TOWN PROGRAM The City Council of the City of Tustin does hereby resolve as follows: The City Council finds and determines as follows: A. That the National Endowment for the Arts (NEA) has a program, called "Our Town," that provides grants for creative place making projects that help to make communities more lively, beautiful and resilient, with arts at their core. B. That on August 5, 2014, the City Council approved the Program Guidelines for the Tustin Pioneers Recognition Program. This Program would enable community organizations and individuals to honor Tustin Pioneers by providing funding for life size bronze busts and plaques that would be placed on pedestals in public locations. C. That public art, such as the bronze busts proposed by the Tustin Pioneers Recognition Program, is one of the art projects that is eligible for grant funding through the "Our Town" Program. D. That the City of Tustin desires to apply for an "Our Town" Program grant in the amount of $25,000 to partly fund the first phase consisting of three (3) bronze busts for the Tustin Pioneers Recognition Program. E. That the proposed grant amount of $25,000 requires an equivalent match of $25,000. The match may be in cash and /or in -kind contributions and may be provided through outside sources, including nonprofit organizations, businesses, and /or individuals. F. That all applications for the "Our Town" Program must be submitted by partnerships that involve two primary partners: a nonprofit organization, and a local governmental entity, one of which must be a cultural (arts or design) organization. The City will need to partner with a nonprofit cultural arts or design organization prior to the January 15, 2015, application deadline. Resolution No. 14 -81 NEA "Our Town" Program Page 2 II. The City of Tustin is hereby authorized and directed to apply for and submit to the NEA the required application for the "Our Town" Program Grant, in the amount of $25,000. III. The City Council authorizes the Director of Community Development to execute in the name of the City of Tustin the "Our Town" Program Application Package. PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting on the 16th day of December, 2014. CHARLES E. PUCKETT MAYOR ATTEST: JEFFREY C. PARKER CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) I, Jeffrey C. Parker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 14 -81 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 16th day of December, 2014, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: JEFFREY C. PARKER CITY CLERK